university administrative assistant

Missouri State University

<div><div><div>Position Information
</div><p></p><div><div><div><div><b>Position Title</b></div> <div>Academic Administrative Assistant II (Chemistry and Physics)</div>
</div><br>
<div><div><b>Work Location</b></div> <div>Springfield Campus</div>
</div><br>
<div><div><b>Department</b></div> <div>Chemistry and Biochemistry</div>
</div><br>
<div><div><b>HR Home Department</b></div> <div>020714 CHEMISTRY AND BIOCHEMISTRY</div>
</div><br>
<div><div><b>Pay Grade</b></div> <div>12</div>
</div><br>
<div><div><b>Proposed Salary</b></div> <div>$15.66/hourly</div>
</div><br>
<div><div><b>Sponsorship Information</b></div>
<div>Applicants must be currently authorized to work for ANY employer in the United States on a full-time basis. This position is not eligible for work visa sponsorship.</div>
</div><br>
<div><div><b>Position only available to current, regular, full-time Missouri State University employees?</b></div> <div>No, Position is available to all applicants.</div>
</div><br>
<div><div><b>Appointment Type</b></div> <div>Full Time Regular</div>
</div><br>
<div><div><b>Exempt/Non-Exempt</b></div> <div>Non-Exempt</div>
</div><br>
<div><div><b>General Function</b></div>
<div>The Academic Administrative Assistant II assists the Department Head of an academic teaching department with the department&rsquo;s administrative activities and coordinates various administrative processes and projects in the department. The Academic Administrative Assistant II is generally the primary or lead administrative support position in an academic teaching department. This position provides the full-range of administrative support activities for an academic teaching department. The Academic Administrative Assistant II may assign and/or monitor the work of an Administrative Assistant I, student workers, or Graduate Assistants.</div>
</div><br>
<div><div><b>Description of Primary Duties</b></div>
<div>The Academic Administrative Assistant II assists the Department Head of an academic teaching department with the department&rsquo;s administrative activities and coordinates various administrative processes and projects in the department. The Academic Administrative Assistant II is generally the primary or lead administrative support position in an academic teaching department. This position provides the full-range of administrative support activities for an academic teaching department. The Academic Administrative Assistant II may assign and/or monitor the work of an Administrative Assistant I, student workers, or Graduate Assistants.<br>
<br>
This position will be equally shared between the Department of Chemistry and Department of Physics, Astronomy, and Materials Science.<br>
Admin Support (45%) &ndash; Records keeping (grad lists, alumni info, general filing, etc.); Record &amp; publish meetings minutes (faculty meetings, advisory board); Departmental forms (exit interviews, personnel evaluations, surveys, etc.); Online database support (online hiring system, scholarship management, foundation accounts); Student support (back-up for other AA); Productivity tracking (faculty pubs &amp; grants, including Digital Measures maintenance); Departmental directories; Back-up contact for department.<br>
Events Planning (15%) &ndash; Awards Banquet (Apr); Advisory Board Meetings (Fall/Spring; Oct/Apr); Professional events (conferences, seminars).<br>
Public Relations (35%) &ndash; Website maintenance/updates; Poster preparation/maintenance; Brochures (program guides, articulation agreements, general info, etc.); Recruiting support (set-up/break-down, assist departmental recruiting coordinator)<br>
Newsletters; Media alerts (incl. updating CHM blog); Twitter, Facebook, Digital Screen, Custom Merchandise design/ordering.<br>
Other (5%) &ndash; Support for faculty and staff as time permits.</div>
</div><br>
<div><div><b>Minimum Acceptable Qualifications</b></div>
<div><b>Education/Experience</b>: A high school diploma or the equivalent and three years of general office experience or an equivalent combination of education and general office experience is required.<br>
<br>
<b>Skills:</b> Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain departmental financial records and accounts and prepare financial reports is required.<br>
<br>
<b>Effort</b>: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.</div>
</div><br>
<div><div><b>Additional Qualifications</b></div>
</div><br>
<div></div><div><div><b>Link to Job Description</b></div> <div>http://www.missouristate.edu/human/jobdescriptions/3225.htm</div>
</div><br>
<div><div><b>Open Date</b></div> <div>01/23/2026</div>
</div><br>
<div><div><b>Close Date (If Close Date is blank then the posting is considered open until filled)</b></div>
</div><br>
<div></div><div><div><b>Special Instructions to Applicants</b></div>
<div>The first date of consideration is March 11th, 2026, and review of applications will continue until the position is filled.</div>
</div><br>
<div><div><b>Equal Opportunity Statement</b></div>
<div><br>
<b>Non-Discrimination Statement</b><br>
<br>
<br>
Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.<br>
<br>
<br>
<br>
<br>
This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.<br>
<br>
<br>
<br>
<br>
The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, <b>Compliance@MissouriState.edu</b>, 417-836-4252</div>
</div><br>
<div><div><b>Background Check Statement</b></div>
<div>Employment will require a criminal background check at University expense.</div>
</div><br>
</div></div></div><div><div>Posting Detail
</div><p></p><div><div><div><div><b>Posting Number</b></div> <div>20250213FTS</div>
</div><br>
<div><div><b>Quicklink for Posting</b></div> <div>https://jobs.missouristate.edu/postings/83902</div></div></div></div></div></div>

