vendor coordinator

Salute Mission Inc.

<div><div><div><div><div>Salute is a leading provider of cutting-edge Data Center Infrastructure Services, dedicated to serving data center clients worldwide. We pride ourselves on delivering sustainable solutions, unparalleled reliability, and outstanding customer service. As we continue to grow, we are seeking a dynamic and experienced Vendor Coordinator to join our team and drive our relationships with hyperscale clients to new heights.</div><div></div><div> 
Vendor Coordinator:</div><div> 
The Vendor Coordinator plays a crucial role in managing the relationships between Salute, the customer and its suppliers. This role is responsible for maintaining the established vendor management program under the direction of the Director of Vendor Management, with a dotted line to the Data Center Critical Facilities Manager of Engineering. The scope of the vendor management program covers the complete lifecycle of contractor relationships including vendor identification, assessment, onboarding, KPI tracking, Finance coordination, contract renewals, and offboarding. Under limited direct supervision, the Vendor Coordinator upholds the highest standards of integrity for business relationships and maximizes the value of every contract carried out.</div><div></div><div> 
For this position we are hiring for 2 locations:</div><ul><li>
Montgomery, AL</li><li>
Jeffersonville, IN</li></ul><div></div><div> 
Essential Duties and Responsibilities:</div><ul><li>
Ensure contract requests align with company guidelines, track with operations department needs, and maintain good financial judgement.</li><li>
Develop and maintain a comprehensive database of vendor information, including contact details, services offered, and performance records.</li><li>
Track and report on purchase orders and vendor invoicing activity as part of vendor management processes.</li><li>
Coordinate with Finance on prebilling confirmation or related inquiries where applicable.</li><li>
Be the subject matter expert for all department contracts, including the administration of a contract repository and expiration tracker.</li><li>
Evaluate requests for vendor relationships from internal stakeholders, guide them through the standard framework for vendor onboarding, and provide comparative analysis to support a well-informed contract awarding process without bias.</li><li>
Coordinate with Compliance and Legal on requested changes to standard contract language, ensuring documentation and version control are maintained.</li><li>
Maintain an agreed upon cadence with the Account Coordinator/Finance Team to review and align payable and receivables with active vendor contracts, ensuring tracking and communication between Vendor Management and Finance.</li><li>
Assist site team with budgeting and forecasting activities by providing current data via trackers and historical documents.</li><li>
Be the central resource for the site team on contract procedures, concepts, policies, and changes to the same as it relates to vendor management.</li><li>
Collaborate with vendor management leadership to execute, renew, and terminate vendor contracts as needed by internal stakeholders in accordance with internal policies.</li><li>
Completes administrative tasks including, but not limited to, financial metrics, reporting, reconciliations, audits, and regulatory compliance.</li><li>
Facilitate communication between vendors and internal departments to address and resolve any issues or concerns.</li></ul><div></div><div> 
Competencies:</div><ul><li>
Must have excellent communication skills (verbal/written), organization, and strong customer service. Good grammar, content creation skills, and the ability to take accurate notes and translate them into action(s) as required.</li><li>
Must be capable of handling multiple simultaneous tasks under pressure while maintaining strong customer service and professionalism. Ability to maintain composure and calm demeanor under pressure.</li><li>
Exceptional accuracy and attention to detail.</li><li>
Flexibility, including the willingness and ability to readily respond to changing circumstances and expectations.</li><li>
Solid work ethic and integrity, able to work effectively and be self-directed.</li><li>
Provide exceptional client and vendor relationships, ensuring success with our preferred suppliers.</li></ul><div></div><div> 
Work Environment:</div><div>
Essential duties are predominantly done inside in a corporate office setting in climate-controlled conditions.</div><div></div><div> 
Physical Demands:</div><div>
Limited to typical office tasks.</div><div></div><div> 
Qualifications:</div><div>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.</div><div></div><div> 
Required Education and Experience:</div><div><ul><li>
A minimum of four years of related work experience, preferably including property management, supply chain management, accounting, or vendor management</li><li>
Advanced knowledge of Microsoft Office applications, including MS Excel, Outlook, (etc.)</li><li>
Familiarity with strategic sourcing processes.</li></ul></div><div></div><div> 
Preferred Education and Experience:</div><div><ul><li>
Bachelor&rsquo;s degree in business administration, accounting, legal studies, finance, or a related area of study</li><li>
Certified Professional Contract Manager (CPCM&trade;) certification.</li><li>
Development of new processes for quality and efficiency.</li><li>
Experience working in facilities management, critical facilities, or data centers.</li></ul></div><div></div><div> 
Additional Eligibility Qualifications:</div><div><ul><li>
Must be willing to submit to a full criminal background check, results of which may or may not bar employment, in accordance with applicable state and federal laws.</li></ul></div><div> 
</div><div>Site Location: We operate a 24-hour facility where work hours (shifts) are assigned as needed to ensure job functions are performed satisfactorily, compliance is maintained, and the company operates efficiently. Certain positions, as specified in your offer letter, may require working irregular hours, such as nights, weekends, overtime, alternating shifts, and under various conditions, including outdoor work during extreme weather or in hazardous environments.</div><div></div><div> 
This description does not cover all duties that may be required. Employees must follow any job-related instructions and perform other duties as assigned. Successful performance requires these necessary skills, aptitudes, and abilities.</div><div></div><div> 
If you are a motivated and results-driven individual with a passion for data center services and a knack for building strong client relationships, we want to hear from you. Join us in revolutionizing the data center industry and apply today!</div><div> 
</div><div>Salute is an equal opportunity employer committed to celebrating diversity, creating an inclusive environment for all employees, and providing equal employment opportunities to all applicants; if you require a reasonable accommodation to participate in the job application or interview process, perform essential job functions, or receive other benefits and privileges of employment, please contact our Human Resources department at hr@saluteinc.com for more information.</div></div></div></div> 
<div></div>
Mo-Fr, normal business hours 
$75.000-85.000 annually</div>

