virtual office assistant

Lightspeed HQ

Job Overview Lightspeed HQ is seeking a highly organised and proactive Virtual Assistant to join our team on a full-time, remote basis. The ideal candidate will be a self-motivated professional with exceptional administrative skills and a keen eye for detail. As a Virtual Assistant, you will be responsible for providing comprehensive support to our team, ensuring our daily operations run smoothly and efficiently. This is an excellent opportunity for a dedicated individual to contribute to a dynamic and growing company from a fully remote setting. Responsibilities  <ul><li>Manage and organise calendars, schedule appointments, and coordinate meetings across multiple time zones.</li><li>Handle email correspondence, filtering and prioritising communications to ensure timely responses.</li><li>Prepare and proofread reports, presentations, and other business documents.</li><li>Conduct thorough online research to gather information as requested by the team.</li><li>Assist with travel arrangements, including booking flights, accommodation, and creating detailed itineraries.</li><li>Perform general administrative tasks such as data entry, file management, and expense reporting.</li><li>Support various projects by helping to track deadlines and deliverables.</li></ul>Qualifications  <ul><li>Proven experience working as a Virtual Assistant, Personal Assistant, or in a similar administrative role.</li><li>Exceptional organisational, planning, and time-management skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.</li><li>Outstanding written and verbal communication skills.</li><li>The ability to work independently with minimal supervision and manage a varied workload.</li><li>Strong problem-solving abilities and meticulous attention to detail.</li><li>A reliable high-speed internet connection and a suitable home office environment.</li><li>Familiarity with project management tools such as Asana or Trello is desirable but not essential.</li></ul> Benefits  <ul><li>A competitive hourly rate of $25 - $30 USD, dependent on experience.</li><li>The flexibility of a fully remote working arrangement.</li><li>Opportunities for professional growth and development within the company.</li><li>A supportive and collaborative international team environment.</li><li>Access to the latest tools and technology to help you succeed in your role.</li></ul>

Virtual Assistant

Phoenix Center

Virtual Assistant Job Overview Phoenix Center is seeking a highly organised and proactive Virtual Assistant to provide comprehensive administrative support to our team. This is a Full-Time, remote position based in United, Pennsylvania, United States. The successful candidate will be a self-starter, capable of managing multiple tasks efficiently while maintaining a high standard of quality. This role is crucial for ensuring the smooth operation of our daily activities and contributing to our overall success. The offered compensation is between $20.00 - $45.00 USD per hour, dependent on experience and qualifications. About Phoenix Center Phoenix Center is a dynamic and forward-thinking organisation dedicated to delivering exceptional service and support. We pride ourselves on our professional and collaborative environment, where every team member plays a vital role. We are committed to fostering growth and providing our team with the resources they need to excel. Key Responsibilities  <ul><li>Manage and organise calendars, schedule appointments, and coordinate internal and external meetings.</li><li>Handle email correspondence, screen incoming messages, and ensure timely responses.</li><li>Prepare and format reports, presentations, and other professional documents.</li><li>Conduct online research to gather information as requested by the team.</li><li>Perform data entry, maintain databases, and ensure the accuracy of company records.</li><li>Provide excellent customer service support to clients via email and telephone.</li><li>Assist with basic bookkeeping tasks and expense tracking.</li><li>Handle confidential information with the utmost discretion and professionalism.</li><li>Perform other administrative duties as required to support the team.</li></ul>Qualifications and Skills  <ul><li>Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role.</li><li>Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.</li><li>Exceptional organisational and time-management skills with the ability to prioritise tasks effectively.</li><li>Strong written and verbal communication skills with a high level of attention to detail.</li><li>Ability to work independently with minimal supervision and demonstrate a proactive approach to problem-solving.</li><li>Tech-savvy with the ability to quickly learn and adapt to new software and digital tools.</li><li>A commitment to maintaining confidentiality and exercising discretion.</li></ul> Benefits  <ul><li>A competitive hourly wage.</li><li>The flexibility and convenience of a fully remote role.</li><li>Opportunity to be part of a supportive and growing professional team.</li></ul>

