university administrative assistant

American University of Sharjah

<div>
 The
 <strong>
  Department of Psychology
 </strong>
 at the College of Arts and Sciences is looking to hire an
 <strong>
  Administrative Assistant
 </strong>
 to provide essential administrative and clerical support to the academic department, ensuring smooth day-to-today operations. The role involves handling communications, scheduling, record-keeping, and coordinating departmental activities while assisting faculty, students, and university administration. This position plays a crucial role in maintaining the efficiency of the department and ensuring compliance with university policies.
 <br/>
 <br/>
 <strong>
  Job Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Communicate effectively with CAS students and assist them in understanding academic rules and policies.
  </li>
  <li>
   Answer department phone and email inquiries and serve as the department help desk.
  </li>
  <li>
   Manage and organize departmental files, records, and documents, ensuring efficient filing systems.
  </li>
  <li>
   Schedule meetings, prepare agendas, record minutes, and maintain the department&rsquo;s calendar.
  </li>
  <li>
   Enter requisitions and maintenance requests into the university system.
  </li>
  <li>
   Facilitate scheduling and registration.
  </li>
  <li>
   Compile data and prepare statistical reports as required.
  </li>
  <li>
   Coordinate communication between faculty, students, and administrative offices.
  </li>
  <li>
   Handle student inquiries and provide administrative support for academic programs as applicable.
  </li>
  <li>
   Process paperwork related to faculty, staff, and student requests.
  </li>
  <li>
   Maintain and update departmental databases and reporting systems.
  </li>
  <li>
   Support event planning and execution for departmental activities.
  </li>
  <li>
   Liaise with university administration for procurement, HR, and financial matters.
  </li>
  <li>
   Ensure compliance with university policies and procedures in administrative tasks.
  </li>
  <li>
   Maintain strict confidentiality when handling sensitive information.
  </li>
  <li>
   Perform other secretarial and administrative duties as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications And Skills Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration, office management, or a related field.
  </li>
  <li>
   Strong organizational skills and excellent time-management abilities.
  </li>
  <li>
   Excellent communication skills in both English and Arabic.
  </li>
  <li>
   Strong interpersonal skills with a professional and service-oriented approach.
  </li>
  <li>
   Ability to handle multiple tasks efficiently in a fast-paced environment.
  </li>
  <li>
   High level of professionalism and discretion in handling confidential information.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and the like).
  </li>
  <li>
   Good knowledge of Microsoft Access and data entry systems.
  </li>
  <li>
   Familiarity with university management systems (such as Banner, Fusion or similar platforms) is a plus.
  </li>
  <li>
   Ability to manage and maintain digital records and databases.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  How To Apply
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Interested applicants should fill out the form.
  </li>
  <li>
   AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
  </li>
  <li>
   AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
  </li>
 </ul>
</div>


