visa coordinator

Protectol Health

<div>
 
 Location:
 
 Dammam, Saudi Arabia
 
 
 
 Experience:
 
 1 &ndash; 4 Years.
 
 
 
 Nationality:
 
 Open to All Nationalities.
 
 
 
 Job Summary
 
 
 
 We are looking for a dynamic
 
 Operations Executive
 
 to support daily office and operational activities in our Dammam office. The role will involve visa coordination, administrative support, vendor coordination, and general operational tasks to ensure smooth business operations.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Handle employee visa processing and documentation, including new visas, renewals, cancellations, and related government procedures.
 </li>
 <li>
 Coordinate with PRO services, government portals, and relevant authorities for visa and documentation requirements.
 </li>
 <li>
 Support day-to-day office operations and ensure smooth administrative functioning.
 </li>
 <li>
 Manage office documentation, filing systems, and employee records.
 </li>
 <li>
 Coordinate with vendors, service providers, and suppliers for office requirements.
 </li>
 <li>
 Assist in procurement of office supplies and operational materials.
 </li>
 <li>
 Support HR and operations teams in documentation and employee coordination.
 </li>
 <li>
 Maintain records of licenses, permits, and company documents and track renewal dates.
 </li>
 <li>
 Assist management with operational reporting, data tracking, and coordination tasks.
 </li>
 <li>
 Handle general administrative tasks including scheduling, coordination, and office support.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 1&ndash;4 years of experience in operations, administration, or office coordination roles.
 </li>
 <li>
 Basic understanding of visa processes and documentation is preferred.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Good communication and coordination abilities.
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, Outlook).
 </li>
 <li>
 Ability to work in a fast-paced operational environment.
 </li>
 </ul>
</div>

Operations Executive

Canada Prime Immigration

Job OverviewWe are seeking a detail-oriented and highly organized Visa Processing Officer to join our team. The ideal candidate will be responsible for handling visa applications with accuracy and efficiency, ensuring all documentation is complete and meets regulatory requirements.MUST HAVE GOOD ENGLISH - ATTENTION TO DETAILKey Responsibilities<ul><li>Process visa applications with a high level of accuracy and attention to detail</li><li>Perform data entry and maintain organized client records</li><li>Collect and verify all required documents from clients</li><li>Ensure all application information is complete, accurate, and compliant with visa requirements</li><li>Communicate with clients to gather missing information and provide updates</li><li>Stay up to date with visa policies, procedures, and requirements</li></ul>Requirements<ul><li>Proven experience in Canada Visitor Visa applications (mandatory)</li><li>Strong attention to detail and organizational skills</li><li>Excellent data entry and documentation handling abilities</li><li>Ability to manage multiple applications and meet deadlines</li><li>Good communication and client-handling skills</li></ul>Preferred / Additional Experience (Asset)<ul><li>Experience with Schengen visa applications</li><li>Knowledge of Canada PNP (Provincial Nominee Program) applications</li><li>Experience in European study visa applications</li></ul>Job Details<ul><li>Location: In-person role at Bahria Town Phase 7, Rawalpindi</li><li>Employment Type: Full-Time</li><li>Working Hours: Monday to Saturday 11am to 7pm</li></ul>Pay: Rs30,000.00 - Rs45,000.00 per monthWork Location: In person

Visa Processing Officer - Bahria Ph 7

FNS, INC

<div><div>Company Overview

Since its inception in 1995, FNS has been focused on providing the best total logistics services by implementing our core values: trust, communication, team play, challenge, and balance. Through trust, we can be a logistics partner that customers trust with a diverse group that works together based on a strong, unified belief. By communicating with and accommodating the voices of customers and co-workers we can deliver the best services. Our team play is enhanced by the appreciation and cooperation with each other with a focus on a singular goal. Challenging the status quo and innovating, FNS is unafraid of failure and strives to develop and improve our processes. Work-life balance strives to provide individuals with happiness to achieve and grow together.

For 2025, we have set out to become one of the nation's top 25 logistics companies with more than $1,500M in sales, with the best employee and customer satisfaction, and a network of over 100 different partners.

To achieve our goals, there is an emphasis on three traits of work. We promote a family-like working environments allow us to help promote every member's work-life balance, allowing us to develop cooperation and care for one another like family. We are nominated by our customers whom we can grow with based on a trusting relationship between our services and our customers. We specialize fields of work where professionals can nurture their talent, and we focus on every member's work-life balance so that members may cooperate and care for each other like family. Our core values are integral to the success and growth of FNS.

