university administrative assistant

American University of Bahrain (AUBH)

<div>
 
 Overview:
 
 
 
 The American University of Bahrain (AUBH) invites applications for a full-time position as Academic Administrative Assistant. An Academic Administrative Assistant supports the Deans of the Colleges at AUBH and liaises with various departments including an oversight by the Provost's Office. Their main duty is to provide academic assistance with respect to the line of work of the Dean.
 
 
 
 Duties and Responsibilities:
 
 
 
 <ul>
 <li>
 Provides administrative support to the College Dean
 </li>
 <li>
 Schedules, plans, and coordinates work actions of the Dean and college
 </li>
 <li>
 Receive and respond to enquiries concerning program matters from Provost's Office, Program Coordinators, QA Officer, faculty of the college, external organizations, and members of the public
 </li>
 <li>
 Collects, organizes, and analyzes data for reports and analysis, as requested
 </li>
 <li>
 Assists Deans in the development of relevant policies and procedures documents
 </li>
 <li>
 Provides administrative support by scheduling appointments, coordinating meetings for the Dean and college
 </li>
 <li>
 Supports the college and committees assigned with preparing meeting materials and presentations, as requested
 </li>
 <li>
 In charge of all meeting minutes for the college and committees, as assigned
 </li>
 <li>
 Assists the Dean in administrative support with regards to accreditation bodies (ie. WSCUC, BQA, etc.)
 </li>
 <li>
 Updates the QA officers about curriculum and/or study plan changes, and provides relevant support where needed
 </li>
 <li>
 Supports the Deans with onboarding of new faculty in the college (i.e., contact HR, IT and Librarian to help in settling a new faculty)
 </li>
 <li>
 Liaise with Program Coordinators and faculty in coordinating the applications for internships- in coordination with AUBH career center- and capstones
 </li>
 <li>
 Liaise with faculty and Deans, making sure to coordinate applications submitted to HEC for field trips and invitations of guest speakers and other related matters
 </li>
 <li>
 Ensures handover is given within the college upon a leave of absence
 </li>
 <li>
 Provide support to assigned responsibilities of committees by the Provost
 </li>
 <li>
 Other duties as assigned by the Dean or the Provost
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in business/ media.
 </li>
 <li>
 No minimum professional work experience is required
 </li>
 <li>
 Strong communication and relationship building skills with peers
 </li>
 <li>
 Ability to work independently and responsibly
 </li>
 <li>
 Effective written and verbal communication skills are required.
 </li>
 <li>
 Knowledge of basic bookkeeping practices.
 </li>
 </ul>
</div>

Academic Administrative Assistant

American University in the Emirates

<div>The American University in the Emirates is searching for an efficient Graduate Studies Administrative Assistant to provide crucial administrative support to the Graduate Studies Unit and its initiatives within the university. The role involves facilitating communication and collaboration between academic and administrative divisions. Reporting to the Vice President for Research, the Graduate Studies Administrative Assistant will assist in managing administrative tasks, maintaining project documentation, and supporting the implementation of strategic initiatives. This role requires strong organizational skills, attention to detail, and the ability to work effectively in a dynamic academic environment.

Qualifications &amp; Experience
<ul>
<li>Master's Degree or a bachelor&rsquo;s degree in a relevant field (e.g., business administration, public administration, communications) from an accredited university</li>
<li>Previous experience in administrative support roles, preferably in a higher education or academic setting.</li>
<li>Preferably bilingual (speaks English and Arabic fluently)</li>
</ul>
Skills / Training / Knowledge
<ul>
<li>Strong organizational skills with the ability to prioritize tasks, manage deadlines, and multitask effectively.</li>
<li>Excellent communication skills (bilingual proficiency in English and Arabic preferred), both written and verbal.</li>
<li>Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other relevant software tools.</li>
<li>Attention to detail and accuracy in performing administrative tasks, maintaining documentation, and managing data.</li>
<li>Ability to work independently with minimal supervision and collaboratively within a team environment.</li>
<li>Knowledge of academic / administrative programs, students&rsquo; policies and procedures.</li>
<li>Effectively resolves daily matters independently.</li>
</ul>
Job Description
<div>
<ul><li>Administrative Support 
a. Provide administrative support to the Graduate Studies Unit, including scheduling meetings, managing calendars, preparing agendas, presentations, reports, and taking meeting minutes. 
b. Coordinate logistical arrangements for events, workshops, and meetings, ensuring smooth execution. 
c. Organize and maintain documentation, including program guidelines, student records, and compliance files.</li></ul>
<ul><li>Data Management and Reporting 
a. Perform data entry tasks, maintaining databases and spreadsheets to ensure data accuracy and completeness. 
b. Prepare reports and summaries related to program statistics, student progress, and other key metrics.</li></ul>
<ul><li>Compliance and Policies 
a. Support project compliance with academic policies, regulatory requirements, and graduate program standards. 
b. Maintain confidentiality and integrity in handling sensitive information related to students and research.</li></ul>
<ul><li>Communication and Liaison 
a. Facilitate communication and collaboration between the Graduate Studies Unit, other university departments, and external stakeholders. 
b. Provide bilingual support (English and Arabic) in communication and documentation where required.</li></ul>
<ul><li>Professional Development and Other Duties 
a. Participate in training sessions and professional development opportunities to enhance knowledge and skills. 
b. Perform any other tasks as assigned by the Vice President for Research in alignment with the strategic goals of the Graduate Studies Unit.</li></ul></div> 


