vice president corporate communications

Teneo

<div><h2 class="jobSectionHeader">The Role</h2>
Teneo is looking for a talented and driven Senior Vice President / Director with a passion for strategic communications, government advisory and stakeholder engagement to join our Strategy &amp; Communications team in the Doha.
This is an exciting opportunity to join a team advising high-profile government and corporate clients on how to create effective narratives, manage reputation, engage with key audiences and deliver communications strategies that support major strategic objectives.
We are interested in meeting candidates with wide-ranging perspectives, whether you currently work agency-side, in-house, in government, or in a related advisory environment.
It is important to us that you can cut across sectors and switch seamlessly between disciplines, from proactive storytelling and stakeholder engagement to issues management, media strategy and integrated campaigning. We would also welcome candidates with experience in major events, sports, destination positioning, international stakeholder engagement or nation-branding work.
As a Senior Vice President / Director, you will be responsible for providing the highest quality of service to our clients, playing a pivotal role across multiple account teams, delivering regular insight and analysis, and supporting clients&rsquo; reputational and strategic objectives. You will also manage and coach junior colleagues, while working closely with senior leaders across Teneo&rsquo;s regional and global network.<h2 class="jobSectionHeader">
About Teneo</h2>
Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future.
Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organizations.
Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, and ESG. The firm has more than 1,800 employees located in 45+ offices around the world.
At Teneo, you&rsquo;ll work alongside ambitious, collaborative colleagues across our global network, with access to tailored learning and development opportunities that support both professional and personal growth.
Our Middle East team works across borders, sectors and disciplines, offering exposure to career-defining work for some of the world&rsquo;s most influential organisations.<h2 class="jobSectionHeader">
Key Responsibilities</h2>
As a Senior Vice President with the Strategy and Communications team at Teneo, your role will include:
<ul><li>Leads reputation management and advisory &ndash; act as a trusted strategic communications expert for key government and private sector clients, utilizing regional geopolitical and/ or business intelligence to advise clients on opportunities and reputational challenges</li><li>
Leads communications strategy development and deployment &ndash; leverages research, insights and discussions with client to lead the creation of communications strategies, leveraging Teneo&rsquo;s resources, offerings, and expertise across business segments</li><li>
Overseeing communications planning and deployment &ndash; oversee the development and implementation of tailored narratives, integrated communications plans and innovative campaigns. Quality assures content development across diverse formats such as key messages, talking points, speeches and op-eds, media engagements etc.</li><li>
Account management &ndash; lead on account delivery, managing a team of experts to deliver high quality client servicing and acting as the main point person with the client. Actively coach and mentor junior team members</li><li>
Client management &ndash; build and maintain strong relationships with the client, seeking growth opportunities where possible. Proactively manage the client and work to take advantage of opportunities/ resolve issues as needed</li><li>
Supporting new business development &ndash; actively building a network of new client/ prospect relationships, working on new business opportunities including leading proposals and participating in client pitch meetings. Demonstrates commercial acumen in costing and managing the delivery or projects. Develops understanding and fluency across Teneo&rsquo;s service offerings.</li><li>
Supporting wider team management &ndash; taking responsibility for Talent Managing junior colleagues, supporting their performance reviews and career growth within the firm. Supporting the smooth running of client servicing operations</li></ul>
Furthermore, you will be expected to:<ul><li>
Build strong relationships, fostering long-term partnerships and seeking organic growth opportunities through new business proposal development;</li><li>
Create advisory notes for client leadership, addressing media narratives, geopolitical risks, and reputational issues, while monitoring media coverage for clients and competitors;</li><li>
Provide support and insight to your client teams, proactively highlighting opportunities, and potential areas of concern;</li><li>
Build a strong network of effective relationships internally and externally;
</li><li>Proactively seek formal and informal learning and development opportunities to support your professional growth and contribute to the sharing of learnings across the wider team; and</li><li>
Actively coach and mentor Senior Associates and Vice Presidents on your account teams. Lead, manage, and motivate more junior colleagues</li></ul><h2 class="jobSectionHeader">
Skills &amp; Experience</h2><ul><li>
Bachelor&rsquo;s degree or higher in communications, journalism, political science, public policy, law, international relations, business or a related field</li><li>
7 - 10 years' experience in strategy or communications role, public affairs or a related advisory role (agency or in-house)</li><li>
Strong understanding of regional media, geopolitical and corporate landscapes including handling crises and issues</li><li>
Outstanding leadership skills, especially in multicultural and interdisciplinary settings</li><li>
Expertise in offering client senior client counsel across a broad range of corporate reputational or market-related topics</li><li>
Strong analytical capability to grasp clients&rsquo; business objectives and relevant wider industry dynamics to enable drafting of compelling narratives and content</li><li>
Excellent project management skills with the ability to manage multiple workstreams</li><li>
Exceptional written and verbal communications skills</li><li>
Excellent presentation skills</li><li>
Analysis and data visualisation skills</li><li>
Excellent command of Microsoft Office (PowerPoint and Word)</li><li>
Excellent project management skills</li><li>
Client and team management skills</li><li>
Experience coaching, mentoring and developing more junior colleagues</li><li>
Understanding of digital communications</li><li>
Arabic writing skills an asset (for Arabic speakers)</li></ul><h2 class="jobSectionHeader">
What We Can Offer</h2>
New joiners are supported by an induction programme, and continuous development is a key focus of life at Teneo - learning and knowledge sharing are at the heart of this. We have an environment and culture that is focused on supporting your development and career progression. We support this with a dedicated Learning Team who provide a range of learning opportunities and personal development support.
Given our client base you&rsquo;ll be working on career-defining work that is exciting, rewarding and one where you can make a real impact to high profile projects.
Teneo works with clients on complex issues and challenges that often require a multidisciplinary approach that leverage our main business segments &ndash; Strategy &amp; Communications, Management Consulting, Financial Advisory, People Advisory, and Risks Advisory. You will have opportunities to work alongside our experts in these disciplines to develop and deliver an integrated solution.
Benefits include: competitive salary, annual discretionary bonus, 25 days annual leave.</div>

