virtual office assistant

ABBlinds Window Solutions

Job Overview:Were looking for a highly organized and proactive Virtual Assistant to support daily business operations. In this role, youll assist with administrative and documentation tasks that help keep our team efficient and our clients supported. The ideal candidate is detail-oriented, comfortable using office software, and able to handle multiple responsibilities independently.Key Responsibilities:Manage calendars, schedule appointments, and coordinate virtual meetings. Perform administrative tasks including data entry, filing, and document organization. Handle customer inquiries and provide professional support by email and phone. Maintain accurate records and assist with basic bookkeeping support. Use QuickBooks for financial tracking and reporting (training can be provided). Assist with office management functions such as inventory tracking and ordering. Proofread and format documents to ensure clarity and professionalism. Support front desk operations virtually, including managing incoming calls. Collaborate with team members through Google Workspace. Provide personal assistant support when needed (e.g., scheduling travel, event coordination). Required Skills and Qualifications:Proficiency with Microsoft Office Suite and Google Workspace. Strong organizational and time-management skills. Excellent communication skills, written and verbal. Accurate typing and attention to detail for data entry tasks. Prior experience in administrative, clerical, or customer service roles. Ability to handle multiple tasks and work independently. Bilingual skills are a plus but not required. Familiarity with QuickBooks or willingness to learn. Why Join Us:Flexible remote work. Supportive team environment. Opportunity to grow administrative and operational skills. Required qualifications: <ul><li>Legally authorized to work in the United States</li><li>18 years or older</li></ul>

Virtual Operations / Documentation Assistant (Remote)

Liveware Labs

As we continue to expand, Liveware ensures high-quality service and success for both our clients and our team. Specializing in multiple industries, we are one of the leading outsourcing companies in the Philippines.Be part of our journey. Be part of our success!We&rsquo;re looking for a creative and dedicated Virtual Assistant (On site) to work with our growing team in our beautiful office in Makati.Requirements:<ul><li>Must be willing to work on site</li><li>1-3 years of relevant experience as a Virtual Assistant, Personal/Executive Assistant, or Administrative Assistant</li><li>Real estate experience preferred</li><li>Proficiency with Google Workspace or Microsoft Office</li><li>Exceptional attention to detail</li><li>Excellent communication skills, fostering strong relationships internally and externally</li><li>In-depth logistics management expertise, adept at meeting deadlines and navigating competing priorities</li><li>Proactive problem-solving skills with a growth mindset and emotional maturity</li><li>Strong written, verbal, and presentation skills</li><li>Highly resourceful team player capable of working independently</li><li>Experience supporting multiple leaders concurrently in a startup or similarly fast-paced environment</li><li>Proven ability to prioritize multiple projects</li><li>Calendar management expertise</li></ul>Responsibilities:<ul><li>Exceptional support in administration, transcription, marketing, and research</li><li>Social media updates</li><li>Graphic design of folders, flyers, brochures and other marketing collateral</li><li>Keep up to date with marketing trends to assist with updates or new marketing material</li><li>Manage complex calendars using Google Calendar, vetting, prioritizing, and offering recommendations</li><li>Effectively communicate with various stakeholders, and tradespeople, and execute administrative tasks</li><li>Liaise with the Residential Tenancies Authority (RTA) when required</li><li>Ensure the Leader's preparedness and punctuality for all meetings</li><li>Follow up on project deadlines and deliverables, providing reminders as needed</li><li>Act as a team expert for business-related matters, serving as a go-to person for supported leaders</li><li>Handle diverse responsibilities, including making travel arrangements, organizing events, taking meeting notes, preparation of meeting agendas and presentations and managing confidential information</li></ul>What we offer:<ul><li>Excellent professional development opportunities, fostering personal and career growth</li><li>A chance to build a valuable network and expand your horizons in the industry</li><li>Hands-on support both locally and internationally, ensuring your success and well-being</li><li>A collaborative work environment and experience our great work culture</li><li>Be part of a fast-growing company</li></ul>Want to know more about Liveware? Visit our website www.liveware.coJob Type: Full-timePay: Up to Php30,000.00 per monthBenefits:<ul><li>Additional leave</li><li>Company Christmas gift</li><li>Company events</li><li>Health insurance</li><li>Opportunities for promotion</li><li>Paid training</li><li>Pay raise</li><li>Promotion to permanent employee</li></ul>Application Question(s):<ul><li>[MANDATORY] This is 100% ON SITE in Makati, are you okay with that? (Yes/No)</li></ul>Experience:<ul><li>Real Estate: 1 year (Preferred)</li><li>Virtual Asisstance: 1 year (Required)</li></ul>

