vendor relations manager

Aliens Art Pvt Ltd

Job Title: Manager AdminJob Overview:The Admin Manager is responsible for vendor relations, billing, payments, order fulfilment, and administrative functions. This role requires proficiency in utilising Inventory software to streamline inventory processes and facilitate efficient operations, as well as the ability to manage procurement, purchasing, and maintenance tasks on behalf of functional heads.Responsibilities: Vendor Management: - -Establish and maintain relationships with vendors and suppliers.- Obtain quotes from vendors for products and services, negotiating favourable terms and pricing.- Coordinate with vendors to ensure timely delivery of goods and services.- Address any vendor-related issues or concerns in a timely and professional manner.Procurement and Purchasing:- Make purchases on behalf of functional heads, ensuring compliance with budgetary constraints and procurement policies.- Source and procure goods and services required for business operations, negotiating favourable terms and pricing.- Coordinate with suppliers to ensure timely delivery of purchases and resolve any issues or concerns.Administration:- Execute administrative tasks, including procurement, purchasing, and maintenance activities.- Coordinate repairs and maintenance of premises and equipment, liaising with vendors and service providers as needed.- Support functional heads with administrative duties, including scheduling, correspondence, and document management.Billing and Payments:- Process invoices and reconcile billing statements with purchase orders and receipts.- Coordinate with the accounting department to ensure accurate and timely payment of bills.- Monitor accounts payable and receivable to ensure timely collection and payment of invoices.Inventory Management: - Manage stock levels, including receiving, storing, and organising inventory items.- Conduct regular inventory audits to ensure accuracy and minimise discrepancies.- Develop and implement inventory control procedures to optimise stock levels and minimise waste.- Monitor inventory movement and identify opportunities to reduce excess inventory and improve turnover.Order Fulfilment: - Track and monitor shipment status, resolving any issues or delays as needed.- Implement measures to improve order fulfilment efficiency and customer satisfaction.Inventory software Utilisation: - Utilise Inventory software to manage inventory, track stock movements, and generate reports.- Maintain accurate records of inventory transactions, including receipts, transfers, and adjustments.Qualifications:- Bachelor's degree in business administration, supply chain management, or a related field.- Proven experience of 5 years or more in inventory management, vendor relations, and administrative roles.- Working knowledge of inventory management software (e.g. ERP)- Strong analytical and problem-solving skills, with attention to detail.- Excellent communication and negotiation skills.- Ability to multitask and prioritise tasks in a fast-paced environment.Location: Mumbai, Malad Employment Type: Full-timeWorking Days : 6 Salary: 5.4 - 7.2 LPAJob Type: PermanentPay: ₹45,000.00 - ₹65,000.00 per monthBenefits:<ul><li>Provident Fund</li></ul>Experience:<ul><li>Admin &amp; Facility: 8 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Admin & Facility Manager

Mindware

<div>
 Date: Dec 9, 2025
 
 
 Location:
 
 
 Dubai, AE
 
 
 Company: Mindware FZ-LLC
 
 
 Req ID: 2534
 
 
 
 Job Title
 
 
 
 
 Product Manager
 
 
 
 
 Job Scope
 
 
 
 The Product Manager is accountable for driving sales of assigned products through a well-defined strategy and developing sound partnerships with existing and potential vendors. S/He works towards optimizing sales volumes, maintaining vendor relations, acquiring new partnerships and coordinating marketing programs and activities in line with the Solution Teams.
 
