virtual office assistant

ABBlinds Window Solutions

Job Overview:Were looking for a highly organized and proactive Virtual Assistant to support daily business operations. In this role, youll assist with administrative and documentation tasks that help keep our team efficient and our clients supported. The ideal candidate is detail-oriented, comfortable using office software, and able to handle multiple responsibilities independently.Key Responsibilities:Manage calendars, schedule appointments, and coordinate virtual meetings. Perform administrative tasks including data entry, filing, and document organization. Handle customer inquiries and provide professional support by email and phone. Maintain accurate records and assist with basic bookkeeping support. Use QuickBooks for financial tracking and reporting (training can be provided). Assist with office management functions such as inventory tracking and ordering. Proofread and format documents to ensure clarity and professionalism. Support front desk operations virtually, including managing incoming calls. Collaborate with team members through Google Workspace. Provide personal assistant support when needed (e.g., scheduling travel, event coordination). Required Skills and Qualifications:Proficiency with Microsoft Office Suite and Google Workspace. Strong organizational and time-management skills. Excellent communication skills, written and verbal. Accurate typing and attention to detail for data entry tasks. Prior experience in administrative, clerical, or customer service roles. Ability to handle multiple tasks and work independently. Bilingual skills are a plus but not required. Familiarity with QuickBooks or willingness to learn. Why Join Us:Flexible remote work. Supportive team environment. Opportunity to grow administrative and operational skills. Required qualifications: <ul><li>Legally authorized to work in the United States</li><li>18 years or older</li></ul>

Virtual Operations / Documentation Assistant (Remote)

AdsRole Private Limited

Overview: We&rsquo;re looking for a sharp, resourceful, and self-driven Virtual Assistant who can keep operations running smoothly across administrative, communication, and coordination tasks. This role demands strong ownership, fast execution, and the ability to manage multiple moving pieces without dropping the ball.Key Responsibilities:<ul><li>Manage daily administrative tasks, scheduling, and calendar coordination.</li><li>Handle emails, follow-ups, and communication on behalf of the leadership team.</li><li>Prepare reports, maintain spreadsheets, and organize project-related documents.</li><li>Support with research, data entry, CRM updates, and task tracking.</li><li>Coordinate with internal teams and clients to ensure seamless workflow.</li><li>Assist in preparing presentations, meeting notes, and summaries.</li><li>Monitor and follow up on deliverables to keep projects on track.</li><li>Maintain confidentiality around all client and company information.</li></ul>Requirements:<ul><li>1&ndash;3 years of experience as a Virtual Assistant or Administrative Executive.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational skills with high attention to detail.</li><li>Ability to manage time effectively and prioritize tasks.</li><li>Comfortable with Google Workspace, MS Office, CRMs, and basic project management tools.</li><li>Proactive mindset with the ability to solve problems without waiting for instructions.</li></ul>Preferred Skills:<ul><li>Experience working with international clients.</li><li>Basic knowledge of digital tools like Slack, Notion, HubSpot, or Trello.</li><li>Ability to handle sensitive information with discretion.</li></ul>Job Type: Full-timePay: &#8377;20,000.00 - &#8377;30,000.00 per monthBenefits:<ul><li>Food provided</li></ul>Work Location: In person

Virtual Assistant- Full Time (US Shift)

Anomoz Softwares

Job Title: Virtual Assistant / Assistant Manager (Remote)Salary: Rs. 25,000 per month Probation (First 4 Months): Rs. 15,000 per month Timings:<ul><li>Monday to Friday: 12:00 PM to 9:00 PM</li><li>Saturday: 12:00 PM to 6:00 PM</li></ul>Job OverviewWe are looking for a Virtual Assistant who will work as an Assistant Manager to support our development team and ensure smooth project execution. The ideal candidate must have strong communication skills&mdash;especially fluent English&mdash;as the role involves regular communication with developers and clients.Key Responsibilities1. Daily Sheet Review &amp; Quality Monitoring<ul><li>Review developers&rsquo; daily work sheets every day.</li><li>Ensure tasks are being completed according to the assigned requirements.</li><li>Identify mistakes, missing points, or deviations from the client's requirements.</li><li>Provide timely feedback to developers to avoid revisions and prevent delays in project delivery.</li></ul>2. Client Demo Videos<ul><li>Create clear and professional demo videos to showcase completed features and project updates to clients.</li><li>Communicate confidently and fluently in English while explaining workflows and features.</li></ul>3. Task Explanation Videos for Developers<ul><li>Record detailed task explanation videos based on client requirements.</li><li>Clearly break down tasks so developers fully understand what needs to be built.</li></ul>Requirements<ul><li>Fluent English is mandatory. Candidates without fluent English should not apply.</li><li>No prior experience required&mdash;training will be provided.</li><li>Strong communication and coordination skills.</li><li>Ability to understand software tasks and explain them clearly.</li><li>Responsible, proactive, and able to follow up consistently with the development team.</li><li>Must have a stable internet connection and a quiet working environment.</li></ul>Employment Details<ul><li>Remote position &mdash; work from home.</li><li>Salary: Rs. 25,000 per month after probation.</li><li>Probation: First 4 months at Rs. 15,000 per month.</li></ul>Job Type: Full-timePay: Rs15,000.00 - Rs25,000.00 per monthWork Location: Remote