Virtual Assistant (On site)

Outsource Accelerator

<div>
 
 About The Role
 
 
 
 We are seeking a proactive, detail-oriented, and highly organized
 
 Virtual Executive Assistant
 
 to provide remote administrative and operational support during weekends. This role is ideal for someone who excels at multitasking, thrives in a fast-paced environment, and values flexibility and autonomy.
 
 
 You will play a key role in keeping our leadership team organized, informed, and focused by managing communications, scheduling, and special projects that require attention over the weekend.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage executive calendars, appointments, and weekend schedules.
 </li>
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 Monitor and respond to emails, messages, and other correspondence on behalf of executives.
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 Prepare and organize documents, presentations, and reports.
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 Coordinate follow-ups and ensure timely completion of weekend tasks and deliverables.
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 Conduct online research, summarize findings, and prepare concise briefs.
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 Assist with personal administrative tasks such as reservations and travel planning.
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 Maintain confidentiality and handle sensitive information with discretion.
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 Communicate with team members to support smooth weekend operations and transitions into the workweek.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Experience: 2+ years as an Executive Assistant, Virtual Assistant, or Administrative Coordinator (remote experience preferred).
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 Availability: Must be available to work consistently on weekends (Saturday &amp; Sunday).
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 Communication: Excellent written and verbal English communication skills.
 </li>
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 Organization: Strong time management skills and exceptional attention to detail.
 </li>
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 Tech Skills: Proficiency in Google Workspace, Microsoft Office, Slack, Zoom, Notion, or Asana.
 </li>
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 Professionalism: Reliable, discreet, and able to maintain a high level of confidentiality.
 
 
 
 </li>
 </ul>
 
 Working Schedule:
 
 
 
 <ul>
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 Saturday &amp; Sunday: 16 hours total or 8 hours / day
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 Monday &amp; Tuesday: 8 hours total or 4 hours /day
 
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 </ul>
</div>

PART-TIME VIRTUAL ASSISTANT

Archers Contact Solutions

About the Role:Archers Contact Solutions is looking for a General Virtual Assistant (GVA) to provide administrative and operational support to our clients. The ideal candidate is organized, proactive, and has a strong ability to multitask. You will assist clients with daily business operations, ensuring smooth coordination and high-quality support.Key ResponsibilitiesAs a General Virtual Assistant, your exact scope of work will depend on the client you are assigned to. Below are some of the usual tasks and responsibilities you can expect:<ul><li>Administrative Support &ndash; Managing emails, calendars, scheduling, and document preparation.</li><li>Communication &amp; Coordination &ndash; Acting as the first point of contact, handling inquiries, and ensuring accurate follow-ups.</li><li>Operational Support &ndash; Performing data entry, research, file management, and assisting with projects or events.</li><li>Client &amp; Team Assistance &ndash; Supporting client accounts, maintaining records, and fostering smooth communication.</li><li>Creative Support &ndash; Assisting with social media management, basic graphic design, and video editing as needed.</li></ul>Scope of Work<ul><li>The full job description will be provided by our Operations Team once you are officially onboarded, as your role will be tailored to your assigned client. However, you can expect your work to generally involve administrative, organizational, and communication tasks that ensure productivity and client satisfaction.</li></ul>Qualifications<ul><li>At least 6 months to 1 year of experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role.</li><li>Excellent written and verbal communication skills in English.</li><li>Strong organizational and time management skills.</li><li>Proficiency in Google Workspace, online collaboration tools, CRM systems, and project management tools.</li><li>Familiarity with social media management, graphic design tools and video editing software is a plus.</li><li>Ability to work independently with minimal supervision.</li><li>High attention to detail and ability to manage multiple priorities.</li></ul>Job Type: Full-timePay: Php18,000.00 - Php25,000.00 per monthBenefits:<ul><li>Life insurance</li><li>Paid training</li></ul>Work Location: In person

Virtual Assistant

Wing Assistant

<div>
 
 Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails.
 
