vendor coordinator

FrontStreet Facility Solutions

Role Description:The Vendor Relations Coordinator is a data entry position FrontStreet&rsquo;s to create, maintain and develop vendor profiles in a CRM system. This role will also be responsible for sourcing new vendors and negotiating with existing vendors while ensuring compliance with FrontStreet&rsquo;s policies and requirements. You will also interact with other internal client support team members on vendor issues to ensure that customer expectations are always met, and the vendor obligation is fulfilled.Responsibilities:&middot; Source &amp; Procure Vendors: Target, identify, screen and recruit target prospective contractor/vendor partners&middot; Use negotiation skills with current Vendors&middot; Assist vendors with account set up in the New Vendor Portal, vendor agreements and on boarding paperwork.&middot; Manage vendor relations inbox, communication and engage with vendors.&middot; Respond to vendor managements requests from external and internal partners daily.&middot; Coordinate resolutions based on the needs and requests of respective departments.&middot; Conduct online research and cold call vendors to collect missing information.&middot; Help desk for vendors to onboard them and maintain successful relationships&middot; Provide administrative assistance to Vendor Relations Director and support various projects as needed.&middot; Work with other departments involved in the Vendor Management Process (Finance, Compliance, Operations)&middot; Conduct qualification process of contractor/partners including completed application/compliance information and background data&middot; Work collaboratively with the team to build and maintain a solid, trusted database of contractor/partners&middot; Data entry/profile maintenance in a CRM environment/platform&middot; Other duties as assignedQualifications and Requirements/Educational/Experience Requirements&middot; 2+ Years Customer Service Experience&middot; 1+ Year Facilities Vendor Management Experience (preferred but not mandatory)Qualifications and Skills&middot; Computer skills in MS Office including Outlook, Word, and Excel&middot; Ability to multi-task and work in a fast-paced, high-volume environment&middot; CRM system/environment experience preferred or ability to adapt quickly&middot; Excellent follow-up, communication and customer service skills&middot; Proficient in spoken and written English&middot; Position requires a team player, positive proactive attitude and ability to adapt quickly to changing priorities&middot; Strong attention to detailPhysical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Individuals may need to sit or stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or stored materials throughout the work day. Proper lifting techniques required. May include lifting to 25 pounds for files, computer printouts on occasion.Work Environment:The work is performed in an office setting. The noise level in the work environment is moderate.Job Type: Full-timePay: $17.00 - $20.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Vendor Coordinator

Avore PVT LTD

About Us: We are a leading Facilities Management Service Provider in UAE, delivering reliable and high-quality services to our clients. We are seeking a proactive and organized individual to join our team as a Scheduling &amp; Vendor Coordinator.Key Responsibilities:<ul><li>Schedule and manage client services to ensure timely and efficient delivery.</li><li>Coordinate with clients for appointments, rescheduling, and service updates.</li><li>Liaise with vendors to assign tasks, monitor performance, and ensure compliance with company standards.</li><li>Work with the customer support team with service-related queries and escalations.</li><li>Manage vendor onboarding (documentation, orientation, compliance checks).</li><li>Cold call and engage prospective vendors to onboard them into our network (approx. 4&ndash;5 hrs/week).</li><li>Maintain accurate records of schedules, vendors, and client interactions.</li><li>Contribute to improving service processes and client satisfaction.</li></ul>Requirements:<ul><li>Experience in scheduling, operations, or coordination roles is a plus.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication skills in English (Arabic is a plus).</li><li>Proficiency in MS Office and scheduling/CRM tools.</li><li>Comfortable with cold calling and vendor engagement.</li><li>Ability to work in a fast-paced environment and handle client/vendor queries professionally.</li><li>Ability to work from 2:00PM - 6:30PM PKT.</li><li>Stable internet connection and a basic work-from-home setup (e.g., laptop, desk, back-up internet connection).</li></ul>Benefits<ul><li>Fixed monthly salary + attractive commissions on successful vendor onboarding and performance.</li><li>Remote work flexibility with coordination through online tools.</li><li>Career growth opportunities into permanent operational roles.</li><li>A supportive and dynamic team in a fast-growing facilities management business.</li></ul>Job Type: Part-timePay: Rs15,000.00 - Rs25,000.00 per monthExpected hours: 25 per weekApplication Question(s):<ul><li>Are you comfortable with cold calling? This role requires B2B cold calling (4-5 hours per week) </li><li>Rate your microsoft/google excel skills out of 10. </li></ul>Work Location: Remote