Government Relations & Corporate Communications, Senior Vice President

iRent Everything

<div>Job Description | Operations Assistant

Full-Time | Onsite | Nevada

Reports to: Vice President of Operations 


About Your Role

The Operations Assistant provides administrative and operational support to ensure the efficient coordination of activities across multiple projects, locations, and contracts.

In this role, you will support the Vice President of Operations and the broader operations team by assisting with scheduling, coordinating communications, tracking operational tasks, and supporting documentation across internal teams, vendors, and government stakeholders. This position helps maintain organization, visibility, and follow-through on operational priorities while supporting day-to-day operational needs.

Success in this role requires strong organizational skills, attention to detail, and the ability to support multiple operational activities in a fast-paced environment.

This role operates in a fast-paced environment where professionalism, discretion, and operational awareness are essential. The position also requires flexibility for frequent, sometimes short notice travel to support operational activities at project sites, corporate meetings, and government installations. 
What&rsquo;s a Typical Day Look Like?

No two days in this role are the same. You may begin the morning reviewing the Vice President&rsquo;s calendar to ensure meetings align with operational priorities, preparing briefing materials for leadership discussions, or coordinating travel logistics for upcoming site visits. 


Throughout the day, you may facilitate executive communications, track action items from operational meetings, and ensure internal teams remain aligned with project timelines and deliverables. You will serve as a key coordination point between departments, helping maintain visibility across projects and ensuring that operational priorities remain on track. 
Your role may also involve organizing operational documentation, coordinating communications with vendors and internal teams, and assisting with routine reporting and administrative tasks that support daily operations. You may help coordinate travel logistics, assist with meeting preparation, and track operational tasks or follow-up items to ensure projects and site activities remain organized and on schedule. Your support helps the operations team maintain visibility across ongoing work and ensures operational activities run efficiently. 
What You'll Do 
Operations Scheduling &amp; Coordination &ndash; Manage and optimize the Vice President&rsquo;s schedule to ensure alignment with operational priorities, site activities, and leadership commitments across multiple locations and time zones.

 Executive Meeting Preparation &ndash; Prepare agendas, briefing materials, and supporting documentation for executive meetings while capturing notes and ensuring timely follow-up on action items.

Operational Coordination &amp; Project Tracking - Maintain visibility across operational initiatives by tracking project milestones, deadlines, and deliverables to ensure progress and accountability across teams.

Stakeholder Communication &amp; Liaison &ndash; Serve as a key liaison between the Vice President and internal departments, vendors, contractors, and government stakeholders while managing and prioritizing incoming communications.

Travel Coordination &amp; Field Support &ndash; Plan and coordinate complex travel arrangements, including flights, lodging, transportation, and site access documentation. Accompany the Vice President on travel when operational support is required.

Documentation &amp; Executive Reporting &ndash; Prepare executive summaries, operational updates, and professional correspondence while maintaining structured documentation and organized digital files.

Vendor &amp; Operational Support &ndash; Assist with coordination of vendor communications, operational documentation flow, and administrative support related to ongoing operational initiatives.