Global Healthcare service inc

We are seeking a highly skilled, proactive, and resourceful Virtual Assistant to provide comprehensive administrative, operational, and organizational support to executives, managers, or business owners in a fully remote capacity. The ideal candidate is a self-starter with exceptional multitasking abilities, strong communication skills, and a proven track record of delivering high-quality administrative support in a fast-paced virtual environment. This role requires someone who can anticipate needs, manage competing priorities, exercise sound judgment, and maintain the highest level of professionalism and confidentiality at all times.Key ResponsibilitiesAdministrative &amp; Executive Support<ul><li>Manage and maintain complex executive calendars, including scheduling meetings, appointments, calls, and events across multiple time zones</li><li>Coordinate and confirm travel arrangements including flights, hotels, ground transportation, and detailed itineraries</li><li>Screen, organize, and respond to emails and phone calls on behalf of executives or managers, ensuring timely follow-up on all correspondence</li><li>Prepare, proofread, and format professional documents including reports, memos, proposals, presentations, and meeting agendas</li><li>Take accurate meeting minutes and distribute action items to relevant stakeholders in a timely manner</li><li>Maintain and organize digital filing systems, cloud storage, and document libraries for easy retrieval</li><li>Handle expense tracking, invoice management, and basic bookkeeping tasks using tools such as QuickBooks or Excel</li><li>Draft and send professional communications on behalf of leadership as directed</li><li>Conduct background research and compile briefing documents ahead of key meetings or negotiations</li></ul>Project &amp; Operations Support<ul><li>Assist in planning, coordinating, and tracking progress on multiple projects simultaneously using project management tools such as Asana, Trello, Monday.com, or ClickUp</li><li>Monitor project deadlines, follow up with team members on outstanding tasks, and escalate delays or issues to management promptly</li><li>Support the onboarding of new employees or contractors by preparing documentation, coordinating equipment or system access, and scheduling orientation sessions</li><li>Assist in the development and documentation of internal processes, standard operating procedures, and workflow improvements</li><li>Coordinate interdepartmental communication to ensure smooth day-to-day operations</li><li>Assist with vendor management, contract tracking, and procurement of office or operational supplies as needed</li></ul>Communication &amp; Customer Relations<ul><li>Serve as a first point of contact for clients, partners, and stakeholders via email, phone, or chat platforms, representing the company professionally at all times</li><li>Handle customer inquiries, complaints, and follow-ups in a courteous and timely manner, escalating complex issues to the appropriate team member</li><li>Maintain and update CRM databases with accurate client and contact information</li><li>Assist with the coordination and follow-up of business development activities, including outreach campaigns and meeting scheduling</li></ul>Research &amp; Reporting<ul><li>Conduct thorough online research on a wide range of topics including market trends, competitor activity, industry news, vendors, products, and potential partners</li><li>Compile research findings into clear, concise summaries and actionable reports for decision-makers</li><li>Prepare and maintain regular operational and performance reports, dashboards, and data summaries as requested</li><li>Monitor industry news and flag relevant updates, opportunities, or risks to the appropriate stakeholders</li></ul> Qualifications &amp; Requirements<ul><li>High school diploma or equivalent required; Bachelor's degree in Business Administration, Communications, or a related field strongly preferred</li><li>Minimum 2–4 years of proven experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or in a similar support role</li><li>Exceptional written and verbal communication skills with a professional and polished tone</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Drive, Gmail, Calendar)</li><li>Experience with project management platforms such as Asana, Trello, Monday.com, or ClickUp</li><li>Familiarity with CRM tools such as Salesforce, HubSpot, or Zoho</li><li>Experience with communication and collaboration platforms including Slack, Microsoft Teams, and Zoom</li></ul> Compensation &amp; Benefits<ul><li>Competitive hourly rate or monthly salary commensurate with experience and qualifications</li><li>Performance-based bonuses and incentives</li><li>Flexible remote work schedule with work-life balance emphasis</li><li>Paid time off, sick leave, and company-observed holidays</li><li>Health, dental, and vision insurance eligibility (for full-time employees)</li><li>401(k) retirement plan with employer contribution</li><li>Access to professional development resources, online courses, and certifications</li><li>Employee wellness and assistance programs</li><li>Inclusive, collaborative, and growth-oriented remote work culture</li></ul>Work Schedule<ul><li>Full-time position: 35–40 hours per week</li><li>Part-time options may be available depending on business needs</li><li>Core working hours to be established in alignment with the executive or team being supported</li><li>Occasional flexibility may be required to accommodate different time zones or urgent tasks outside regular hours</li></ul>

