vendor coordinator

NJM Insurance Group

<div><p><b>General Summary:</b> A brief description of the main purpose for this position.</p><p>
The Appraisal Vendor Coordinator oversees and works with NJM shops to ensure processes are followed and customer issues are resolved.</p><p></p><p><b>
Hours:</b></p><ul><li><p>
Monday to Friday- 8AM - 4:15PM</p></li><li><p>
Hybrid opportunity once training is complete</p></li><li><p>
Position can be filled within the West Trenton, Parsippany, or Hammonton NJM office.</p></li></ul><p></p><p><b>
Essential Duties and Responsibilities:</b> Essential functions of this job are listed below in order of priority. Reasonable accommodations may be made to enable individuals to perform the essential duties. Regular and predictable onsite attendance is an essential function of the job.</p><ul><li><p>
Serve as a liaison between various General Claims departments on repair processes</p></li><li><p>
Ensure NJM shops complete required processes to keep customers and NJM informed of repair status</p></li><li><p>
Provide updates to customers and Claims staff of status of repair escalations</p></li><li><p>
Document all issues into NJM&rsquo;s Vendor Tracker</p></li><li><p>
Serve as a point of contact for Enterprise Rent-a-Car to monitor rental average for NJM shops</p></li><li><p>
Recover reimbursements from NJM shops due to excess rental or corrective repairs needed</p></li><li><p>
Address all Customer Surveys needing attention involving negative shop performance and/or customer dissatisfaction</p></li><li><p>
Review estimates from NJM Staff and Independent Companies as part of a bi-monthly Audit</p></li><li><p>
Perform Paint &amp; Material calculations to resolve cost issues with shops</p></li><li><p>
Provide monthly report on shops not following required update process</p></li><li><p>
Complete arbitration responses on a monthly basis</p></li></ul><p></p><p><b>
Required Qualifications:</b> Knowledge, skills &amp; abilities, experience, minimum &amp; desired education, certification and/or license requirements.</p><ul><li><p>
Familiar with CCC One Estimating platform</p></li><li><p>
Minimum 3 years repair shop or Auto Appraiser experience</p></li><li><p>
Strong communication skills</p></li><li><p>
Ability to prioritize workload</p></li><li><p>
High School Diploma or GED</p></li></ul><p></p><p><b>
Preferred Qualifications:</b></p><ul><li><p>
Experience with NJM&rsquo;s Vendor Portal</p></li></ul><p></p><p><b>
Compensation:</b> Salary is commensurate with experience and credentials.</p>
Pay Range: $77,698-$90,252<p></p><div><div><div><div><div><div><div><p>
Eligible full-time employees receive a competitive Total Rewards package, including but not limited to a 401(k) with employer match up to 8% and additional service-based contributions, Health, Dental, and Vision insurance, Life and Disability coverage, generous PTO, Paid Sick Leave, and paid parental leave in addition to state-mandated leave. Employees may also be eligible for discretionary bonuses.</p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p>
Legal Disclaimer: NJM is proud to be an equal opportunity employer. We are committed to attracting, retaining and promoting a diverse and inclusive workforce that is fully representative of the diversity that exists in the communities in which we do business.</p></div></div></div></div></div></div></div></div>