Executive-Level Confidentiality &ndash; Handle sensitive operational and organizational information with professionalism, discretion, and confidentiality. 
What We&rsquo;re Looking For

Executive Support Experience &ndash; Prior experience supporting senior executives or operational leadership is strongly preferred.

 Operational Awareness &ndash; Ability to understand operational priorities, anticipate leadership needs, and maintain visibility across multiple initiatives.

Exceptional Organizational Skills &ndash; Strong ability to manage competing priorities, complex schedules, and multiple deadlines while maintaining accuracy and attention to detail.

Professional Communication &ndash; Outstanding written and verbal communication skills with the ability to interact professionally with executives, vendors, and government personnel.

Discretion &amp; Integrity &ndash; Demonstrated ability to manage confidential and sensitive information with professionalism and trust.

Technical Proficiency &ndash; Advanced working knowledge of Microsoft 365 tools including Outlook, Excel, Word, Teams, and SharePoint.

Adaptability &amp; Initiative &ndash; Ability to operate independently in a fast-moving environment where priorities may shift quickly.

Travel Readiness &ndash; Willingness and ability to travel frequently, including short-notice travel, to support operational requirements and field activities.

Eligibility Requirements &ndash; Ability to obtain base access credentials is required, depending on operational assignments. 
What We Offer

Competitive salary based on experience

401(k) retirement plan with employer matching

Medical, dental, and vision coverage available upon eligibility

Group life insurance coverage

Flexible PTO policy and paid holidays

Opportunities for professional growth and development within a rapidly growing organization 
Equal Opportunity

We are committed to providing equal employment opportunities (EEO) to all candidates without discrimination based on race, religion, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by federal, state, or local laws. 


Important Note 
Applicants must be authorized to work in the United States. Employment eligibility will be verified in accordance with applicable federal laws and regulations.</div>

Operations Assistant

City University of New York

<div>Assistant Vice President for Marketing &amp; Communications (ECP)
POSITION DETAILS
The City College of New York (CCNY), a senior college of The City University of New York (CUNY), seeks an innovative Assistant Vice President for Marketing and Communications (AVP) to lead a modern, data-driven transformation of the College's digital experience and institutional brand. Reporting to the Senior Vice President for Institutional Advancement, Communications and External Relations, the AVP serves as CCNY's chief communications and brand officer, responsible for a unified strategy across marketing, creative, digital, web, media relations, and public affairs.
The successful candidate will shape CCNY's marketing and communications ecosystem with a forward-looking vision centered on customer-grade digital UX, brand consistency, and audience-focused engagement. The AVP will elevate CCNY's public website and digital channels, mature analytics and insights, implement governance and accessibility standards, and orchestrate compelling storytelling that advances recruitment, reputation, fundraising, and community engagement.
Duties include but are not limited to:
Digital Strategy &amp; Web Leadership
<ul><li><div>Lead the strategy, roadmap, and execution for CCNY's public website and key digital channels, including UX research, content strategy, information architecture, accessibility, performance, and security.</div></li>
<li><div>
Implement a centralized governance model (standards, workflows, review/approval processes, service levels) and a college-wide liaison network to keep content accurate, timely, and on-brand.</div></li>
<li><div>