Vendor Coordinator

Chadwell Supply

<div>Smart, Innovative, and Hard-working? Perfect! We are growing and need the right people with the right mindset. Join our family and find a home where you will enjoy working with your peers, be challenged to work hard, and have some fun in the midst of it all.
We are proud to have been named the National Apartment Association's 2025 Top Employer in the Supplier Category. 
 
Benefits that drive themselves<ul><li>
Competitive Salary $70-$80k Based on Experience.</li><li>
Full Time, Monday-Friday, 8am - 5pm, with Potential for hybrid after 90 days.</li><li>
Paid Holidays Off and No Weekends!</li><li>
We offer full benefits such as medical, dental, vision, life insurance, disability, 401K, and 104 hours of paid time off accruals.</li><li>
Complimentary gym access, meal prep services, and much more!</li><li>
Employee discount program.</li><li>
Long-Term Career Opportunities! Many of our leaders started with Chadwell Supply looking for a job, just like you, but found long-term career opportunities at one of our 29 Branches across the Country.</li><li>
Named Top 100 Companies in Tampa Bay 2019, 2020, 2021, 2022, 2023, 2024, and 2025!</li></ul>
Overview
Chadwell Supply is a maintenance supply company that services multiple areas throughout the US. We are currently seeking a Vendor &amp; Procurement Coordinator to keep up with our growth. This role manages assigned product categories to meet customer and company objectives. This includes product replenishment necessary to conduct business as well as negotiations with suppliers to obtain merchandise at appropriate prices, deliveries, and quantities. This role is responsible for product quality for all suppliers. This position also develops and enhances strategic alliances with all key suppliers, works with suppliers to develop effective merchandising programs, and ensures all suppliers achieve and maintain targeted fill rates with the shortest possible lead times.
What you will need<ul><li>
Be proficient in MS Office (Word, Excel, and MS Outlook).</li><li>
Have excellent verbal and written communication skills.</li><li>
Must have previous vendor sourcing and vendor relationship experience.</li><li>
Must have price negotiation experience.</li></ul>
How you will make an Impact<ul><li>
Assesses market competition by comparing the company's product to competitors' products.
</li><li>Analyze consumer needs, current market trends, and potential partnerships.
</li><li>Provides information for management by preparing short-term and long-term product sales forecasts and special reports and analyses; answering questions and requests.
</li><li>Facilitates inventory turnover and product availability.
</li><li>Bring new products to market by analyzing proposed product requirements and product development programs.
</li><li>Determines product pricing by utilizing market research data.</li></ul> 
#INDAC
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Vendor & Procurement Coordinator

