virtual office assistant

Aberrant Digital Services

Position: Virtual Assistant Location: Remote Employment Type: Full-Time Language Requirement: Proficiency in Spanish (spoken and written)Overview:We are seeking a highly organized and proactive Virtual Assistant who is fluent in Spanish and English to support our business operations remotely. The ideal candidate will possess excellent communication, multitasking, and problem-solving skills, with the ability to handle administrative and client coordination tasks efficiently.Key Responsibilities:<ul><li>Communicate effectively with Spanish-speaking clients via email, phone, or chat.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Handle data entry, document preparation, and file organization.</li><li>Assist with drafting, translating, and proofreading correspondence in Spanish and English.</li><li>Support management with research, report preparation, and follow-ups.</li><li>Maintain CRM systems, track progress, and ensure timely task completion.</li><li>Perform general administrative duties as assigned.</li></ul>Requirements:<ul><li>Proven experience as a Virtual Assistant or in a similar administrative role.</li><li>Excellent verbal and written communication skills in Spanish and English (bilingual proficiency required).</li><li>Strong organizational and time management skills.</li><li>Proficiency in Microsoft Office Suite, Google Workspace, and online communication tools.</li><li>Ability to work independently with minimal supervision.</li><li>Discretion in handling confidential information.</li></ul>Compensation:Competitive salary based on experience and skills.Job Type: Full-timeLanguage:<ul><li>Spanish (Required)</li><li>English (Required)</li></ul>Work Location: Remote

Virtual Assistant (Fluent Spanish)

Horizon Tech

We are seeking a proactive and detail-oriented Virtual Assistant to support invoicing, customer engagement, and payment follow-ups. The ideal candidate will maintain strong client relationships while ensuring timely collection of dues. This role requires persistence, organizational skills, and the ability to manage customer records effectively using CRM systems.Must Haves<ul><li>Proven experience in invoicing, accounts receivable, or customer follow-ups.</li><li>Strong communication and relationship management skills.</li><li>Persistent, results-driven approach to recovering outstanding dues.</li><li>Proficiency with CRM systems and office tools (MS Office / Google Workspace).</li><li>Highly organized with the ability to prioritize and manage multiple tasks.</li></ul>Preferred Experience<ul><li>Prior experience in printing, signage, or service-based industries.</li><li>2-3 years of experience in a customer-facing, finance, or administrative support role.</li></ul>Responsibilities<ul><li>Prepare and send invoices to customers via email.</li><li>Conduct regular follow-ups on outstanding payments to ensure timely collections.</li><li>Manage and maintain professional communication with customers.</li><li>Track overdue accounts and provide regular status updates.</li><li>Maintain accurate and updated customer records in the CRM system.</li><li>Send bulk email reminders and updates to customers when required.</li><li>Generate reports on invoices, payments, and collection progress.</li></ul>Other Details<ul><li>Job Timings: Onsite, evening night shift following US EST.</li><li>Office Location: Off Shahrah-e-Faisal, PECHS, Karachi</li></ul>Job Type: Full-timePay: Rs100,000.00 - Rs150,000.00 per monthApplication Question(s):<ul><li>Are you comfortable working in an onsite evening night shift role?</li><li>What will be your expected salary? </li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li> invoicing, accounts receivable, or customer follow-ups.: 3 years (Required)</li><li>CRM systems and office tools (MS Office / Google Workspace).: 3 years (Required)</li><li>printing, signage, or service-based industries.: 3 years (Required)</li><li>customer-facing, finance, or administrative support role.: 3 years (Required)</li><li>Prepare and send invoices to customers via email.: 3 years (Required)</li><li> professional communication with customers.: 3 years (Required)</li><li>overdue accounts and provide regular status updates.: 3 years (Required)</li><li>accurate and updated customer records in the CRM system.: 3 years (Required)</li><li>Generate reports on invoices, payments, collection progress.: 3 years (Required)</li></ul>Language:<ul><li>Fluent English (Required)</li></ul>Location:<ul><li>Karachi (Required)</li></ul>Work Location: In person