Integrate analytics (e.g., web, SEO, CRM/CMS signals) to monitor task completion, engagement, and conversion; drive iterative improvements through A/B testing and insights.</div></li>
</ul>
Brand &amp; Creative Stewardship
<ul><li><div>Own the institutional brand strategy and visual identity; ensure coherence across digital, print, social, broadcast, and environmental applications.</div></li>
<li><div>
Direct development of signature campaigns, recruitment marketing, editorial series, publications, and multimedia assets that amplify CCNY's mission and impact.</div></li>
</ul>
Marketing &amp; Audience Growth
<ul><li><div>Architect multi-channel, audience-centric campaigns that grow awareness, consideration, applications/inquiries, and event participation.</div></li>
<li><div>
Establish performance frameworks (KPIs, dashboards, pacing reviews) and optimize media mix and creative based on evidence.</div></li>
</ul>
Media Relations &amp; Public Affairs
<ul><li><div>Oversee proactive media strategy, executive visibility, thought leadership, and rapid-responseprotocols;cultivaterelationshipswithlocal,national,andhigher-edmedia.</div></li>
<li><div>
Coordinatemessagingandalignmentacrossinternalandexternalstakeholders.</div></li>
</ul>
Team, Vendors &amp; Operations
<ul><li><div>Leadanddevelopahigh-performing,multidisciplinaryteamspanningDigital/Web, Marketing &amp; Creative, Editorial/PR, and broadcast (e.g., WHRC).</div></li>
<li><div>
Recruittokeycapabilitiessupportingdigitaltransformation(e.g.,WebsiteContent&amp; Creative Specialist, Website Data &amp; Technology Assistant) and manage agencies/vendors, RFPs/SOWs, budgets, and contracts.</div></li>
<li><div>
Promoteacultureofaccessibility,inclusion,andcontinuouslearning.</div></li>
</ul>
QUALIFICATIONS
This position is in CUNY&rsquo;s Executive Compensation Plan. All executive positions require a minimum of a bachelor&rsquo;s degree and eight years&rsquo; of related experience.
Preferred Qualifications:
<ul><li><div>Master's degree in marketing, communications, journalism, public affairs, design, or related field.</div></li>
<li><div>
8+ years of progressive leadership in marketing, communications, or digital strategy in higher education or a similarly complex organization.</div></li>
<li><div>
Demonstrated success leading enterprise-level digital initiatives (website rebuilds, design systems, content governance, analytics) and brand programs with measurable outcomes.</div></li>
<li><div>
Strong track record building and managing cross-functional teams, agencies, and vendor portfolios.</div></li>
<li><div>
Exceptional communication, stakeholder management, and executive advisory skills.</div></li>
<li><div>
Experience overseeing large-scale website redesigns and digital governance within complex organizations.</div></li>
<li><div>
Proficiency with web analytics/SEO, content operations, UX research methods, and accessibility standards (e.g., WCAG).</div></li>
<li><div>
Depth in media relations and issues/crisis communications.</div></li>
<li><div>
Commitment to equity, inclusion, belonging, and accessibility, and to supporting first-generation students.</div></li>
</ul>
CUNY TITLE
Assistant Vice President
COMPENSATION AND BENEFITS
Salary Range: $175,000 - $195,000. Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
If you are viewing this job posting in CUNYfirst, please click on &quot;Apply Now&quot; on the bottom of this page and follow the instructions.
If you are viewing this job posting externally, please apply as follows:
Go to www.cuny.edu and click on &quot;Employment&quot;
Click &quot;Search job listings&quot;
Click on &quot;More search options&quot;
Search by Job Opening ID number 32055
Click on the &quot;Apply Now&quot; button and follow the instructions.
PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.
CLOSING DATE
May 8, 2026
JOB SEARCH CATEGORY
CUNY Job Posting: Executive
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 32055
Location: City College of New York</div>

