virtual assistant

Lightspeed HQ

Job Overview Lightspeed HQ is seeking a highly organised and proactive Virtual Assistant to join our team on a full-time, remote basis. The ideal candidate will be a self-motivated professional with exceptional administrative skills and a keen eye for detail. As a Virtual Assistant, you will be responsible for providing comprehensive support to our team, ensuring our daily operations run smoothly and efficiently. This is an excellent opportunity for a dedicated individual to contribute to a dynamic and growing company from a fully remote setting. Responsibilities  <ul><li>Manage and organise calendars, schedule appointments, and coordinate meetings across multiple time zones.</li><li>Handle email correspondence, filtering and prioritising communications to ensure timely responses.</li><li>Prepare and proofread reports, presentations, and other business documents.</li><li>Conduct thorough online research to gather information as requested by the team.</li><li>Assist with travel arrangements, including booking flights, accommodation, and creating detailed itineraries.</li><li>Perform general administrative tasks such as data entry, file management, and expense reporting.</li><li>Support various projects by helping to track deadlines and deliverables.</li></ul>Qualifications  <ul><li>Proven experience working as a Virtual Assistant, Personal Assistant, or in a similar administrative role.</li><li>Exceptional organisational, planning, and time-management skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.</li><li>Outstanding written and verbal communication skills.</li><li>The ability to work independently with minimal supervision and manage a varied workload.</li><li>Strong problem-solving abilities and meticulous attention to detail.</li><li>A reliable high-speed internet connection and a suitable home office environment.</li><li>Familiarity with project management tools such as Asana or Trello is desirable but not essential.</li></ul> Benefits  <ul><li>A competitive hourly rate of $25 - $30 USD, dependent on experience.</li><li>The flexibility of a fully remote working arrangement.</li><li>Opportunities for professional growth and development within the company.</li><li>A supportive and collaborative international team environment.</li><li>Access to the latest tools and technology to help you succeed in your role.</li></ul>

Virtual Assistant

Thebes USA

Job Title: Virtual Assistant Job Overview Thebes USA, the U.S. office of Thebes Consult, an international advisory and consulting firm, is seeking a highly organised and professional Virtual Assistant to join our team. Thebes Consult specialises in providing expert legal, regulatory, investment, and compliance advisory services to a global clientele, with offices in Egypt, Azerbaijan, the UAE, and the USA. This is a full-time, remote position based in the Texas City, Texas, United States area. The successful candidate will be an integral part of our operations, providing comprehensive administrative support to ensure the efficiency and success of our U.S. team. The offered compensation for this role is between $30.00 - $45.00 USD per hour, commensurate with experience. Responsibilities * Manage and maintain executive calendars, including scheduling appointments, internal/external meetings, and conference calls. * Handle professional correspondence, including monitoring and responding to emails on behalf of the team. * Prepare, format, and proofread a variety of documents such as reports, presentations, and legal correspondence. * Conduct research on regulatory updates, market trends, and other topics to support consulting projects. * Organise and maintain digital files, ensuring all documentation is managed with the highest level of confidentiality and accuracy. * Assist with client onboarding processes and maintain client relationship management (CRM) records. * Provide general administrative support, including data entry, expense reporting, and coordinating virtual events. * Liaise professionally with clients, partners, and team members across different time zones. Qualifications * Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative capacity. * Exceptional organisational, multitasking, and time-management skills with a keen eye for detail. * Excellent written and verbal communication skills. * High level of proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools. * The ability to work independently, take initiative, and manage tasks proactively. * Utmost discretion and a proven ability to handle confidential and sensitive information. * Experience within the legal, financial, or professional services industry is highly desirable. * A bachelor's degree in Business Administration, Communications, or a related field is preferred but not required.