About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Health Science, College of Media and Mass Communication, College of Computer Information Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Computer Information Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.</div>

Graduate Studies Administrative Assistant

American University of Bahrain

<div>Overview:
The American University of Bahrain (AUBH) invites applications for a full-time position as Academic Administrative Assistant. An Academic Administrative Assistant supports the Deans of the Colleges at AUBH and liaises with various departments including an oversight by the Provost&rsquo;s Office. Their main duty is to provide academic assistance with respect to the line of work of the Dean.
Duties and Responsibilities:
1. Provides administrative support to the College Dean.
2. Schedules, plans, and coordinates work actions of the Dean and college.
3. Receive and respond to enquiries concerning program matters from Provost&rsquo;s Office, Program Coordinators, QA Officer, faculty of the college, external organizations, and members of the public.
4. Collects, organizes, and analyzes data for reports and analysis, as requested.
5. Assists Deans in the development of relevant policies and procedures documents.
6. Provides administrative support by scheduling appointments, coordinating meetings for the Dean and college.
7. Supports the college and committees assigned with preparing meeting materials and presentations, as requested.
8. In charge of all meeting minutes for the college and committees, as assigned.
9. Assists the Dean in administrative support with regards to accreditation bodies (ie. WSCUC, BQA, etc.)
10. Updates the QA officers about curriculum and/or study plan changes, and provides relevant support where needed.
11. Supports the Deans with onboarding of new faculty in the college (i.e., contact HR, IT and Librarian to help in settling a new faculty).
12. Liaise with Program Coordinators and faculty in coordinating the applications for internships- in coordination with AUBH career center- and capstones.
13. Liaise with faculty and Deans, making sure to coordinate applications submitted to HEC for field trips and invitations of guest speakers and other related matters.
14. Ensures handover is given within the college upon a leave of absence.
15. Provide support to assigned responsibilities of committees by the Provost.
16. Other duties as assigned by the Dean or the Provost.
Requirements<ul>
<li>
Bachelor&rsquo;s degree in business/ media.
</li><li>No minimum professional work experience is required.</li>
<li>Strong communication and relationship building skills with peers.</li>
<li>Ability to work independently and responsibly.</li>
<li>Effective written and verbal communication skills are required.
</li><li>Knowledge of basic bookkeeping practices.</li></ul></div>

<div>The American University in the Emirates (AUE) is seeking an efficient and detail-oriented Research Administrative Assistant to provide crucial administrative support to the Research Division and its initiatives.

The role facilitates communication and collaboration between the University&rsquo;s academic and administrative divisions. The successful candidate will assist in managing administrative operations, maintaining project documentation, supporting compliance processes, and ensuring the smooth functioning of research-related activities.