Assistant Vice President for Marketing & Communications (ECP)

Legacy Hotels Holding

<div>
 As the Office Administrator at the Regional Office, you will provide administrative and coordination support to the Vice President &ndash; Operations, while assisting the Office Manager in overseeing the day-to-day administration of the Corporate Office and its visitors. This role is responsible for ensuring smooth office operations through effective communication, travel coordination, report preparation, tracker management, and general administrative support.
 
 
 You will play a key role in facilitating coordination between the Vice President - Operations and hotel teams, ensuring timely follow-up on operational matters, preparation of documents, tracking of deadlines, and management of logistics required for daily business activities. The position also supports the consolidation of operational reports from hotels, communication with hotel owners, coordination related to audits and hotel openings, and the organization of key operational meetings.
 
 
 
 Key Role Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support to the VP &ndash; Operations, including calendar management, meeting coordination, correspondence, and document preparation.
 </li>
 <li>
 Support operational communication and follow-up between the Corporate Office, hotel General Managers, owners, and other stakeholders to ensure timely execution of actions.
 </li>
 <li>
 Prepare, format, and organize reports, presentations, meeting materials, minutes, owner documents, business review packs, and operational summaries.
 </li>
 <li>
 Maintain accurate and well-organized records of operational communications, approvals, action logs, and key documentation.
 </li>
 <li>
 Consolidate updates relating to hotel reviews, owner matters, audits, openings, and operational meetings for leadership review.
 </li>
 <li>
 Maintain and update operational trackers, action logs, and follow-up records to ensure information is current, accurate, and properly filed.
 </li>
 <li>
 Monitor deadlines and proactively follow up with hotels and internal departments to obtain required updates, documents, and inputs on time.
 </li>
 <li>
 Track outstanding action items across properties and functions, ensuring timely closure.
 </li>
 <li>
 Escalate overdue items, delays, or missing submissions to the VP &ndash; Operations where necessary.
 </li>
 <li>
 In coordination with the Office Manager, arrange travel for corporate executives, including flights, accommodation, transportation, and itineraries.
 </li>
 <li>
 Coordinate travel schedules for hotel visits, operational meetings, and regional reviews.
 </li>
 <li>
 Track travel plans, visit outcomes, related expenses, and post-visit follow-up actions.
 </li>
 <li>
 Support the flow of information between the VP &ndash; Operations, hotels, and regional teams on operational updates, requests, and follow-up actions.
 </li>
 <li>
 Assist in drafting and issuing internal operational communications where required.
 </li>
 <li>
 Liaise with relevant stakeholders to ensure requested information and updates are submitted within agreed timelines.
 </li>
 <li>
 Assist in collecting operational data and preparing reports for the VP &ndash; Operations.
 </li>
 <li>
 Support the consolidation of updates and documents arising from meetings, audits, hotel reviews, and property visits.
 </li>
 <li>
 Maintain organized records of reports, correspondence, and operational documentation.
 </li>
 <li>
 Provide general administrative and coordination support to ensure smooth day-to-day operational administration.
 </li>
 <li>
 Support operations teams with basic administrative tasks related to systems access requests, documentation, and coordination.
 </li>
 <li>
 Assist with maintaining records related to operational processes and reporting requirements.
 </li>
 <li>
 Provide general coordination support to help ensure continuity and efficiency across day-to-day operational administration.
 </li>
 <li>
 Work closely with the Office Manager on office organization, meeting coordination, visitor arrangements, and general administrative support across the office.
 </li>
 <li>
 Manage the reception area of the Corporate Office, ensuring it is professional, presentable, and welcoming at all times.
 </li>
 <li>
 Serve as the first point of contact for visitors, guests, and external partners, greeting and assisting them in a courteous and professional manner.
 </li>
 <li>
 Handle incoming calls, direct inquiries appropriately, and ensure messages are relayed in a timely manner.
 </li>
 <li>
 Coordinate visitor arrivals and support meeting room readiness for internal and external meetings.
 </li>
 <li>
 Support the Office Manager in the smooth day-to-day administration of the Corporate Office.
 </li>
 <li>
 Assist the Office Manager with day-to-day office coordination to help ensure continuity, efficiency, and a high standard of presentation across the regional office.
 </li>
 <li>
 Monitor the office supply requirements, including stationery, pantry items, and general office consumables, ensuring timely replenishment and maintaining appropriate stock levels for the smooth day-to-day running of the regional office.
 
 
 </li>
 </ul>
 
 Candidate Requirements
 
 
 
 <ul>
 <li>
 2&ndash;4 years of experience in office administration, executive assistance, operational coordination, or administrative support
 </li>
 <li>
 Previous experience supporting a senior leader in a corporate, regional, or hotel environment
 </li>
 <li>
 Hospitality or multi-property experience is an advantage
 </li>
 <li>
 Bilingual in French and English, with strong verbal and written communication skills in both languages
 </li>
 <li>
 Strong coordination skills across calendars, meetings, travel, reports, and follow-up activities
 </li>
 <li>
 Highly organized with strong attention to detail and the ability to manage multiple priorities at once
 </li>
 <li>
 Experience maintaining trackers, action logs, records, and documentation accurately
 </li>
 <li>
 Confident preparing presentations, meeting packs, minutes, and business correspondence
 </li>
 <li>
 Professional communication skills with the ability to liaise effectively with internal and external stakeholders
 </li>
 <li>
 Good command of Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook
 </li>
 <li>
 Professional appearance and manner, with confidence in handling visitors and reception responsibilities
 </li>
 <li>
 Discreet and trustworthy when handling confidential information
 </li>
 <li>
 Able to work at pace, follow up firmly, and support the smooth day-to-day running of a regional office
 </li>
 </ul>
</div>

Office Administrator

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $75,000-$85,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

The role of Administrative Manager sits in the Office of Academic Affairs under the SVP/Vice Dean for Faculty Affairs at the Columbia University Irving Medical Center (CUIMC). The Office of Academic Affairs works with over 9,500 faculty and researchers across the four health science schools at CUIMC. The SVP/Vice Dean leads several offices and initiatives that support the needs of faculty and researchers, including the Office of Academic Affairs, Office of Faculty Affairs, the Office of Faculty Professional Development and Engagement, the Office of Professionalism, the CUIMC International Students and Scholars Office, and Conflict of Interest.

The Administrative Manager of the Office for Academic Affairs will provide executive-level support to the SVP for Faculty Affairs and Vice Dean for Academic Affairs and will manage the day-to-day logistics of the busy Academic Affairs office. The Administrative Manager will also be responsible for managing the Professorship process and the Faculty of Council, both are crucial functions of the Vice Dean/SVP.