Scheduling & Vendor Coordinator

Closet Stores Pvt. Ltd. (Rental Botique)

Do you have a flair for fashion, great communication skills, and a knack for managing people and processes? Closet is looking for a Vendor Coordinator to help us grow our premium fashion lending platform by onboarding and managing relationships with dress lenders &ndash; from top designers to everyday style icons.Key Responsibilities<ul><li>Follow up with potential vendors via Whats-app, calls, and emails.</li><li>Persuasively communicate Closet&rsquo;s value to high-end fashion lenders.</li><li>Coordinate pickups, contracts, and dress listings smoothly and on time.</li><li>Track each dress's journey from form fill to photo-shoot to listing.</li><li>Maintain organized records via Google Sheets and CRM tools.</li><li>Ensure lender satisfaction through thoughtful, personalized communication.</li></ul>What We're Looking For1&ndash;3 years experience in:<ul><li>Fashion retail, luxury sales, or consignment/resale platforms</li><li>Relationship management or vendor on-boarding</li><li>CRM tools like Hub-spot, Zoho, or Google Sheets automation</li></ul>Strong skills in:<ul><li>Sales, persuasion &amp; objection handling</li><li>Process tracking &amp; coordination</li><li>English + Roman Urdu communication</li><li>Fashion knowledge (designer names, price trends, dress categories)</li></ul>Bonus if you&rsquo;ve worked in eCommerce, bridal, or luxury fashion!KPIs to Watch<ul><li>Lead follow-ups within 24 hours</li><li>Dress on-boarding targets (weekly)</li><li>Conversion rates (form to drop-off)</li><li>Turnaround time from lead to listing</li><li>Lender satisfaction &amp; repeat submissions</li></ul>Apply Now!Timings 12pm to 9pm Salary 35k to 45k Send your CV to [0333-1820755] Last date to apply: 13th September 2025Only shortlisted candidates will be contacted.Job Type: Full-timePay: Rs35,000.00 - Rs40,000.00 per monthWork Location: In person

Vendor Coordinator (Fashion Industry)

Worley

<div></div><div><div>Senior Training/Vendor Coordinator - RAS Al-Khair Site - RAS007X</div><div>
Company: Worley</div><div>
Primary Location: SAU-EP-Ras Al-Khair</div><div>
Job: Workforce Development</div><div>
Schedule: Full-time</div><div>
Employment Type: Employee</div><div>
Management Level: Individual Contributor</div><div>
Job Posting: Sep 9, 2025</div><div>
Unposting Date: Ongoing</div><div>
Reporting Manager Title: Sr. Director</div><div>
:</div><div></div><div> 
Building on our past. Ready for the future
Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.<div>
At Worley, we&rsquo;re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and can thrive is essential to our mission of delivering sustainable change. We know that diverse and inclusive cultures are safer and more innovative.</div><div>
We encourage applications from candidates from all backgrounds and diversity characteristics and warmly encourage disabled or neurodivergent candidates to apply.</div><div></div> 
Key Responsibilities:<h4 class="jobSectionHeader">
Training Coordination:</h4><ul><li>
Develop and implement the Construction Phase Training Plan in line with project and client requirements.</li><li>
Coordinate onboarding and orientation programs for all personnel (EPCM, subcontractors, and vendors).</li><li>
Ensure all site personnel meet required certifications and training prior to site mobilization.</li><li>
Organize site-specific training sessions such as HSE inductions, equipment operation, permit-to-work systems, and emergency response.</li><li>
Maintain a comprehensive training matrix and training records for all staff and contractors.</li><li>
Liaise with HSE and operations teams to ensure alignment of training with safety and commissioning needs.</li></ul><h4 class="jobSectionHeader">
Vendor Coordination:</h4><ul><li>
Act as the primary interface between the project team and vendors during the construction phase.</li><li>
Coordinate vendor mobilization, including logistical support, compliance documentation, and site access.</li><li>
Oversee vendor representatives' activities onsite to ensure scope alignment, safety compliance, and schedule adherence.</li><li>
Monitor vendor deliverables and coordinate training related to vendor-supplied equipment and systems.</li><li>
Collaborate with procurement and construction teams to ensure vendor support is aligned with the construction schedule.</li></ul><h4 class="jobSectionHeader">
Reporting &amp; Compliance:</h4><ul><li>
Provide regular reports on training progress, vendor performance, and compliance status to project leadership.</li><li>
Ensure alignment with project quality assurance, health and safety, and regulatory frameworks.</li><li>
Support audits and inspections related to training and vendor coordination.</li></ul></div><div>
Qualifications &amp; Experience<ul><li>
Relevant educational qualification.</li><li>
Relevant experience in training and/or vendor coordination in EPCM or major industrial construction projects (preferably in the mining, phosphate, or chemical sectors).</li><li>
Proven experience managing training programs and vendor interfaces in a construction environment.</li><li>
Strong knowledge of construction HSE practices and regulatory compliance.</li><li>
Familiarity with EPCM processes, vendor packages, and commissioning requirements.</li></ul>
Moving forward together
We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</div></div>

