university administrative assistant

The University of Michigan

<p></p><div><div><div><h2 class="jobSectionHeader"><b>How to Apply</b></h2><p>
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline your knowledge, skills, and experiences that are relevant to this position.</p><h2 class="jobSectionHeader"><b>
Job Summary</b></h2><p>
The University of Michigan Library in Ann Arbor is one of the world's largest academic research libraries, serving a vibrant campus community across 19 schools and colleges. We promote the university's mission through collections, expertise, and services that support research, learning, and teaching.</p><p>
We are looking for a collaborative and detail-oriented Administrative Assistant to support two Associate University Librarians (AULs) and their leadership teams. As part of the library's team of administrative professionals, you will perform a variety of complex administrative tasks. These tasks include complex calendaring, coordinating meetings and events, arranging travel, managing procurement and expenses, and assisting with projects and communications. This position requires customer service and organizational skills, independent judgment, and a commitment to clear and inclusive communication.</p><p>
You will report to the Senior Executive Assistant to the Dean and Administrative Support Manager, with a dotted-line reporting relationship to the AULs supported. For more information, please see the full job description.</p><h2 class="jobSectionHeader"><b><br>
What You'll Do</b></h2><ul><li>
Manage complex calendars and schedule meetings for two AULs, coordinating with internal and external partners.</li><li>
Arrange travel logistics, prepare and reconcile expense reports, and manage related documentation.</li><li>
Coordinate meetings, events, and hybrid gatherings; provide onsite and virtual support for your divisions and for library-wide groups and partners.</li><li>
Help with recruitment coordination, including candidate communication, scheduling, and logistics.</li><li>
Prepare correspondence, reports, and other documents with thorough attention to detail and accuracy, supporting recordkeeping, procurement, and general office operations.</li><li>
Contribute to the administrative support team's shared efforts and participate in professional development.<br>
</li></ul><h2 class="jobSectionHeader"><b>
Skills You Have</b></h2><ul><li>
A high school diploma and at least two years of experience as an administrative assistant or equivalent performing complex calendaring and management for leaders who hold the title of associate director or higher in an office setting.</li><li>
Experience arranging travel and related logistics efficiently and accurately.</li><li>
Proficiency in procurement processes and reconciling expenses, with at least intermediate skills in spreadsheet software.</li><li>
Experience planning and coordinating complex events, including logistics, timelines, stakeholders, catering, and support for in-person, virtual, or hybrid formats.</li><li>
Strong organizational skills and a solid understanding of basic project management principles, with thorough attention to detail and the ability to follow through with tasks to successful completion.</li><li>
The ability to communicate clearly, inclusively, and in a timely manner, demonstrating strong customer service skills.</li><li>
Experience exercising independent judgment by applying reasoning and resolving challenges.</li><li>
Demonstrated skills in collaborating as part of a team-based administrative support environment.</li>
Experience successfully learning new tools and systems.<br>
<li>
</li></ul><h2 class="jobSectionHeader"><b>
Modes of Work</b></h2><p>
Work agreements are reviewed annually at a minimum and are subject to change. Learn more about the work modes. This position is available for onsite or hybrid work.</p><h2 class="jobSectionHeader"><b>
Additional Information</b></h2><p>
The University of Michigan offers a comprehensive benefits package, including health, dental, vision, and life insurance, generous time off, professional development opportunities, and more. TIAA and Fidelity Investments retirement benefits are available. For questions about this posting or to request accommodations, please contact [email protected].</p><p>
Physical Requirements/Work Environment</p><ul><li>
This role sits for an extended period of time, occasionally moves through the building to attend meetings and events, and ascends/descends short flights of stairs to different floors of the building.</li></ul><p>
Work Schedule</p><ul><li>
40 hours/week; typically Monday - Friday, 8:00 a.m. - 5:00 p.m.</li><li>
We expect that you will be campus-based with a hybrid schedule, working onsite at least three days per week, adjusting as needed to meet onsite obligations.<br>
</li></ul><h2 class="jobSectionHeader"><b>
Application Deadline</b></h2><p>
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled at any time after the minimum posting period has ended.</p><h2 class="jobSectionHeader"><b>
U-M EEO Statement</b></h2><p>
The University of Michigan is an equal employment opportunity employer.</p></div></div></div><p></p>
<br><div><div><h3 class="jobSectionHeader"><b>Job Opening ID</b></h3>
<div><p>278495</p>
</div></div><div><h3 class="jobSectionHeader"><b>Working Title</b></h3>
<div><p>Administrative Assistant to the Associate University Librarians for Research, Learning &amp; Teaching, and Library Information Technology</p>
</div></div><div><h3 class="jobSectionHeader"><b>Job Title</b></h3>
<div><p>Administrative Assistant Inter</p>
</div></div><div><h3 class="jobSectionHeader"><b>Work Location</b></h3>
<div><p>Ann Arbor Campus</p>
</div></div><p>Ann Arbor, MI</p>
<div><h3 class="jobSectionHeader"><b>Modes of Work</b></h3>
<div><p>Onsite
<br>
Hybrid
</p></div></div><div><h3 class="jobSectionHeader"><b>Full/Part Time</b></h3>
<div><p>Full-Time</p>
</div></div><div><h3 class="jobSectionHeader"><b>Regular/Temporary</b></h3>
<div><p>Regular</p>
</div></div><div><h3 class="jobSectionHeader"><b>FLSA Status</b></h3>
<div><p>Nonexempt</p>
</div></div><div><h3 class="jobSectionHeader"><b>Organizational Group</b></h3>
<div><p>Univ Library</p>
</div></div><div><h3 class="jobSectionHeader"><b>Department</b></h3>
<div><p>Library DeansOfc-Admin Support</p>
</div></div><div><h3 class="jobSectionHeader"><b>Posting Begin/End Date</b></h3>
<div><p>6/05/2026 - 6/19/2026</p>
</div></div><div><h3 class="jobSectionHeader"><b>Salary</b></h3>
<div><p>$50,000.00 - $60,000.00</p>
</div></div><div><h3 class="jobSectionHeader"><b>Career Interest</b></h3>
<div><p>Administration
<br>
Libraries &amp; Museums</p></div></div></div>