Reporting to the Assistant Vice President for Faculty Professional Development and Engagement and the SVP/Vice Dean for Faculty Affairs, the Administrative Manager will assume the SVP's day-to-day calendar, schedule and confirm meetings, coordinate meetings and conferences, coordinate travel arrangements, and prepare materials relevant to meetings. The Administrative Manager will provide discreet and confidential executive administrative assistance to the SVP, interacting with executive staff and office staff and providing information to all levels of university administrators as appropriate. The Administrative Manager will review, read, distribute, and respond to correspondence when appropriate; screen and monitor calls, field questions, or forward them to the appropriate person; send internal/external communications via regular mail or email; develop and maintain filing system into a readily retrievable format; and prepare agendas. The incumbent will also support the office calendar and will schedule meetings for the two AVPs as needed, including supporting key faculty committee meetings and programming needs.

Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.

Responsibilities

Administrative support to the Senior Vice President/ Vice Dean (40%)
<ul>
<li>Reads, distributes, and responds to correspondence as directed by the Vice Dean/SVP and the AVP;</li>
<li>Facilitates communications between SVP&rsquo;s office, including the EVP/Dean&rsquo;s Office, Provost&rsquo;s Office, Departments, and other offices</li>
<li>Screens and monitors call for the SVP and the Office of Academic Affairs;</li>
<li>Create an email folder organization system that corresponds to relevant files and manage the organization by reviewing emails as they come in.</li>
<li>Create lists of committee members/attendees to track participants for all meetings hosted by SVP and AVP.</li>
<li>Send out email reminders for all meetings hosted by SVP and AVP at least one day prior to each meeting.</li>
<li>In consultation with the SVP and AVP, fields questions and/or forwards them to the appropriate person.</li>
<li>Assists with developing correspondence, memos, and communications on behalf of the SVP of the office.</li>
<li>Manages travel and business arrangements for conferences.</li>
<li>Provide logistical and administrative support for special committee meetings run on behalf of the SVP or AVP, as requested.</li>
<li>Maintains paper and electronic files in organized systems.</li>
<li>Answers and directs calls for the SVP and AVP with courtesy and efficiency, observing appropriate business protocols.</li>
<li>PowerPoint presentations, editing letters, pulling references, and putting them together</li>
</ul>
Manages the Faculty of Medicine Faculty Council (15%)
<ul>
<li>Work with SVP and AVP for Faculty Professional Development and Engagement and the Office of the Dean to schedule Faculty Council and Executive Committee meetings</li>
<li>Work with the Office of Faculty Affairs to create and send ballots to Faculty Council for votes on appointments, promotions, and tenure</li>
<li>Manage the agenda for the Faculty Council meetings, keep track of past agenda items, finalize agenda, invite speakers, collect PPT presentations, manage logistics for the in-person quarterly meeting (catering, AV, communication) and keep time at the meeting to support the Vice Dean.</li>
<li>Administer annual elections of new members and maintain database of members.</li>
</ul>
Manages the professorship process (25%)
<ul>
<li>Creation of and dissemination of professorship letters.</li>
<li>Reviews the conditions and terms of gifts to ensure that letters accurately reflect the donors' stipulations.</li>
<li>Works closely with departments, the Promotions Specialist, the Development Office, Dean&rsquo;s Office, Provost&rsquo;s Office, and Faculty Affairs to adhere to deadlines and proper workflow.</li>
<li>Maintains databases and reporting for endowed professorships</li>
<li>Send congratulatory letters on behalf of the Dean</li>
<li>Provides support to the Promotions Specialist in the management of the VP&amp;S faculty tenure reviews process.</li>
<li>Trained in working on Tenure reviews if the Promotion Specialist needs coverage.</li>
<li>Working with departments, the Office of Faculty Affairs, and the Provost&rsquo;s Office, on managing tenure dossier materials for faculty who are under review for Tenure.</li>
</ul>
Back up support for Assistant Vice President for Faculty Professional Development and Engagement and Assistant Vice President for Academic Appointments and Professionalism (5%)
<ul>
<li>Support scheduling team and group meetings as needed</li>
<li>Support committees and faculty working group schedules run on behalf of the office</li>
<li>Support scheduling complex and confidential meetings</li>
</ul>
Supports office operations (5%)
<ul>
<li>Maintains hoteling and in-office schedule</li>
<li>Ensures key documents and resources for staff are kept up to date</li>
<li>Works with the Operations Manager to ensure that office equipment is maintained that adequate office supplies are on hand and ordering supplies as needed.</li>
</ul>
Supports special events as assigned (5%)
<ul>
<li>Provide logistical support on special events as assigned by the Vice Dean/SVP and the AVP for Faculty Professional Development and Engagement.</li>
</ul>
Other projects and duties assigned (5%)

New assignments may be given from the AVPs and the SVP/Vice Dean when needed.