 
 
 
 Disclaimer:
 
 This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!
 
 
 <ul>
 <li>
 Please only apply for this job if you are located in India
 
 
 
 </li>
 </ul>
 General Virtual Assistant (Remote)
 
 
 Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams &amp; place their operations on autopilot.
 
 
 And we&rsquo;re looking for a General Virtual Assistant to start immediately!
 
 
 Duties and Responsibilities include but are not limited to:
 
 
 <ul>
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 Store and organize documents and files
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 Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes
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 Research products, purchase goods &amp; secure samples
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 Store, update &amp; collect information for marketing and sales campaigns through a CRM system
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 Create and send statements or invoices, track payments, and record company expenses
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 Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis)
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 Monitor projects, conduct internal communication &amp; organize company data
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 Coordinate team calendars, prevent scheduling conflicts &amp; ensure clients are on time and prepared for meetings
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 Prepare itineraries, book hotels, rental cars, etc
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 Convey information to incoming calls &amp; make calls for appointments or conduct informational inquiries
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 Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails
 </li>
 <li>
 Ad hoc tasks
 
 
 
 </li>
 </ul>
 Qualifications:
 
 
 <ul>
 <li>
 At least 6 months to 1 year of experience as a Virtual Assistant
 </li>
 <li>
 At least 18 years of age and completed Senior High School
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 Excellent phone, email, and instant messaging communication skills
 </li>
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 Solid organizational &amp; time management skills
 </li>
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 Able to work on a graveyard shift
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 Tech savvy &amp; familiar with current technologies, like desktop sharing, cloud services, and VoIP
 </li>
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 Experience with word-processing software and spreadsheets (e.g., MS Office)
 </li>
 <li>
 Knowledge of online calendars and scheduling (e.g., Google Calendar)
 </li>
 <li>
 Proactive attitude &amp; willingness to be trained
 
 
 
 </li>
 </ul>
 Technical Requirements:
 
 
 <ul>
 <li>
 USB Headset with Noise Cancellation feature
 </li>
 <li>
 Working Webcam
 </li>
 <li>
 Main and backup computer: at least 1.8 GHz processor with at least 4GB RAM
 </li>
 <li>
 Main Internet Service Speed: at least 25 Mbps wired connection
 </li>
 <li>
 Backup Internet Service Speed: at least 10 Mbps
 
 
 
 </li>
 </ul>
 Benefits:
 
 
 <ul>
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 Performance Incentives
 </li>
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 Job Security and Stability
 </li>
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 Paid Training
 </li>
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 Inclusive Culture
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 Upskilling Opportunities
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 100% Work-From-Home
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 <li>
 Exceptionally Supportive Team
 </li>
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 Opportunities for Career Growth
 </li>
 <li>
 Fun Work Environment
 </li>
 <li>
 Holiday &amp; Overtime Pay
 
 
 
 </li>
 </ul>
 
 Schedule:
 
 US work hours (20-40 hours per week)
 
 
 
 Location:
 
 This is a remote job
 
 
 
 Salary:
 
 Up to INR 32,000
 
 
 Please note:
 
 
 <ul>
 <li>
 Only qualified candidates will be invited to take the assessment &amp; scheduled for an interview
 </li>
 <li>
 We have other vacancies that might interest your friends &amp; colleagues. They can check us out at our Jobs Website
 </li>
 <li>
 You may also refer your friends using our Affiliate Marketing Program and earn up to INR 2,000 if your referral is hired
 
 
 