Cumberland Christian School

Job Overview Cumberland Christian School is seeking a highly organised and proactive Virtual Assistant to join our dedicated team on a Full-Time basis. Based in Vineland, New Jersey, our school provides a comprehensive Christian education for students from preschool through to high school, with a strong emphasis on academic excellence and spiritual growth. The successful candidate will provide essential administrative support to our faculty and staff, enabling them to focus on our core mission of nurturing the minds, hearts, and hands of our students for Christ. This is a remote position, offering the flexibility to work from a home office while contributing to a vibrant and mission-driven educational community. Responsibilities As a Virtual Assistant, you will be responsible for a wide range of administrative tasks to ensure the smooth operation of our school's functions. Key responsibilities will include:  <ul><li>Managing and organising calendars, scheduling meetings, and coordinating appointments for school leadership and staff.</li><li>Handling email correspondence and acting as a point of contact for enquiries from parents, staff, and external partners.</li><li>Preparing, formatting, and proofreading documents, reports, newsletters, and presentations.</li><li>Performing accurate data entry and maintaining up-to-date school records and databases with the utmost confidentiality.</li><li>Assisting in the planning and coordination of virtual and in-person school events, meetings, and activities.</li><li>Providing general administrative support to various departments as required.</li><li>Upholding the Christian values and professional standards of Cumberland Christian School in all communications.</li></ul>Qualifications We are looking for a professional who is aligned with our school's mission and possesses the following qualifications:  <ul><li>Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar administrative role.</li><li>Exceptional organisational, time-management, and multitasking skills.</li><li>Excellent written and verbal communication abilities with strong attention to detail.</li><li>High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office software.</li><li>The ability to work independently, take initiative, and manage tasks with minimal supervision.</li><li>A high level of discretion and a commitment to maintaining confidentiality.</li><li>Experience working within an educational or non-profit environment is desirable but not essential.</li></ul> Benefits We value our staff and are pleased to offer a competitive compensation package.  <ul><li>Competitive hourly rate of $30 - $45 USD per hour, commensurate with experience.</li><li>Flexible remote working arrangements.</li><li>The opportunity to be an integral part of a supportive, faith-based organisation dedicated to quality Christian education.</li><li>A collaborative and professional work environment.</li></ul>

Deep Green Construction

Job Overview Deep Green Construction is a forward-thinking construction company committed to delivering sustainable, innovative, and high-quality building solutions. We are seeking a highly organised and proactive Virtual Assistant to provide comprehensive administrative support to our team. This is a Full-Time, remote position based in Fredericksburg, Virginia, United States. The ideal candidate will be a self-starter, capable of managing multiple tasks efficiently in a fast-paced environment, and will play a crucial role in supporting our data-driven approach to project management and operational excellence. Responsibilities * Provide high-level administrative support to senior management and project teams. * Manage complex diaries, schedule meetings, and coordinate travel arrangements. * Handle incoming email correspondence, prioritising and responding on behalf of the team where appropriate. * Prepare and format reports, presentations, and other professional documents with a high degree of accuracy. * Assist in data entry and maintenance of company databases to support our project efficiency goals. * Conduct online research for project-specific information, materials, and potential suppliers. * Support the coordination of project timelines and deliverables, ensuring deadlines are met. * Perform general administrative duties to ensure the smooth operation of the business. Qualifications * Proven experience working as a Virtual Assistant, Executive Assistant, or in a similar administrative role. * Exceptional organisational, multitasking, and time-management skills. * Excellent written and verbal communication skills with a keen eye for detail. * Full proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. * Experience with project management software is considered an advantage. * A proactive attitude with the ability to work independently and take initiative. * Experience within the construction or a related industry is highly desirable but not essential. * Ability to handle confidential information with the utmost discretion and professionalism. Compensation &amp; Benefits * Competitive hourly rate of $38.00 - $66.00 USD. * Flexible working hours to promote a healthy work-life balance. * Opportunities for professional development and career growth. * A collaborative and supportive remote team environment.

Doctor management service

Job Title: Virtual Assistant Company: Doctor Management Service Employment Type: Full-time Location: Fully Remote Salary: $18 - $25 USD per hour (dependant on experience) Job Overview Doctor Management Service is a leading US-based provider of medical billing and coding services, with 15 years of experience supporting physicians and healthcare facilities across the USA. We are dedicated to helping our clients increase revenue, negotiate better insurance rates, and reduce costly overheads. We are currently seeking a highly organised and proactive Virtual Assistant to join our remote team on a full-time basis. The ideal candidate will be a self-starter, capable of providing comprehensive administrative support to our team and ensuring our operations run smoothly. This is an excellent opportunity to become an integral part of a professional organisation that values precision, efficiency, and exceptional client service. Key Responsibilities * Provide high-level administrative support to our management and medical billing teams. * Manage calendars, schedule appointments, and coordinate internal and external meetings across different time zones. * Handle email correspondence and communications with professionalism and discretion. * Prepare and format reports, presentations, and other important documents. * Perform data entry tasks and maintain accurate and up-to-date records within our company systems. * Assist with client onboarding processes and maintain clear communication channels. * Conduct research and undertake various administrative tasks as required to support the team. Qualifications and Skills * Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar role. * Exceptional organisational, planning, and time-management skills. * Excellent written and verbal communication abilities. * High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office software. * The ability to work independently with minimal supervision in a remote environment. * A strong sense of discretion and the ability to handle confidential information. * A reliable high-speed internet connection and a suitable home office setup. * Previous experience in the healthcare or medical billing industry is highly desirable but not essential. * Familiarity with working across US time zones would be a significant advantage. What We Offer * A competitive hourly rate of $18 - $25 USD, based on your level of experience. * A stable, full-time remote position. * The flexibility and convenience of working from home. * The opportunity to be part of a well-established and respected company in the US healthcare sector.