Administrative Assistant to the Associate University Librarians for Research, Learning & Teaching, and Library Information Technology

Wichita Attendant Care

<p>Bethel House Training Institute. Is looking for Administrative Assistant to our school. This position will be responsible for assisting the Administrator and instructors with oversight of our allied health programs, which include CNA, CMA, HHA, Phlebotomy, and Operator's certificate.</p><p>Responsibilities will include:</p><p>Maintaining relationships and preparing class materials for all contract instructors</p><p>Maintaining monthly class schedules</p><p>Registration and enrollment of students for class and with the state Health Occupations Credentialing</p><p>Filing, Answering phones and student inquiries.</p><p>Requires extremely strong independence, ability to multi-task, excellent communication and organization .</p><p>Our School has offered health programs and training to Wichita area students for more than 15 years.</p><p>Ideal candidate would have heathcare related experience.</p><p>Excellent benefits and Bonus package available to qualified applicants</p><p>Job Type: Full-time</p><p>Pay: $21.00 - $23.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>What is your WPM?</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Health Care Experience (CNA/CMA): 1 year (Preferred)</li><li>Administrative : 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Health college Administrative Assistant

Abu Dhabi University

<div>
 <strong>
  <strong>
   Position Overview
   <br/>
   <br/>
  </strong>
 </strong>
 We are seeking motivated Emirati fresh graduates who are eager to start their professional journey in a dynamic higher education environment. These administrative staff positions are designed to give young Emiratis the opportunity to develop skills, grow their careers, and contribute to ADU&rsquo;s vision of academic and institutional excellence.
 <br/>
 <br/>
 <strong>
  Position Type:
 </strong>
 Full-Time Administrative Staff (Entry-Level)
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 Abu Dhabi University (Abu Dhabi, Al Ain and Dubai Campuses) Application Deadline: Open until filled
 <br/>
 <br/>
 <strong>
  <strong>
   Position Overview:
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
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   UAE National (Emirati)
  </li>
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   Fresh graduate
  </li>
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   Bachelor&rsquo;s degree in Business, IT,
  </li>
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   Communication,
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   Mass Communication/Media,
  </li>
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   Procurement,
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   Sustainability,
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   Library Sciences,
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   Project Management,
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   Public Relations,
  </li>
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   Finance,
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  <li>
   International Relations,
  </li>
  <li>
   Health Science,
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   Data Analytics,
  </li>
  <li>
   Engineering,
  </li>
  <li>
   Education, or related fields).
  </li>
  <li>
   Strong communication skills in English and Arabic.
  </li>
  <li>
   Passion for learning, teamwork, and community contribution.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   Application Process :
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Willingness to grow into leadership and specialized roles.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Interested Candidates Are Invited To Apply:
  <br/>
  <br/>
 </strong>
 <strong>
  ADU Careers Portal:
 </strong>
 <strong>
  https://www.adu.ac.ae/about-adu/careers-at-adu/
  <br/>
  <br/>
 </strong>
 <strong>
  <strong>
   Please Submit:
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Updated CV
  </li>
  <li>
   Complete your Profile
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <em>
   Note: This initiative is exclusively for Emirati Nationals under ADU&rsquo;s Emiratization framework.
  </em>
 </strong>
</div>