 
 
 Main Duties And Responsibilities
 
 
 
 Technical and Operations
 
 
 <ul>
 <li>
 Define the product strategy and roadmap on the assigned product line
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 Manage the entire product life cycle from strategic planning to tactical activities
 </li>
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 Work closely with the Sales Managers, in every territory, to map and develop the right channel for the product
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 Specify market requirements for current and future product(s) by conducting market research supported by on-going visits to potential and existing customers
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 Lead the vendors&rsquo; relations in alignment with the company&rsquo;s strategy
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 Identify potential partners for the product(s)
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 Provide and manage complex quotations
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 Ensure a proper storage, tracking and control of inventory through an accurate stock management system
 </li>
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 Oversee the implementation of targeted programs and marketing activities
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 Develop and deliver accurate sales forecasts and market development reports in line with business objectives
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 Ensure the highest level of support and engagement with partners and respond in a timely manner with appropriate resources in order to meet customers&rsquo; needs
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 Help build a solid customer database and increase the number of customers
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 Maintain and increase sales for the entire product line to generate long term revenue and profitability
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 Promote the product(s) and the company within the region
 
 
 
 </li>
 </ul>
 
 Position Requirements
 
 
 
 
 Education
 
 
 
 Bachelor&rsquo;s degree in Business, Sales &amp; Marketing, Engineering or any other related field.
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 5-7 years of experience
 </li>
 <li>
 Must have experience in any IBM software, preferably Data, AI or Automation
 </li>
 <li>
 Must have experience in Middle East region
 </li>
 </ul>
</div>

Product Manager - IBM

Creativefuel Pvt Ltd

Finance Executive - Vendor Relations &amp; Outstanding ManagementJob Title: Finance Executive - Vendor Relations &amp; Outstanding ManagementRole OverviewThe Finance Executive &ndash; Vendor Relations will be responsible for managing the complete vendor financial lifecycle, including invoice processing, outstanding management, contract administration, vendor communication, and legal compliance. This role ensures that Creativefuel maintains strong vendor relationships, accurate financial books, timely payments, and risk-free contractual engagements. The position requires strong financial acumen along with working knowledge of contracts, agreements, and compliance.Key ResponsibilitiesVendor Communication &amp; Relationship Management<ul><li>Serve as the primary point of contact for all vendors regarding payments, invoice status, contract queries, and documentation.</li><li>Maintain timely and transparent communication to build strong vendor trust and avoid operational delays.</li><li>Introduce a structured Vendor Feedback Form to assess vendor satisfaction, performance, and process gaps, and present feedback insights to management.</li><li>Coordinate with internal departments (Procurement, Operations, Finance, Legal) to address vendor concerns quickly and efficiently.</li></ul>Invoice Management &amp; Payables<ul><li>Track and manage all vendor invoices, ensuring accuracy, completeness, and timely submission.</li><li>Verify invoices against purchase orders, contracts, deliverables, and service reports.</li><li>Maintain an updated vendor ledger with detailed ageing analysis (7/15/30/60+ days).</li><li>Ensure timely processing of payments based on agreed timelines, credit periods, and internal approval workflows.</li><li>Prepare weekly vendor payment schedules with cash-flow considerations for management review.</li></ul>Outstanding &amp; Reconciliation Management<ul><li>Monitor vendor outstanding balances and reconcile periodically with vendor statements.</li><li>Highlight overdue payments, discrepancies, or missing documentation to management.</li><li>Ensure smooth closure of monthly and quarterly vendor reconciliation cycles.</li><li>Maintain complete audit trails for all vendor-related financial activity.</li></ul>Contracts, Agreements &amp; Legal Compliance<ul><li>Ensure every vendor working with Creativefuel has a valid, signed contract or agreement before any engagement.</li><li>Coordinate with the legal team to prepare, review, update, and renew vendor contracts.</li><li>Verify contract terms such as payment timelines, service-level agreements, deliverables, penalty clauses, and legal obligations.</li><li>Maintain a centralised repository of all vendor contracts, ensuring expiry tracking and timely renewals</li><li>Ensure complete compliance with internal SOPs and legal requirements regarding vendor onboarding.</li></ul>Dispute Resolution<ul><li>Investigate and resolve issues related to invoice mismatches, service discrepancies, rate card conflicts, or missing deliverables.</li><li>Document all disputes with clear resolution logs and ensure timely closure.</li><li>Follow escalation protocols when disputes impact timelines, financials, or operations.</li></ul>Reporting &amp; Documentation<ul><li>Prepare weekly, monthly, and quarterly outstanding reports for leadership.</li><li>Maintain vendor payment history, credit utilisation, performance records, feedback forms, and communication logs.</li><li>Create internal dashboards for vendor ageing, contract status, and payment performance.</li><li>Provide data and support for internal/external audits.</li></ul>Process Improvement<ul><li>Build structured workflows for vendor onboarding, invoicing, contract management, and payment approvals.</li><li>Work with finance leadership to automate vendor ageing, outstanding tracking, and documentation workflows.</li><li>Identify inefficiencies and propose improvements to minimise delays and errors.</li></ul>RequirementsEducational &amp; Professional<ul><li>Bachelor&rsquo;s degree in Finance, Accounting, Commerce, or Business Administration.</li><li>Additional exposure or certification in contract management or legal compliance is an advantage.</li><li>3&ndash;5 years of experience in vendor management, accounts payable, reconciliation, or finance operations.</li></ul>Technical Knowledge<ul><li>Strong understanding of accounts payable processes and vendor lifecycle management.</li><li>Working knowledge of basic legal frameworks, contract terms, clauses, and compliance requirements.</li><li>Proficiency in Excel/Google Sheets (pivot tables, lookups, ageing formulas).</li><li>Familiarity with accounting software Zoho Books is preferred.</li></ul>Behavioural Competencies<ul><li>Strong communication and negotiation skills for vendor-facing conversations.</li><li>High attention to detail, accuracy, and documentation discipline.</li><li>Ability to manage large vendor networks and multi-department coordination.</li><li>Problem-solving mindset with the ability to manage disputes professionally.</li></ul>Job Types: Full-time, PermanentPay: ₹25,000.00 - ₹41,666.00 per monthBenefits:<ul><li>Provident Fund</li></ul>Application Question(s):<ul><li>What is your Current CTC? (in LPA)</li><li>What is your Expected CTC? (in LPA)</li><li>What is your Notice Period? (in days)</li><li>Are you comfortable using your laptop for work?</li></ul>Work Location: In person