Academic Administrative Assistant II (Chemistry and Physics)

Boston College

<div><b>Boston College Introduction</b><p><br>
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.</p><b><br>
Job Description</b><p><br>
Reporting to the Dean of the Law School, the Administrative Assistant is an important member of the Law School staff and often serves as the first point of contact for visitors to the Dean&rsquo;s Office and the Law School. The Administrative Assistant interfaces with many constituents on behalf of the Dean and broadly supports the launch of new initiatives as needed. This position provides administrative support to the Dean and Associate Deans on a wide range of tasks and projects. The Administrative Assistant is responsible for managing the day-to-day operations of the Dean&rsquo;s Office and certain central functions of the Law School, interacting daily with the Dean, Associate Deans, faculty, students, visitors, and other university departments.</p><p>
Primary responsibilities include managing the Dean&rsquo;s calendar and travel arrangements; processing the Dean&rsquo;s expense reports; handling phone calls and greeting visitors; opening and prioritizing mail; generating the Dean&rsquo;s correspondence; and disseminating school-wide information. The Administrative Assistant also assists with planning and supporting select events, including faculty meetings, staff meetings, committee meetings, and other events as directed by the Dean.</p><p>
The Administrative Assistant assists the Dean in the faculty hiring, promotion, and tenure processes, acting as a liaison to the Appointments Committee and the Promotion and Tenure Committee chairs by compiling materials, making travel arrangements, and scheduling interviews and presentations. The Administrative Assistant oversees office management for the Dean&rsquo;s Office and completes other administrative projects as needed.</p><p>
The role also supports the Senior Associate Dean for Strategic and Student Affairs on matters related to Character and Fitness and performs biographical, market, and other research as needed in support of the Dean&rsquo;s strategic initiatives.<br>
Key responsibilities include, but are not limited to, the following:</p><p><b>
Dean&rsquo;s Office Support</b></p><ul><li>
Provide administrative support to the Dean and Associate Deans.</li><li>
Manage the day-to-day operations of the Dean&rsquo;s Office.</li><li>
Manage the Dean&rsquo;s calendar and travel arrangements.</li><li>
Handle phone calls and greet visitors.</li><li>
Gather information and troubleshoot issues for the Dean.</li><li>
Triage situations and notify the Dean as appropriate.</li><li>
On behalf of the Dean, initiate verbal and written communication with internal and external constituencies of the School.</li><li>
Open and prioritize mail.</li><li>
Generate Dean&rsquo;s correspondence and disseminate school-wide information.</li><li>
Prepare travel and expense reports for the Dean.</li><li>
Assist in the preparation and mailing of adjunct letters and faculty summer research letters</li><li>
Assists the Dean in the faculty search process and with other faculty actions.Coordinates travel plans for prospective candidates.</li><li>
Maintain employee database and manage various school directories and listserv groups.</li><li>
Place work orders as needed</li></ul><p><b>
Committees Coordination Support</b></p><ul><li>
Prepare information log and correspondence for appointments and promotion and tenure committees.</li><li>
Act as a liaison to the appointments committee chair by making travel arrangements and scheduling interviews and presentations.</li><li>
Assist with the preparation and updating of templates, agendas, forms, ballots, and other support documents for faculty appointment and promotion matters.</li><li>
Support work of other School committees as needed and as directed by the Dean</li></ul><p><b><br>
Event Coordination Support</b></p><ul><li>
Work with the Events Management, MTS and Marketing for select events as hosted by the Dean.</li><li>
Assist Associate Deans with special projects</li><li>
Work with the Associate Dean for Strategic &amp; Student Affairs to manage the Law School character and fitness process.</li><li>
Perform market, biographical and other research as needed to advance the strategic initiatives of the Dean.</li>
Assist in sending out letters to various constituents from the Dean&rsquo;s Office<br>
<li>
<br>
</li></ul><p>Hiring Range: $30.85/hr to $38.57/hr. Pay rate commensurate with relevant experience.</p><b><br>
Requirements</b><p><b><br>
Education and Experience</b></p><br>
<ul><li>
Bachelor's degree is strongly preferred</li><li>
2-3 years of related administrative support experience is required, preference for experience in higher education administration</li></ul><p><b>
Functional and Technical Competencies</b></p><ul><li>
Demonstrated advanced-level experience using standard office software applications, e.g. Microsoft Office, Google Workspace, Adobe, on-line calendars, databases, etc.</li><li>
Proficient in use of standard office technology, e.g. phone, video conferencing, fax, copier, scanner, projector, etc.</li><li>
Strong organizational and project management skills, extremely detail oriented.</li><li>
Ability to work independently or as part of a team, be a self-starter and think creatively.</li><li>
Demonstrated problem-solving and critical thinking skills.</li><li>
Ability to work in a fast-paced environment.</li><li>
Outstanding interpersonal and communication skills, both written and oral.</li><li>
Skilled in independently composing letters, memos, reports, and other written communication materials, for a variety of audiences, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.
</li><li>Experienced in recording meeting minutes.</li><li>
Ability to manage complex calendaring.</li><li>
High degree of professionalism and the ability to manage responsibilities with tact and patience.</li><li>
Excellent customer service skills.</li><li>
Ability to act as a public-facing institutional representative.</li><li>
Experienced in making complex travel arrangements and preparing itineraries.</li><li>
Discretion and ability to handle personal and confidential matters.</li></ul><br>
<b>
Closing Statement</b><div><p><br>
Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:</p><ul>
<li>Tuition remission for Employees</li>
<li>Tuition remission for Spouses and Children who meet eligibility requirements</li>
<li>Generous Medical, Dental, and Vision Insurance</li>
<li>Low-Cost Life Insurance</li>
<li>Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans</li>
<li>Paid Holidays Annually</li>
<li>Generous Sick and Vacation Pay</li>
<li>Additional benefits can be found on https://www.bc.edu/employeehandbook</li></ul><p>
Boston College conducts pre-employment background checks as part of the hiring process.</p><p>
Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including disability and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.</p></div></div>