Administrative Assistant | College of Arts and Sciences

Miami University

<div><p><b>Job Title</b></p>
Administrative Assistant - First Year Integrated Core &amp; Global Business Programs<p></p><p><b>
Department
</b></p>First Year Integrated Core Program<p></p><p><b>
Worker Type</b></p>
Temporary (Fixed Term)<p></p><h2 class="jobSectionHeader"><b>
Pay Type</b></h2>
Hourly<p></p><p><b>
Hourly Rate</b></p>
20.15<p></p><p><b>
Work Shift</b></p><p></p><p><b>
Scheduled Weekly Hours</b></p>
40<p></p><p><b>
Benefit Eligible</b></p>
Yes<p></p><p><b>
Post-Offer, Pre-Employment Physical Required?</b></p>
No<p></p><p><b>
Job Description Summary</b></p>
Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of a University administrative unit.<p></p><p><b>
Job Description</b></p><p><b>
Essential Duties</b></p><ul><li>
Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.</li><li>
Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.</li><li>
Assists University staff, faculty, and students; answers inquiries and provides information.</li><li>
Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.</li><li>
Gathers and analyzes statistical information regarding department's programs and activities; produces reports.</li><li>
May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.</li></ul><p></p><p><b>
Minimum Qualifications</b></p><p>
Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise</p><p></p><p><b>
Required Knowledge, Skills, and Abilities</b></p><ul><li>
Knowledge of unit's operations, policies, and procedures</li><li>
Supervisory skills</li><li>
Knowledge of computer and office applications</li><li>
Research skills</li></ul><p></p><p><b>
Additional Position Information (if applicable)</b></p><p>
This position will support two department within the Farmer School of Business, the First Year Integrated Core Program and the Global Office.</p><p></p><p><b>
Special Instructions (if applicable)</b></p>
Submit a cover letter describing your interest in and qualifications for the position and resume. Inquiries about the position may be directed to Dr. Drew Reffett at reffeta@miamioh.edu.<p></p><p><b>
Additional Information</b></p><p>
A criminal background check is required. All campuses are smoke- and tobacco-free campuses.</p><p></p><p>
This organization participates in E-Verify.</p><p></p><p><b>
Remote Work</b><br>
For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.</p><p><b><br>
Reasonable Accommodations</b><br>
Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560. Questions and follow-ups regarding requests should also be directed here.</p><p></p><p><b>
Miami University Values Statement</b><br>
Miami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility.</p><p></p><p>
For more information on Miami University&rsquo;s mission and core values, please visit the Mission and Core Values webpage.</p><p><b><br>
Equal </b><b>Opportunity/Affirmative</b><b> Action Statement</b><br>
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.</p><p></p><p><b>
Clery Act</b><br>
As part of the University&rsquo;s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University&rsquo;s Annual Security &amp; Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security &amp; Fire Safety Report may be obtained from the Miami University Police Department at 513-529-2223.</p><p><b><br>
Labor Law Posters for Applicants</b></p><p>
Please visit our Labor Law Posters webpage to access all relevant and applicable labor law information.</p></div>

Administrative Assistant - First Year Integrated Core & Global Business Programs

Archdiocese of New Orleans

<div><p><b>Notre Dame Seminary Administrative Assistant</b></p><p>
Notre Dame Seminary is seeking a full-time administrative assistant. The ideal candidate should
<br>
have experience working in a church, business, or school setting. This candidate is expected to be:
<br>
professional and dependable; comfortable in an office setting; organized; and able to work both
<br>
independently and in group settings. This person will work directly with the Director of
<br>
Development and the Executive Assistant to the Rector, as well as assist the seminarians, faculty,
<br>
and staff at Notre Dame Seminary.</p><div><b>
Primary Responsibilities:</b><br>
<ul><li>Greeting and closely monitoring all progress and egress of all visitors and guests</li><li>Answer and direct phone calls, take messages, and respond to general inquiries</li><li>Manage front door access, visitor sign-in, and security procedures</li><li>Sort, distribute, and manage all mail and packages</li><li>Reserve and oversee all guest rooms</li><li>Schedule and manage use of shared meeting rooms and common spaces</li><li>Schedule and coordinate tours</li><li>Provide general clerical support, including mailings, filing, photocopying, scanning, and
</li></ul>data entry<br>
<ul><li>Maintain office supplies and order replenishments as needed or requested</li><li>Process and log incoming cash and checks</li><li>Assist Development Office with data entry and correspondence</li><li>Assist with Gala, Christmas Luncheon, Alumni Day, and other events sponsored by NDS,
</li></ul>occasionally occurring on nights and weekends<br>
<ul><li>Provide support to the Rector's Administrative Assistant as needed</li><li>Additional duties as needed</li></ul></div><div><b>
Skills and Qualifications:</b><br>
<ul><li>5+ years of administrative or office support experience preferred</li><li>Computer proficiency required, including Microsoft Office and Google Applications</li><li>Strong verbal and written communication skills</li><li>Ability to multitask and prioritize tasks in a fast-paced environment</li><li>Highly ethical, particularly in working with confidential and sensitive information</li><li>Committed to the mission of Notre Dame Seminary and conduct all activities in line with the
</li></ul>mission of the seminary and the teachings of the Catholic Church</div><div><b>
Compensation:</b><br>
Salary commensurate with experience plus a comprehensive benefits package that includes:<br>
<ul><li>Medical, DentalVision Coverage</li><li>Generous paid vacation and sick leave</li><li>Paid holidays (25+ days)</li><li>401k plan including employer match</li><li>Employer provided ADDlife insurance coverage</li><li>Employer provided lunch during the academic year at the school dining hall</li></ul></div><p>
Interested candidates should submit a r&eacute;sum&eacute; and cover letter to Sherri Guidry at sguidry@nds.edu.</p></div>