This position requires strong organizational skills, attention to detail, professionalism, and the ability to work effectively in a dynamic research environment. 
<div></div>

Qualifications &amp; Experience
<ul>
<li>Bachelor&rsquo;s or Master&rsquo;s degree in a relevant field (e.g., Business Administration, Public Administration, Communications, or related discipline).</li>
<li>Previous experience in administrative support roles, preferably within a research or academic environment.</li>
<li>Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.</li>
<li>Excellent communication skills (bilingual proficiency in English and Arabic preferred), both written and verbal.</li>
<li>Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).</li>
<li>High attention to detail and accuracy in documentation and data management.</li>
<li>Ability to work independently and collaboratively within a team environment.</li>
<li>Knowledge of academic and administrative systems, policies, and procedures.</li>
<li>Commitment to confidentiality, integrity, and ethical standards.</li>
<li>Adaptability and willingness to learn new systems and processes.</li>
<li>Ability to resolve daily operational matters independently.</li>
</ul>
Key Responsibilities
<ul>
<li>Provide administrative support to the Research Division, including scheduling meetings, managing calendars, preparing agendas, presentations, reports, and taking meeting minutes.</li>
<li>Perform accurate data entry and maintain research databases and documentation.</li>
<li>Organize and maintain project files, research protocols, compliance records, and regulatory documentation.</li>
<li>Monitor and assist in managing the Research Division budget.</li>
<li>Ensure research projects comply with institutional policies, research ethics guidelines, and regulatory requirements.</li>
<li>Arrange travel and coordinate consultancies on behalf of the Vice President for Research.</li>
<li>Collaborate professionally with internal and external stakeholders to ensure effective communication and service delivery.</li>
<li>Participate in professional development and training sessions related to research administration.</li>
<li>Support funding initiatives by collaborating with the advancement and fundraising team.</li>
<li>Assist in cultivating and maintaining relationships with donors and funding partners.</li>
<li>Perform additional duties as assigned by the Vice President for Research in alignment with the Research Strategic Plan.</li></ul> 


About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Health Science, College of Design, College of Business Administration, College of Health Science, College of Media and Mass Communication, College of Computer Information Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Computer Information Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.</div>

Research Administrative Assistant

The American University in the Emirates (AUE)

<div>
 The American University in the Emirates (AUE) is seeking an efficient and detail-oriented
 
 Research Administrative Assistant
 
 to provide crucial administrative support to the Research Division and its initiatives.
 
 
 The role facilitates communication and collaboration between the University&rsquo;s academic and administrative divisions. The successful candidate will assist in managing administrative operations, maintaining project documentation, supporting compliance processes, and ensuring the smooth functioning of research-related activities.
 
 
 This position requires strong organizational skills, attention to detail, professionalism, and the ability to work effectively in a dynamic research environment.
 
 
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s or Master&rsquo;s degree in a relevant field (e.g., Business Administration, Public Administration, Communications, or related discipline).
 </li>
 <li>
 Previous experience in administrative support roles, preferably within a research or academic environment.
 </li>
 <li>
 Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
 </li>
 <li>
 Excellent communication skills (bilingual proficiency in English and Arabic preferred), both written and verbal.
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 High attention to detail and accuracy in documentation and data management.
 </li>
 <li>
 Ability to work independently and collaboratively within a team environment.
 </li>
 <li>
 Knowledge of academic and administrative systems, policies, and procedures.
 </li>
 <li>
 Commitment to confidentiality, integrity, and ethical standards.
 </li>
 <li>
 Adaptability and willingness to learn new systems and processes.
 </li>
 <li>
 Ability to resolve daily operational matters independently.
 
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support to the Research Division, including scheduling meetings, managing calendars, preparing agendas, presentations, reports, and taking meeting minutes.
 </li>
 <li>
 Perform accurate data entry and maintain research databases and documentation.
 </li>
 <li>
 Organize and maintain project files, research protocols, compliance records, and regulatory documentation.
 </li>
 <li>
 Monitor and assist in managing the Research Division budget.
 </li>
 <li>
 Ensure research projects comply with institutional policies, research ethics guidelines, and regulatory requirements.
 </li>
 <li>
 Arrange travel and coordinate consultancies on behalf of the Vice President for Research.
 </li>
 <li>
 Collaborate professionally with internal and external stakeholders to ensure effective communication and service delivery.
 </li>
 <li>
 Participate in professional development and training sessions related to research administration.
 </li>
 <li>
 Support funding initiatives by collaborating with the advancement and fundraising team.
 </li>
 <li>
 Assist in cultivating and maintaining relationships with donors and funding partners.
 </li>
 <li>
 Perform additional duties as assigned by the Vice President for Research in alignment with the Research Strategic Plan.
 
 
 
 </li>
 </ul>
 
 About American University in the Emirates (AUE):
 
 
 
 The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.
 
 
 AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.
 