Administrative Assistant to the Dean

University of New Mexico

<div><h2 class="jobSectionHeader"><b>Admin Assistant 3</b></h2>
<div><div><div><div><b>Requisition ID</b></div> <div>req36139</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Administrative Assistant 3 - CAS Dean's Office</div>
</div><br>
<div><div><b>Position Grade</b></div> <div>08</div>
</div><br>
<div><div><b>Position Summary</b></div>
<div><p>
The University of New Mexico College of Arts &amp; Sciences seeks a full-time Administrative Assistant to serve as backup at the front desk at the Dean&rsquo;s Office and provide general support and assistance for a variety of activities and tasks to include but not limited to TA/GA/RA Graduate Assistantships, Student Academic Scholarships, Payroll &amp; Leave Usage processing, and Course Scheduling process backup.</p><p>
The Administrative Assistant will also provide Outreach/Marketing &amp; Event Planning support to three academic centers: The Institute for American Indian Research (IFAIR), the Institute for Medieval Studies (IMS), and the Feminist Research Institute (FRI).
 </p><p><b>****The final salary for this position is dependent upon total Education and Experience****</b></p>
<p>
See the Position Description for additional information.</p></div><br>
</div><br>
<div><div><b>Conditions of Employment</b></div>
<ul><li>If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.</li><li>
Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.</li><li>
All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.</li></ul>
</div><br>
<div><div><b>Minimum Qualifications</b></div>
<div><p>
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.</p><p>
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.</p></div></div><br>
<div>
<div><b>Preferred Qualifications</b></div>
<div><ul><li> Excellent customer service skills and professional demeanor</li></ul>
<ul><li> Ability to work independently and manage/prioritize multiple projects</li></ul>
<ul><li> Payroll processing such as Banner/PHATIME and UKG/LoboTime</li></ul>
<ul><li> Event planning and coordination experience</li></ul>
<ul><li> Marketing skills via social media, newsletter development, and/or web development</li></ul>
<ul><li> Experience as a UNM P-Card holder to include reallocation and reconciliation, UNM purchasing systems including Chrome River and LoboMart</li></ul>
<ul><li> Experience using MyReports functions</li></ul><br>
<br>
</div></div><br>
<div><div><b>Additional Requirements</b></div>
</div><br>
<div></div><div><div><b>Campus</b></div> <div>Main - Albuquerque, NM</div>
</div><br>
<div><div><b>Department</b></div> <div>Arts Sciences Admn Support (711D)</div>
</div><br>
<div><div><b>Employment Type</b></div> <div>Staff</div>
</div><br>
<div><div><b>Staff Type</b></div> <div>Regular - Full-Time</div>
</div><br>
<div><div><b>Term End Date</b></div>
</div><br>
<div></div><div><div><b>Status</b></div> <div>Non-Exempt</div>
</div><br>
<div><div><b>Pay</b></div> <div>Hourly: $18.09 - $23.27 (DOE)</div>
</div><br>
<div><div><b>Benefits Eligible</b></div> <div>This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.</div>
</div><br>
<div><div><b>ERB Statement</b></div> <div>As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.</div>
</div><br>
<div><div><b>Background Check Required</b></div> <div>Yes</div>
</div><br>
<div><div><b>For Best Consideration Date</b></div> <div>4/6/2026</div>
</div><br>
<div><div><b>Eligible for Remote Work</b></div> <div>No</div>
</div><br>
<div><div><b>Eligible for Remote Work Statement</b></div>
</div><br>
<div></div><div><div><b>Application Instructions</b></div>
<div>
<p>Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.</p>
Please attach an updated Cover Letter detailing your interest and relevant experience, Resume/UNMJobs application, and provide contact information for at least 3 Professional References from current and/or past Supervisors.<br>
</div></div><br>
<div><div><p><b>Positions posted with a Staff Type of </b><b><i>Regular</i></b><b> or </b><b><i>Term</i></b><b> are eligible for the Veteran Preference Program. See the </b><b>Veteran Preference Program webpage </b><b>for additional details.
</b></p><p>The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.</p>
<p>
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.</p></div></div></div></div></div><div></div>