Minimum Qualifications
<ul>
<li>Bachelors degree or equivalent in education and employment plus three years' experience.</li>
<li>Must have excellent communication and interpersonal skills must have excellent, including composing and editing correspondence and documents, developing reports, and communicating with staff.</li>
<li>The ability to handle confidential information with exceptional judgment and discretion is required.</li>
<li>Must have demonstrated ability to manage time effectively, balancing competing priorities at the same time.</li>
<li>Demonstrated ability to take direction, follow instructions carefully, and with the ability to work independently.</li>
<li>Must have the ability to coordinate difficult schedules; adapt to various competing demands; prioritize and handle conflicting needs and multiple assignments; and work with diplomacy and efficiency in a highly pressured, fast-paced, deadline-driven environment. Must be able to follow through on projects to successful completion.</li>
<li>Must have the demonstrated ability to be proactive, to problem-solve, and to maintain composure under pressure.</li>
<li>Must have the demonstrated ability to offer the highest level of customer/client service and response to personnel at all levels. Strong knowledge of and proficiency with Microsoft Office programs, including Outlook, Word, Excel, PowerPoint, Zoom, Adobe; experience with heavy calendaring; ability to perform moderately complex internet research.</li>
</ul>
Preferred Qualifications
<ul>
<li>Prior experience working within a college and university setting preferred.</li>
</ul>
Other Requirements
<ul>
<li>Must be able to manage highly sensitive and confidential communications with discretion and integrity.</li>
<li>Must have exceptional organizational, time management and organizational skills with the ability to exercise a high degree of tact, diplomacy, and discretion with sensitive matters.</li>
<li>Must have a strong service-oriented attitude and excellent interpersonal skills.</li>
<li>Must be able to take initiative and be a problem-solver and have the ability to anticipate office needs.</li>
<li>Must have excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li>
<li>Must be able to run Zoom meetings.</li>
<li>Demonstrated commitment to serving the needs of a diverse population with cultural competence and sensitivity required.</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Administrative Manager

The American University in the Emirates (AUE)

<div>
 
 Job Title: Executive Secretary - President&rsquo;s Office
 
 
 
 
 Department:
 
 Office of the President
 
 
 
 Institution:
 
 American University in the Emirates (AUE)
 
 
 
 Job Purpose
 
 
 
 The Executive Secretary provides high-level administrative and operational support to the Office of the President/Vice President. The role is responsible for ensuring the efficient functioning of executive operations, supporting decision-making processes, and facilitating effective communication and coordination with internal and external stakeholders.
 
 
 
 Qualifications &amp; Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.
 
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum of 4 to 7 years of administrative experience supporting senior or executive-level management, preferably within a higher education or similarly structured professional environment.
 
 
 
 </li>
 </ul>
 
 Skills / Knowledge / Competencies
 
 
 
 <ul>
 <li>
 Excellent organizational and multitasking abilities.
 </li>
 <li>
 Bilingual proficiency in Arabic and English is mandatory.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 </li>
 <li>
 Strong decision-making skills with the ability to work independently.
 </li>
 <li>
 Knowledge of academic and administrative procedures, student policies, and university protocols.
 </li>
 <li>
 Strong interpersonal and communication skills when dealing with diverse stakeholders.
 </li>
 <li>
 Ability to manage and coordinate executive office operations efficiently.
 </li>
 <li>
 Strong problem-solving skills with attention to detail and accuracy.
 
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Screen, review, and prioritize incoming correspondence, ensuring the President/Vice President is informed of critical matters.
 </li>
 <li>
 Coordinate and organize official visits, including dignitaries and VIP guests, in collaboration with the Protocol Director.
 </li>
 <li>
 Support the execution of directives, projects, and strategic initiatives, ensuring timely follow-up and completion.
 </li>
 <li>
 Draft, review, and edit official correspondence, reports, and speeches, particularly in Arabic.
 </li>
 <li>
 Verify the accuracy and quality of sensitive Arabic documents prepared by other departments.
 </li>
 <li>
 Manage and maintain the President&rsquo;s/Vice President&rsquo;s calendar, including meetings and appointments.
 </li>
 <li>
 Organize meetings and ensure all participants are informed of schedules, agendas, and logistics.
 </li>
 <li>
 Serve as a professional point of contact for internal and external stakeholders.
 </li>
 <li>
 Handle multiple tasks and priorities simultaneously while meeting deadlines.
 </li>
 <li>
 Maintain strict confidentiality of sensitive information and documents.
 </li>
 <li>
 Represent the President&rsquo;s Office in communications with external entities, partners, and officials.
 </li>
 <li>
 Ensure high standards of accuracy, efficiency, and professionalism in all deliverables.
 