Airport Express Shuttle, Inc.

Job Overview Airport Express Shuttle, Inc. is seeking a diligent and professional Virtual Assistant to join our team on a full-time, remote basis. At Airport Express Shuttle, Inc., we provide friendly, affordable, and convenient shared-ride airport shuttle services, making travel easier for our customers. The successful candidate will play a crucial role in supporting our daily operations by providing outstanding administrative and customer service support from a remote location. This role is ideal for a self-motivated individual with excellent organisational skills and a commitment to customer satisfaction. Please note that while this is a remote position, the role requires working hours aligned with our core operations in the Pacific Time Zone (San Francisco). Responsibilities * Provide first-class customer support by responding to enquiries via email, phone, and online chat in a timely and professional manner. * Manage all aspects of the booking process, including new reservations, modifications, and cancellations. * Coordinate with our team of drivers to ensure schedules are accurate and that pickups and drop-offs are seamless. * Maintain and update customer information accurately within our company database. * Perform general administrative duties, such as data entry, report generation, and supporting the management team as required. * Handle customer feedback and resolve any issues or complaints with empathy and efficiency to ensure a positive outcome. * Assist with the processing of payments and the management of invoices. Qualifications * Proven experience as a Virtual Assistant, Customer Service Representative, or in a similar administrative role. * Exceptional written and verbal communication skills. * Strong organisational, multitasking, and time-management abilities. * Proficiency in using Microsoft Office Suite and other common remote working tools. * The ability to work independently and take initiative in a remote environment. * A customer-focused attitude with a high degree of professionalism and reliability. * Access to a quiet, dedicated workspace and a stable, high-speed internet connection. * Previous experience in the transport or travel industry is advantageous but not essential.

Confidential

We're looking for a virtual assistant to handle the day-to-day administrative work that keeps our small business running smoothly. You'll manage schedules, handle email, coordinate with clients and vendors, process invoices, and organize information across multiple projects. This is a remote position where you'll work independently but stay connected with our team through regular check-ins and shared systems.<h3>Responsibilities</h3><ul><li>Manage calendars for multiple team members, scheduling meetings, sending reminders, and handling booking requests from clients</li><li>Monitor and organize email inboxes, flag urgent messages, draft responses, and ensure nothing falls through the cracks</li><li>Process invoices, track expenses, and maintain financial records in our accounting system</li><li>Coordinate with vendors and service providers—get quotes, schedule appointments, follow up on deliverables</li><li>Create and maintain spreadsheets for project tracking, client lists, inventory, or other operational data</li><li>Prepare documents, presentations, and reports by gathering information from team members and organizing it clearly</li><li>Handle customer inquiries via email or phone, answer basic questions, and direct complex issues to the right person</li><li>Research vendors, pricing, and solutions for business needs and present findings to leadership</li><li>Maintain organized digital filing systems and ensure documents are easy for the team to find</li><li>Assist with social media posting, basic content updates to the website, or other communication tasks as needed</li></ul><h3>Requirements</h3><ul><li>2+ years of experience in an administrative, office support, or virtual assistant role</li><li>Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Gmail)</li><li>Comfortable learning and using business software like Slack, Asana, Monday.com, or similar project management tools</li><li>Strong written and verbal communication skills—you explain things clearly and catch errors before they happen</li><li>Ability to organize multiple tasks and deadlines without constant direction</li><li>Reliable internet connection and a quiet, professional workspace for calls and meetings</li><li>Comfortable working independently in a remote environment with minimal supervision</li><li>High school diploma or equivalent; some college or business administration certification is a plus</li></ul><h3>Nice to Have</h3><ul><li>Experience with bookkeeping, accounting software (QuickBooks, FreshBooks), or financial processes</li><li>Familiarity with CRM systems like HubSpot or Salesforce</li><li>Experience managing social media accounts or basic graphic design tools like Canva</li><li>Bilingual capability (Spanish, Mandarin, or other languages useful for our client base)</li></ul><h3>Benefits</h3><ul><li>Fully remote position with flexible work-from-home setup</li><li>Health insurance (medical, dental, vision) with company contribution after 90 days</li><li>Paid time off: 15 days per year plus company holidays</li><li>Professional development budget ($500 annually) for courses, certifications, or training</li><li>Opportunities to grow into specialized roles (bookkeeping, HR support, project coordination) as the business scales</li><li>Collaborative team culture with regular video check-ins and clear communication</li><li>Equipment stipend ($300-500) to set up your home office</li></ul>

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4186 virtual assistant jobs Near Me

Virtual Assistant

Virtual Assistant

Virtual Assistant

Virtual Assistant

Virtual Assistant

Virtual Assistant

Virtual Assistant