Administrative positions within Abu Dhabi University (Emiratization-Emirati applicants only)

Convent of the Sacred Heart

Convent of the Sacred Heart is New York City's oldest independent school for girls. As an independent, Catholic school, educating students in Pre-K through 12, we are part of an international network of 160 schools. We are committed to a set of principles shared by all Sacred Heart Schools. Known as the "Goals and Criteria," these principles articulate the core components of a Sacred Heart education and charge our community with a unified educational mission.
<br><br>
At the heart of our philosophy is the belief that each child possesses unique gifts. Our job is to unearth those gifts, nurture them, and empower each child of the Sacred Heart to share those gifts with the global community. Convent of the Sacred Heart is committed to building a community that is anti-racist, anti-bias, fair, inclusive, and welcoming to everyone and seeks candidates who connect to our Mission and Goals.
<br><br>
College Counseling Administrative Assistant
<br>Full-Time
<br>Beginning August 19, 2026
<br><br>
<b>Position:</b> College Counseling Administrative Assistant
<br><b>Reports to:</b> Director of College Counseling
<br><b>FLSA:</b> Non-Exempt, full-time
<br><b>Salary Range:</b> $67,000-$72,000 annually, commensurate with education and experience
<br><b>Work Schedule:</b> Monday - Friday: 7:45 am - 4:00 pm
<br><b>Vacation:</b> 8 weeks total vacation - 6 weeks summer; 2 weeks during the academic year
<br><br>
The College Counseling Administrative Assistant will join a collaborative office in a fast-paced and supportive environment that consists of a full-time Director, a full-time Associate Director, and a full-time Administrative Assistant. The student population for grades 9-12 is approximately 250 girls, 100% of whom are college-bound. The College Counseling Office liaises with all constituents in the school as well as many professionals outside of the school, and the Administrative Assistant not only supports the office in all aspects of the work but also may be the school’s first point of contact with students, families, and other academic institutions.
<br><br>
Responsibilities
<br><br>
<ul>
<li>Schedule meetings for students and families with college counselors</li>
<li>Coordinate visits with college representatives coming to Convent of the Sacred Heart and serve as the point of contact</li>
<li>Process and submit all school application materials</li>
<li>Work with students in college counseling classes and give direct instruction about aspects of the college application process</li>
<li>Conduct mock interviews with students</li>
<li>Coordinate PSAT and AP testing administration</li>
<li>Plan College Counseling Office programs, which includes reserving space, preparing materials, and ordering supplies</li>
<li>Maintain office and student records in SCOIR and College Kickstart</li>
<li>Update office materials on an annual basis</li>
<li>Help prepare annual report to the Board of Trustees</li>
<li>Other duties as assigned by the Director of College Counseling and Head of the Upper School</li>
</ul>
Requirements
<br><br>
<ul>
<li>Bachelor’s degree</li>
<li>Superb interpersonal, communication, organizational, public speaking, writing, editing, and proofreading skills</li>
<li>Must be highly organized, efficient, and detail-oriented</li>
<li>Proficiency with Microsoft Office and Google Suite required; familiarity with SCOIR and College Kickstart strongly preferred</li>
<li>Technologically savvy and comfortable</li>
<li>Fluency in English</li>
<li>Knowledge of, appreciation for, and demonstrated commitment to anti-racist and anti-bias education</li>
<li>Willingness to acquire new skills</li>
</ul>
To be considered for the College Counseling Administrative Assistant position, please submit a cover letter, resume, and list of three references (references will not be contacted without the candidate’s permission).
<br><br>
It is the policy of Sacred Heart to provide equal employment opportunity to all employees and applicants. This means that all employees and applicants will be treated on an equal basis without regard to race, religion, color, creed, gender, gender identity or expression, transgender status, national and ethnic origin, ancestry, disability, age, military or veteran status, marital and partnership status, citizenship status, caregiver status, sex (including pregnancy), sexual orientation, sexual and reproductive health decisions, height or weight, predisposing genetic characteristics, criminal history, actual or perceived domestic violence victim status, or any other characteristic protected by applicable state, federal or local law (collectively referred to herein as “Protected Classifications”).
<br><br>
In addition to the Protected Classifications set forth in this EEO Policy, the School also prohibits any form of discrimination or harassment based on being a certified medical marijuana patient, pre-employment marijuana testing, unemployment status, sexual and reproductive health decisions, salary history, arrest or conviction, or domestic violence victim status in accordance with state law.
<br><br>
This policy applies to all terms, conditions and privileges of employment, including but not limited to: hiring, training, faculty development, transfers, promotion, compensation, benefits, educational assistance, employee facilities, termination, and retirement.