Virtual Assistant - Invoicing & Accounts

Mukna

Virtual Worker Now is Hiring: Remote Executive Assistant (with Project Management Background)What We Offer:<ul><li>Remote Work.</li><li>Competitive Pay.</li><li>Medical Insurance.</li><li>Growth Opportunities.</li></ul>What You&rsquo;ll Mainly Do:<ul><li>Keep track of ongoing projects and follow up on progress under daily direction.</li><li>Create and manage documents, ensuring clear communication and organization.</li><li>Learn existing workflows and gradually take ownership of them.</li></ul>Who You Are:<ul><li>Minimum 1 year of experience as an EA.</li><li>Hands-on experience using multiple PM tools is a MUST.</li><li>1-2 years of PM experience is preferred.</li><li>Excellent written English (spoken fluency is a plus).</li><li>Strong organizational and communication skills.</li><li>Able to anticipate needs and maintain momentum across multiple projects.</li></ul>Job Type: Full-timePay: From E&pound;30,000.00 per monthApplication Deadline: 13/10/2025 Expected Start Date: 13/10/2025

Executive Assistant l Remote

Qureos

Overview &nbsp;A US based client&nbsp;is seeking an experienced Executive Virtual Assistant to manage email and calendar with precision, confidentiality, and proactive ownership. This person will operate as an executive-level partner in organization and communication — ensuring every meeting, message, and commitment is managed with excellence across multiple entities, time zones, and stakeholders.This role requires deep understanding of calendar functionality, mastery of email triage and communication flow, and the ability to anticipate needs without prompting. &nbsp;Primary Responsibilities &nbsp;• Email Management1. Monitor, sort, and prioritize incoming emails using a clear tagging and follow-up system.2. Draft, format, and send communications on behalf of Dr. Powell.3. Summarize key correspondence and ensure timely follow-up.4. Maintain structured organization across multiple inboxes (The Founder’s Office, Brehon Group, personal).• Calendar Management5. Maintain and synchronize complex calendars across Calendly, Outlook, and Zoom.6. Schedule and confirm meetings with internal team members, external partners, and podcast/event hosts.7. Anticipate scheduling conflicts and proactively offer solutions.8. Prepare daily and weekly calendar summaries for Tom.9. Manage recurring meetings, reminders, and prep materials.• Communication &amp; Coordination10. Liaise with Kay (Senior Executive Assistant) on all scheduling and communications requiring alignment.11. Coordinate with the broader team to ensure scheduling supports current priorities.12. Confirm all meeting details, links, and attachments in advance.13. Maintain confidentiality and discretion at all times.• Administrative Support14. Prepare and distribute executive briefing notes when needed.15. Track commitments and meeting actions for follow-up.16. Support travel planning, podcast scheduling, and special projects. &nbsp;Qualifications • Minimum 3–5 years experience supporting a U.S.-based executive (C-level preferred). • Advanced proficiency in Outlook, Google Workspace (Calendar, Gmail, Drive, Meet), and Zoom. • Exceptional English communication — written and verbal. • Highly proactive with strong attention to detail and situational awareness. • Ability to manage multiple calendars, shifting priorities, and international time zones. • Strong judgment, confidentiality, and reliability. • Familiarity with Calendly and HubSpot is a plus. &nbsp;Work Schedule Full-time: Hours TBD, may vary Occasional early/late coverage during travel or events.

Virtual Executive Assistant

Tech786

SummaryDescription:We&rsquo;re looking for a Social Media &amp; Virtual Assistant to help us stay consistent and organized across multiple platforms.Key Responsibilities:* Schedule and publish social media content across platforms (Instagram, LinkedIn, Facebook, etc.)* Write engaging captions using provided copy prompts, tone guides, or repurpose existing content* Monitor notifications, respond to comments/messages, and engage with relevant accounts* Track performance (likes, comments, shares, saves) and update monthly reports* Organize digital files (content folders, templates, campaign docs)* Perform light admin tasks (e.g., updating Airtable, organizing Google Drive, uploading content to websites or portals)Requirements:* 2+ years of experience as a social media VA or content assistant* Familiarity with scheduling tools (Later, Buffer, Hootsuite, or GoHighLevel preferred)* Attention to detail and ability to follow systems* Comfortable with G Suite, Canva (basic), and simple performance tracking* Proactive, organized, and dependableBonus Skills:* Experience working with coaches, SaaS, or personal brands* Familiarity with tools like Trello, Airtable, or Slack* Light customer service or inbox management experienceTo Apply:Please send:1. A short intro about your experience managing social content and admin tasks2. 2&ndash;3 examples of accounts you&rsquo;ve helped manage (or portfolio if available)4. A quick note on how you stay organized and keep tasks on scheduleJob Type: Full-timePay: From Rs30,000.00 per monthWork Location: In person