Steadfast Qatar

Position Requirements:<ul><li>Bachelor&rsquo;s Degree in Engineering (Mechanical, Metallurgy or related disciplines).</li><li>Minimum 8 years of experience in procurement/vendor inspection for static &amp; rotating equipment in the Oil &amp; Gas industry.</li><li>Experience handling 50&ndash;75 work orders simultaneously, with exposure to various global regions and coordination offices.</li><li>Strong English communication skills (listening, speaking, reading, writing).</li><li>Computer literacy is essential.</li><li>Excellent coordination, quick understanding, and multitasking abilities.</li><li>Ability to review and correct inspection reports before submission as per PO and approved documents.</li><li>Full awareness of contract scope to ensure smooth and conflict-free execution.</li></ul>Location: Doha, Qatar Duration: Long Term Working Days: 6 days/week Working Hours: 8 hours/day Leave: 30 calendar days yearlyJob Type: Permanent

Vendor Inspection Coordinator

Molaprise

<div>Field Services &amp; Vendor Coordinator
Location: Onsite &mdash; Lakewood, NJ 
Employment Type: Full-Time
Job Summary
A rapidly growing Managed Service Provider (MSP) is seeking a highly organized, polished Field Services &amp; Vendor Coordinator to manage all external vendors, field technicians, ISP installations, phone system setups, wiring partners, and onsite logistics for facility buildouts and IT deployment projects.
This is not a hands-on technical role &mdash; it is a coordination and operations role focused on ensuring all vendors and field resources stay aligned with project timelines, requirements, and installation standards.
You will coordinate HVAC vendors, cabling teams, copier vendors, phone providers, security installers, ISPs, and any vendor impacting IT infrastructure. This role also manages field technician scheduling, scopes of work, travel logistics, client preparation, and internal communication to ensure seamless deployments.
Key Responsibilities
Vendor Coordination<ul><li>
Coordinate all facility vendors including HVAC, cabling, phone, copier, access control, security, ISPs, and other trades.</li><li>
Ensure vendor timelines align with project schedules and deployment windows.</li><li>
Gather scopes of work, assist in obtaining quotes, and prepare vendor comparison summaries.</li><li>
Communicate requirements, expectations, updates, and changes to all vendors and partners.</li></ul>
ISP &amp; Wiring Coordination<ul><li>
Coordinate ISP installations, upgrades, demarc locations, and wiring needs.</li><li>
Document ISP and cabling details such as circuit numbers, handoff types, install notes, and key contacts.</li><li>
Communicate wiring requirements clearly to vendors and track progress through completion.</li></ul>
Field Technician Coordination<ul><li>
Draft scopes of work for onsite tasks and IT deployments.</li><li>
Ensure field technicians have complete instructions, tools, schedules, and clear expectations.</li><li>
Train and brief onsite techs on process standards and workflows.</li><li>
Schedule local onsite visits and manage travel arrangements for out-of-area deployments.</li></ul>
Travel &amp; Logistics<ul><li>
Coordinate travel (flights, hotels, transportation) with internal or external travel teams.</li><li>
Prepare travel packets, deployment instructions, and readiness checklists.</li><li>
Track expenses, receipts, reimbursements, and approval workflows.</li></ul>
Client &amp; Internal Communication<ul><li>
Prepare clients for onsite visits, installation timelines, and expectations.</li><li>
