virtual assistant

Hospice & Palliative Care

Job Overview Job Title: Virtual Assistant Company: Hospice &amp; Palliative Care Location: Remote Employment Type: Full-Time Salary: $250 - $450 USD per day Hospice &amp; Palliative Care is seeking a compassionate and highly organised Virtual Assistant to provide essential administrative support to our dedicated care team. We are deeply honoured to work with outstanding people who are fully committed to meeting the needs of our patients and their families. As a Virtual Assistant, you will play a crucial role in ensuring our operations run smoothly, allowing our clinical staff to focus on what they do best: sharing life’s journey with patients and providing exceptional end-of-life care. This is a unique opportunity to contribute to a meaningful mission within a supportive and connected community. Responsibilities * Manage calendars, schedule appointments, and coordinate virtual meetings for the care team. * Handle email and phone correspondence with professionalism, empathy, and discretion. * Prepare, format, and edit documents, reports, and presentations. * Maintain confidential records and manage data entry tasks with a high degree of accuracy. * Provide general administrative support, including organising digital files and resources. * Assist in coordinating team projects and tracking progress on key initiatives. * Act as a reliable point of contact for internal team members, ensuring clear and timely communication. Qualifications * Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar remote support role. * Exceptional organisational, planning, and time-management skills. * Excellent written and verbal communication abilities with a keen eye for detail. * High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office software. * The ability to handle sensitive and confidential information with the utmost integrity. * A proactive, self-motivated, and resourceful work ethic. * Experience in a healthcare, hospice, or non-profit environment is highly desirable but not essential. * A compassionate and empathetic nature that aligns with our core values. What We Offer * A competitive daily rate of $250 - $450 USD. * The flexibility and convenience of a fully remote working arrangement. * The profound opportunity to be part of a mission-driven organisation that makes a real difference in people's lives. * A supportive, collaborative, and caring team environment where your contribution is truly valued.

Virtual Assistant

Zech Group

Job Overview Zech Group, a highly diversified, international family-owned business with over 100 years of tradition, is seeking a highly organized and proactive Virtual Assistant to join our team. As a strategic management holding company, Zech Group spans the entire real estate value chain across our three core business divisions: Building, Real Estate, and Hotel. We are known for our adaptive, integration-focused culture and specialize in end-to-end property development, planning, state-of-the-art construction, and asset management. This is a Full-Time, fully remote position, offering you the flexibility to work from any location. The successful candidate will provide comprehensive administrative support to ensure our operations run smoothly and efficiently. We are looking for a self-motivated individual who thrives in a dynamic environment and is committed to delivering exceptional support. Key Details: * Job Title: Virtual Assistant * Employment Type: Full-Time * Location: Remote * Salary: $15.00 - $28.00 USD per hour Responsibilities * Managing complex diaries, scheduling meetings, and coordinating appointments across multiple time zones. * Handling email correspondence, filtering information, and communicating on behalf of senior team members. * Preparing and proofreading reports, presentations, and other professional documents. * Conducting research on industry-related topics and compiling findings to support decision-making. * Organising and coordinating travel arrangements, including flights, accommodation, and itineraries. * Maintaining and organising digital files and databases to ensure information is accurate and accessible. * Liaising professionally with internal departments, clients, and external stakeholders. Qualifications; * Proven experience working as a Virtual Assistant, Executive Assistant, or in a similar administrative capacity. * Exceptional organizational, planning, and time-management skills with a strong ability to prioritize tasks. * Excellent written and verbal communication skills with meticulous attention to detail. * High level of proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other common virtual collaboration tools. * The ability to work independently with minimal supervision and demonstrate a high degree of initiative. * A high level of discretion and a proven ability to handle confidential information. Benefits; * Be part of a prestigious, international company with a rich history and a forward-thinking culture. * Work in a supportive and collaborative environment. * Gain valuable experience within a diverse and dynamic industry. * Access opportunities for professional growth and development.