Appraisal Vendor Coordinator

Worley

<div>
 <strong>
  Building on our past. Ready for the future
  <br/>
  <br/>
 </strong>
 Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Training Coordination:
  </li>
  <ul>
   <li>
    Develop and implement the Construction Phase Training Plan in line with project and client requirements.
   </li>
   <li>
    Coordinate onboarding and orientation programs for all personnel (EPCM, subcontractors, and vendors). Ensure all site personnel meet required certifications and training prior to site mobilization.
   </li>
   <li>
    Organize site-specific training sessions such as HSE inductions, equipment operation, permit-to-work systems, and emergency response.
   </li>
   <li>
    Maintain a comprehensive training matrix and training records for all staff and contractors.
   </li>
   <li>
    Liaise with HSE and operations teams to ensure alignment of training with safety and commissioning needs.
   </li>
  </ul>
  <li>
   Vendor Coordination:
  </li>
  <ul>
   <li>
    Act as the primary interface between the project team and vendors during the construction phase.
   </li>
   <li>
    Coordinate vendor mobilization, including logistical support, compliance documentation, and site access.
   </li>
   <li>
    Oversee vendor representatives' activities onsite to ensure scope alignment, safety compliance, and schedule adherence.
   </li>
   <li>
    Monitor vendor deliverables and coordinate training related to vendor-supplied equipment and systems.
   </li>
   <li>
    Collaborate with procurement and construction teams to ensure vendor support is aligned with the construction schedule.
   </li>
  </ul>
  <li>
   Reporting &amp; Compliance:
  </li>
  <ul>
   <li>
    Provide regular reports on training progress, vendor performance, and compliance status to project leadership.
   </li>
   <li>
    Ensure alignment with project quality assurance, health and safety, and regulatory frameworks.
   </li>
   <li>
    Support audits and inspections related to training and vendor coordination.
    <br/>
    <br/>
   </li>
  </ul>
 </ul>
 <ul>
  <li>
   Relevant educational qualification.
  </li>
  <ul>
   <li>
    Relevant experience in training and/or vendor coordination in EPCM or major industrial construction projects (preferably in the mining, phosphate, or chemical sectors).
   </li>
   <li>
    Proven experience managing training programs and vendor interfaces in a construction environment.
   </li>
   <li>
    Strong knowledge of construction HSE practices and regulatory compliance.
   </li>
   <li>
    Familiarity with EPCM processes, vendor packages, and commissioning requirements.
    <br/>
   </li>
  </ul>
 </ul>
 <strong>
  Moving forward together
  <br/>
  <br/>
 </strong>
 We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
 <br/>
 <br/>
 We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
 <br/>
 <br/>
 And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
 <br/>
 <br/>
 Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.
</div>


Senior Training/Vendor Coordinator

TÜV SÜD

<p></p><div><div><div><div><div><div>Vendor Operation Coordinator - IS(CPI) - Khobar - KSA
</div></div></div></div><div></div><div><div><div><div><p><b>Job Summary
</b></p><p>The Vendor Operation Coordinator is responsible for coordinating and monitoring vendor activities to ensure smooth operational execution in line with project requirements, contractual agreements, and company standards. The role acts as a key interface between internal teams and external vendors, ensuring timely mobilization, proper documentation, effective communication, and high productivity.