Finance Executive (Vendor Relations)

Shobikaa Impex Private Limited

<ul><li>SAP Knowledge Must</li><li>Export documentation</li><li>Supply Chain Management</li><li>Vendor Relations:</li><li>Inventory Management</li><li>Cost Management</li><li>Data Analysis</li><li>Team Management:</li></ul>Job Type: Full-timePay: ₹20,000.00 - ₹25,000.00 per monthBenefits:<ul><li>Provident Fund</li></ul>Ability to commute/relocate:<ul><li>Karur, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>total work: 3 years (Preferred)</li></ul>Work Location: In person

LOGISTICS EXECUTIVE

Infosys

<div>
 <ul>
 <li>
 Hospitality Services:  Define, implement and review standard of services provided in housekeeping, Catering &amp; banquets, ECC, Food courts.  Evaluate and provide logistics support for events and visitor management in order to ensure hospitality services to all customers.
 </li>
 <li>
 Facilities Services:  Review Facilities Operation at the Dc level.  Resolve escalations related to Facilities services.  Spearhead Disaster recovery and Business Continuity process.
 </li>
 <li>
 Travel services:  Oversee travel operations.  Negotiate and execute corporate deals with vendors.  Negotiate terms &amp; conditions with travel vendors.  Improve overall operational efficiency and SLA adherence in order to provide travel services in accordance to company policies.
 </li>
 <li>
 Administration &amp; Logistics Services:  Authorize facilities/ travel related bills and documents.  Liaise with concerned authorities for regulatory compliance and company requirements.  Review and monitor budgets.  Negotiate deals with vendors.  Review cost control measures for all areas.  Review and nurture vendor relations.
 </li>
 <li>
 Engineering Services:  Oversee maintenance of equipment
 </li>
 </ul>
</div>

Senior Manager - Facilities

DHL Supply Chain

<div>
 
 Join Our #TogetherUnstoppable Team at DHL Supply Chain!
 