Industry Electric Systems, Inc

Job Overview Industry Electric Systems, Inc, a professional electrical services company dedicated to providing reliable and high-quality solutions, is seeking a diligent and organised Virtual Assistant to join our team. This is a Full-Time position based in Enfield, Connecticut, United States. The successful candidate will provide comprehensive administrative support to ensure our daily operations run smoothly and efficiently. This role is crucial in maintaining our high standards of professionalism and customer satisfaction, acting as a key point of contact for our clients and supporting our team of skilled electricians. Responsibilities  <ul><li>Manage and respond to incoming calls, emails, and client enquiries in a professional and timely manner.</li><li>Schedule appointments, consultations, and job site visits for our technical team, managing calendars effectively.</li><li>Coordinate project logistics, including liaising with clients and electricians to ensure clear communication and timely project completion.</li><li>Prepare, format, and manage essential documents such as quotes, invoices, and project reports.</li><li>Maintain and organise client records, project files, and other important company data with a high degree of accuracy.</li><li>Provide general administrative support to the team, including data entry, file management, and other ad-hoc tasks as required.</li><li>Assist in communicating with suppliers for material orders and tracking deliveries to support ongoing projects.</li></ul>Qualifications  <ul><li>Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar administrative role.</li><li>Exceptional organisational and time-management skills with the ability to prioritise tasks effectively.</li><li>Excellent written and verbal communication skills with a professional and courteous demeanour.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new software.</li><li>Experience with online calendars and scheduling tools.</li><li>A high level of attention to detail and a commitment to producing accurate work.</li><li>The ability to work independently, use initiative, and manage a varied workload.</li><li>Experience within the construction or trade services industry is desirable but not essential.</li></ul> Benefits  <ul><li>A competitive hourly wage of $20 - $35 USD, dependent on experience.</li><li>The opportunity to be an integral part of a growing company committed to quality and service excellence.</li><li>A supportive and professional team environment that values integrity and collaboration.</li></ul>

Designyourbasement

Job Title: Virtual Assistant Company Overview DesignYourBasement is a leading residential design and remodelling company that specialises in custom basement design, finishing, and remodelling services. Since our founding in 2010, we have helped homeowners across the United States and parts of Canada to maximise their space, functionality, and home value. We create detailed basement floor plans, permit-ready blueprints, and stunning 3D renderings to help clients visualise their projects before construction begins. We are seeking a dedicated and organised professional to join our team and support our continued growth. Job Overview We are looking for a proactive and detail-oriented Virtual Assistant to provide comprehensive administrative support to our team. This is a FULL_TIME, remote position. The ideal candidate will be an exceptional organiser and communicator, capable of managing multiple tasks efficiently while working independently. You will play a crucial role in ensuring the smooth operation of our design and client management processes, directly contributing to our mission of delivering outstanding basement design solutions. Although this is a remote role, our company is headquartered in Thornton, Colorado, United States. Responsibilities * Manage calendars, schedule client consultations, and coordinate appointments for the design team. * Serve as a primary point of contact for client enquiries, handling emails and phone calls in a professional and timely manner. * Prepare, organise, and maintain project-related documents, including client briefs, contracts, and design files. * Perform accurate data entry and maintain up-to-date client records in our company database or CRM system. * Assist with basic project coordination tasks, such as tracking project milestones and following up on deadlines. * Provide general administrative support to ensure the efficient running of day-to-day operations. * Liaise with internal team members to ensure clear communication and workflow continuity. Qualifications * Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar role. * Exceptional organisational and time-management skills with the ability to prioritise tasks effectively. * Excellent written and verbal communication skills with a high level of professionalism. * Strong proficiency in Microsoft Office Suite, Google Workspace, and other common office software. * The ability to work independently with minimal supervision and a high degree of self-motivation. * Meticulous attention to detail and a commitment to producing high-quality work. * Experience or a keen interest in the interior design, architecture, or construction industry would be highly advantageous. * Familiarity with project management software (e.g., Asana, Trello) or CRM systems is desirable.

allwhere Shop

<h3>About allwhere</h3>allwhere is transforming how companies manage the full lifecycle of IT equipment for distributed teams. We handle global procurement, deployment, tracking, storage, and secure retrieval of devices — making remote and hybrid work seamless for businesses of all sizes. We’re a fast-growing, venture-backed team that values ownership, clarity, and operational excellence.<h3>The Role</h3>We’re looking for a highly organized, proactive Virtual Assistant to support our operations and internal teams. In this fully remote role, you’ll be a key partner in keeping day-to-day workflows running smoothly — handling administrative coordination, communication, and process support that helps our Operations, Customer Success, and leadership teams stay focused on high-impact work.This is an excellent opportunity for someone who thrives in a fast-paced environment, takes pride in accuracy and follow-through, and wants to grow with a company building modern infrastructure for the future of work.<h3>Key Responsibilities</h3><ul><li>Manage calendars, schedule meetings, and coordinate internal and external communications</li><li>Support order-related administrative tasks, including data entry, status tracking, and documentation</li><li>Serve as a point of contact for routine inquiries from internal teams, vendors, and partners</li><li>Prepare and organize reports, trackers, and operational documentation</li><li>Assist with email management, prioritization, and follow-ups</li><li>Help maintain and improve internal processes, SOPs, and knowledge bases</li><li>Coordinate logistics-related administrative tasks (shipping confirmations, status updates, vendor follow-ups)</li><li>Take on special projects and ad-hoc support as the team scales</li></ul><h3>What We’re Looking For</h3><ul><li>2+ years of experience as a Virtual Assistant, Executive Assistant, or in a similar administrative/operations support role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills and exceptional attention to detail</li><li>Comfort working independently in a fully remote environment while collaborating across time zones</li><li>Proficiency with Google Workspace (or Microsoft 365), project management tools (e.g., Asana, Notion, or similar), and basic spreadsheet work</li><li>Ability to prioritize multiple tasks, meet deadlines, and adapt quickly</li><li>A proactive, solutions-oriented mindset — you anticipate needs and close the loop without constant oversight</li><li>Bonus: Previous experience supporting operations, logistics, customer service, or tech/start-up environments</li></ul><h3>What We Offer</h3><ul><li>Fully remote role (U.S.-based)</li><li>Competitive compensation</li><li>Health, dental, and vision insurance</li><li>Equity / stock options</li><li>Paid time off, sick time, and holidays</li><li>Opportunity to grow with a high-impact team in a scaling company</li><li>Collaborative, low-ego culture that values clear communication and ownership</li></ul>