College Counseling Administrative Assistant

Lake Erie College of Osteopathic Medicine

<div><div><p>We have an urgent need for an Administrative Assistant to the Provost&rsquo;s Office, at LECOM Erie. LECOM is the nation&rsquo;s largest medical college and this is an exceptional opportunity for the right candidate!
</p><p>Here&rsquo;s what we are looking for:</p><ul><li>
Must be a polished, professional candidate with administrative assistant experience required. Executive assistant and/or C-level experience preferred.</li><li>
Needs to have strong computer skills, social media experience is a plus.</li><li>
Must be organized, enthusiastic, and proficient in writing and proofreading.</li><li>
Experience taking direction from a high level official and working cooperatively as part of a team.</li><li>
Bachelor&rsquo;s degree is preferred. Will consider other candidates with equivalent experience in place of degree.</li></ul><p>
Here&rsquo;s what we offer:</p><ul><li>
All weekday hours: Monday &ndash; Friday, 8 AM &ndash; 4:30 PM.</li><li>
Non-exempt position, paying $24.04/hour ($50,000/annual).</li><li>
Professional work environment that is clean, organized, fast-paced, and respectful.
</li><li>A team of collaborative, dedicated, and mission-driven professionals.</li><li>
This position includes a comprehensive benefit package of medical/dental/vision insurance and PTO (vacation, sick days, and paid holidays).</li></ul><p>
The Provost&rsquo;s office is the hub of the entire LECOM institution. The office oversees all educational programs and campuses and works in tandem with the office of the President of LECOM Health. Joining this elite team could turn into a life-long career opportunity for the right person!</p><p><b>
JOB SUMMARY</b>: The Administrative Assistant performs the duties of the main receptionist and gatekeeper for the office of the Provost, Senior Vice President, and Dean of Academic Affairs, while also assisting with social media initiatives. The successful candidate will have strong computer skills while working to support the day-to-day operations of the Office, LECOM projects, and events.</p><p><b>
CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES:</b></p><ul><li>
Promotes and preserves the mission of LECOM;</li><li>
Act as departmental representative with faculty, staff, students, and visitors in a professional, friendly manner;</li><li>
Maintain professional appearance and pleasant demeanor at all times;</li><li>
Manage and oversee the reception area;</li><li>
Serve as primary back-up to the administrative assist for the Office of the President on an as-needed basis;</li><li>
Assist with disposition of Provost&rsquo;s incoming and outgoing correspondence;</li><li>
Maintain a filing system for correspondence and for pertinent records, answer phones and take messages;</li><li>
Assist with writing and processing Dean's Letters, correspondence, reports, surveys, and additional 5th Floor administrative assignments that are assigned;</li><li>
Effectively communicate with affiliated organizations, consultants, vendors, etc., in all matters of mutual importance;</li><li>
Assist with maintaining the Provost&rsquo;s daily schedule;</li><li>
Coordinate travel for the Office of the Provost;</li><li>
Assist with maintaining FERPA / confidentiality concerning student information/grades and their security in accordance with applicable law and Institutional policy and procedure;</li><li>
Assist as assigned to prepare the Provost&rsquo;s quarterly report for the Board of Trustees;</li><li>
Assist with ordering supplies in a timely manner;</li><li>
Code and submit check requests and orders as assigned;</li><li>
Participate as assigned in interviews with candidates for employment in Administration;</li><li>
Participate in designated Institutional activities;</li><li>
Assist in maintaining LECOM social media pages, posting pertinent information as needed;</li><li>
Help to coordinate with current students, faculty, and staff to ensure social media coverage of events, achievements, and news;</li><li>