</p><p></p><p><b>Key Responsibilities
</b></p><ul><li>Coordinate daily operational activities between vendors, field teams, and internal departments.
</li><li>Act as the primary point of contact for vendors regarding scheduling, mobilization, and operational requirements.
</li><li>Ensure vendor compliance with contractual terms, scope of work, quality standards, and HSE requirements.
</li><li>Plan and coordinate inspection, fabrication, construction, or service activities in collaboration with operations teams.
</li><li>Track vendor performance, productivity, and deliverables against agreed KPIs.
</li><li>Support mobilization and demobilization planning, including manpower, equipment, and logistics.
</li><li>Review vendor documentation such as method statements, schedules, inspection reports, invoices, and certifications.
</li><li>Coordinate report submission timelines and follow up on outstanding deliverables.
</li><li>Resolve operational issues, delays, or conflicts and escalate critical concerns when required.
</li><li>Maintain accurate operational records, vendor logs, and performance reports.
</li><li>Support cost control by tracking work completion, quantities, and variations where applicable.
</li><li>Ensure effective communication between site teams, management, clients, and vendors.
</li><li>Issue Quotations , PR, PO
</li></ul><p></p><p><b>Qualifications &amp; Experience
</b></p><ul><li>Bachelor&rsquo;s degree or diploma in Engineering, Business Administration, Operations Management, or a related field.
</li><li>Minimum <b>2&ndash;5 years of experience </b>in vendor coordination, operations, or project support roles (preferably in oil &amp; gas, construction, or industrial services).
</li><li>Experience working with third‑party vendors, subcontractors, or inspection agencies is preferred.
</li></ul><p></p><p><b>Skills &amp; Competencies
</b></p><ul><li>Strong coordination and organizational skills
</li><li>Excellent communication and interpersonal abilities
</li><li>Good understanding of operational workflows and vendor management
</li><li>Ability to work under pressure and manage multiple priorities
</li><li>Proficiency in MS Office (Excel, Word, Outlook, PowerPoint)
</li><li>Knowledge of ERP or vendor management systems is an advantage
</li><li>Problem‑solving and decision‑making capability
</li><li>Attention to detail and strong follow‑up skills
</li></ul><p></p><p><b>Key Performance Indicators (KPIs)
</b></p><ul><li>Vendor productivity and schedule adherence
</li><li>Timely mobilization and execution of services
</li><li>Quality and completeness of vendor deliverables
</li><li>Compliance with contract and HSE requirements
</li>Effective communication and issue resolution<br>
<li>
</li></ul></div></div></div></div><p></p><div><div><div><div>Work Area: Others
</div></div></div></div><div><div><div><div>Country/Region: Saudi Arabia
</div></div></div></div><div><div><div><div>Job Location: Al Khobar
</div></div></div></div><div><div><div><div>Working Model: Onsite
</div></div></div></div><div><div><div><div>Employment Type: Full time / regular
</div></div></div></div><div><div><div><div>Company: TUV SUD for Safety Engineering LLC
</div></div></div></div><div><div><div><div>Org Unit Code: IS-CPI
</div></div></div></div><div><div><div><div>Requisition ID: 5356
</div></div></div></div><div><div><div><div>Duration in months (if limited contract):</div></div></div></div></div></div><div></div>