Provide clear updates before and after deployments.</li><li>
Work closely with internal project managers, engineers, and leadership to keep all stakeholders aligned.</li><li>
Communicate vendor progress, risks, and readiness throughout each project.</li></ul>
Documentation &amp; Project Support<ul><li>
Maintain accurate vendor documentation: contacts, quotes, wiring notes, timelines, install records, renewal details.</li><li>
Update project management tools, templates, and SOPs.</li><li>
Support project teams with scheduling, readiness checks, status tracking, and follow-up.</li></ul>
Requirements
Experience<ul><li>
Experience coordinating vendors, field teams, contractors, or service partners.</li><li>
Experience managing schedules, timelines, logistics, and field execution.</li><li>
Experience creating scopes of work or job instructions for field staff.</li><li>
Experience communicating with clients to prepare them for onsite visits or installations.</li></ul>
Technical Understanding
(Coordinator-level understanding &mdash; not engineering-level)<ul><li>
Familiarity with IT/networking basics: Wi-Fi, switches, cabling, demarc points, ISP handoffs.</li><li>
Understanding of vendor workflows including ISP installs, wiring requirements, access control, copier setups, etc.</li><li>
Ability to read scopes of work, vendor diagrams, and installation details.</li></ul>
Operational &amp; Coordination Skills<ul><li>
Strong scheduling, planning, and follow-up abilities.</li><li>
Ability to coordinate multiple vendors toward a unified project timeline.</li><li>
Experience coordinating travel and field technician readiness.</li><li>
Ability to track invoices, receipts, expenses, and documentation.</li><li>
Willingness to occasionally work after-hours for network cutovers, facility access windows, or vendor needs.</li></ul>
Communication Skills<ul><li>
Professional, polished communication &mdash; both client-facing and internal.</li><li>
Ability to prepare clients for onsite work and set clear expectations.</li><li>
Confident communicator with vendor leadership and project stakeholders.</li><li>
Strong written clarity for documentation, instructions, and updates.</li></ul>
Documentation &amp; Systems<ul><li>
Strong documentation habits (vendor notes, wiring details, timelines, scopes).</li><li>
Experience with project management tools like Asana, Monday.com, ClickUp, or Trello.</li><li>
Ability to maintain accurate vendor, ISP, phone system, and wiring documentation.</li><li>
High attention to detail and accuracy.</li></ul>
Other Requirements<ul><li>
Full-time, onsite role in Lakewood, NJ.</li><li>
Ability to thrive in fast-paced, deadline-driven environments.</li><li>
Professional appearance and demeanor &mdash; will represent the company to clients and vendors.</li></ul>
Benefits<ul><li>
Competitive pay with performance-based growth opportunities</li><li>
Paid time off &amp; company holidays</li><li>
Health, dental, and vision insurance with HSA &amp; FSA options</li><li>
401(k) retirement plan with company match</li><li>
On-site gym promoting wellness</li><li>
Modern, collaborative office environment</li><li>
Ongoing training &amp; professional development</li><li>
Real-world project exposure and hands-on operational experience</li><li>
Team events &amp; employee appreciation initiatives</li><li>
Strong company culture centered on innovation, teamwork, and growth</li></ul></div>

Field Services & IT Project Coordinator

TITAN COMPANY

<div><div>Job Requirements 
 
 
 