To Discover more, please visit our website at http://www.fnsusa.com</div> 


Type: Full-Time or Part-Time (30 hours/week &ndash; 5 days, 6 hours/day)

Location: 1545 Francisco St., Torrance, CA 90501 


Responsibilities:

Immigration &amp; Visa Administration (Primary)
<ul>
<li>Coordinate end-to-end visa and immigration processes for employees coming to the U.S. from overseas and those transitioning within the U.S., including J-1, H-1B, L-1, and employment-based permanent residency (EB-1, EB-2, EB-3).</li>
<li>Track and monitor visa status, expiration dates, work authorization, and eligibility (I-9, EAD, visa validity, extensions, amendments).</li>
<li>Prepare, organize, and maintain visa-related documentation, petitions, contracts, invoices, and correspondence in both electronic and physical filing systems.</li>
<li>Serve as the primary point of contact for ongoing communication with external immigration counsel, ensuring timely follow-up and accurate information exchange.</li>
<li>Support weekly and monthly visa processing cycles, case status tracking, and internal reporting.</li>
<li>Conduct basic research on immigration regulations, USCIS updates, and publicly available legal guidance to support internal reference materials (no legal advice provided).</li>
</ul>
HR Administration &amp; Cross-functional Support
<ul>
<li>Coordinate meetings, calendars, and communications related to visa cases and HR operations.</li>
<li>Support HR projects such as system implementations, policy updates, and process improvements.</li>
<li>Provide Korean&ndash;English translation and interpretation support for visa and immigration documentation, including job samples, job duties, and related materials, to support immigration petitions and regulatory compliance.</li>
<li>Assist with HR reporting, data tracking, and preparation of presentations (Excel / PowerPoint).</li>
<li>Perform additional HR administrative and operational tasks as assigned.</li></ul> 


Qualifications:
<ul>
<li>Prior experience as an Immigration Legal Administrative Assistant, or law firm support staff in an immigration or employment-based practice is strongly preferred.</li>
<li>Hands-on experience coordinating visa cases and working with external immigration counsel is a plus.</li>
<li>Strong understanding of employment-based immigration processes and documentation (non-legal, administrative focus).</li>
<li>Highly detail-oriented with excellent organizational and documentation management skills.</li>
<li>Ability to manage multiple priorities and deadlines in a fast-paced environment.</li>
<li>Proficiency in Microsoft Excel and PowerPoint.</li>
<li>Familiarity with HRIS/ERP systems and Microsoft Outlook preferred.</li>
<li>Proven ability to handle sensitive and confidential information with discretion and professionalism.</li>
<li>Professional working proficiency in both Korean and English.</li></ul> 


Compensation and Benefits:

Full-Time 
<ul>
<li>Base salary: $65,000 - $85,000</li>
<li>Standard company benefit as below</li>
</ul>
Part-Time
<ul>
<li>Hourly Rate: $27 - $40</li>
<li>Eligible for health insurance</li>
<li>Hybrid schedule available (remote eligible after training; on-site presence required at least once per week)</li></ul><div> 
Benefits (Full-Time ONLY)
<ul>
<li>Health, Dental, and Vision PPO Insurance</li>
<li>Life, STD, LTD Insurance</li>
<li>401(K) Plan</li>
<li>Paid Time Off</li>
<li>Additional Paid time off (Bereavement, Wedding, Birth of a Child, etc.)</li>
<li>Years of Service Awards</li>
<li>Education Assistant Program (Based on Eligibility)</li>
</ul>
If you are a California resident, California law may provide you with additional rights regarding our use of your personal information. To learn more about your California privacy rights, visit https://oag.ca.gov/privacy/ccpa.</div></div>

HR Assistant-Immigration

Al Sultan Road Contracting & Infrastructure

This Role for UAE National Only .Job Purpose:To ensure efficient processing of government-related documents, visas, and approvals while maintaining compliance with UAE regulations and supporting smooth company operations.Job Responsibilities:<ul><li>Oversee and ensure the timely processing, renewal, and cancellation of visas and labor cards to avoid any delays or penalties.</li><li>Provide accurate and prompt updates from government entities or third-party agencies to facilitate smooth company operations.</li><li>Handle the processing and renewal of legal documents efficiently, giving clear instructions to the team to avoid any delays.</li><li>Support the HR department in resolving visa-related issues, including delays in renewals, processing, and cancellations.</li><li>Collaborate with HR and PR teams during labor inspections and visits from government agencies, ensuring compliance and smooth coordination.</li><li>Secure necessary approvals from authorities.</li><li>Raise purchase requests in Oracle as requested by the Procurement or other departments and ensure timely follow-up on approvals.</li></ul>Minimum Qualifications/Skills:<ul><li>Degree from an accredited university.</li><li>(2) years minimum experience in a similar position.</li><li>Excellent communication skills.</li><li>Computer knowledge, particularly in MS Office application.</li></ul>Job Type: Full-timeLicense/Certification:<ul><li>UAE Driving License (Required)</li></ul>Job Type: Full-timeExperience:<ul><li>PRO : 2 years (Required)</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>This Role for Emirate National Only </li></ul>Work Location: In person