Administrative Assistant 3 - CAS Dean's Office

Yale University

<div><p>Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!</p><p></p><p><b>
Overview</b><br>
The Senior Administrative Assistant provides high-level, complex, technical, analytical, administrative, financial, and programmatic support to the Police Department and the Chief&rsquo;s Office. This non-sworn position performs sensitive and multifaceted duties involving policy administration, budget and personnel coordination, program management, data analysis, and executive support. The role serves as a central resource for department operations, ensuring compliance with University, Federal, State, and local regulations; collective bargaining agreements; and departmental policies and procedures. Responsibilities include maintaining complex calendars, coordinating travel, organizing events, managing financial transactions, and supporting leaders and department with administrative tasks. The role demands high-level organizational, communication, and customer service skills to interact effectively with internal and external stakeholders. The Assistant must handle sensitive information with discretion and maintain a professional demeanor at all times. The position represents the department to internal and external stakeholders, supports strategic initiatives, manages special projects, and oversees administrative support functions.</p><p></p><p>
Administrative &amp; Executive Support: 1. Provide comprehensive and confidential administrative support to the Chief&rsquo;s office and executive command staff. Manage calendars, correspondence, calls, mail, and sensitive communications; serve as the primary information resource on departmental policies, programs, and procedures. 2. Coordinate and prepare reports, presentations, minutes, and official documents; review outgoing materials for accuracy, completeness, and adherence to established guidelines. 3. Oversee and streamline administrative processes, office systems, and workflow to improve efficiency and eliminate duplication.</p><p></p><p>
Program, Policy, &amp; Project Management: 1. Plan, coordinate, and oversee implementation of department programs, special projects, and new initiatives. 2. Conduct research and analytical studies; develop recommendations to improve operations, strengthen policies, increase efficiency, and support strategic goals. Participate in the development and implementation of goals, objectives, policies, procedures, and business practices. 3. Contribute to accreditation and compliance activities, including maintaining documentation, preparing reports, and tracking adherence to mandates. 4. Draft internal and external communications on behalf of the Chief&rsquo;s Office.</p><p></p><p>
Personnel, Labor Relations: 1.<b> </b>Support departmental personnel functions, including recruitment coordination, employee onboarding and management of confidential personnel files in alignment with unique collective bargaining agreement. 2. Assist with addressing operational and personnel issues by identifying problems, researching solutions, and recommending actions.</p><p></p><p>
Budget, Financial, &amp; Procurement Administration: 1. Assist in developing, administering, and monitoring departmental budgets in accordance with University and CBA requirements. 2. Oversee purchasing, expense tracking, reimbursements, fiscal compliance. 3. Ensure adherence to financial rules, University guidelines, procurement regulations, and audit standards.</p><p></p><p>
Data Management, Reporting &amp; Record-Keeping: 1. Develop and maintain data systems, databases, and tracking mechanisms. 2. Oversee departmental data collection and analysis for regulatory reporting, demographic reporting, program evaluation, and operational decision support. 3. Prepare statistical, administrative, operational, and investigative reports, ensuring accuracy and confidentiality. 4. Maintain and oversee the integrity of administrative, personnel, financial, and public-facing records.</p><p></p><p>
Community Relations &amp; Inter-Agency Coordination: 1. Serve as a primary point of contact for the public, University community members, external agencies, and law enforcement partners. 2. Provide information, answer inquiries, and direct stakeholders to appropriate resources. 3. Represent the department at meetings, events, and community engagements; help coordinate and support outreach events and public safety programs.4. Develop and disseminate communication materials and community-facing resources to promote department initiatives.<b>
</b></p><p></p><p>Office Operational Oversight: 1. Direct the daily operations of the office, ensuring smooth administrative functioning across units. 2. Monitor, prioritize, and respond to time-sensitive communications and operational issues. 3. Evaluate office systems and implement improved procedures to enhance service delivery. 4. Develop and manage efficient use of office space, equipment, supplies, and technology resources. 5. Perform other duties as assigned to support the mission and operational needs of the department.</p><p><b><br>
Required Skills and Abilities</b><br>
1. Organizational Skills: Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.<br>
2. Communication Skills: Excellent verbal and written communication skills, including proficiency in Microsoft Office (Word, Excel, Outlook).<br>
3. Administrative Proficiency: Demonstrated experience in handling administrative tasks such as scheduling, expense processing, and report preparation.<br>
4. Customer Service: Strong interpersonal skills with the ability to provide exceptional customer service and interact professionally with diverse groups.<br>
5. Confidentiality and Judgment: Ability to handle sensitive information with discretion and exercise sound independent judgment.<br>
<br>
<b>Preferred Skills and Abilities</b><br>
1. Budget development, financial controls, and procurement processes. Familiarity with systems such as Workday, timekeeping systems such as Telestaff or other timekeeping systems, and other administrative or financial software. Proven ability to manage financial transactions, including expense reimbursements and budgeting.</p><p>
2. Collective bargaining agreements, personnel rules, grievance procedures, and compliance requirements.</p><p>
3. Perform complex administrative, programmatic, financial, and analytical tasks requiring independent judgment and discretion.<br>
4. Interpret, apply, and communicate laws, policies, procedures, and regulations.<br>
5. Prior experience working in an academic or law enforcement environment, supporting leadership staff.</p><p></p><p><b>
Principal Responsibilities
</b></p><p></p><p>1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.<br>
<br>
<b>Required Education and Experience</b><br>
<br>
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.</p><p></p><p><b>
Job Posting Date</b></p>
03/17/2026<p></p><p><b>
Job Category</b></p>
Administrative Support<p></p><p><b>
Bargaining Unit</b></p>
L34<p></p><p><b>
Compensation Grade</b></p>
Labor Grade D<p></p><p><b>
Compensation Grade Profile</b></p><p></p><p><b>
Hourly Range</b></p>
$31.83<p></p><p><b>
Time Type</b></p>
Full time<p></p><p><b>
Duration Type</b></p>
Staff<p></p><p><b>
Work Model</b></p>
On-site<p></p><p><b>
Background Check Requirements</b></p><p></p><p>
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit &quot;Learn about background checks&quot; under the Applicant Support Resources section of Careers on the It's Your Yale website.</p><p></p><p><b>
Health Requirements</b></p><p></p><p>
Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.</p><p></p><p><b>
Posting Disclaimer</b></p><p></p><p>
The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.</p><p><br>
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.<br>
<br>
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual&rsquo;s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.<br>
<br>
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).</p><p></p><p><b>
Note</b></p><p></p><p>
Yale University is a tobacco-free campus.</p></div>