virtual Assistant

Sas Solutions

About the RoleWe are looking for a detail-oriented and proactive Virtual Assistant who is fluent in Mandarin and English to support our product development and brand expansion in China. You will work directly under the Project Manager and be responsible for managing product calendars, coordinating with suppliers and manufacturers in China, and supporting the launch of new brands (non-insole products).This is a highly collaborative role requiring daily communication in both Mandarin and English.Key Responsibilities<ul><li>Coordinate and maintain the China product development calendar to ensure timely updates and clear visibility of production milestones.</li><li>Communicate with suppliers, manufacturers, and partners in Mandarin to gather updates, resolve issues, and track progress.</li><li>Provide daily reports and updates in English to the Project Manager.</li><li>Assist in managing new product launches for upcoming brands, ensuring timelines and deliverables are met.</li><li>Organize and document communications, agreements, and product data in a structured manner.</li><li>Conduct light research on suppliers, market trends, and product opportunities when needed.</li><li>Act as a reliable liaison between the company and Chinese vendors to ensure smooth coordination.</li></ul>Requirements<ul><li>Fluency in both Mandarin (Chinese) and English &ndash; written and spoken.</li><li>Proven experience as a Virtual Assistant, Project Coordinator, or Sourcing Assistant (preferred).</li><li>Strong organizational and time management skills.</li><li>Excellent communication skills and the ability to manage multiple priorities.</li><li>Familiarity with product sourcing, supplier coordination, or manufacturing in China is a strong plus.</li><li>Comfortable using online collaboration tools (Google Workspace, Excel/Sheets, Slack, etc.).</li></ul>Job Type: Full-timeWork Location: RemoteWork Location: RemotePay: From Rs90,000.00 per monthWork Location: Remote

Virtual Assistance (Mandarin & English Speaking)

Zirtual

<div>
 
 Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.
 
 
 
 
 
 The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.
 
 
 
 
 
 As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.
 
 
 
 
 
 Assistants are expected to be available for clients during business hours
 
 as agreed upon with each client
 
 but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual&rsquo;s best practices for success.
 
 
 
 
 
 This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 Typical Duties and Responsibilities (may vary based on client needs)
 
 
 
 
 Calendar &amp; Schedule Management
 
 
 <ul>
 <li>
 Manage and coordinate complex calendars and appointments
 </li>
 <li>
 Schedule meetings, calls, and events across multiple time zones
 </li>
 <li>
 Anticipate scheduling conflicts and proactively resolve them
 </li>
 </ul>
 
 
 Email &amp; Communication Management
 
 
 <ul>
 <li>
 Monitor and manage inboxes, including drafting and responding to emails
 </li>
 <li>
 Prioritize communications and ensure timely follow-up
 </li>
 <li>
 Serve as a liaison between clients and internal/external contacts
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Prepare documents, presentations, and reports
 </li>
 <li>
 Handle data entry, file organization, and record maintenance
 </li>
 <li>
 Assist with project coordination and task tracking
 </li>
 </ul>
 
 
 Travel &amp; Event Coordination
 
 
 <ul>
 <li>
 Research and book travel arrangements (flights, hotels, transportation)
 </li>
 <li>
 Create detailed itineraries and manage travel changes
 </li>
 <li>
 Coordinate virtual and in-person meetings or events
 </li>
 </ul>
 
 
 Operations &amp; Task Management
 
 
 <ul>
 <li>
 Support day-to-day business operations
 </li>
 <li>
 Conduct research and compile information as needed
 </li>
 <li>
 Identify opportunities to improve processes and efficiency
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 Skills &amp; Attributes
 
