trial support specialist

Kahana & Feld LLP

<div>The Paralegal Support Services Specialist will provide support across multiple practice groups within the firm. In addition to performing standard paralegal duties, this role is responsible for paralegal triage, covering planned and unplanned absences (PTO, leave), assisting with trial and project overflow, and ensuring continuity of legal support across departments.
Duties and Responsibilities<ul><li>
Perform administrative duties, including scheduling appointments, hearings, and deadlines; organizing case files; and managing logistics.</li><li>
Draft, edit, and manage legal documents (e.g. pleadings, discovery, correspondence).</li><li>
Assist with legal research, cite-checking, and document review, as needed.</li><li>
Coordinate and track filings with state and federal courts and understand electronic filing processes for various courts.</li><li>
Manage case files and maintain document databases.</li><li>
Maintain a working knowledge of the code of civil procedure, civil code, local rules, and courtroom rules and procedures.</li><li>
Respond to urgent or last-minute requests that come into the Paralegal Triage email, for paralegal assistance across practice groups.</li><li>
Prioritize and allocate time effectively to handle simultaneous demands from different practice groups.</li><li>
Provide seamless coverage for paralegals on vacation, medical leave, or other absences.</li><li>
Step into active cases and projects with minimal transition time.</li><li>
Ensure continuity of client service and adherence to deadlines during coverage periods.</li><li>
Assess and communicate workload issues and capacity to the Paralegal Manager</li><li>
When required, assist with trial preparation and logistics, including exhibit preparation, witness binders, and evidence tracking.</li><li>
Provide in-office or on-site trial support as needed.</li><li>
Support legal teams during high-demand phases of litigation or transactions.</li><li>
Fill temporary gaps in paralegal staffing due to turnover or staffing transitions.</li><li>
Rotate across practice areas as needed to meet business demands.</li><li>
Work closely with the Paralegal Manager to assess where support is most critically needed.</li><li>
Accurately document and bill for all billable and non-billable work and tasks according to billing procedures, ensuring that annual billable hour requirements are met.</li><li>
Attend paralegal meetings and other meetings as required.</li><li>
Perform other duties and projects as assigned.</li></ul>
Qualifications:<ul><li>
Bachelor&rsquo;s degree preferred, or equivalent experience working in a legal environment; JD degree is a plus.</li><li>
5+ years of paralegal experience in a law firm setting.</li><li>
Litigation and insurance defense experience preferred.</li><li>
Prior experience in multiple practice areas a strong plus.</li><li>
Demonstrated knowledge of and experience with all stages of litigation, including pre-trial, trial, and post-trial procedures.</li><li>
Ability to adapt quickly and work effectively across multiple teams and practice groups.</li><li>
Strong organizational, multitasking, and communication skills.</li><li>
Proficiency with legal software.</li><li>
Comfortable in fast-paced and high-pressure environments, especially around trial deadlines.</li></ul>
This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
Equal Opportunity Employer
Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Job Type
Full-Time, Non-Exempt
Supervisory Responsibilities
None
Work Location
In-Office. Hybrid after 90-days of employment
Work Schedule
8:30-5:30pm Monday-Friday. Occasional weeknights, weekends, and holidays, as needed to meet firm&rsquo;s needs.
Physical Requirements
Primarily sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials. Work can be performed with or without accommodation.
Travel
5-10% domestic travel by car and by plane.</div>