Yale University Police Senior Administrative Assistant

University of Illinois

<div><div><div><div><p><b>Administrative Aide - Academic Affairs (Student Affairs)</b></p><p></p><p><b><br>
Hiring Department</b>: Academic Affairs</p>
<p><b>
Location</b>: Peoria, IL USA</p>
<p><b>
Requisition ID</b>: 1040263</p>
<p><b>
FTE</b>: 1
</p><p>
<b>Work Schedule</b>: M - F 8 - 4:30 p.m.
</p><p><b>Shift</b>: Days
</p><p>
<b># of Positions</b>: 1</p>
<p><b>
Workplace Type</b>: On-Site</p><p><b>
Posting Close Date</b>: 4/2/2026</p><p><b>
Salary Range (commensurate with experience):</b> $29.08 - $30.85</p><p><b><i><br>
This position is located on the Peoria campus 170 miles southwest of Chicago. (On-Site Work &ndash; Not Remote).</i></b></p><p><b>
About UICOMP</b><br>
<br>
The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System. The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at http://peoria.medicine.uic.edu.</p><p>
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.</p><p>
Position Summary The Student Affairs' Administrative Aide performs a variety of administrative functions and provides supervision to the Office of Student Affairs. The position provides administrative support to the Assistant Dean of Student Affairs, faculty, and Academic Professionals on matters requiring extensive knowledge of the Office of Student Affairs, programs, policies and procedures. The position serves as a trusted advisor to support student interest groups. Duties &amp; Responsibilities &bull; Administrator Support: Maintains an overview of Student Affairs' annual cycle, workflows, projects, activities, plans and deadlines. Provides administrative support and prioritizes calendars for the Assistant Dean, Assistant Directors for Academic Advising, Academic Learning Specialist, and Financial Literacy Advisor. Responsible for final copy of administrators' confidential and/or technical communications reports and documents. Composes drafts of departmental communications while managing both the department's web page and on-line calendar. Completes administrators' professional travel arrangements and helps prepare materials for trips. Controls and manages Student Affairs' files containing confidential student information. Creates confidential student directories and tracks relevant student information. Responsible for creating and managing Academic Affair's Standard Operating Procedures (SOP's). Ensures internal procedures are in place and documented for key process. Services as a resource for departments, UIC and various constituencies. Assists, answers questions and provides guidance/solutions based upon policy, procedure and program guidelines for faculty, staff and students. Liaisons with Carle Health regarding the student health contract, managing billing discrepancies and complaints from students. &bull; Fiscal Management: Maintains OBFS compliance and stays up to date with related policies and procedures. Authorizes, processes and tracks fiscal expenditures keeping management informed of overall budget picture. Prepares purchase orders and facility requests. Reconciles Banner, P-Card and TEM reports for multiple accounts. Provides monthly expenditure reports for the student Budget Advisory Committee. Provides documentation to assist with annual fiscal planning/budget process. Arranges professional travel for students traveling in UICOM sponsored programs and processes related expenditures. Manages student financial reimbursements. Manages student-parking payments. Prepares confidential student loan deferment documents. Manages scholarship disbursements for each award in conjunction with Financial Aid. Manages contracts with catering services for event food, supplies and services. &bull; Student Support: Serves as a resource and welcoming liaison for students and visitors. Assists in the planning of Phase I Students' orientation. Creates and distributes the weekly newsletter to students. Posts and monitors information on Slack channels. Prepares certifications/verifications of education for both UICOMP students and graduates. Coordinates photography services for student ID cards and graduation photos for rising 4th year students. Facilitate photo composites for classes and select student groups. Advise and support the development of Student Interest Groups regarding operations, budget, leadership, activities, policies, and compliance. Provide training to Group advisors. Develops and executes a leadership development program for students. Facilitates registration, event planning and approval, catering, and apparel orders Provides indirect supervision of student workers while in the department. &bull; Project Support and Planning: Leads the project planning for major campus events including but not limited to the White Coat Ceremony, the Student Awards Ceremony and Match Day. Collaborates with Academic Affairs to plan and execute Convocation.</p><p>
Minimum Qualifications<br>
<br>
Preferred Qualifications</p><div><br>
<div><div><div><div><ul><li>High school graduation or equivalent</li></ul>
</div><div><ul><li><b>Any </b>one or any combination totaling five (5) years (60 months) from the following categories:</li></ul><br>
</div><p><br>
2A.college course work in business, finance, accounting or a related field:<br>
<br>
<br>
60 semester hours or an Associate's degree equals one (1) year (12 months)<br>
<br>
90 semester hours equals two (2)<br>
years (24 months)<br>
<br>
120 semester hours or a Bachelor's degree equals three (3) years (36 months)</p>
<div><div><div><div><p>Master's degree or higher equals four (4) years (48 months)<br>
<br>
2B)progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles</p>
<div><div><div><div>Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co- workers, and subordinates by telephone, in written form, e-mail, or in person.</div>
</div><br>
<div><div>Computer Skills - Using computers and computer systems (including hardware and software) to set up functions, enter data, or process information.</div>
</div><br>
<div><div>0 Accounting, Calendar/Scheduling, Database, Enterprise Resource Planning (ERP), <b>Word </b>Processing,<br>
Spreadsheet software</div>
</div><br>
<div><div>Performing Administrative Activities<br>
<li>Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.</li></div>
</div><br>
<div><div>Obtaining Information - Observing, receiving, and otherwise obtaining information from all relevant sources.
<div><div><div><div>Written Expression - The ability to communicate information and ideas in writing so others will understand.</div>
</div><br>
</div></div></div></div><br>
</div></div></div></div><br>
</div></div></div></div><br>
</div></div><p></p><p><b>To Apply:</b> For fullest consideration click on the <b>Apply Now </b>button, please fully complete all sections of the online application including adding your full work history with specific details of your duties &amp; responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.</p>
<p>
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.</p><p>
<i>
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit </i><i>Required Employment Notices and Posters</i><i> to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.</i></p><p><i>
The university provides accommodations to applicants and employees. </i><i>Request an Accommodation</i></p><p><i>
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.</i></p></div></div></div></div><div></div>