Vendor Operation Coordinator - IS(CPI) - Khobar - KSA

Aamal Services

<p><b>Job Title: Facilities Coordinator &ndash; Service Provider Side</b></p><p><b>Company: Maintenance and Management Solutions(MMS)</b></p><p><b>Reports To:</b> Facilities Manager<br/><b>Employment Type:</b> Permanent<br/><b>Location:</b> Doha, Project Site</p><p><b>Company Overview</b></p><p>MMS is a leading facilities management provider delivering integrated maintenance, janitorial, security, and technical services to commercial, industrial, and institutional clients. We are seeking a proactive Facilities Coordinator to support our service delivery team in ensuring client facilities operate safely, efficiently, and in compliance with all contractual obligations.</p><p><b>Job Summary</b></p><p>The Facilities Coordinator acts as the operational bridge between our FM company, our clients, and our network of internal technicians or third-party subcontractors. This role is responsible for dispatching work orders, tracking preventive maintenance, managing vendor performance, and ensuring client service level agreements (SLAs) are met. The ideal candidate thrives in a fast-paced, KPI-driven environment and can coordinate multiple trades across one or more client sites.</p><p><b>Core Responsibilities1. Work Order &amp; Dispatch Management</b></p><ul><li>Receive, log, and prioritize service requests via CMMS (e.g., ServiceChannel, Corrigo, Maintenance Connection, Maximo) or client portals.</li><li>Dispatch internal technicians or approved subcontractors to reactive and preventive maintenance tasks.</li><li>Ensure urgent/critical work orders (e.g., no heat, water leak, electrical outage) are acknowledged and resolved within contractual SLA timelines.</li><li>Close out work orders with detailed documentation (labor hours, materials used, resolution notes).</li></ul><p><b>2. Client &amp; Stakeholder Communication</b></p><ul><li>Serve as the primary point of contact for client facility managers or office managers for day-to-day service requests.</li><li>Provide regular status updates on open and completed work orders.</li><li>Escalate unresolved issues or recurring problems to the Account Manager.</li><li>Attend weekly or monthly client operational reviews alongside FM leadership.</li></ul><p><b>3. Preventive Maintenance (PM) Compliance</b></p><ul><li>Maintain and execute the preventive maintenance schedule for client assets (HVAC filters, fire alarm tests, elevator inspections, generator runs).</li><li>Coordinate access with clients for scheduled PMs.</li><li>Track PM completion rates and report deviations to the FM Manager.</li></ul><p><b>4. Vendor &amp; Subcontractor Coordination</b></p><ul><li>Maintain an approved vendor list (electricians, plumbers, HVAC techs, lift contractors, cleaners).</li><li>Issue purchase orders and confirm service scopes with subcontractors.</li><li>Collect certificates of insurance (COI), safety documentation, and job reports.</li><li>Validate subcontractor invoices against completed work orders before approving for payment.</li></ul><p><b>5. SLA &amp; KPI Reporting</b></p><ul><li>Generate weekly/monthly reports on:</li><li>Work order response time vs. SLA</li><li>First-time fix rate</li><li>Planned vs. reactive maintenance ratio</li><li>Client satisfaction scores (if surveyed)</li><li>Identify underperforming vendors or recurring asset failures and recommend corrective actions.</li></ul><p><b>6. Health, Safety &amp; Compliance</b></p><ul><li>Ensure all maintenance activities comply with client site safety rules, OSHA standards, and local regulations.</li><li>Maintain safety data sheets (SDS), lockout/tagout (LOTO) records, and hot work permits.</li><li>Coordinate with client security teams for badging, access control, and after-hours escorting.</li></ul><p><b>7. Inventory &amp; Asset Management</b></p><ul><li>Track consumables and spare parts (lighting, belts, filters, chemicals) for client-dedicated stock.</li><li>Conduct periodic physical inventory counts.</li><li>Maintain asset registers for client equipment (age, model, serial number, maintenance history).</li></ul><p><b>8. Financial &amp; Administrative Support</b></p><ul><li>Assist in PO creation, invoice reconciliation, and accrual reporting.</li></ul><p><b>QualificationsRequired:</b></p><ul><li>Bachelor&rsquo;s degree in Facilities Management, Business, or Engineering preferred.</li><li>4+ years of experience in facilities coordination, work order dispatch, or vendor management &ndash; <b>specifically working for an FM service provider, property management firm, or subcontractor network.</b></li><li>Proficiency with a CMMS or enterprise asset management system.</li><li>Understanding of SLA measurement, response time tracking, and work order lifecycle.</li><li>Strong written and verbal communication skills for client-facing interactions.</li><li>Ability to prioritize across multiple sites or client accounts simultaneously.</li><li>Valid driver&rsquo;s license and ability to travel between local client sites (if mobile role).</li></ul><p><b>Preferred:</b></p><ul><li>Facilities Management Professional (FMP) or Certified Facility Manager (CFM) candidacy.</li><li>Experience with ServiceChannel, Corrigo, Maximo, FM:Systems, or Angus AnyWhere.</li><li>Knowledge of MEP systems (mechanical, electrical, plumbing) at an awareness level.</li></ul><p><b>Key Competencies (FM Company Specific)</b></p><ul><li><b>Customer service orientation:</b> You understand that the client company is your customer, and your job is to make their building &ldquo;just work.&rdquo;</li><li><b>Sense of urgency:</b> You know that a broken elevator or restroom closure directly impacts client employee productivity.</li><li><b>Follow-through:</b> You don&rsquo;t &ldquo;close&rdquo; a work order until the client confirms the issue is resolved.</li><li><b>Data integrity:</b> You enter clean, consistent notes because FM billing and reporting depend on your accuracy.</li><li><b>Vendor management:</b> You hold subcontractors accountable to the same SLAs your company promised the client.</li></ul><p><b>Working Conditions &amp; Physical Requirements</b></p><ul><li>Environment: Combination of office/desk work (75%) and site visits (25%) to mechanical rooms, rooftops, loading docks, and occupied client spaces.</li><li>Physical: Occasionally lift 25&ndash;50 lbs, climb ladders, walk client campuses, and access confined spaces (with proper training).</li><li>On-call: Rotating after-hours emergency response (by phone dispatch; occasional site visits).</li></ul><p>Job Type: Permanent</p><p>Pay: QAR1.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Facilities Coordinator: 3 years (Required)</li></ul><p>Work Location: In person</p>