Social Media & Virtual Assistant

Skyline Technologies

Job Summary:We are looking for a detail-oriented and self-motivated Amazon Virtual Assistant to support our Amazon store operations. The ideal candidate has experience working with Amazon Seller Central and can manage tasks such as product listing, customer service, order management, inventory tracking, and basic product research. You should be tech-savvy, organized, and capable of working independently. Knowledge of FBM, or Dropshipping modelsKey Responsibilities:<ul><li>Amazon Seller Central Management</li><li>Create, edit, and optimize product listings (titles, bullet points, descriptions, and backend keywords)</li><li>Upload images and ensure listings comply with Amazon&rsquo;s guidelines</li><li>Order Management</li><li>Monitor and process orders</li><li>Handle refunds, returns, and replacements</li><li>Coordinate with fulfillment centers or suppliers</li><li>Customer Service</li><li>Respond to customer inquiries and resolve issues promptly</li><li>Maintain a high standard of customer satisfaction (A-to-Z claims, feedback management, etc.)</li><li>Inventory Management</li><li>Track inventory levels and restock as needed</li><li>Update inventory across platforms (if multichannel selling is used)</li><li>Product Research &amp; Sourcing</li><li>Conduct product and competitor research</li><li>Identify profitable products and assist with sourcing from suppliers (e.g., Alibaba, local distributors)</li><li>Keyword Research &amp; SEO</li><li>Use tools like Helium 10, Jungle Scout, or AMZScout for keyword optimization</li><li>Assist in improving organic ranking and visibility</li><li>Reports &amp; Analytics</li><li>Generate sales and performance reports</li><li>Monitor account health metrics (Buy Box percentage, late shipments, etc.)</li></ul>Job Type: Full-timePay: Rs40,000.00 - Rs150,000.00 per monthWork Location: In person

Amazon “Virtual Assistant”. (Evening Shift)

33 Percent Fund LLC

Job OverviewA U.S.&ndash;based e-commerce company, is seeking a skilled Amazon Virtual Assistant with expertise in Private Label operations. You will drive growth by sourcing products, creating high-impact listings, and managing Amazon PPC campaigns across our U.S. marketplace brands.Key Responsibilities<ul><li>Conduct product research to identify profitable private-label opportunities.</li><li>Source products from domestic or international suppliers and negotiate favorable terms.</li><li>Create and optimize Amazon listings with strong SEO, keywords, and compelling content.</li><li>Plan, launch, and optimize Amazon PPC campaigns to meet ROI goals.</li><li>Monitor inventory levels, manage FBA shipments, and track order flow.</li><li>Analyze sales data, track KPIs, and adjust strategies to maintain growth.</li><li>Ensure all listings remain compliant with Amazon policies and best practices.</li></ul>Qualifications<ul><li>Proven experience in Amazon Private Label product sourcing and listing management.</li><li>Proficiency in Amazon Seller Central, product research, and PPC advertising.</li><li>Strong negotiation and supplier management skills.</li><li>Excellent written English and attention to detail.</li><li>Familiarity with tools such as Helium 10, Jungle Scout, or similar.</li><li>Ability to work full-time, remotely, during U.S. Central Standard Time business hours.</li></ul>Preferred Skills<ul><li>Advanced PPC and campaign optimization experience.</li><li>Data analysis for pricing and inventory strategies.</li><li>Creative problem-solving and growth-oriented mindset.</li></ul>Why Join Us<ul><li>Remote flexibility while working Houston (CST) hours.</li><li>Opportunities for professional growth in a fast-scaling e-commerce company.</li></ul>Job Types: Full-time, Part-timePay: Rs55,000.00 - Rs140,000.00 per monthWork Location: Remote

Amazon Virtual Assistant

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