Administrative Assistant - Notre Dame Seminary

City of Rapid City

<div><p><b>Location: </b>Rapid City, SD
<br>
<br>
<b>Job Summary: </b>This position provides administrative support to The Office of the Mayor. Responsibilities vary based on departmental needs and are influenced by incoming phone calls, emails, and walk-up inquiries. These positions require the ability to maintain a high degree of confidentiality and must be flexible with changing priorities and assignments.
<br>
<br>
<b>Essential Duties and Responsibilities &ndash; Administrative Assistant I:
</b></p><ul><li>Performs front-line administrative support duties.
</li><li>Provides customer service by answering phones, greeting visitors, and directing inquiries to appropriate personnel.
</li><li>Prepares, distributes, and maintains a wide range of communications and records, including website updates, agendas, minutes, policies, procedures, reports, resolutions, ordinances, public service announcements, advertisements, specifications, and statistical data.
</li><li>Assists in tracking critical information such as vouchers, contracts, permits, invoices, grant agreements, certifications, payments, timesheets and program records.
</li><li>Utilizes various tools to manage tasks, schedules, and departmental processes.
</li><li>Orders equipment and supplies, processes purchase orders, and coordinates maintenance and repairs as needed.
</li><li>May serve as payroll timekeeper for a designated work group, division, or department.
</li><li>Assists in maintaining calendars, coordinating logistics for meetings, conferences, and special events, and arranging travel as needed.
</li><li>Handles highly sensitive information with discretion, maintaining confidentiality at all times.
</li>Assists with other requests and projects as assigned, including providing backup coverage for other administrative positions.<br>
<li>
</li></ul><p><br>
<b>Essential Duties and Responsibilities &ndash; Administrative Assistant II:
</b></p><ul><li>Performs all duties of Administrative Assistant I, with added responsibility for departmental coordination and leadership support.
</li><li>Collaborates with department leadership to gather information, update procedures, and recommend service improvements.
</li><li>Coordinates departmental activities, including office operations, records management, procedures implementation, and basic accounting tasks.
</li><li>Resolves routine public concerns with professionalism and timeliness.
</li><li>Processes personnel documentation, including payroll and timekeeping records, grievances, vacation and overtime records, and injury reports.
</li><li>Reviews and processes departmental data, such as vouchers, contracts, permits, billing, invoices, grants, certifications, payments, bonds, remittances, and program documentation.
</li>Serves as administrative support and liaison to committees, task forces, and special projects, and provides backup coverage for other administrative positions.<br>
<li>
</li></ul><p><br>
<b>Essential Duties and Responsibilities &ndash; Administrative Coordinator:
</b></p><ul><li>Performs all duties of Administrative Assistant I and II.
</li><li>Provides advanced administrative support to leadership, including data analysis, procedure evaluation, and preparation of detailed reports and recommendations.
</li><li>Independently oversees administrative operations, including staffing coordination, distribution of assignments, bookkeeping, and monthly accounting processes.
</li><li>Resolves more complex public concerns, applying sound judgment and a thorough understanding of departmental policies.
</li><li>Serves as a resource for administrative processes and procedures. May mentor other administrative staff.
</li><li>Reviews and interprets critical departmental data, identifies trends, and provides insights and updates with leadership.
</li><li>Assists in budget development and preparation of other fiscal and financial data and records.
</li><li>Leads or coordinates special projects as assigned.
</li>Maintains strict confidentiality and exercises a high degree of discretion in all aspects of work.<br>
<li>
</li></ul><p><br>
<b>Qualifications &ndash; Administrative Assistant I:
</b></p><ul><li>High school diploma or equivalent required.
</li><li>One year of administrative support experience preferred.
</li><li>Knowledge of general office procedures and ability to manage multiple administrative tasks with accuracy and composure.
</li><li>Proficiency in Microsoft Office and other commonly used business software, including web-based systems
</li>Strong customer service, interpersonal, time management, and organizational skills.<br>
<li>
</li></ul><p><br>
<b>Qualifications &ndash; Administrative Assistant II:
</b></p><ul><li>Must meet all Admin I requirements. In addition:
</li><li>Two years of administrative support experience required.
</li>Associate&rsquo;s degree in business management or related field preferred.<br>
<li>
</li></ul><p><br>
<b>Qualifications &ndash; Administrative Coordinator:
</b></p><ul><li>Must meet all Admin I and II requirements. In addition:
</li><li>Four years of administrative support experience required.
</li>Bachelor&rsquo;s degree in business management or related field preferred.<br>
<li>
</li></ul><p><br>
<b>Work Environment:
</b></p><ul><li>This position is primarily performed in a standard office environment and involves a variety of physical activities typical of administrative work. Employees must be able to sit for extended periods while working at a computer or handling phone calls. Occasional standing and walking are required to retrieve documents, attend meetings, or assist walk-up customers. The role involves frequent reaching, bending, and handling of office supplies and equipment, including opening file drawers and accessing overhead storage. Employees should be able to lift and carry items such as boxes of documents or office supplies, typically weighing up to 25 pounds.
</li><li>Manual dexterity is essential for tasks such as typing, writing, filing, and operating standard office machines. Adequate vision and hearing are necessary to read printed and digital materials and to communicate effectively in person and over the phone.
</li><li>The position also requires mobility within and between office spaces, and may occasionally involve off-site travel or extended hours to support meetings or official proceedings. In some cases, employees may be expected to set up and break down meeting spaces, including moving chairs, tables, and presentation equipment.</li></ul></div>