Facilities Coordinator

Beusa Energy

<div><p><b>Service Coordinator</b></p><p><b>
Job Description</b></p><p>
</p><div><div><b>Department:</b> Supply Chain
</div></div><div><div><b>Job Status:</b> Full-Time</div></div><div><div><b>
FLSA Status:</b> Salary, Non-Exempt
</div></div><div><div><b>Reports To:</b> Purchasing Manager</div></div><div><div><b>
Location:</b> The Woodlands, TX</div></div><div><div><b>
Amount of Travel Required:</b> Less than 5%</div></div><div><div><b>
Work Schedule:</b> Monday - Friday, 8 a.m. &ndash; 5 p.m.<i>
</i></div></div><div><div><b>AIP:</b> Level 7
</div></div><p></p><div><div><b>POSITION SUMMARY: </b>The Service Coordinator plays a key role in supporting the end-to-end coordination and documentation of third-party services and rentals. This position acts as the central point of contact between Operations, Procurement, and Vendors to ensure services are properly requested, tracked, confirmed, and recorded within company systems. The goal is to drive service visibility, ensure timely vendor payments.</div></div><p>
</p><div><div><b>ESSENTIAL FUNCTIONS:</b> (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word &quot;may.&quot;)</div></div><ul><li><div>
Service Order Coordination: Act as liaison between operations teams and vendors to initiate and confirm service requests.</div></li><li><div>
Ensure all service requests are routed through appropriate procurement channels.</div></li><li><div>
Maintain a log of all active and pending service orders, including expected delivery/completion timelines.</div></li><li><div>
Vendor Communication &amp; Follow-Up: Serve as a consistent point of contact for vendors regarding service confirmation, delivery issues, and documentation.</div></li><li><div>
Proactively follow up with vendors to confirm service completion and obtain supporting documents (e.g., service reports, delivery confirmations, timesheets).</div></li><li><div>
Ensure vendors are aware of and adhere to company requirements for purchase order issuance and service validation.</div></li><li><div>
System Entry &amp; Documentation: Support the entry of service receipts into the ERP system (e.g., Sage 300) for processing and payment.</div></li><li><div>
Work with warehouse and operations teams to confirm physical or service-based receipt when applicable.</div></li><li><div>
Assist in reconciling service POs with vendor invoices to validate accuracy prior to payment approval.</div></li><li><div>
Process Improvement &amp; Visibility: Identify recurring issues related to service order delays, payment bottlenecks, or miscommunications. Collaborate with Procurement and Finance to develop checklists or SOPs to improve consistency in service receiving and PO closure.</div></li><li><div>
Monitor vendor holds and assist in clearing delays due to documentation or approval gaps.</div></li><li><div>
Perform other related duties as assigned to assist with successful platform operation, development, and business continuity.</div></li></ul><div><div><b>
POSITION REQUIREMENTS:</b></div></div><ul><li><div><div>
Must be legally authorized to work in the United States without the need for sponsorship.
</div></div></li><li><div><div>Must be at least 18 years of age or older.
</div></div></li><li><div><div>Successfully passes all applicable general pre-employment testing including but not limited to: background check, pre-employment drug screening, pre-employment fit tests, pre-employment aptitude and/or competency assessment(s).
</div></div></li><li><div><div>Valid U.S. Driver&rsquo;s License required. Most employment is contingent upon meeting company driving standards, including 3 year U.S. driving history and an acceptable Motor Vehicle Record (MVR) in accordance with Company policy.