Contacts and schedules students to assist with LECOM social media projects;</li><li>
Contribute to overall student success and participate in student events, including, but not limited to, White Coat Ceremony and Commencement;</li><li>
Contribute directly to the Mission of LECOM by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction, other fundraisers, and outreach activities; and</li><li>
Accept other duties assigned/needed for the Institution&rsquo;s needs.</li></ul><p><b>
EEO/AA/M/F/Vets/Disabled</b></p>
</div><div><div>Minimum Requirements</div>
<div><p><b>KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS</b><b>:</b> Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.</p><ul><li>
Strong computer literacy with MS Office Suite (Word, PowerPoint, Excel, etc.), social media pages (Student Doctor Network, Facebook, Twitter, etc.), and accurate data entry skills;</li><li>
Excellent organizational and communication skills;</li><li>
Possess a typing speed of at least 65 wpm with a high degree of accuracy;</li><li>
Ability to create, take dictation, or transcribe documents;</li><li>
Assistant must have sound decision making capabilities and the ability to work independently and as directed by the Provost;</li><li>
Expertise in typing/composing, editing and submitting surveys, reports, letters, memos, etc., via regular mail, certified mail, e-mail, Federal Express, or fax.</li><li>
Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality;</li><li>
Possess excellent grammar, writing and proofreading skills;</li><li>
Experience in using various office equipment, i.e. copier, fax, scanner, etc.;</li><li>
Enthusiastic, good sense of humor, and a professional positive attitude;</li><li>
Willingness to maintain an established work schedule;</li><li>
Adherence to all local, state, federal laws and LECOM policies and procedures;</li><li>
Ability to organize and prioritize work assignments and meet deadlines;</li><li>
Knowledge of pertinent laws, policies/procedures and/or guidelines affecting areas of responsibility;</li><li>
Ability to be self-reliant and follow instructions;
</li><li>Willingness to assume responsibility; initiate appropriate action; and maintain confidentiality;</li><li>
Knowledge of and ability to maintain confidentiality of patient (HIPAA) and student privacy (FERPA);
</li><li>Compliance with state and federal regulations and safety protocols (OSHA);</li><li>
Ability to be trained and certified on the Institutional Data System;</li><li>
Effective use of interpersonal and communications skills, including tact and diplomacy;</li><li>
Effective use of organizational and planning skills, including attention to detail and follow-through;</li><li>
Time management skills in assessing and prioritizing multiple tasks, projects, and demands;</li><li>
Willingness to maintain confidentiality of work-related information and materials;</li><li>
Establishing and maintaining effective working relationships;</li><li>
Willingness to be flexible and accept other duties needed/assigned;
</li><li>The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect in compliance with EEO rules and regulations;
</li><li>The ability to report to work as scheduled, ready to devote full attention and energy to the important work of LECOM; and</li><li>
The ability to accept work directives from managers and supervisors in a respectful and cooperative manner.</li></ul><p><br>
</p><p><b>MINIMUM QUALIFICATIONS</b><b>:</b><br>
<b>Education and experience equivalent to: </b>a high school diploma, GED or equivalent is required. An associate or bachelor's degree is preferred. A minimum of one (1) to three (3) years&rsquo; work experience in a business, industry or higher education environment is preferred.</p><p>
Successful candidate must possess efficient and effective verbal and written communication skills, multi-task and problem solve, prepare reports and be proficient in Microsoft Word, Excel and other various internet resources to properly support and promote the mission of LECOM.</p></div></div></div>