 
 <ul>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent written and verbal communication
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Ability to manage multiple clients and deadlines
 </li>
 <li>
 Proactive, resourceful, and solution-oriented mindset
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 </ul>
 
 
 Preferred
 
 
 <ul>
 <li>
 Bilingual (English/French and/or Spanish)
 </li>
 <li>
 Experience supporting executives, entrepreneurs, or small business owners
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or related field (or equivalent experience)
 </li>
 <li>
 2&ndash;4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
 </li>
 <li>
 Experience supporting multiple clients or executives preferred
 </li>
 <li>
 Typing ability of at least 50 WPM with accuracy
 </li>
 </ul>
 
 
 
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Google Workspace and/or Microsoft Office
 </li>
 <li>
 Calendar management tools (Google Calendar, Outlook)
 </li>
 <li>
 Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
 </li>
 <li>
 Communication tools (Slack, Zoom, Teams)
 </li>
 </ul>
 
 
 
 
 
 Work Requirements
 
 
 <ul>
 <li>
 Reliable high-speed internet, computer, and phone
 </li>
 <li>
 Ability to maintain confidentiality and professionalism
 </li>
 <li>
 Availability during business hours (PST or EST, Monday&ndash;Friday),
 
 unless otherwise agreed in writing with each client
 
 </li>
 </ul>
 
 
 
 
 
 Compensation
 
 
 
 This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from
 
 $1,500&ndash;$3,800
 
 , depending on client mix.
 
 
 
 
 
 
 Protecting Yourself from Recruitment Scams
 
 
 
 Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.
 
 
 To help you navigate your job search with confidence, please keep the following points in mind:
 
 
 
 
 <ul>
 <li>
 
 No Financial Requests:
 
 Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
 
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Please always verify communications:
 
 Direct from Zirtual: If you receive an email from one of our recruiters, it will
 
 only
 
 come from an @zirtual.com address.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Exercise Caution with Unsolicited Outreach:
 
 If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 What to Do If You Suspect Fraud:
 
 Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to
 
 support@zirtual.com
 
 . Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.
 </li>
 </ul>
 
 
</div>

Remote Executive Assistant

Core Code io

<div>
 We are looking for a reliable and organized Virtual Assistant to provide administrative and operational support to teams and executives. This role is responsible for managing schedules, handling communications, organizing information, and assisting with daily business tasks.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage calendars, meetings, and appointments
 </li>
 <li>
 Respond to emails, messages, and general inquiries
 </li>
 <li>
 Organize files, documents, and records
 </li>
 <li>
 Assist with data entry, research, and reporting tasks
 </li>
 <li>
 Coordinate with team members and support daily operations
 </li>
 <li>
 Prepare documents, presentations, and spreadsheets
 </li>
 <li>
 Handle administrative tasks and follow-up activities
 </li>
 <li>
 Maintain confidentiality and manage sensitive information professionally
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Experience in administrative support, customer service, or a related role
 </li>
 <li>
 Strong communication and organizational skills
 </li>
 <li>
 Ability to multitask and manage priorities effectively
 </li>
 <li>
 Proficiency with email, spreadsheets, and productivity tools
 </li>
 <li>
 Attention to detail and problem-solving abilities
 </li>
 <li>
 Ability to work independently and remotely
 </li>
 <li>
 Time management and task coordination skills
 </li>
 <li>
 Professional and reliable work ethic
 
 
 
 </li>
 </ul>
 By applying to this position, we&rsquo;ll create your Simera Professional Key (SPK) &mdash; a unique key that helps you connect with employers, stand out, and secure the right match. ✨
 
 
 If you'd also like to apply to multiple jobs that match your experience, create your account and complete your profile to get discovered by hundreds of employers around the world.
 
