virtual file clerk

Defense Holdings, Inc.

<div>Defense Holdings, Inc. (DHi) 
Location: Remote (US) 
Employment Type: Full-Time 
Department: Records Management 
Reports To: Records Supervisor
Company Overview
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.
Position Summary
Defense Holdings, Inc. (DHi) is seeking a Virtual File Clerk (Digital Records Management) to support the records management department in organizing digital files, maintaining document integrity, and ensuring accuracy in file systems. The ideal candidate will be highly detail-oriented, analytical, and able to manage various administrative records functions efficiently.
This role requires strong organizational skills and the ability to communicate with team members effectively.
Key Responsibilities
Billing &amp; Accounts Processing<ul><li>
Organize, review, and upload digital records in a timely manner.
</li><li>Ensure accurate file naming, indexing, and document classification.
</li><li>Handle internal requests for file retrieval and updates.
</li></ul>Compliance &amp; Reporting<ul><li>
Assist in the preparation of records reports for management review.
</li><li>Ensure compliance with document retention policies and internal procedures.
</li><li>Help with audits and support records verification processes.
</li></ul>Cross-Department Coordination<ul><li>
Collaborate with records, compliance, and operations teams.
</li><li>Ensure records procedures align with company policies and industry standards.
</li></ul>Required Qualifications<ul><li>
Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Information Management, or related field.
</li><li>2&ndash;4 years of experience in data entry, file management, or administrative support.
</li><li>Proficiency in document management systems and Microsoft Office Suite.
</li><li>Strong analytical skills and attention to detail.
</li><li>Ability to manage multiple priorities in a fast-paced environment.
</li></ul>Preferred Qualifications<ul><li>
Experience in government contracting or defense-related records management.
</li><li>Familiarity with electronic document management systems (EDMS).
</li></ul>Core Competencies<ul><li>
Accuracy &amp; Attention to Detail: Ensure accuracy in documentation and recordkeeping.
</li><li>Communication Skills: Effectively communicate with team members.
</li><li>Problem-Solving: Address records issues and discrepancies proactively.
</li><li>Time Management: Handle multiple tasks efficiently and meet deadlines.
</li></ul>Work Environment<ul><li>
Professional office environment (or hybrid/remote if applicable).
</li><li>May require occasional travel.
</li><li>Must be eligible to work in the United States.
</li><li>Ability to obtain and maintain security clearance may be required.
</li></ul>Compensation &amp; Benefits
Defense Holdings, Inc. (DHi) offers a competitive compensation package including:<ul><li>
Competitive base salary (commensurate with experience)
</li><li>Medical, Dental, and Vision Insurance
</li><li>401(k) with company match
</li><li>Paid Time Off (PTO) and Holidays
</li><li>Life and Disability Insurance
</li><li>Professional development opportunities
</li></ul>Equal Opportunity Employer Statement
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.</div>

Virtual File Clerk (Digital Records Management)

Peterson Bradford Burkwitz

We are looking for an organized Scanning Clerk to do file management and maintenance. You will organize paperwork according to an efficient filing system and digitalize all important documents. You will be expected to protect and update files as well as make them easily accessible. Candidate must be organized and possess a serious understanding of confidentiality and data protection. The ideal candidate will be skilled in computers and detail-oriented. Candidate must be very energetic, have a great attitude and be a fast learner. Candidate must be able to handle heavy amounts of filing.Responsibilities<ul><li>Check incoming paperwork (correspondence, discovery, pleadings etc.)</li><li>Maintain file room logs to track the location of files</li><li>File and retrieve documents for other personnel</li><li>Prepare records for off-site storage</li><li>Destroying outdated files following protocol, or moving these to inactive storage.</li><li>Candidate will also provide support to receptionist when needed.</li><li>Process incoming mail, and distribute accordingly</li><li>Create or update records with new files and information</li><li>Store all paperwork in designated places securing the important documents</li><li>Enter paperwork into an electronic system either by data entry or by using optical scanner.</li></ul>Skills<ul><li>Proven experience as filing and scanning clerk</li><li>Ability to maintain confidentiality of information</li><li>Knowledge of filing systems</li><li>Proficient with using computers, and MS Office Word and Excel, Photocopy and facsimile machines</li><li>Excellent verbal and written communication skills</li><li>Dependable with a respect to confidentiality and policies</li><li>Excellent organizational skills</li><li>Great attention to detail</li><li>Must be able to lift more than 20 lbs</li></ul>Salary: D.O.E.Job Type: Full-timePay: $20.00 - $25.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Filing: 1 year (Required)</li></ul>Work Location: In person

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