ADMINISTRATIVE ASSISTANT (NON-UNION)

King's Gate Christian School

<p><b>Position Title:</b> Receptionist</p><p><b>Are you called to support a mission that empowers children for purpose? Do you know that every child was created as a masterpiece by a mighty GOD? Do you want to support a mission to empower children for their purpose? King's Gate may be the place for you!</b> We are growing and building a learning community. Be part of something that points students and families towards the glory and kindness of your GOD.</p><p><b>The Mission</b> <b>of King's Gate</b> is to take the love of Jesus Christ to the community by partnering with families to equip the whole student for their individual calling through a rich, experiential education.</p><p><b>TO BE CONSIDERED FOR A KING&rsquo;S GATE POSITION, PLEASE SUBMIT:</b></p><ul><li>Resume detailing employment history (with dates), and at least three references.</li><li>One-page describing your Christian journey, current relationship with GOD and why you are pursuing a ministry position as a leader I n Christian education.</li></ul><p><b>Other Positions Available: </b>We have several full-time positions including an Assistant Teacher (elementary), an Assistant Teacher (Pre-K), and a Middle School Math Teacher. We also need a part-time CDC teacher.</p><p><b>KING&rsquo;S GATE CHRISTIAN SCHOOL JOB DESCRIPTION</b></p><p>The Upper School Administrative/Registrar Assistant (ARA) serves as the assistant to the Upper School Principal supporting all Upper School administrative operations. The ARA is always welcoming, personable, helpful, and able to represent the School in a professional and friendly manner.</p><p><b>Summary of Responsibilities:</b></p><ul><li>Assists the Upper School Principal through the performance of clerical and administrative processes.</li><li>Serves as a liaison between staff, parents, and Principal when needed.</li><li>Updates and maintains student records and files.</li><li>Reviews admission records provide overview of student needs, graduation requirements, and scheduling concerns.</li><li>Works with school Office Manager to ensure consistency of policies and handling of student//family information.</li><li>Maintains office and information security following safety and privacy procedures</li><li>Updates calendars and schedule meetings when appropriate.</li></ul><p><b>Overall</b></p><ul><li>Supports the enrollment of students through knowledgeable presentation of school and helping to obtain necessary paperwork.</li><li>Maintains excellent communication with parents of children enrolled, providing opportunities for concerns to be shared and overseeing solutions.</li><li>Assists in overseeing the maintenance of a clean, safe environment for program operation.</li><li>Is knowledgeable of King&rsquo;s Gate policies and procedures and assists with day-to-day operations.</li></ul><p><b>Qualifications:</b></p><ul><li>Proven relevant work experience</li><li>Proficiency in Microsoft Office Suite</li><li>Hands-on experience with office equipment (tech savvy)</li><li>Professional attitude and appearance</li><li>Solid written and verbal communication skills</li><li>Ability to be resourceful and proactive when issues arise</li><li>Excellent organizational skills</li><li>Multitasking and time-management skills, with the ability to prioritize tasks</li><li>Positive attitude</li><li>The individual must be a Christian, believe the Bible is the inspired infallible Word of God and agree to the ASCI Statement of Faith.</li></ul><p><b>Benefits:</b></p><p>-Work alongside a godly, gifted faculty!</p><p>-Tuition discount for one dependent child</p><p>-Health insurance and matching retirement benefit</p><p><b>There are 25 scheduled Holiday and School Calendar days off:</b></p><p>-Labor Day (First Monday in September)</p><p>-Fall Break &ndash; based on school calendar</p><p>-Thanksgiving Week (Week in November)</p><p>-Christmas Eve through New Year&rsquo;s Day &ndash; (Two weeks)</p><p>-Spring Break &ndash; (One week based on school calendar)</p><p>-Good Friday (Friday before Easter)</p><p>-Easter Monday (Unless exchanged for a snow day)</p><p>-Summer Time Off &ndash; From Memorial Day through mid-August</p><p>Job Types: Full-time, Part-time</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Employee discount</li><li>Health insurance</li><li>Retirement plan</li></ul><p>Application Question(s):</p><ul><li>Are you proficient using Microsoft Office Suite products (Word, Excel)?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Administrative: 2 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Ability to Commute:</p><ul><li>Yukon, OK 73099 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Yukon, OK 73099: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Administrative/Registrar Assistant