Job Description: Vendor Coordinator - Gold Sourcing 
Company Name: Titan
Job Type: RP (Regular/Permanent)
Job Category: Jewellery - ISCM (International Supply Chain Management)
Department: Sourcing Office
Location: Mumbai, Maharashtra, India 
Overview:
Titan, a leading jewellery brand, is seeking a highly motivated and experienced Vendor Coordinator to join our Sourcing Office team in Mumbai. As the Vendor Coordinator for Gold Sourcing, you will be responsible for managing and coordinating the sourcing of gold materials from various vendors to ensure timely delivery and quality standards are met. 
Key Responsibilities:<ul><li>Identify and onboard new gold vendors to expand our sourcing network</li><li>Develop and maintain strong relationships with existing vendors to ensure timely delivery and quality control</li><li>Negotiate pricing and terms with vendors to ensure competitive rates and favorable terms for the company</li><li>Monitor and track vendor performance and provide regular reports to management</li><li>Collaborate with internal teams such as design, production, and quality control to ensure smooth and efficient sourcing processes</li><li>Stay updated on market trends and prices to make informed decisions on sourcing strategies</li><li>Conduct regular audits and inspections of vendor facilities to ensure compliance with company standards and ethical practices</li><li>Resolve any issues or disputes with vendors in a timely and professional manner</li><li>Continuously look for opportunities to improve and optimize sourcing processes and procedures</li></ul> 
Qualifications:<ul><li>Bachelor's degree in Business Administration, Supply Chain Management, or a related field</li><li>Minimum of 3 years of experience in vendor management and sourcing, preferably in the jewellery industry</li><li>Strong negotiation and communication skills</li><li>Excellent organizational and time-management skills</li><li>Ability to work independently and in a team environment</li><li>Proficient in Microsoft Office and other relevant software</li><li>Willingness to travel domestically and internationally as needed</li></ul> 
Additional Parameters:<ul><li>Knowledge of gold sourcing and supply chain management</li><li>Understanding of international trade and customs regulations</li><li>Familiarity with ethical sourcing practices and sustainability initiatives</li><li>Fluency in local languages and English</li><li>Experience working with ERP systems is a plus</li></ul> 
If you are a self-driven and results-oriented individual with a passion for sourcing and vendor management, we encourage you to apply for this exciting opportunity at Titan. Join our dynamic team and be a part of our mission to provide high-quality and ethically sourced jewellery to our customers. 
Work Experience
 
<ul><li>Graduate/Postgraduation.</li><li>
3&ndash;5 years of experience in vendor coordination or procurement, preferably in the jewellery or luxury goods sector.</li><li>
Strong communication and negotiation skills.</li><li>
Proficiency in MS Excel, ERP systems (SAP preferred).</li><li>
Attention to detail and ability to multitask.</li></ul></div></div>