 
 
 At AUE, we believe Nothing is Impossible is the Pathway to Success
 
 
 
 AUE comprises seven dynamic colleges: College of Law, College of Education, College of Health Science, College of Design, College of Business Administration, College of Health Science, College of Media and Mass Communication, College of Computer Information Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.
 
 
 The American University in the Emirates is accredited by
 
 SACSCOC
 
 (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels
 
 
 The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.
 
 
 The
 
 College of Business Administration
 
 is a proud member of
 
 AACSB
 
 (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by
 
 AACSB
 
 ) as of 2022.
 
 
 The Bachelor of Computer Science in the College of
 
 Computer Information Technology
 
 is accredited by the Computing Accreditation Commission of
 
 ABET
 
 .
 
 
 
 NASAD
 
 (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the
 
 College of Design
 
 , the designation of Substantial Equivalency with accredited programs in the United States.
</div>

Troy University

<div><div>The Graduate Administrative Assistant for the Music Industry program supports all classes and administrative functions within the School of Music. Responsibilities include assisting with MUI program administration, student communications, facilities and studio readiness, equipment and inventory management, and performance-related activities associated with POPulus and program showcases. Additional responsibilities may be assigned by the supervisor and relevant faculty as needed.</div>
Minimum Qualifications
<div>Bachelor of Science-Music Industry or Bachelor&rsquo;s degree in Music 
 
Please note: Student positions are FICA/Medicare exempt only if students are enrolled in classes in the semester work is performed. To qualify for the FICA/Medicare exemption, you must be enrolled on a half-time basis for the Fall, Spring, or Summer.</div>
Preferred Qualifications</div>

Graduate Administrative Assistant

Aldar Education

<div>
 
 Job Description
 
 
 
 Aldar Academies is currently seeking an Admin Assistant (UAEN) at Yas American Academy on Yas Island, Abu Dhabi commencing immediately.
 
 
 Yas American Academy opened in September 2016 providing high quality education to the Emirate. The children are taught the Massachusetts Common Core Curriculum - tailored to be meaningful to children attending the school, alongside the local curriculum of Arabic, Islamic Studies and Social Studies. Facilities at the school are excellent and include a large astro-turf field, two swimming pools, well stocked library, a large multi-purpose sports hall, an auditorium and outdoor play areas.
 
 
 We provide a warm, friendly and supportive environment where students enjoy learning and achieving in an atmosphere of mutual respect and trust.
 
 
 The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.
 
 
 
 Responsibilities
 
 
 
 Main Responsibilities:
 
 
 <ul>
 <li>
 Attend all administration meetings, prepare, and accurately record minutes of meetings and action points.
 </li>
 <li>
 Perform a variety of secretarial and general office duties, including handling confidential tasks.
 </li>
 <li>
 Participate in training sessions as required to enhance skills and knowledge related to the role.
 </li>
 <li>
 Perform other duties as assigned by the line manager.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Minimum Qualifications:
 
 
 <ul>
 <li>
 Diploma or a bachelor&rsquo;s degree
 </li>
 <li>
 A minimum of 2 years of experience in a similar admin role
 </li>
 <li>
 Previous experience in data management
 
 
 
 </li>
 </ul>
 Minimum Experience:
 
 
 <ul>
 <li>
 Experience in similar role
 </li>
 <li>
 Experience with working in an educational context
 
 
 
 </li>
 </ul>
 Job Specific Knowledge &amp; Skills:
 
 
 <ul>
 <li>
 Strong communication skills
 </li>
 <li>
 Strong interpersonal skills
 </li>
 <li>
 Excellent general IT skills with exceptional competencies in Excel and is confidently able to work with Macros, dash boards and complex data management.
 </li>
 <li>
 Experience with Office 365, SharePoint, and MS forms
 </li>
 <li>
 Ability to demonstrate high levels of organization
 </li>
 <li>
 Ability to work flexibly as a member of a team
 </li>
 <li>
 A high level of professionalism
 </li>
 <li>
 A positive and solution-focused attitude to working life
 </li>
 </ul>
</div>

Admin Assistant (UAEN) - Yas American Academy (Immediate Start)

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Academic Administrative Assistant

Graduate Studies Administrative Assistant

Academic Administrative Assistant

Research Administrative Assistant

Research Administrative Assistant

Graduate Administrative Assistant

Admin Assistant (UAEN) - Yas American Academy (Immediate Start)