University of Tennessee

<div><p>The UT Extension office in Williamson County is currently seeking applications for a Part Time Administrative Associate to join the administration team, providing essential support to county staff and clientele. The role involves managing calendars, coordinating travel, handling expense reports, ordering supplies, maintaining office organization, and supporting various programmatic projects and events. This position reports directly to the County Director.</p></div>
<br><div><ul><li>Answer phones, scheduling, routing requests, checking mail and e-mail errands.
</li><li>Bookkeeping including, but not limited to accounts receivable, cash deposits, accounts payable, financial accounts reconciliation, equipment inventory, time entry, annual and sick leave balances using DASH, and travel reports.
</li><li>Compile yearly calendar, schedule of events, and maintain calendar for conference room.
</li><li>Produce newsletters materials, maintain list of participants and sponsors, and complete correspondence to assist agents and programs assistants with various types of programs.
</li><li>Order office supplies and postage as needed and make sure proper care and maintenance is given to all equipment.
</li><li>Must provide leadership for a program of activities that meets the needs of all eligible clientele regardless of race, color, national origin, sex, disability, religion, or veteran status.</li></ul></div>
<br><div><p><b>Required Qualifications:
</b></p><ul><li>High school graduate or equivalent.
</li><li>Office type environment work of 1-3 years.
</li><li>Prior experience or background knowledge of Extension.
</li><li>Experience working with the public.
</li>Must have a valid driver&rsquo;s license<br>
<li>
</li></ul><p></p><p>Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.<br>
</p><p></p><p><b>Knowledge, Skills, &amp; Abilities:
</b></p><ul><li>Computer knowledge (Word, Excel), typing skills and bookkeeping skills.
</li><li>Ability to self-start.
</li><li>Knowledge and ability to maintain good public relations with local community.
</li><li>General knowledge of office equipment.
</li><li>Basic knowledge of working with budgets and / or bookkeeping.
</li>Ability to multitask and maintain the county office when all other staff may be in the field serving clientele.<br>
<li>
</li></ul><p></p><p><b>Preferred Qualifications:
</b></p><ul><li>Classes from a community college or vocational/business school in computer and office skills are a plus.
</li>The CAP rating also a plus (this would include training in accounting, office management, office technology, and business administration).<br>
<li>
</li></ul><p></p><p><b>Work Location:
</b></p>Williamson County Extension, Franklin, Tennessee. This is not a remote or hybrid position.<br>
<ul><li>
</li></ul><p></p><p><b>About UT Extension:
</b></p><p>UT Extension provides a gateway to the University of Tennessee as the outreach unit of the Institute of Agriculture. It is a statewide educational organization, funded by federal, state and local governments, that brings research-based information about agriculture, family and consumer sciences, and resource development to the people of Tennessee where they live and work.</p></div>
<br><div><div>The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees&mdash;the Volunteers&mdash;who uphold the university&rsquo;s tradition of lighting the way for others through leadership and service.<br>
</div><div></div><br>
<div>UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee&rsquo;s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy&rsquo;s largest multidisciplinary laboratory, Oak Ridge National Laboratory.<br>
</div><div></div><br>
<div>The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.<br>
</div><div></div><br>
<div>UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.<br>
</div><div></div><br>
<div>The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as &ldquo;Best Employer for New Graduates,&rdquo; &ldquo;One of America&rsquo;s Best Large Employers,&rdquo; and &ldquo;Best Workplace for Women,&rdquo; and has been designated as &ldquo;Best Place for Working Parents&rdquo; by Forbes Magazine.<br>
</div><div></div><br>
<div>Apply today and join the Tennessee Volunteer community!</div></div>