Administrative Aide - Academic Affairs (Student Affairs)

Medical University of South Carolina

<div><p><b>Job Description Summary</b></p>
The coordinator II provides advanced administrative and operational coordination in support of the Department Chair and Vice Chair within the Department of Ophthalmology. This position plays a key role in ensuring the efficient coordination of leadership priorities, departmental meetings, communications, and special events.<br>
<br>
The coordinator II serves as a central liaison between departmental leadership, faculty, staff, institutional leaders, and external stakeholders across the University and College of Medicine. The role requires strong organizational and communication skills, the ability to manage competing priorities, and the use of sound judgment when handling highly sensitive and confidential information.<br>
<br>
This position supports the operational infrastructure of the department by coordinating leadership schedules, organizing departmental meetings and events, managing physician call schedules, supporting faculty administrative needs, and facilitating communication and collaboration across the department.<p></p><p><b>
Entity</b></p>
Medical University of South Carolina (MUSC - Univ)<p></p><p><b>
Worker Type</b></p>
Employee<p></p><p><b>
Worker Sub-Type
</b></p>Classified<p></p><p><b>
Cost Center</b></p>
CC000988 COM Ophthalmology CC<p></p><p><b>
Pay Rate Type</b></p>
Salary<p></p><p><b>
Pay Grade</b></p>
University-GEN09<p><b><br>
Pay Range</b></p>
52,100.00 - 70,300.00 - 88,600.000<p></p><p><b>
Scheduled Weekly Hours</b></p>
40<p></p><p><b>
Work Shift</b></p><p></p><p><b>
Job Description</b></p><p><b>
Preferred Qualifications:</b></p><ul>
<li><p>
Experience supporting senior leadership in an academic medical center or higher education environment.
</p></li><li><p>Experience coordinating meetings, conferences, and departmental events.</p></li>
<li><p>
Familiarity with university administrative systems and travel processes.</p></li>
</ul><p></p><p><b>
Job Duties:</b></p><ul>
<li>
<p><b>Executive Leadership Coordination &ndash; 30%</b></p>
<ul>
<li><p>Provide high-level administrative coordination and support to the Department Chair and Vice</p>
<p>
Chair.</p>
<p></p>
</li><li><p>Manage and maintain complex calendars, including scheduling meetings, appointments, and</p>
<p>
leadership engagements.</p>
<p></p>
</li><li><p>Coordinate leadership meetings and prepare agendas, briefing materials, and meeting documentation</p>
<p>
.</p>
<p></p>
</li><li><p>Draft professional correspondence, letters, and communications on behalf of the Department</p>
<p>
Chair, Vice Chair, and faculty as requested.</p>
<p></p>
</li><li><p>Respond to and manage email communications on behalf of the Department Chair as appropriate</p>
<p>
.</p>
<p></p>
</li><li><p>Assist with prioritizing requests and communications directed to departmental leadership.</p>
<p></p>
</li><li><p>Ensure timely and effective communication from the Chair&rsquo;s office to faculty, staff, and institutional</p>
<p>
partners.</p>
</li>
<li><p>Maintain professionalism and discretion when managing confidential and sensitive information.</p></li>
</ul>
</li><li><p><b>Departmental Meetings, Committees, and Events &ndash; 25%</b></p>
<ul>
<li><p>Plan, coordinate, and provide logistical support for departmental meetings, conferences, leadership meetings, and special events.</p>
<p></p>
</li><li><p>Coordinate meeting logistics including scheduling, room reservations, technology needs, materials preparation, and participant communications.</p>
<p></p>
</li><li><p>Support assigned departmental and institutional committees by coordinating meetings, preparing agendas, and maintaining documentation as needed.</p>
<p></p>
</li><li><p>Assist with planning and execution of departmental events, faculty recruitment visits, and leadership functions.</p>
<p></p>
</li><li><p>Attend departmental events as needed to provide operational and logistical support.</p>
<p></p>
</li><li><p>Assist in coordinating contract-related meetings and discussions involving departmental leadership.</p></li>
</ul>
</li><li><p><b>Departmental Operations and Faculty Coordination &ndash; 15%</b></p>
<ul>
<li><p>Serve as a liaison between the Chair&rsquo;s office and faculty, Division Chiefs, Program Directors, and administrative leadership across the University and College of Medicine.</p>
<p></p>
</li><li><p>Foster productive working relationships with faculty and staff across the Department of Ophthalmology.</p>
<p></p>
</li><li><p>Assist faculty with administrative needs including updating and maintaining faculty curriculum vitae (CVs) and professional documentation.</p>
<p></p>
</li><li><p>Support coordination of faculty communications, leadership initiatives, and departmental priorities.</p>
<p></p>
</li><li><p>Assist with facilitating administrative processes related to faculty contracts and departmental agreements as needed.</p></li>
</ul>
</li><li><p><b>Physician Scheduling and Administrative Coordination &ndash; 10%</b></p>
<ul>
<li><p>Manage and maintain the physician on-call schedule in coordination with departmental leadership.</p>
<p></p>
</li><li><p>Ensure scheduling updates are communicated accurately and maintained appropriately.</p>
<p></p>
</li><li><p>Provide administrative coordination related to physician scheduling and leadership requests as needed.</p>
<p></p>
</li><li><p>Assist in maintaining accurate scheduling records and departmental communications related to call coverage.</p></li>
</ul>
</li><li><p><b>Travel and Administrative Processing &ndash; 10%</b></p>
<ul>
<li><p>Coordinate travel arrangements for departmental leadership including itineraries, accommodations, and transportation.</p>
<p></p>
</li><li><p>Assist with submission and processing of departmental leave requests, travel forms, and related documentation.</p>
<p></p>
</li><li><p>Ensure administrative processes are completed in accordance with university policies and procedures.</p>
<p></p>
</li><li><p>Maintain records and documentation related to travel and administrative requests.</p></li>
</ul>
</li><li><p><b>Financial and Fiscal Analyst Coordination &ndash; 5%</b></p>
<ul><li><p>
Work collaboratively with the Department Finance Manager to support financial and administrative processes related to leadership activities.</p></li></ul>
</li>
<li><p><b>Other Administrative and Operational Support &ndash; 5%</b></p>
<ul>
<li><p>Perform additional duties to support the operational and administrative needs of the Department of Ophthalmology.</p>
<p></p>
</li><li><p>Provide support for departmental initiatives, projects, and leadership priorities as assigned.</p>
<p></p>
</li><li><p>Assist with special projects that support the strategic goals of departmental leadership.</p></li>
</ul>
</li></ul><p></p><p><b>Additional Job Description</b></p>
Minimum Requirements: A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)<p></p><p><i>
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!</i></p><p></p><p>
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
</p><p></p><p>Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees</p></div>