Virtual Assistant / Assistant Manager

Venzyl

Salary: PKR 50,000-60,000Hours: 6 hours Monday - FridayLocation: RemoteRole Overview:I&rsquo;m looking for a highly organised and proactive Assistant to support every day administration. This is a part-time, execution-focused role ideal for someone who is detail-oriented, reliable, and comfortable with the following:<ul><li>Administrative and organizational support: Manage calendars, schedule appointments, handle email correspondence, and organize files for the dedicated Client Account.</li><li>Communication: Act as a point of contact via phone, email, or instant messaging. Respond to customer inquiries and manage contact lists for the dedicated Client Account.</li><li>Technical and creative tasks: Perform data entry, create landing pages, CRM, and assist with website content, designs, or social media management for the dedicated Client Account.</li><li>Project and business support: Assist with bookkeeping, project management, market research, and customer service, helping businesses operate more efficiently for the dedicated Client Account.</li><li>Any other miscellaneous and ad hoc tasks assigned by the client under virtual assistance.</li></ul>Key Traits &amp; Qualifications:<ul><li>Strong written and spoken English</li><li>Excellent organisational and time management skills</li><li>Clear communicator, both written and verbal</li><li>Strong follow-through and ability to work independently</li><li>Comfortable using basic tools (Google Workspace, Discord, GHL, Mailchimp, canva etc)</li><li>Professional, discreet, and trustworthy</li><li>Bonus (not required): Background in working with coaches</li></ul>Job Type: Part-timePay: Rs50,000.00 - Rs60,000.00 per monthApplication Question(s):<ul><li>Are you available to work from home 6 hours a week between 8 PM - 2 AM, Monday - Friday?</li><li>What basic tools do you have experience with?</li><li>Do you have experience creating landing pages?</li><li>Do you have experience with workflows and automations such as Email Marketing flows?</li><li>Are you available to start immediately? Work hours will generally be between 12 PM - 8 PM (Any 6 hours)</li></ul>Experience:<ul><li>Virtual Assistant: 2 years (Required)</li></ul>Language:<ul><li>English fluently (Required)</li></ul>Work Location: Remote

Personal Assistant for a Coach (WFH)

International Global Communication

<div>
 
 Job Title: Virtual Assistant / Operations &amp; Admin Support
 
 
 Location: Remote
 
 
 Start Date: Immediately&nbsp;
 
 
 Position: Part-time
 
 
 Salary: 30,000&nbsp;
 
 
 
 
 
 We are hiring a reliable, detail-oriented Virtual Assistant to support our daily business operations. The ideal candidate should be organized, proactive, and experienced in managing financial tasks, scheduling, client communication, and social media coordination.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 Manage QuickBooks: create, update, and review invoices, match deposits, and assist with P&amp;L updates.
 
 
 
 
 
 Handle weekly invoicing, payroll preparation, and bank statement organization.
 
 
 
 
 
 Work inside Connecteam for timesheets, scheduling, technician assignments, and move-out coordination.
 
 
 
 
 
 Prepare proposals, client service agreements, and maintain accurate documentation.
 
 
 
 
 
 Assist in social media scheduling, checking captions/graphics, and planning weekly posts.
 
 
 
 
 
 Communicate with clients and team members professionally, send updates when required, and ensure all information is accurate and organized.
 
 
 
 
 
 Download and maintain records such as payroll, reports, and photo documentation for move-outs.
 
 
 
 
 
 
 Requirements:
 
 
 
 
 
 
 Strong experience with QuickBooks.
 
 
 
 
 
 Familiarity with Connecteam, Paychex, or similar platforms is a plus.
 
 
 
 
 
 Excellent attention to detail and strong organizational skills.
 
 
 
 
 
 Ability to manage weekly and monthly financial tasks accurately.
 
 
 
 
 
 Experience in social media scheduling and content coordination.
 
 
 
 
 
 Ability to work independently and meet deadlines.
 