Senior Training/Vendor Coordinator - RAS Al-Khair Site

Gulf Interstate Engineering

<div>Description: 
Gulf Companies has served the global energy industry since 1953 by supporting the complete project lifecycle and developing valued business partnerships to ensure the success of the project. Our worldwide experience and multi-disciplined capabilities encompass all aspects of Engineering, Procurement, Construction Management, Field Inspection, GIS Integrity, Staffing Services and more.
Position Description
The Vendor Inspection Coordinator oversees surveillance of Engineering and Procurement activities as applicable to procured items and associated activities.
Essential Functions<ul><li>
Oversees surveillance of Engineering and Procurement activities as applicable to procured items and associated activities.</li><li>
Works closely with the requisitioning Engineer, Buyers, PM, Client, and Vendors.</li><li>
Provide, when requested, support to the concerned (COMPANY and CONTRACTOR side) within their area of responsibility and knowledge.</li><li>
The VIC monitors and supervises the CONTRACTOR and its supply chain management to ensure that QA/QC contractual and technical requirements are duly applied within the Engineering, Procurement &amp; Supply activities.</li><li>
The VIC ensures that the CONTRACTOR duly and satisfactorily considers surveillance requirements (by criticality rating outputs and contract). The VIC also ensures the correct implementation of the Vendor's Inspection, test, and Surveillance plans (ITPs), identifying the need for COMPANY involvement in the surveillance activities and coordinating the requested inspections with the Project Quality Manager and other Project/Package leaders.</li><li>
VIC is responsible for coordinating the relevant and necessary Surveillance activities performed on behalf of the Package.</li><li>
VIC is responsible for coordinating inspection kick-off meetings with the selected VENDOR</li><li>
VIC is responsible for preparing the documentation needed for inspection and ensuring that Inspections are well-planned, budgeted and organized with the appropriate and approved documentation.</li><li>
The job holder assists when requested at Engineering and Procurement meetings with the SUBCONTRACTOR/VENDOR and reports adequately (areas of concerns, problems encountered in the implementation of the Surveillance and Inspection Plan by the CONTRACTOR, and the like) to the Package Managers/Leaders and discipline specialists.</li><li>
As a general manner, the job holder ensures that the CONTRACTOR is enforcing his contractual commitments, is implementing his overall Quality responsibilities and objectives properly, and is safely, properly, and timely performing his activities as per Contract specifications, design, and codes; and the job holder aids and support to the Package for all Quality related matters.</li><li>
Help develop and implement the Procurement Plan or similar based on corporate processes and work instructions, as well as client specific requirements.</li><li>
Tracks, measures, and reports progress on procured items using standard, established Key Performance Indicators (KPI)</li><li>
Assist their supervisor with any other requested tasks that are not noted above</li></ul>
Requirements: 
Qualifications<ul><li>
Professional Experience (years): min 10 years of relevant experience</li><li>
Microsoft Office Suite proficient</li><li>
Good interpersonal skills, able to work in high pressure environments and consult the correct stakeholder</li><li>
Previous Aconex platform experience is a PLUS</li><li>
Languages: English mandatory</li></ul>
Education<ul><li>
High school diploma or equivalent</li></ul>
Competencies<ul><li>
Problem-solving</li><li>
Results oriented</li><li>
Detail oriented</li><li>
Self-motivated and able to work without supervision.</li><li>
Customer and employee focused</li></ul>
Work Environment/Physical Demands<ul><li>
Physically able to operate an automobile, have reliable transportation</li><li>
Frequent sitting and operating a computer</li><li>
Physical demands requirements are at levels of those for sedentary work</li><li>
Ability to travel as required</li><li>
Occasionally lift up to 10 pounds</li><li>
Must have the ability to work independently without supervision to perform job duties listed in this Job Description.</li></ul>
Gulf is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
#LI-RG1</div>