Paralegal Support Services Specialist

State of Ohio

<div><div>You will provide paralegal, clerical, and administrative support to the Appeals &amp; Postconviction Department (APC) and the Trial Department. The APC department includes a team of 13 attorneys who collectively provide representation in a wide range of proceedings occurring after a client has been convicted of one or more non-capital crimes. APC represents clients in state and federal courts on emerging criminal legal issues and regularly accepts appointments for client representation from courts across the state in appeal and post-conviction matters. Many of our clients are incarcerated throughout Ohio in the Ohio Department of Rehabilitation and Correction.
The Trial Department is a three-person team of attorneys who represent individuals at the trial level across Ohio&rsquo;s 88 counties. This team&rsquo;s focus is on high-level felony cases, death penalty representation, complex or strategic litigation, and representation of clients who have had strained relationships with prior counsel.
You will join a three-person APC Core Support team, under the leadership of the Department&rsquo;s Program Administrator, and work closely with that team as well as the Department&rsquo;s 13 attorneys. We are seeking a collaborative, organized, and motivated candidate. You will prepare, review and edit various legal documents, including briefs and other pleadings for trial and appellate cases in all state and federal courts.
 Your job duties will include but are not limited to:<ul><li>Prepare or assist in preparing briefs and other pleadings for appellate and trial cases for filing in all state and federal courts</li><li>Transcribe, format, type and proof documents requiring use of legal terminology</li><li>Proofread final written material for completeness and accuracy</li><li>Compile and produce appendix materials for briefs according to various court rules</li><li>File legal documents electronically and/or manually in federal, state and local courts</li><li>Conduct research using legal research tools, computer applications, and online databases</li><li>Download/sort trial discovery</li><li>Open/close trial cases</li><li>Monitor and maintain several Excel spreadsheets containing deadlines; local rules of courts&rsquo; filing requirements; and confidential attorney credentials</li><li>Prepare legal correspondence from attorneys to prosecutors, courts, court personnel, defense attorneys and clients</li><li>Act as liaison between courts/attorneys; investigators/experts; work with prosecutors/court personnel to help schedule/reschedule hearings/pre-trials/trial dates</li><li>Assist with trial preparation when cases are set for trial including preparing and filing subpoenas; coordinating court appearances for experts/witnesses; and preparing trial binders</li><li>Assist in maintaining office computer case management/docketing system (e.g., enter data into computer, use docketing program to print and produce reports)</li><li>Maintain calendar of appointments for attorneys and keeps staff abreast of hearings and court filing deadlines</li><li>Prepare and post outgoing mail</li><li>Attend Trial and APC department meetings, and contribute to initiatives and projects</li></ul>
The Paralegal/Legal Assistant 2 position is assigned to the State of Ohio&rsquo;s OCSEA Pay Schedule, Pay Range 29, presented below in table format. Starting pay will be at Step 1 unless required by contract/legislation; Candidates with exceptional qualifications may be considered for higher starting pay. Our steps give a standard path for earnings growth: you move to the next step after 180 days and annually thereafter. We typically have fiscal year Cost of Living Adjustments as well.<div><div>
FY26 Pay Range</div><div> 
Step 1 
Step 2 
Step 3 
Step 4 
Step 5 
Step 6 
Step 7</div><div> 
Hourly 
$24.16 
$24.86 
$25.77 
$26.76 
$27.92 
$29.22 
$30.55</div><div> 
Annual 
$50,253 
$51,709 
$53,602 
$55,661 
$58,074 
$60,778 
$63,544</div> 
</div>
The Office of the Ohio Public Defender complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact us at 614-466-5394 or HCM@opd.ohio.gov.
Why Work for the State of Ohio
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
<ul>
<li>Medical Coverage</li>
<li>Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period</li>
<li>Paid time off, including vacation, personal, sick leave and 11 paid holidays per year</li>
<li>Childbirth, Adoption, and Foster Care leave</li>
<li>Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)</li>
<li>Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) &amp; Optional Deferred Compensation (Ohio Deferred Compensation)</li>
</ul>
<ul><li>Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.</li></ul>
Qualifications<div>
Successful completion of certification program for paralegal or legal assistant; 2 yrs. exp. in legal research &amp; writing. 
 
<ul><li>Or 24 mos. law school training.</li></ul> 
<ul><li>Or 36 mos. exp. as Paralegal/Legal Assistant 1, 63810.</li></ul> 
<ul><li>Or equivalent of Minimum Class Qualifications for Employment noted above.</li></ul> 

Job Skills: Attorney/Legal; Attention to Detail; Customer Focus; Written Communication; Organizing &amp; Planning; Responsiveness</div>
Supplemental Information
Intentional omission of relevant information, falsification, or misrepresentation of information on the application will disqualify the applicant. In addition, such intentional acts are grounds for immediate termination of an employee.
The final candidate tentatively selected for this position will be required to undergo a background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior convictions will be made before excluding an applicant from consideration.
ADA Statement
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Drug-Free Workplace
The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.</div></div>

Paralegal/Legal Assistant 2

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