 
 
 </li>
 </ul>
 
 About American University in the Emirates (AUE):
 
 
 
 The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is in Dubai Intl. Academic City.
 
 
 AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.
 
 
 
 At AUE, we believe Nothing is Impossible is the Pathway to Success
 
 
 
 AUE comprises seven dynamic colleges: College of Law, College of Education, College of Health Science, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.
 
 
 The American University in the Emirates is accredited by
 
 SACSCOC
 
 (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels
 
 
 The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.
 
 
 The
 
 College of Business Administration
 
 is a proud member of
 
 AACSB
 
 (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by
 
 AACSB
 
 ) as of 2022.
 
 
 The Bachelor of Computer Science in the
 
 College of Engineering and Technology
 
 is accredited by the Computing Accreditation Commission of
 
 ABET
 
 .
 
 
 
 NASAD
 
 (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the
 
 College of Design
 
 , the designation of Substantial Equivalency with accredited programs in the United States.
</div>

Executive Secretary – President’s Office

STETSON UNIVERSITY

JOB
 This position serves as the University’s primary internal communications Subject Matter Expert (SME), leads internal communications planning and implementation, serves as editor of Stetson Today, the university's online news site, and is responsible for other communication channels, such as daily announcements to the DeLand campus community.Essential Job Functions and Responsibilities: Employment duties include, but are not limited to: Direct internal communications strategies and initiatives to further the university’s strategic initiatives and programs and advance university interests using available communication channels Provide oversight and day-to-day direct management of Stetson Today, editing and posting content, and preparing the weekly “Your Top Stories from Stetson Today” digital newsletter Attend campus events and interview students, faculty, staff, etc., for articles for Stetson Today Assign stories for Stetson Today to freelance writers and contractors, submit their invoices to purchasing, and track expenses, working in collaboration with the Assistant Vice President of Marketing Communications Take lead role in writing and editing internal communications in the form of emails, announcements, digital signs, memos, web updates and other documentsAssist the Stetson Office of Public Safety in DeLand with communications, including emails and Hatter Alert emergency notifications to the campus community, as needed In times of crisis, assist the Assistant Vice President of Marketing Communications with communications to internal/external university communities Work with the Editor of Stetson University Magazine to repurpose stories or write stories as assigned Write and direct content for college search sites (US News, Princeton Review, Appily, etc.) and monitor weekly for updates, content, and viewership Supervise part-time student workers who write stories for Stetson Today, take photographs, or perform other duties, as assignedPerform other site and position specific functions as assignedRequired Knowledge, Skills, and Abilities: The knowledge, skills, and abilities for this role include: Proven editing and writing skills Understanding of higher education and current issues and best practices Attention to detail Ability to build relationships in academic and administrative environments High level of independence, energy and integrity; demonstrated respect for a diversity of opinions and styles, and accepts accountability and responsibility Ability to effectively advise, partner, and collaborate with university administration team Strong organizational skills with the ability to multitask and prioritize Expertise in Word, Excel, PowerPointRequired Qualifications: This position requires: Bachelor’s degree in communications, public relations, journalism, or related field At least 3-5 years of experience in journalism or communicationsIdeal Candidate Qualifications: Strong writing, editing, and proofreading skills, as well as a proven track record of writing error-free copy on deadline Basic knowledge of Associated Press style Experience working with CMS, SEO and a digital environment, such as WordPressAdditional software skills (e.g., Photoshop, WordPress, HTML) a plus, background and experience in CMS, SEO and the digital environment Work Environment: Requires some physical effort (i.e., manual dexterity in the use of fingers or limbs in the operation of office equipment; extended periods of time at the keyboard); and occasional hours outside the normal University schedule.Work authorization sponsorship may be available for this position. However, sponsorship is contingent upon the non-applicability of the visa petition fees outlined in the relevant Executive Order signed September 19, 2025. Due to the recent federally-mandated increased financial expense, the university is not in a position to absorb this significantly increased cost of sponsorship for new H-1B petitions at this time. International candidates are encouraged to apply, but should be aware that eligibility for sponsorship will be evaluated in accordance with current U.S. immigration regulations and institutional policies.

Writer / Editor AS9565

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