Public Relation Specialist (PRO) - Emirates Only

Swan Global WLL

Hiring: *Permit to Work (PTW) Coordinator*Project Location: Ras LaffanReports To: HSE Manager / Project Manager*Job Summary*The PTW Coordinator is responsible for the accurate and efficient implementation of the QatarEnergy Permit to Work (PTW) system. The role ensures all high-risk work is properly authorized, controlled, and completed safely while acting as the central point of coordination for permit activities on site.*Key Responsibilities**PTW Process Management*Receive, review, authorize, and issue permits (Hot Work, Cold Work, Confined Space, Excavation, etc.) in line with QE procedures.*Field Verification*Conduct pre-job site inspections to verify required controls, isolations, and safety measures before permit approval.*Coordination &amp; Communication*Act as liaison between area authority, performing authority, and site teams for permit-related matters.*Compliance &amp; Audits*Ensure full compliance with QE PTW standards.Perform daily audits of active permits and work sites.*Record Keeping*Maintain accurate records of issued, active, suspended, and closed permits.*Training &amp; Guidance*Provide guidance to personnel on proper use of the QE PTW system.*Qualifications &amp; Experience**Experience*Minimum 3 years&rsquo; experience as a PTW Coordinator within Qatar.Mandatory Project ExposureExperience on QatarEnergy projects in Ras Laffan, Dukhan, or Mesaieed.*Certifications*Recognized PTW Coordinator training certificate (required).NEBOSH IGC or IOSH Managing Safely (preferred).QE-specific certification is an added advantage.*Skills*Strong attention to detailEffective communication skillsAbility to work under pressure and make safety-critical decisions*Offer Details*Salary: Competitive all-inclusive monthly salary (QAR)Benefits: Company-provided Food, Accommodation &amp; TransportationEmployment Type: Project-based contractJob Types: Permanent, ContractApplication Question(s):<ul><li>Current Salary </li><li>Visa Type : Company Visa/ Freelance </li><li>Do you have Experience on QatarEnergy projects in Ras Laffan, Dukhan, or Mesaieed.</li></ul>Work Location: In person

Permit to Work (PTW) Coordinator

Xalarate Trading Co. L.L.C.

Job Description:We are looking for a detail-oriented and proactive Project Coordinator with an engineering or technical background to join our team in Dubai. The ideal candidate will play a key role in supporting project execution, coordination, documentation, and communication between internal teams and clients.Key Responsibilities:<ul><li>Prepare and manage project quotations, invoices, and cost estimates</li><li>Coordinate with engineering, technical, and sales teams for smooth project execution</li><li>Assist in project planning, scheduling, and tracking progress</li><li>Prepare project reports, completion reports, and incident documentation</li><li>Handle tender submissions and maintain proper documentation</li><li>Maintain daily updates, reports, and project status for management review</li><li>Communicate with clients to ensure timely delivery and satisfaction</li><li>Perform administrative and coordination tasks as assigned</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Engineering or a related technical field</li><li>1&ndash;3 years of experience in project coordination or similar role (freshers with strong technical knowledge can apply)</li><li>Strong organizational and multitasking skills</li><li>Good communication and coordination abilities</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Knowledge of AutoCAD will be an added advantage</li><li>Ability to work in a fast-paced environment</li></ul>Working Details:<ul><li>Working Days: Monday to Saturday</li><li>Timing: 9:00 AM &ndash; 6:00 PM</li><li>Location: Dubai</li></ul>How to Apply:Interested candidates can send their CV to careers@novaassets.ae or WhatsApp at +971 585228088Job Type: Full-timePay: AED2,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>What is your current visa status in the UAE?</li></ul>(Employment Visa / Visit Visa / Cancelled Visa / Own Visa / Other)Work Location: In person

Project Coordinator

Top life Physiotherapy and Hijjama Center

Job vacancy at our DUBAI based company for Receptionist and Patient Co coordinator : Native Arabic Speaker candidatePreference for Candidates meeting following criteria :-<ul><li>Must be Bilingual - English and Arabic ( Speaking and Writing )</li><li>Pleasant and Positive Attitude to deal with clients and colleagues.</li><li>Interactive and negotiation skills.</li><li>Has OWN / SPONSORED/FREELANCE visa</li></ul>Job Type: Full-timeWork Location: In person

Front Desk Receptionist : Native Arabic Speaker - with own visa

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