 
 Create Your Account
</div>

Virtual Assistant EG

Yutka Fence

<div>Role Type: Virtual Assistant (VA)
Duration: Short-term/Seasonal (At least 2&ndash;3 months to get through the busy season), starting ASAP.
Primary Focus: High-level phone support, lead coordination, and permit processing.
Technical Skills: Experience with ServiceTitan (specifically entering inbound leads, booking estimate appointments, and navigating job packets) is highly preferred. 
Responsibilities:
Key Responsibilities
Phone Support &amp; Customer Intake<ul><li>
Secondary Phone Coverage: Serve as the second line for incoming phone calls&mdash;managing incoming lead calls, answering basic questions, and routing inquiries to the correct team member.</li><li>
Appointment Scheduling: Book and coordinate estimate appointments for customers.</li></ul> 
Permit Processing (Yutka Fence)<ul><li>
Documentation &amp; Submission: Read, understand, and compile required application materials based on varying municipality regulations. Submit permits correctly through different online municipal portals.</li><li>
Basic Drafting: Create basic fence layout drawings using Adobe Acrobat.</li><li>
Agency Coordination: Manage ongoing email communication with various permit offices to track approvals and resolve issues.</li></ul> 
Administration &amp; Collaboration<ul><li>
Sales Team Alignment: Communicate effectively with the sales team to fully understand the scope of work for each project, ensuring permits are approved accurately.</li><li>
General Admin: Complete repetitive administrative tasks during downtime when not handling phone calls or permits.</li></ul> 

Qualifications:
Required Qualifications &amp; Skills
Communication &amp; Language Skills<ul><li>
Spoken English: Clear, accent-free English with a strong phone presence, professional etiquette, and empathy for managing inbound lead calls.</li><li>
Written English: Exceptional written communication skills for drafting professional emails to municipal offices and internal staff.</li><li>
Accent-Free English: Must speak clear, accent-free English (due to specific historical feedback from local callers).</li><li>
Exceptional Verbal Skills: Strong phone presence, empathy, and professional etiquette for handling inbound leads.</li><li>
Professional Written Communication: Clear and professional email writing skills for communicating with municipal offices and internal staff.</li></ul> 
Technical &amp; Functional Expertise<ul><li>
CRM Systems: Experience with ServiceTitan (specifically entering inbound leads, booking estimate appointments, and navigating job packets) is highly preferred.</li><li>
Adobe Acrobat: Proficiency in using Acrobat to create and edit basic fence layout drawings.</li><li>
Digital Literacy: Tech-savvy skillset with the ability to quickly master and navigate multiple distinct online municipal web portals.</li><li>
Tech-Savvy: Ability to quickly learn, navigate, and manage submissions across multiple municipality web portals.</li><li>
Adobe Acrobat: Proficiency in using Acrobat to create or edit basic layout drawings.</li><li>
High Attention to Detail: Critical for reviewing strict municipal permit requirements and avoiding application rejections.</li></ul> 
Core Competencies &amp; Availability<ul><li>
Attention to Detail: A high level of precision is required to review strict municipal regulations and prevent permit application rejections.</li><li>
Multitasking &amp; Autonomy: Ability to balance phone support with administrative tasks during downtime while working effectively in a virtual environment.</li><li>
Availability: Immediate availability to commit to a short-term, seasonal role for at least 2&ndash;3 months.</li></ul> 

About Company 
At Yutka Fence, we help homeowners protect what matters most with high-quality fencing solutions.
For over 57 years, we&rsquo;ve been the neighborhood standard. As a second-generation, family-owned company serving Southeast Wisconsin and Northern Illinois, we&rsquo;re known for craftsmanship and service.
We specialize in wood, vinyl, aluminum, and chain-link fencing&mdash;built to last. Our team operates 365 days a year, delivering responsiveness homeowners can count on.
What sets us apart is the experience we create. From clear communication to precise installation, we do things the right way. Guided by our core values&mdash;Integrity, Progress, and Professionalism&mdash;we continue to grow.
We&rsquo;re proud to be recognized on the Inc. 5000 (2026) and Inc. Regionals Midwest (2026).
We&rsquo;re not just installing fences&mdash;we&rsquo;re building trust.
Why Join Us?<ul><li>
Join a fast-growing, high-performing company with a strong reputation</li><li>
Work - grow with a motivated, supportive, and expanding team</li></ul></div>

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8431 virtual office assistant jobs Near Me

Virtual Assistant

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Virtual Assistance (Mandarin & English Speaking)

Remote Executive Assistant

Virtual Assistant EG

Virtual Assistant