</div></div></li><li><div><div>Consistent and reliable in-person attendance in The Woodlands, TX.</div></div></li></ul><p>
</p><div><div><b>EDUCATION/EXPERIENCE LEVEL:</b></div></div><ul><li><div>
U.S. High School Diploma or GED required.
</div></li><li><div>2+ years of administrative or coordination experience, preferably in procurement, logistics, or service operations.</div></li><li><div>
Experience with ERP systems (e.g., Sage 300, Oracle, SAP) is highly preferred.</div></li><li><div>
Strong communication skills and ability to interact with multiple departments and external vendors.</div></li><li><div>
Highly organized, detail-oriented, and proactive in follow-up and documentation.</div></li><li><div>
Ability to manage multiple service orders, priorities, and deadlines simultaneously.</div></li></ul><p>
</p><div><div><b>QUALIFICATIONS, SKILLS, COMPETENCIES, AND ABILITIES:</b></div></div><ul><li><div>
Strong organizational and time management skills.</div></li><li><div>
Proficiency in Microsoft Office and service management systems.</div></li><li><div>
Excellent communication and interpersonal skills.</div></li><li><div>
Ability to multitask and work in a fast-paced environment.</div></li><li><div>
Experience in a service-oriented or technical environment.</div></li><li><div>
Familiarity with scheduling software or CRM platforms.</div></li><li><div>
Basic understanding of service contracts and warranty processes.</div></li><li><div>
Attention to detail and documentation accuracy</div></li><li><div>
Accountability in tracking and reporting open service tasks</div></li><li><div>
Problem-solving and adaptability in dynamic service environments</div></li><li><div>
Professionalism in vendor interactions</div></li></ul><p>
</p><div><div><b>PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:</b></div></div><div><div>
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.
</div></div><p></p><div><div>The Service Coordinator works indoors in an office setting, primarily sitting for extended periods of time at a desk station, keyboarding and using repetitive motions with wrists, hands, and or fingers. Vision abilities required by this job include close vision and the ability to adjust focus while reading and staring at computer monitor. They will also need to speak clearly and audibly, as well as have the ability to hear, understand, and distinguish speech and /or other sounds (e.g., building alarms) deriving from in person speech, telephone, or other remote speech. No adverse environmental conditions are expected. While in the office, the Service Coordinator may be called upon to stand, kneel, push, pull, reach overhead, stoop, crouch, climb, and lift; therefore, the Service Coordinator should be able to lift 25 lbs. independently.</div></div><p>
</p><div><div>Work hours <i>may include </i>early morning, late evenings, and weekends, depending on business necessity.</div></div><p>
</p><div><div><b>AAP /EEO STATEMENT:</b></div></div><div><div>
The Company is committed to the cause of equal employment opportunity for all employees and applicants, thus abiding by all applicable state and federal laws. Our practices regarding employment, job promotion, compensation, training, and termination do not discriminate on the basis of race, color, religious creed, age, sex, national origin, veteran's status, disability, pregnancy, genetic information, or any other legally protected status. It is expected that all employees, both management and staff, will fully support these nondiscriminatory policies.</div></div><p>
</p><div><div>The company has reviewed this job description to ensure essential functions and duties have been included. It is not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities.
</div></div><p></p><div><div>Last Revised 03/2026</div></div></div>