Vendor Cordinator - Gold Sourcing

CAMBA

<div>Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports, they need to thrive. We take a comprehensive approach by offering more than 180 integrated programs in: Education &amp; Youth Development, Family Support, Job Training &amp; Employment Support Services, Health, Housing, and Legal Services. We reach almost 80,000 individuals and families, including almost 13,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are living in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today.
Program Overview
The purchasing department is responsible for addressing the purchase needs of all CAMBA&rsquo;s programs by adhering to funder and agency purchase regulations.
Position: Senior Purchasing Coordinator
Reports To: Purchasing Department
Location: 1720 Church Avenue, Brooklyn, NY 11226
What The Senior Purchasing Coordinator Does:<ul><li>
Follows CAMBA&rsquo;s Procurement Policy</li><li>
Researches and expands the agency&rsquo;s M/WBE vendor list selecting from the NY City and NY State databases</li><li>
Researches and expands the agency&rsquo;s Purchasing group vendors selecting from their catalogs.</li><li>
Attends M/WBE vendor recruitment events and conferences sponsored by CAMBA funding agencies.</li><li>
Interviews new vendors</li><li>
Creates new vendor accounts</li><li>
Assists with M/WBE contractual compliance</li><li>
Communicates with vendors to request required documents and reviews submitted documents for completion and compliance with procurement rules and regulations.</li><li>
Obtains signed letters of intent, COIs and other required documentation.</li><li>
Maintains the vendor M/WBE Certificates and verifies M/WBE Status.</li><li>
Assists with keeping records on contract requirements regarding purchasing, vendors and purchasing groups.</li><li>
Generates reports as needed</li><li>
Maintains up-to-date file system. Enters data into the purchasing system.</li><li>
Creates and facilitates procurement presentations and trainings on programs, policies, and compliance for staff and vendors. Assist vendors with procurement regulations, processing, and payments.</li><li>
Updates CAMBA&rsquo;s MWBE Vendor List/Preferred Vendor List</li><li>
Communicates and shares vendor information with CAMBA Staff</li><li>
Assists with purchasing/procurement support (i.e.-reconcile purchase orders and invoices).</li><li>
Maintains professional relationships with vendors.</li><li>
Complies with all Federal, State, City and CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable information.</li><li>
Maintains accurate files of paperwork of all orders (i.e. - copies of Purchase Order forms, Purchase Request forms.</li><li>
May track packages and follow up on back orders.</li><li>
May assist with following up on programs purchase request forms.</li><li>
May answers and screens incoming telephone calls as needed.</li><li>
Tasks may be modified, expanded, and/or assigned over time.</li></ul>
Minimum Education/Experience Required:<ul><li>
Associate&rsquo;s degree and two years&rsquo; experience.</li><li>
Experience using Microsoft Office applications (Word, Excel and Outlook).</li><li>
Strong typing skills necessary.</li><li>
Good written &amp; verbal communication.</li><li>
Computer skills.</li><li>
Lift and move boxes.</li></ul>
Preferred Qualifications:<ul><li>
Knowledge of non-profit purchasing processes.</li><li>
Knowledge of M/WBE city and/or state certified.</li></ul>
Compensation: $55,000-$60,000 annually
When salary ranges are listed, the range would represent the low and high end for the applicable position &amp; program. The salary offered would be based on various factors unique to each program and candidate. This includes but is not limited to experience, education, budget and/or program size, internal equity, skills and other factors that may be required for the position and organization.
Status: Full-time (35 hours per week)
 
Benefits: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays.
CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation.</div>

Senior Purchasing Coordinator

Flo Sleep Solutions

Flo MattressFlo Mattress is one of India&rsquo;s fastest-growing premium sleep brands. To support ourfast-paced production and retail expansion, we need a sharp, efficient coordinator whocan manage raw material procurement, supplier communication, and production flow withdiscipline and speed.Key ResponsibilitiesProcurement &amp; Vendor Coordination&#9679; Coordinate with raw material suppliers for foam, fabric, packaging, andaccessories.&#9679; Share purchase requirements, follow up on deliveries, and ensure timely receipts.&#9679; Track vendor timelines, rates, and shortages.Material Planning &amp; Stock Management&#9679; Monitor daily stock levels across categories.&#9679; Raise alerts for low inventory and initiate purchase requests.&#9679; Maintain updated records of inward/outward material movement.Production Coordination&#9679; Update production team with daily material availability.&#9679; Ensure required materials reach the production floor on time.&#9679; Follow up on production progress and report delays.Logistics &amp; Pickups&#9679; Arrange pickups from suppliers and coordinate with transporters.&#9679; Track incoming trucks, shipments, and delays.&#9679; Ensure proper documentation for all deliveries.Documentation &amp; Reporting&#9679; Maintain GRNs, purchase records, inward sheets, and stock registers.&#9679; Generate production vs. material consumption reports.&#9679; Maintain vendor SLAs and payment follow-ups.Ideal Candidate Profile&#9679; 2&ndash;4 years in procurement, supply chain coordination, or production coordination.&#9679; Strong at follow-ups, discipline, and documentation.&#9679; Good with Excel / Google Sheets.&#9679; Organized, process-driven, and calm under pressure.&#9679; Manufacturing or raw material background preferred.Job Types: Full-time, PermanentPay: &#8377;35,000.00 - &#8377;45,000.00 per monthBenefits:<ul><li>Provident Fund</li></ul>Work Location: In person

Production & Procurement Coordinator

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