UNIV - Administrative Coordinator II - Department of Ophthalmology

Worcester State University

<div><b>Location: </b>Worcester, MA <b>Category: </b>Staff <b>Posted On: </b>Thu Mar 19 2026 <b>Job Description:</b><br>
<br>
<p><b>OFFICIAL TITLE:</b> Administrative Assistant I<br>
<b>SUPERVISION RECEIVED:</b> Associate Dean for Graduate Studies &amp; Professional Development<br>
<b>SUPERVISION EXERCISED:</b> May supervise part-time personnel assigned to the department</p>
<p><b>General Statement of Duties:</b> This position will support three areas: Dual Enrollment/Early College, DGCE registration, and Center for Effective Instruction.</p>
<p>Incumbents of positions in this series monitor assigned unit activities; confer with agency staff; maintain liaison with others; review and analyze data concerning assigned unit activities; prepare reports; respond to inquiries; compile data; and perform related work as required.
</p><p>The basic purpose of this work is to provide administrative support in connection with assigned unit activities such as office services, records control, agency personnel services, etc. Major work contacts are with agency staff and the public.
</p><p><b>Responsibilities:</b></p>
<p><b>(E) = Essential
</b></p><ul><li>(E) Monitors assigned unit activities to ensure effective operations in compliance with established standards.
</li><li>(E) Confers with staff in order to exchange information, to coordinate efforts and to obtain information concerning program and activities.
</li><li>(E) Maintains liaison with various local, state and federal agencies and others to exchange information, to resolve problems and to coordinate activities.
</li><li>(E) Reviews and analyzes data concerning assigned unit activities in order to improve work methods, determine progress, revise established procedures and/or to provide information to superiors.
</li><li>(E) Prepares reports concerning assigned unit activities in order to furnish required information and to make recommendations concerning procedures, programs and activities.
</li><li>(E) Responds to inquiries in order to provide information concerning assigned unit activities.
</li><li>(E) Performs related duties such as compiling data for use in reporting assigned unit activities.</li><li>
(E) Compose letters and review documents for completeness, content and compliance with regulatory and legal standards.</li><li>
(E) Create and update shared Google documents for Dual Enrollment/Early College high school partners</li><li>
(E) Process registrations for Dual Enrollment/Early College (DE/EC), Division of Graduate and Continuing Education (DGCE), and Center for Effective Instruction (CEI)</li><li>
Assist with managing roster changes for Dual Enrollment/Early College (DE/EC), Division of Graduate and Continuing Education (DGCE), and Center for Effective Instruction (CEI)</li><li>
Send final rosters to instructors and guidance counselors for DE/EC courses</li><li>
Mail informational postcards to all DE/EC students who pass their DE/EC courses</li><li>
End students' DE/EC programs in Colleague each term</li><li>
(E) Arrange for course shells to be added to schedule on a rolling basis</li><li>
(E) Collect, record, and deposit payments for DE/EC, DGCE, and CEI offerings</li><li>
(E) Work with IT on registration uploads for Dual Enrollment/Early College</li><li>
(E) Track and monitor financial aid and/or grants and scholarships to cover class costs</li><li>
(E) Invoice grants to cover class costs</li><li>
(E) Process application materials for Apprenticeship and other CEI programs</li><li>
(E) Create instructor contracts in Interview Exchange and Google Docs</li><li>
(E) Monitor instructor contracts to ensure payments are made</li><li>
(E) Help manage mail, emails, and phone calls and messages for DE/EC, DGCE and CEI</li><li>
(E) Support DE/EC and CEI directors and DE/EC program coordinator with administrative tasks, including running reports</li><li>
(E) Respond to students' and 3rd-party partners' inquiries</li><li>
(E) Track and record payments collected, as well as expenses, for reporting purposes</li><li>
(E) Provide outstanding customer service to students, instructors, and colleagues</li><li>
(E) Provide on-the-job training and orientation for employees.</li><li>