Part-Time Administrative Support Assistant, Williamson County: UTIA

State of Washington

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<p></p><div><div><div><b>** </b><b>This opportunity is available only to current Internal Employment Security Department employees. This non-permanent position is eligible for full-time telework; it is mainly virtual, though there may be an occasional in-office meeting depending on business needs.</b><b> This position will last approximately 3-4 months**</b></div><div></div><div><b><br>
Administrative assistants are the backbone of our agency; in this role we rely on you to be a positive influence on our team, ensuring everything runs smoothly. The ideal candidate is a confident, highly organized professional who excels at executive</b><b>-</b><b>level administrative support and can represent the Deputy Director with professionalism and sound judgment.</b></div></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Duties</b></h2></div>
<p></p><div><div>This candidate brings strong skills in office operations and can independently manage daily workflows, resources, and administrative processes for the Insurance Services Division. They are comfortable serving as the initial point of contact for the Deputy Director, interacting regularly with constituents, division leadership, stakeholders, and agency partners. They demonstrate discretion, reliability, and the ability to handle sensitive information while exercising delegated signature authority on behalf of division leadership.</div><div></div><div><br>
The ideal candidate is adaptable, proactive, and skilled in HR administrative processes, purchasing, inventory, and facility coordination. They understand how administrative work supports broader strategic objectives and are ready to step in as back-up to the Division&rsquo;s Administrative Assistant 5, including providing confidential support to the ISD Director when needed. Above all, they bring a collaborative spirit and a commitment to supporting effective services for ISD&rsquo;s internal and external customers.</div><p></p><div><br>
Duties:</div><div><b>
Manage administrative operations and provide coordinated support. Tasks include:</b></div><div></div><div><br>
<ul><li>
Manage communication which includes receiving, screening, and responding on the Manager&rsquo;s behalf to incoming calls and emails. Manage information flow and follow-up with directors, managers and staff.</li><li>
Responsible for daily administrative operations for management and teams in the unit; answer questions from internal and external customers regarding agency and division operations; functions and policies.</li><li>
Exercise delegated decision-making authority in administrative matters such as scheduling priorities, spending plans, and operational procedures.</li></ul></div><div></div><div><b><br>
Provide human resource administrative support. Tasks include:</b></div><div></div><div><br>
<ul><li>
Consult with Managers on human resources actions; serve as the unit primary point of contact with HR; ensure personnel actions and HR processes are performed in compliance with policies and procedures.</li><li>
Maintain confidentiality for HR related items.</li><li>
Prepare, process and track all evaluations, personnel and position actions; inform management about deadlines and policies related to personnel and position actions processes and procedures; correctly complete HR paperwork (i.e. recruitments on-boarding and off -boarding evaluations, position descriptions, personnel actions. evaluations, etc.} in a timely manner.</li></ul></div><div></div><div><b><br>
Provide Administrative Support for Manager. Tasks include:</b></div><div><ul><li>
Assist in the development of spending plans. Create and monitor ongoing spending working directly with ESD budget and fiscal staff.</li><li>
Provides administrate support for the manager including formats transcription, records minutes, composes, edits and type letters</li><li>
Attend meetings on behalf of the Manager, which may include operations and division wide leadership meetings and meetings related to cross-functional project or portfolio initiatives.</li></ul></div><div></div><div><br>
To request a detailed position description, click here.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<p></p><div><div><b>Qualifying candidates will meet one of the following criteria options:</b></div><p><b>
Option 1:</b></p><div><ul><li>
Five (5) years equivalent education/experience.</li></ul></div><p><b>
Option 2:</b></p><div><ul><li>
One (1) year as an Administrative Assistant 3 <b>OR</b></li><li>
Two (2) years as an Administrative Assistant 2.</li></ul></div><p><b>
Option 3:</b></p><div><ul><li>
High school diploma or equivalent <b>AND</b></li><li>