Service Coordinator

HIGH LEVEL EVENT

<p>The Event Coordinator is responsible for planning, organizing, and executing events from concept to completion. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.</p><p><b>Tasks and Responsibilities:</b></p><p><b>Vendor Registration:</b></p><p>&middot; Facilitate the registration process for new vendors, ensuring all required documents and information are collected and updated in the vendor database.</p><p>&middot; Coordinate with the procurement team to verify vendor qualifications and compliance with company policies.</p><p><b>Vendor Portal Update:</b></p><p>&middot; Maintain and update the events portal with accurate and up-to-date information about upcoming events, suppliers, and services offered.</p><p><b>Tender Preparation:</b></p><p>&middot; Prepare tender documents for procurement of event-related services.</p><p>&middot; Adhere to tender timelines and guidelines, ensuring all required information is included.</p><p><b>Quotations Preparation:</b></p><p>&middot; Request quotations from various suppliers for event services such as catering, decorations, audio-visual equipment, etc.</p><p>&middot; Collect and analyze supplier quotations to identify the most suitable options in terms of quality and cost.</p><p><b>Handling Suppliers:</b></p><p>&middot; Act as the primary point of contact for suppliers, addressing their queries and providing necessary information.</p><p>&middot; Negotiate contracts and terms with suppliers to secure favorable deals for event services.</p><p><b>Invoice Preparation:</b></p><p>&middot; Prepare accurate and detailed invoices for clients, itemizing all event-related expenses and services provided.</p><p>&middot; Ensure invoices comply with company and client requirements and are delivered in a timely manner.</p><p>&middot; Send invoices to clients through appropriate channels, such as email or a secure client portal.</p><p>&middot; Confirm receipt of invoices and address any client inquiries related to billing.</p><p><b>Following Up Payment from Clients:</b></p><p>&middot; Monitor payment timelines and follow up with clients to ensure timely payment for event services rendered.</p><p>&middot; Address any payment delays or discrepancies and coordinate with the finance team for resolution.</p><p><b>Documentation and Record Keeping:</b></p><p>&middot; Maintain organized records of all event-related documentation, including vendor agreements, invoices, payment receipts, and client communications.</p><p>&middot; Ensure all records are up-to-date and easily accessible for reference.</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Events Coordinator

American Van Lines

<p><b>Position Summary:</b></p><p>American Van Lines is one of the nation&rsquo;s largest independent moving companies and we&rsquo;re growing fast! As the official movers of the Florida Panthers, we take pride in delivering championship-level service both on and off the road.</p><p>We&rsquo;re looking for a highly organized, quick-thinking <b>Agent Coordinator</b> to support our brokerage operations within the moving industry. In this role, you will act as the central point of coordination between customers and vendors (hauling agents, carriers, and service providers), ensuring each move is properly planned, communicated, and executed. If you have experience working as or with an agent in a moving brokerage environment and thrive in fast-paced operations, this is your opportunity to make a meaningful impact.</p><p><b>What You&rsquo;ll Do</b></p><ul><li>Serve as the primary point of contact between customers and vendors throughout the moving process</li><li>Coordinate vendor assignments for interstate moves, including booking, confirmations, and service coverage</li><li>Act as the agent intermediary, ensuring expectations are clearly communicated and met on both sides</li><li>Provide customer service support by addressing and resolving issues that arise during pickup, transit, or delivery</li><li>Communicate proactively to ensure smooth, on-time execution of moves</li><li>Review vendor availability, capacity, and performance to ensure service standards are maintained</li><li>Assist with work order updates, changes, and documentation related to vendor services</li><li>Troubleshoot service issues quickly and effectively while maintaining strong vendor relationships</li><li>Maintain accurate records, notes, and follow-ups on all active and completed moves</li></ul><p><b>What We&rsquo;re Looking For</b></p><ul><li>Previous experience working as an agent or in a moving brokerage environment (required)</li><li>Household goods moving industry experience (required)</li><li>Experience coordinating vendors, carriers, or third-party service providers (required)</li><li>Strong multitasking and organizational skills</li><li>Excellent communication and negotiation abilities</li><li>Customer service mindset with strong problem-solving skills</li><li>Solid understanding of interstate moving operations and U.S. geography</li><li>High attention to detail and consistent follow-through</li><li>Ability to stay calm, professional, and effective under pressure</li></ul><p><b>Why Join American Van Lines?</b></p><ul><li>Be part of a rapidly growing, national moving company</li><li>Work in a high-energy, operations-driven environment</li><li>Play a key role as the bridge between customers and vendors</li><li>Represent a trusted brand partnered with professional organizations like the Florida Panthers</li></ul><p>Ready to move your career forward? Come join our team.</p><p>American Van Lines is proud to be an Equal Opportunity Employer.</p><p>Pay: From $19.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>How many years of experience do you have in the Household Goods moving industry?</li></ul><p>Experience:</p><ul><li>Vendor management: 1 year (Required)</li><li>Customer service: 1 year (Required)</li></ul><p>Work Location: In person</p>

Agent Coordinator

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