Administrative Assistant to Provost's Office

Archdiocese of New York

<p></p><div><p><b>Overview/Purpose:</b></p>
<p>The primary responsibility of the Administrative Assistant to the Regional Superintendent is to manage the day-to-day operation of the Regional Superintendent&rsquo;s office.</p><p><br>
</p><p><b>Reports to:</b> Regional Superintendent, Manhattan</p><p><br>
</p><p><b>Work Location: </b>488 Madison Avenue, New York, NY 10022</p><p><br>
</p><p><b>Responsibilities:</b></p>
<ul><li>Maintain confidentiality in all Regional matters</li>
<li>Answer phone calls and handle principal, parent, and vendor questions and relay concerns to the Regional Superintendent</li>
<li>Assist in the logistical planning of principal and regional meetings, including contacting vendors, ordering Lunch for meetings, copying and collating handouts</li>
<li>Verify from school files and prepare principal evaluations on STAFFTRAC</li>
<li>Collect data, organize and chart all required Regional and Archdiocesan forms &ndash; Create folders on desktop (i.e., Calendar Grid, Teacher contracts, Class Schedules, Monthly Faculty Mtg. Agendas, Handbooks, Safety Plans</li>
<li>Monitor and submit Regional office deposits and invoices for payment (sent to 488)</li>
<li>Manage the desk calendar for the Regional Superintendent and collect/monitor school calendars</li>
<li>Prepare monthly Superintendent Expense Report</li>
<li>Maintain organized and up-to-date files</li>
<li>Monitor student attendance on Educate/FACTS at the end of each month and notify schools to update their attendance</li>
<li>Prepare and copy the program for the Manhattan 8th-grade Graduation Mass</li>
<li>Other related tasks as assigned by the Regional Superintendent.</li></ul><br>
<p></p><p><b>Education, Experience, and Skills:</b></p>
<ul><li>Education: some College experience is preferred</li>
<li>Minimum of 3 years in an office setting.</li>
<li>Ability to multitask effectively, show initiative, and exercise patience and professionalism at all times.</li>
<li>An aptitude for attention to detail</li>
<li>Work as a team player</li>
<li>Bilingual (Spanish) preferred.</li>
<li>Knowledge of Google Applications</li>
<li>Microsoft Word, Excel, PowerPoint, and Outlook Explorer</li></ul><br>
<p></p><p><b>Compensation range for this position is: $25.00 - $29.00 per hour.</b></p>
<p><b><i>This position is considered full-time, non-exempt, and eligible for overtime.</i></b></p><p><b><br>
</b></p><p><b>Interested candidates should send a cover letter and resume to:</b></p>
<p><b>Michael.Lenahan@archny.org</b></p></div>

Department of Education – Administrative Assistant, Manhattan Region

ajman university

<div><p><b>Position Overview:
</b></p><p>The Department of Sociology at Ajman University is seeking a highly organized and detail-oriented Instructor Assistant to provide administrative and academic support to the department. The Instructor Assistant will report directly to the Head of the Department and will be responsible for assisting with course management, faculty support, student coordination, and general administrative tasks. The ideal candidate does not need a sociology background but must have excellent organizational, communication, and technical skills.
</p><p><b>Key Responsibilities:
</b></p><p><b>1. Administrative Support for the Department:
</b></p><ul><li>Assist the Head of the Department with daily administrative tasks, including scheduling, document preparation, and correspondence.
</li><li>Organize and coordinate department meetings, including preparing agendas, taking minutes, and following up on action items.
</li><li>Assist in preparing faculty timetables, class schedules, and room bookings.
</li><li>Handle general office tasks such as document filing, email correspondence, and report preparation.
</li><li>Support the department in organizing events, workshops, and academic activities.
</li></ul><p><b>2. Academic and Course Support:
</b></p><ul><li>Prepare and format PowerPoint presentations, exams, assignments, and other course materials as required by faculty.
</li><li>Upload course content, assignments, and resources to the Learning Management System (LMS) (e.g., Moodle or Blackboard).
</li><li>Assist in exam formatting, printing, and organizing assessments in compliance with university standards.
</li><li>Maintain an organized digital and physical archive of course materials and student records.
</li></ul><p><b>3. Student Coordination and Support:
</b></p><ul><li>Serve as a point of contact for students, providing information about course materials, deadlines, and general academic queries.
</li><li>Assist students with registration, schedules, and university policies.
</li><li>Support faculty in monitoring student attendance and academic progress.
</li></ul><p><b>Qualifications and Requirements:
</b></p><ul><li>Bachelor&rsquo;s degree in any field (Sociology background is not required).
</li><li>Prior experience in academic administration, office management, or a similar support role is preferred .
</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and LMS platforms.
</li><li>Excellent organizational and time-management skills.
</li><li>Strong communication skills in English (Arabic proficiency is an advantage).
</li><li>Ability to multitask and work efficiently under deadlines.
</li><li>Attention to detail and the ability to maintain confidentiality in handling academic records.
</li></ul><p><b>Reporting Line:
</b></p><p>The Instructor Assistant reports directly to the Head of the Department of Sociology and collaborates with faculty members to ensure smooth academic operations.</p></div>

Assistant Instructor - UAE Nationals Only

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