VENDOR INSPECTION COORDINATOR

Macgence Technologies (OPC) PVT LTD

Job Summary: We are seeking an experienced and driven Vendor Manager to oversee and manage our global network of vendors, data partners, freelancers, and suppliers. You will play a key role in sourcing, onboarding, negotiating, and managing third-party vendors who support our data collection, annotation, and localization projects. The ideal candidate is process-driven, has strong negotiation skills, and thrives in a fast-paced, evolving environment.Key Responsibilities: Identify, source, and evaluate potential vendors for data collection, annotation, and linguistic services.Negotiate contracts, pricing, and service-level agreements (SLAs) to ensure the best value and quality.Build and maintain strong vendor relationships, ensuring timely delivery and adherence to project requirements.Monitor vendor performance using KPIs and metrics; develop improvement plans when necessary.Collaborate with Project Management, Quality, and Procurement teams to align vendor capabilities with project needs.Maintain a central database of vendors, contracts, and compliance documents.Ensure all vendors meet Macgence&rsquo;s quality standards, data security, and privacy compliance requirements.Resolve vendor-related issues, disputes, and escalations quickly and effectively.Proactively identify risks and implement mitigation strategies to avoid project delays.Stay updated with market trends, pricing benchmarks, and emerging vendors in the AI data services space.Required 1. Minimum 3 years experince into same industry 2. Qualification sholud be graduate 3. Should be okay with Noida 62 location 4. Should be an immediate joiner.Job Type: Full-timePay: &#8377;100,000.00 - &#8377;400,000.00 per yearAbility to commute/relocate:<ul><li>Gautam Buddha Nagar, Uttar Pradesh: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>How many years experience do you have into AI/ML Industry?</li></ul>Experience:<ul><li>total work: 3 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Location:<ul><li>Gautam Buddha Nagar, Uttar Pradesh (Preferred)</li></ul>Work Location: In person

Vendor Coordinator/ Manager (AI/ML Training Data)

AJAR

<div>Job Summary:

We are seeking a highly organized and proactive Business Coordinator to manage and oversee the full cycle of coordination between the company and its vendors. This role involves handling communication, processes, Contracts, and operations with vendors, ensuring smooth collaboration, and supporting the company in building and maintaining strong vendor relationships. The Business Coordinator will play a key role in bridging both sides, ensuring that requirements are clear, timelines are met, and deliverables are executed effectively. 
Job Duties &amp; Responsibilities:
<ul>
<li>Act as the primary point of contact between the company and vendors.</li>
<li>Manage the end-to-end cycle of vendor coordination, from initial engagement to contract execution, service delivery, and ongoing support.</li>
<li>Ensure clear communication of company requirements, expectations, and standards to vendors.</li>
<li>Monitor vendor performance and ensure compliance with agreed terms, timelines, and quality standards.</li>
<li>Assist in building processes, workflows, and systems that strengthen vendor relationships and improve efficiency.</li>
<li>Coordinate with internal teams to ensure vendor deliverables align with company goals and project needs.</li>
<li>Manage contracts and review agreements and invoices to ensure accuracy and compliance.</li>
<li>Address and resolve any issues, delays, or challenges in vendor relations in a timely manner.</li>
<li>Prepare reports and updates on vendor performance, progress, and challenges for management review.</li>
<li>Contribute to the development and implementation of strategies to enhance vendor partnerships.</li>
<li>Identify and explore new business opportunities with vendors.</li></ul> 


Qualifications Required
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li>
<li>2&ndash;4 years of experience in coordination, vendor management, or business operations.</li>
<li>Strong communication and negotiation skills.</li>
<li>Highly organized with strong attention to detail.</li>
<li>Ability to manage multiple tasks and stakeholders simultaneously.</li>
<li>Problem-solving mindset with the ability to work under pressure.</li>
<li>Proficiency in MS Office / Google Workspace tools; knowledge of vendor management systems is a plus.</li>
<li>Entrepreneurial mindset with the ability to identify and create business opportunities.</li></ul></div>

Business Coordinator

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