visa coordinator

Protectol Health

<div>
 
 Location:
 
 Dammam, Saudi Arabia
 
 
 
 Experience:
 
 1 &ndash; 4 Years.
 
 
 
 Nationality:
 
 Open to All Nationalities.
 
 
 
 Job Summary
 
 
 
 We are looking for a dynamic
 
 Operations Executive
 
 to support daily office and operational activities in our Dammam office. The role will involve visa coordination, administrative support, vendor coordination, and general operational tasks to ensure smooth business operations.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Handle employee visa processing and documentation, including new visas, renewals, cancellations, and related government procedures.
 </li>
 <li>
 Coordinate with PRO services, government portals, and relevant authorities for visa and documentation requirements.
 </li>
 <li>
 Support day-to-day office operations and ensure smooth administrative functioning.
 </li>
 <li>
 Manage office documentation, filing systems, and employee records.
 </li>
 <li>
 Coordinate with vendors, service providers, and suppliers for office requirements.
 </li>
 <li>
 Assist in procurement of office supplies and operational materials.
 </li>
 <li>
 Support HR and operations teams in documentation and employee coordination.
 </li>
 <li>
 Maintain records of licenses, permits, and company documents and track renewal dates.
 </li>
 <li>
 Assist management with operational reporting, data tracking, and coordination tasks.
 </li>
 <li>
 Handle general administrative tasks including scheduling, coordination, and office support.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 1&ndash;4 years of experience in operations, administration, or office coordination roles.
 </li>
 <li>
 Basic understanding of visa processes and documentation is preferred.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Good communication and coordination abilities.
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, Outlook).
 </li>
 <li>
 Ability to work in a fast-paced operational environment.
 </li>
 </ul>
</div>

Operations Executive

dubizzle

<div>
 
 Bayut is the number one property portal in the Kingdom, connecting millions of users across the country. We are committed to delivering the best online search experience. As part of Dubizzle Group, Bayut is alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.
 
 
 
 The PR Officer - Investor Relations is responsible for managing the full visa lifecycle for company investors, partners, and high-profile guests. This includes processing, issuing, and tracking investor visas, liaising with government authorities, and ensuring a smooth and professional visa experience that reflects the organization's reputation. The role also involves maintaining strong relationships with investors and overseas visa agents to facilitate efficient service and compliance with all relevant laws and procedures.
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 1. Visa Processing &amp; Compliance
 
 
 <ul>
 <li>
 Handle end-to-end visa processing for investors, company partners, and VIPs (Premium Residency, entry, residency, renewals, and exit visas)
 </li>
 <li>
 Ensure all visa applications meet the requirements of the PR Center
 </li>
 <li>
 Maintain accurate visa and immigration records in line with Saudi regulations
 </li>
 <li>
 Verify and prepare documentation such as invitation letters, chamber attestations, investment certificates, and sponsorship approvals
 </li>
 <li>
 Monitor visa validity dates and proactively initiate renewals to avoid lapses
 </li>
 </ul>
 
 &nbsp;
 
 
 
 2. Investor Relations &amp; Support
 
 
 <ul>
 <li>
 Act as the primary point of contact for all investor visa inquiries
 </li>
 <li>
 Provide personalized support to investors during their visit, coordinating with internal departments for logistics, travel, and accommodations
 </li>
 <li>
 Manage communications with embassies, consulates, and Saudi missions abroad to ensure smooth visa issuance
 </li>
 <li>
 Ensure investors receive a seamless and professional experience aligned with the Bayut's brand and values
 </li>
 </ul>
 
 &nbsp;
 
 
 
 3. Agency &amp; Government Coordination
 
 
 <ul>
 <li>
 Build and maintain relationships with accredited overseas visa agents, legal offices, and government representatives
 </li>
 <li>
 Liaise with PR Center and other authorities to facilitate approvals, exemptions, and documentation for investors
 </li>
 <li>
 Ensure compliance with all Saudi investment and immigration policies
 </li>
 <li>
 Negotiate and evaluate performance of overseas visa service providers and agencies to ensure quality and cost-effectiveness
 </li>
 </ul>
 
 &nbsp;
 
 
 
 4. Reporting &amp; System Management
 
 
 <ul>
 <li>
 Maintain an updated visa tracker and generate weekly/monthly reports on visa status, processing timelines, and costs
 </li>
 <li>
 Identify bottlenecks and suggest process improvements for faster visa turnaround
 </li>
 <li>
 Handle sensitive data and documents with confidentiality and integrity
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, HR, Law, or a related field
 </li>
 <li>
 Minimum of 3-5 years' experience in GR
 </li>
 <li>
 Proven experience dealing with investors or VIPs _ If available
 </li>
 <li>
 Strong knowledge of Saudi visa regulations, e-visa platforms, and digital platforms
 </li>
 <li>
 Experience coordinating with embassies, consulates, and overseas visa agents
 </li>
 <li>
 Fluency in English and Arabic (spoken and written)
 