(E) Review, analyze and prepare reports concerning assigned unit activities.</li><li>
(E) Oversee and coordinate the activities of subordinates in connection with the preparation and maintenance of reports, records and documents.</li><li>
Perform other duties as assigned within the Administrative Assistant classification.</li></ul>
<ul><li>Class specifications may be found at http://www.mass.edu/foradmin/humanresources/classspecshrd.asp</li></ul><br>
<b>
Job Requirements:</b><p><b><br>
Required Qualifications:</b>
</p><ul><li>Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions below.
</li></ul><p>Substitutions:</p>
<p>I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience.*
</p><p>II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*</p>
<ul><li>Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
</li></ul><p>NOTE: Educational substitutions will only be permitted for a maximum of two years of the required experience.</p>
<ul><li>Knowledge of the principles and practices of office management.
</li><li>Knowledge of the methods of general report writing.
</li><li>Knowledge of the methods used in the preparation of charts, graphs and tables.
</li><li>Knowledge of the types and uses of general office equipment.</li><li>
Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
</li><li>Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations.
</li><li>Ability to follow written and oral instructions.
</li><li>Ability to gather information through questioning individuals and by examining records and documents.
</li><li>Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence.
</li><li>Ability to assemble items of information in accordance with established procedures.
</li><li>Ability to determine proper format and procedure for assembling items of information.
</li><li>Ability to prepare general reports.
</li><li>Ability to maintain accurate records.
</li><li>Ability to prepare and use charts, graphs, and tables.
</li><li>Ability to communicate effectively in oral expression.
</li><li>Ability to give written and oral instructions in a precise, understandable manner.
</li><li>Ability to deal tactfully with others.
</li><li>Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds.</li><li>
Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and /or evaluations; determining subordinates' training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.
</li><li>Ability to exercise sound judgment.</li><li>
Ability to exercise discretion in handling confidential information.</li><li>
Knowledge of the principles, practices and techniques of supervision.</li></ul>
<p><b>Preferred Qualifications:</b></p>
<ul><li>Knowledge and experience working with Colleague.</li><li>
Knowledge and experience working with Google documents.</li></ul><br>
<b>
Additional Information:</b><p><br>
Worcester State University is an Affirmative Action/Equal Opportunity Employer which seeks to reflect the diversity of its community.</p>
<p>Here at Worcester State University, it is strongly recommended that all employees be vaccinated against COVID-19 before they begin employment.<br>
<br>
This is a grade 15, non-exempt, full-time (37.5 hours/week), benefited AFSCME position. The bi-weekly salary is $2,110.33 (annual salary is $54,868.58). The work schedule is Monday- Friday (on-campus) 8:45am- 5:00pm.</p>
<p>Worcester State University offers a competitive benefits package that includes:</p>
<ul><li>a choice of 8 different pre-taxed, health insurance plan options</li><li>
pension and supplemental plan retirement options</li><li>
life insurance up to 8x the annual salary</li><li>
long-term disability coverage</li><li>
dental insurance</li><li>
10 vacation days accrued per year</li><li>
15 sick days accrued per year</li><li>
5 personal days per year</li><li>
paid holidays</li><li>
Free on-campus gym access.</li><li>
tuition remission for self, spouse, and dependent children</li><li>
and more...</li></ul>
<p>We are an equal opportunity/Affirmative Action Employer. M/F/D/V. Members of traditionally underrepresented groups are strongly encouraged to apply.</p></div>

Administrative Assistant I - Worcester State University

Search 10000+ University administrative assistant jobs near you this March. New roles added regularly across leading industries. Apply today.