 
 
 
 
 Reliable internet and a quiet workspace.
 
 
 
 
 
 Experience handling P&amp;L reports or payroll tasks.
 
 
 
 
 
 Ability to analyze reports and maintain spreadsheets.
 
 
 
 
 
 
 How to Apply:
 
 
 
 Please send your resume, availability, and a short note on your experience with QuickBooks and social media management.
 
 
 
 
 
 We look forward to adding a dedicated and organized team member to our growing company!
 
</div>

Virtual Assistant

Obox Solution Ltd.

<div>
 
 We are looking for a motivated and fast-learning
 
 Entry-Level Virtual Assistant
 
 to support our UK lettings and property management operations. The ideal candidate must possess strong English communication skills (both written and spoken) and demonstrate a willingness to learn and grow within the role. Comprehensive on-the-job training will be provided.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Respond to tenant and landlord inquiries via email, chat, and phone.
 </li>
 <li>
 Schedule property viewings and coordinate appointments.
 </li>
 <li>
 Assist with rent collection tracking, reminders, and follow-ups.
 </li>
 <li>
 Log, track, and follow up on property maintenance requests.
 </li>
 <li>
 Update property databases and ensure record accuracy.
 </li>
 <li>
 Provide general administrative support as needed.
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 Strong English communication skills (O/A-Level background preferred).
 </li>
 <li>
 Detail-oriented, organized, and quick to learn.
 </li>
 <li>
 Proficient in Google Workspace and Microsoft Office tools.
 </li>
 <li>
 Ability to multitask and manage time effectively.
 </li>
 </ul>
 
 
 What We Offer
 
 
 <ul>
 <li>
 Full training and ongoing mentorship.
 </li>
 <li>
 Exposure to UK property management processes and best practices.
 </li>
 <li>
 A supportive and collaborative work environment.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 &nbsp;Location:
 
 On-site, Near Thokar Niaz Baig, Lahore.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Type:
 
 Full-Time
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Timings:
 
 2 pm &ndash; 11:00 pm
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Salary:
 
 Market Competitive
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 
 Share your updated resumes at
 
 
 faisal.a@oboxsolution.com
 
 </li>
 </ul>
</div>

Qureos

Overview &nbsp;A US based client&nbsp;is seeking an experienced Executive Virtual Assistant to manage email and calendar with precision, confidentiality, and proactive ownership. This person will operate as an executive-level partner in organization and communication — ensuring every meeting, message, and commitment is managed with excellence across multiple entities, time zones, and stakeholders.This role requires deep understanding of calendar functionality, mastery of email triage and communication flow, and the ability to anticipate needs without prompting. &nbsp;Primary Responsibilities &nbsp;• Email Management &nbsp;1. Monitor, sort, and prioritize incoming emails using a clear tagging and follow-up system.2. Draft, format, and send communications on behalf of Dr. Powell.3. Summarize key correspondence and ensure timely follow-up.4. Maintain structured organization across multiple inboxes (The Founder’s Office, Brehon Group, personal). &nbsp;• Calendar Management &nbsp;5. Maintain and synchronize complex calendars across Calendly, Outlook, and Zoom.6. Schedule and confirm meetings with internal team members, external partners, and podcast/event hosts.7. Anticipate scheduling conflicts and proactively offer solutions.8. Prepare daily and weekly calendar summaries for Tom.9. Manage recurring meetings, reminders, and prep materials. &nbsp;• Communication &amp; Coordination &nbsp;10. Liaise with Kay (Senior Executive Assistant) on all scheduling and communications requiring alignment.11. Coordinate with the broader team to ensure scheduling supports current priorities.12. Confirm all meeting details, links, and attachments in advance.13. Maintain confidentiality and discretion at all times. &nbsp;• Administrative Support&nbsp;14. Prepare and distribute executive briefing notes when needed.15. Track commitments and meeting actions for follow-up.16. Support travel planning, podcast scheduling, and special projects. &nbsp;Qualifications • Minimum 3–5 years experience supporting a U.S.-based executive (C-level preferred). • Advanced proficiency in Outlook, Google Workspace (Calendar, Gmail, Drive, Meet), and Zoom. • Exceptional English communication — written and verbal. • Highly proactive with strong attention to detail and situational awareness. • Ability to manage multiple calendars, shifting priorities, and international time zones. • Strong judgment, confidentiality, and reliability. • Familiarity with Calendly and HubSpot is a plus. &nbsp;Work Schedule Full-time: Hours TBD, may vary Occasional early/late coverage during travel or events.

Virtual Executive Assistant

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Virtual Assistant / Assistant Manager

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