 
 
 Are you ready to take your career to the next level? At DHL Supply Chain, we are committed to excellence in supply chain management and consulting, delivering top-notch services across various sectors including consumer, retail, life science &amp; healthcare, technology, engineering &amp; manufacturing, and automotive. With operations in over 60 countries and territories and a workforce of around 120,000 dedicated professionals, we are proud to manage approximately 23 million m&sup2; of storage area across 2400 locations worldwide.
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor's degree in Engineering, Logistics or similar field of studies
 </li>
 <li>
 Having a minimum 4 years of logistics experience, preferably in transportation,
 </li>
 <li>
 Advanced level of English,
 </li>
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 Good communication skills for managing coordination between customer,program manager, and local team
 </li>
 <li>
 Working systematical and regular, strong follow up skill
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 Working on customer oriented and must act self-initiative if it is needed
 </li>
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 Understanding of business structures, influences and requirements of customers
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 Analytical and problem solving oriented
 </li>
 <li>
 Good command of MS Office programs, Power BI skills is an advantage,
 </li>
 <li>
 Good presentation skills,
 </li>
 <li>
 KPI reporting and following up the results,
 </li>
 <li>
 Residing at Istanbul (prefably European side)
 
 
 
 </li>
 </ul>
 Job Description:
 
 
 
 <ul>
 <li>
 Reporting, following up and improving projects,
 </li>
 <li>
 Customer management
 </li>
 <li>
 Following up performance, cost, data analysis to improve the efficiency
 </li>
 <li>
 Creating KPI reports weekly and monthly basis,
 </li>
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 Executing cost distributions and P&amp;L
 </li>
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 Reporting and financial management of costs and customer invoices
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 Following up GoGreen, Business Continuity Management, Incident Management, Logics reporting process,
 </li>
 <li>
 Managing Quality Self Assessment process
 </li>
 <li>
 Management of transportation procurement and vendor relations
 
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 DHL Supply Chain Turkey has been operational since 2000, providing a wide range of services including warehousing, distribution, labeling, packaging, technical services, home delivery, spare parts logistics, and reverse logistics. With over 2000 employees and 370,000 m&sup2; of warehousing space, we are a leader in serving top companies across various sectors.
 
 
 If you are passionate about logistics, thrive in a dynamic environment, and want to be part of a global leader in supply chain management, we want to hear from you!
 
 
 
 Apply Now!
 
 
 
 Let&rsquo;s shape the future of logistics together. Be part of our #TogetherUnstoppable team at DHL Supply Chain!
</div>

Transportation Operations Executive

<div>
 Hospitality Services:  Define, implement and review standard of services provided in housekeeping, Catering &amp; banquets, ECC, Food courts.  Evaluate and provide logistics support for events and visitor management in order to ensure hospitality services to all customers.
 
 
 <ul>
 <li>
 Facilities Services:  Review Facilities Operation at the Dc level.  Resolve escalations related to Facilities services.  Spearhead Disaster recovery and Business Continuity process.
 </li>
 <li>
 Travel services:  Oversee travel operations.  Negotiate and execute corporate deals with vendors.  Negotiate terms &amp; conditions with travel vendors.  Improve overall operational efficiency and SLA adherence in order to provide travel services in accordance to company policies.
 </li>
 <li>
 Administration &amp; Logistics Services:  Authorize facilities/ travel related bills and documents.  Liaise with concerned authorities for regulatory compliance and company requirements.  Review and monitor budgets.  Negotiate deals with vendors.  Review cost control measures for all areas.  Review and nurture vendor relations.
 </li>
 <li>
 Engineering Services:  Oversee maintenance of equipment
 </li>
 </ul>
</div>

Associate Manager - Facilities

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