ACCRAbond

Job Overview ACCRAbond is a forward-thinking and dynamic organisation seeking a highly motivated and organised professional to join our team as a Virtual Assistant. This is a full-time, remote position, supporting our operations based in Olive Branch, Mississippi, United States. The successful candidate will be responsible for providing comprehensive administrative support to ensure our business operations run smoothly and efficiently. We are looking for a proactive individual who is an expert in time management and capable of working independently to a high standard. This role offers a competitive salary of $28 - $40 USD per hour. Responsibilities  <ul><li>Manage diaries and schedule meetings, appointments, and events for senior management.</li><li>Handle and screen incoming calls and correspondence, including monitoring and responding to emails.</li><li>Prepare and edit correspondence, communications, presentations, and other documents.</li><li>Conduct research and compile data to prepare reports and presentations as required.</li><li>Organise and coordinate travel arrangements, including flights, accommodation, and itineraries.</li><li>Perform data entry, file management, and maintain organised digital and paper records.</li><li>Provide general administrative support to various departments to enhance operational efficiency.</li><li>Handle confidential information with the utmost discretion and professionalism.</li><li>Liaise with internal staff at all levels and external clients in a professional manner.</li></ul>Qualifications  <ul><li>Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role.</li><li>Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other standard office software.</li><li>Exceptional organisational and time-management skills, with a proven ability to meet deadlines.</li><li>Outstanding verbal and written communication skills with a keen eye for detail.</li><li>The ability to work independently with minimal supervision and use initiative to solve problems.</li><li>A high degree of professionalism and discretion when handling sensitive information.</li><li>A reliable high-speed internet connection and a suitable home office environment.</li><li>A proactive and resourceful attitude with a strong commitment to quality.</li></ul> Benefits  <ul><li>A competitive hourly rate.</li><li>The flexibility and convenience of a fully remote working arrangement.</li><li>The opportunity to be part of a supportive and collaborative international team.</li><li>Opportunities for professional growth and development within the company.</li></ul>

SGW Designworks

Company: SGW DesignworksLocation: Remote (Garden City, Idaho, United States)Job Type: Part-TimeExperience Level: Entry-Level Position Overview SGW Designworks is seeking a reliable and detail-oriented Virtual Assistant to provide administrative and operational support to our remote team. This is an excellent opportunity for someone starting their career or looking to gain experience in a professional engineering and product development environment. The ideal candidate is organized, proactive, and comfortable managing multiple tasks while working independently in a remote setting. ResponsibilitiesManage calendars, meetings, and appointment scheduling.Respond to emails and organize correspondence.Maintain digital files, spreadsheets, and company records.Assist with data entry, document preparation, and reporting.Coordinate meetings and prepare meeting notes.Support project teams with administrative tasks.Conduct online research and compile information.Assist with travel arrangements and expense tracking when needed.Help organize company documents and internal workflows.Perform other administrative duties as assigned. QualificationsRequired High school diploma or equivalent.Strong written and verbal communication skills.Excellent organizational and time management abilities.Basic proficiency with Microsoft Office (Word, Excel, Outlook) or Google Workspace.Comfortable learning new software and online collaboration tools.Reliable internet connection and a dedicated remote workspace.Ability to work independently with minimal supervision.Strong attention to detail and accuracy. Preferred Previous administrative, customer service, or virtual assistant experience is a plus but not required.Familiarity with project management tools such as Trello, Asana, or ClickUp is a plus.Experience using Zoom, Microsoft Teams, or Google Meet. Benefits &amp; PerksFlexible part-time schedule.Fully remote work environment.Paid training and onboarding.Opportunity to develop administrative and professional skills.Collaborative and supportive team culture.Career growth opportunities within the company.Exposure to product design and engineering projects.Performance-based reviews and advancement opportunities.Paid time off.Employee recognition and professional development opportunities.

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