 </li>
 </ul>
 
 
 Core Competencies:
 
 
 <ul>
 <li>
 Excellent communication and client service skills (especially with VIPs and investors)
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 High attention to detail and documentation accuracy
 </li>
 <li>
 Professional diplomacy and cultural sensitivity
 </li>
 <li>
 Ability to manage pressure and urgent requests
 </li>
 <li>
 Integrity, discretion, and commitment to confidentiality
 </li>
 <li>
 Strong relationship-building with external agencies and internal stakeholders
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 High-performing and fast-paced work environment
 </li>
 <li>
 Comprehensive Health Insurance
 </li>
 <li>
 Rewards &amp; Recognition
 </li>
 <li>
 Learning &amp; Development
 </li>
 </ul>
</div>

Public Relations Officer - Investor Relations

Hilton

<div>Government Relations Officer
Responsible for procurement of visas, renewals, medicals, and other governmental permits and licenses.
What will I be doing?
To coordinate with the business and provide support around all areas of government relations including processing and carrying out all transactions relating to visas, permits, licenses, registration etc that are crucial for the business. To coordinate with the business and provide support around all areas of government relations including processing and carrying out all transactions relating to visas, permits, licenses, registration etc that are crucial for the business.
<ul><li>Responsible for all applications of visas and cancellations and deal directly with immigration department for visa matters for team members, management and their families.</li>
<li>Maintain good relations and visits to the owning company, immigration, health department, ministry of information, traffic police as well as all government departments and ministries</li>
<li>Provides assistance on police and court cases, immigration and labour issues and other related matters</li>
<li>Keep records of passports and visa expiry dates, inform team members in advance of passport expiry dates and extend/renew visas prior to expiry dates</li>
<li>Provides assistance on police and court cases, immigration and labour issues and other related matters.</li>
<li>Provides assistance in obtaining visas for travelling key personnel.</li>
</ul>SUPPORTIVE FUNCTIONS
In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company.
<ul><li>Ensure the safekeeping of all team members passports</li>
<li>Ensures that all food handlers are having occupational health cards and ensures that expiring cards are renewed on time</li>
<li>Maintain and update the police report in the system</li>
<li>Carry out the fire, safety and evacuation procedures as required by the hotel fire policy</li>
<li>Comply with hotel standards in relation to hygiene and personal presentation</li>
<li>Any other tasks assigned by General Manager or Director, Human Resources</li>
</ul>What are we looking for?
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable adjustments.
<ul><li>Excellent written and verbal communication skills</li>
<li>Ability to effectively deal with a variety of audience, some of whom will require high levels of patience, tact and diplomacy.</li>
<li>Strong computer literacy including knowledge of Windows XP and Microsoft Office Suite of products including Word</li>
</ul>What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Government Relations Officer

<div>Government Relations Officer / PRO
Responsible for procurement of visas, renewals, medicals, and other governmental permits and licenses.
What will I be doing?
To coordinate with the business and provide support around all areas of government relations including processing and carrying out all transactions relating to visas, permits, licenses, registration etc that are crucial for the business. To coordinate with the business and provide support around all areas of government relations including processing and carrying out all transactions relating to visas, permits, licenses, registration etc that are crucial for the business.
<ul><li>Responsible for all applications of visas and cancellations and deal directly with immigration department for visa matters for team members, management and their families.</li>
<li>Maintain good relations and visits to the owning company, immigration, health department, ministry of information, traffic police as well as all government departments and ministries</li>
<li>Provides assistance on police and court cases, immigration and labour issues and other related matters</li>
<li>Keep records of passports and visa expiry dates, inform team members in advance of passport expiry dates and extend/renew visas prior to expiry dates</li>
<li>Provides assistance on police and court cases, immigration and labour issues and other related matters.</li>
<li>Provides assistance in obtaining visas for travelling key personnel.</li>
</ul>SUPPORTIVE FUNCTIONS
In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company.
<ul><li>Ensure the safekeeping of all team members passports</li>
<li>Ensures that all food handlers are having occupational health cards and ensures that expiring cards are renewed on time</li>
<li>Maintain and update the police report in the system</li>
<li>Carry out the fire, safety and evacuation procedures as required by the hotel fire policy</li>
<li>Comply with hotel standards in relation to hygiene and personal presentation</li>
<li>Any other tasks assigned by General Manager or Director, Human Resources</li>
</ul>What are we looking for?
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable adjustments.
<ul><li>Excellent written and verbal communication skills</li>
<li>Ability to effectively deal with a variety of audience, some of whom will require high levels of patience, tact and diplomacy.</li>
<li>Strong computer literacy including knowledge of Windows XP and Microsoft Office Suite of products including Word</li>
</ul>What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Government Relations Officer / PRO

STEPBYSTEPSERVICE DMCC

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