Four (4) years progressively responsible clerical, office or administrative experience.</li></ul></div><p><b>
Option 4:</b></p><div><ul><li>
Bachelor&rsquo;s degree in business administration, public administration or a closely related field substitutes for related experience.</li></ul></div><p></p><div><b><br>
To be considered for this opportunity, the following competencies are </b><b>required</b><b>:</b></div><div><ul><li><b>
Professional judgment and discretion</b>: Effective oral and written communication; situational awareness; strong interpersonal and relationship-building skills; sound decision-making and problem-solving; and solid organizational knowledge.</li><li><b>
Budget Development &amp; Financial Management: </b>Ability to develop, monitor, and control budgets from multiple sources</li><li><b>
Correspondence Preparation: </b>Ability to prepare and authorize administrative correspondence.</li><li><b>
Representation &amp; Communication: </b>Ability to represent the supervisor and communicate policy matters.</li><li><b>
Policy Interpretation &amp; Application: </b>Ability to interpret and apply administrative policies.</li><li><b>
Policy Coordination &amp; Development: </b>Ability to coordinate and develop policies and administrative methods.</li><li><b>
Project Coordination: </b>Ability to direct and coordinate special projects.</li></ul></div><p><b>
Required equity competencies:</b></p><div><ul><li>
The ability to take action to learn and grow</li></ul></div><div><ul><li>
The ability to take action to meet the needs of others</li></ul></div><p><b>
Special Requirements/Conditions of Employment:</b></p><div><ul><li>
Must be able to pass an Unemployment Insurance (UI) and Paid Family Medical and Leave (PFML) claim and fraud check.</li></ul></div><p><b>
Additional Requirement of Employment:</b></p><br>
<ul><li>
Must be able to pass Unemployment Insurance (UI) &amp; Paid Family and Medical Leave (PFML) claim and fraud check.</li></ul><p><b>
Please submit only the required documents as noted below and ensure all Personal Identifying Information (PII) such as Social Security numbers etc. are edited out of your materials for privacy.</b></p><div><b>
Additionally, we ask that you not include photographs or external links within your documents. Any documents uploaded through this platform will be securely transmitted electronically to support application review.</b></div><div></div><p><br>
Please submit your Cover Letter and Resume with your Online Application through the <i>&quot;Add Attachments&quot;</i> field. A resume will not substitute for the &quot;work experience&quot; section of the application or vice versa. Applications with blank fields, or supplemental question responses with comments such as &quot;see attachments&quot; may be considered incomplete.<b>
</b></p></div><p></p><div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div>
<p></p><div><div><b>Why work with us?</b></div><div>
Our<b> </b><b>agency's mission and values</b> drive every decision that we make, determine how we interact with others and are at the core of who we are. We value Access, Love, Belonging, Equity, and Stewardship. We understand that a work environment that respects your work/life balance is key; that's why many of our positions are eligible for flexible work schedules and teleworking opportunities. Through support, value, and trust, our employees are empowered to grow and develop into their best self.</div><div></div><p><b><br>
Opportunity for All</b></p><p>
We strive to create a working environment that includes and respects cultural, ethnic, racial, religious, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, people with disabilities, people over 40 years of age, people with religious beliefs, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.</p><p><br>
The Employment Security Department is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.</p><p><br>
If you are a person needing assistance in the application process, if you need this job announcement in an alternate format, or if you have general questions about this opportunity, please contact Lydia White or at 360-819-6996 or the Talent Acquisition Team, prior to the position closing. If you are having technical difficulties creating, accessing, or completing your application, please contact careershelp@des.wa.gov or (360) 664-1960 or toll free (877) 664-1960, Washington Relay 711.</p><p></p><p><br>
This recruitment may be used to fill additional agency-wide positions in accordance with Article 4 of the WFSE Collective Bargaining Agreement.</p><p></p><p><b><br>
 </b><b>**This Organization Participates in E-Verify**</b></p></div></div></div><p></p>

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