 </li>
 </ul>
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 
 
 Up to INR 32,000/month
</div>

General Virtual Assistant (India)

Physicians Revenue Group

Role OverviewWe are looking for a Virtual Dental Assistant (Dentist) to provide remote administrative and clinical support to dental practices in the U.S. The ideal candidate should have a strong background in dentistry, excellent communication skills, and proficiency with dental practice management systems.Key Responsibilities:<ul><li>Assist dentists with charting, treatment planning, and documentation in practice management software.</li><li>Support in dental coding, billing, and insurance verification processes.</li><li>Handle patient communication, including appointment scheduling, follow-ups, recalls, and treatment reminders.</li><li>Maintain and update electronic health records (EHR) accurately.</li><li>Assist with treatment plan presentations and answering patient queries regarding procedures.</li><li>Coordinate with dental teams to ensure smooth workflow and patient satisfaction.</li><li>Provide virtual chairside assistance during tele-dentistry sessions when required.</li><li>Ensure compliance with HIPAA and data security standards at all times.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Dentistry (BDS/DMD/DDS) or equivalent.</li><li>Familiarity with dental terminology, procedures, and coding.</li><li>Experience with dental practice management software (e.g., Dentrix, Eaglesoft, OpenDental) preferred.</li><li>Excellent English communication skills (verbal and written).</li><li>Ability to work in U.S. time zones (night shift).</li><li>Strong organizational skills with attention to detail.</li><li>Tech-savvy with proficiency in MS Office, Google Workspace, and remote communication tools (Zoom, Teams, etc.).</li></ul>Preferred Skills:<ul><li>Knowledge of U.S. dental insurance processes and coding (CDT codes).</li><li>Experience in virtual or remote healthcare/dental assistance.</li><li>Strong customer service and patient engagement skills.</li></ul>Job Type: Full-timeWork Location: In person

Virtual Dental Assistant - (Onsite - Night Shift)

Billing Freedom

As the Virtual Medical Assistant Team Lead, you will supervise a team of Virtual Medical Assistants (VMAs), ensuring that the team delivers accurate, timely, and compliant support services. You will ensure operational excellence, mentor the team, monitor performance metrics, and work as a point of escalation for complex issues. You&rsquo;ll also help with process improvements and training, ensuring the team aligns with healthcare regulations and client requirements.Key Responsibilities<ul><li>Lead, coach and motivate the VMA team to achieve performance goals (accuracy, turnaround time, client satisfaction).</li><li>Assign tasks, manage schedules, monitor attendance, and ensure adequate coverage across shifts/timezones.</li><li>Monitor and analyse Key Performance Indicators (KPIs) such as appointment scheduling accuracy, EHR (Electronic Health Record) data entry accuracy, patient communication response time, billing/claims error rate, etc.</li><li>Serve as escalation point for complex issues (e.g., patient complaints, provider workflow bottlenecks, billing/insurance issues).</li><li>Ensure compliance with healthcare data privacy (e.g., HIPAA-style rules or local equivalents), confidentiality and client-specific standards.</li><li>Develop and deliver training (onboarding and ongoing) for new and existing team members on systems, workflows, quality expectations, tools.</li><li>Identify process improvements, propose and implement workflow enhancements, automation opportunities or best practices.</li><li>Collaborate with operations, clinical staff and client stakeholders to ensure smooth service delivery and continuous improvement.</li></ul>Required<ul><li>Bachelor&rsquo;s degree in Healthcare Administration, Business Administration, or similar field (or equivalent experience).</li><li>Minimum 1-2 years of experience in a healthcare administrative or virtual assistant environment, of which at least 1 year in a supervisory or team-lead role. (If local market requires different years, you can adjust accordingly.)</li><li>Strong understanding of medical terminology, healthcare administrative workflows, EHR systems, and medical billing/insurance basics.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs150,000.00 per monthApplication Question(s):<ul><li>Its an on-site night job from 7pm to 4am , are you willing to do work during this time shift ?</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Virtual Medical Assistant (Onsite)

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