visitor services coordinator

JLL supports the Whole You, personally and professionally.
 
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
 
The Welcome Hosts provide friendly, knowledgeable, and courteous first impressions to Visitors and are an essential part of the OurWorkplace team. They are the first point of contact for OurWorkplace services and related matters.
 Duties & responsibilities
 Primary tasks and objectives
 Provide a memorable and exceptional workplace experience to all visitors and colleagues, delivering unexpected moments of inspired customer service
 Take ownership of the welcome services and support our visitors and colleagues within the workplace
 Build relationships with key stakeholders and encourage interactions between colleagues and OurWorkplace teams
 Understand the needs and wants of the business or business units you engage with
 Visitor Management
 Provide a memorable and exceptional welcome experience to all visitors and colleagues, delivering unexpected moments of inspired customer service
 Support and assist our visitors and colleagues with entry and exit into the workplace while delivering a passionate and inspired service and experience
 Deliver an effortless service allowing flexibility for each colleague and visitor o Provide a frictionless and efficient experience catered to each individuals’ situation, whether they require a speedy or a more enhanced service
 Welcome, register, and assist visitors and colleagues in compliance with security policies while delivering a human-centric approach aiding in a tailored approach.
 Aid in creation of an environment that establishes our clients as the workplace of choice that others look to emulate
 Liaise with colleagues to ensure their visitors are received in a timely manner while helping the visitor feel welcome and comfortable
 Answer general phone inquiries professionally, responding to questions and transferring calls as needed.
 Day-to-day and adhoc colleague and visitor assistance and identifying opportunities to anticipate the needs of our visitors and colleagues.
 Help, guide and provide support to all colleagues and visitors by providing directional support on-site and nearby and respond to adhoc requests as necessary (i.e order a taxi, assist with a reservation, etc)
 Respond to inquiries from internal and external visitors regarding such information as: locations of buildings, local services and local amenity information
 External-facing spaces (Customer meeting rooms, external lounges, or others where applicable)
 Prepare meeting rooms for our visitors and colleagues ensuring each room is clean and well maintained and in good working order
 Create relationship and liaise with the service partner teams so meeting rooms and designated areas are kept clean, tidy and well maintained at all times.
 Liaise with the appropriate team (IT, communication, audio/video, etc) ensuring that the technology within these rooms operates efficiently and without any problems.
 Competent on all meeting room equipment and offer first fix assistance with IT/AV issues.
 Assist with meeting room booking requests, proactively identifying the best space for the required needs and wants and reassigning when required.
 Attention to detail when taking bookings, ensuring full details are collected from the host.
 Liaise with the hospitality / catering team for any food and refreshments requested by the host / client.
 Customer Service & Communications
 Ownership of all interactions and queries, dealing with those that fall within Welcome Host responsibility until completion.
 Support and assist colleagues within the workplace, demonstrating ownership of all interactions and queries.
 Aid in creation of an environment that establishes our client’s workplace as what others look to emulate
 Proactive approach to office requirements and needs, anticipating future needs when the opportunity presents itself
 Receive and respond to all requests (verbal, email) or issues within one day of receipt.
 Identify and prioritise urgent requests, communicating with clients and OurWorkplace team ensuring quick, efficient reaction and seamless service.
 Listen and leverage information to understand what our clients and colleagues truly desire, empowered to escalate this feedback to develop our service.
 Foster positive experiences that drive colleague engagement and improve the workplace service and experience
 Administrative Duties
 Auditing and tracking of ongoing issues and concerns
 Proactive and reactive assignment to workplace requests and concerns o Report creation of reoccurring issues or concerns for resolution
 Administer workplace policies (clean desk, appropriate use of space, etc.)
 Additional duties as assigned by Workplace Site/Experience Lead
 Meeting room booking and assistance
 Candidate Qualifications
 Experience
 1 – 3 years prior experience in hospitality, tourism, events operations property management, or related profession
 Experience in a corporate environment is preferred, but not essential.
 Skills
 A proactive can-do approach looking for opportunities to work smarter
 Excellent verbal and written communication skills, ability to communicate professionally at all levels Strong interpersonal skills, engaging and highly collaborative
 Meticulous with strong organizational and time management skills
 Customer focused mentality with a passion for hospitality
 Proficiency with Microsoft Office (Excel, Word, PowerPoint, Visio, and Outlook)
 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
 
Personalized benefits that support personal well-being and growth:
 
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
 
About JLL –
 
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
 
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
 
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

Welcome Host

brilliant mind events

Location: Qatar We are seeking an Accommodation Coordinator to work closely with the MOFA accommodations team to manage accommodation arrangements for delegations and guests during a major international event in Qatar. This role involves ensuring that all accommodation-related information flows smoothly and efficiently.If you have experience in accommodation management and enjoy coordinating logistics, apply today! Apply now!Job Types: Part-time, Temporary

Accommodation Coordinator

Bizzmosis Group

Are you a driven, people-oriented professional looking to take your career to the next level? At Bizzmosis Group, the UAE&rsquo;s leading Government Affairs and Corporate Services Agency, we&rsquo;re expanding our team and looking for an Operations Coordinator (Experienced in UAE residence visa processing).In this role, you&rsquo;ll play a key part in ensuring a smooth client experience &mdash; from handling company-related procedures and coordinating essential documentation, residency and visa applications, renewals, and license updates. You will act as the key liaison between clients, internal teams, and government entities, ensuring all processes are handled efficiently, accurately, and on time. This position requires a proactive, detail-oriented, and client-focused approach in line with our commitment to exceptional customer service.If you're passionate, energetic, enjoy a challenge and thrive in a fast-paced environment, we&rsquo;d love to hear from you. Apply now and grow with us!The main responsibilities of this role will include:&middot; Serve as the primary point of contact for clients, handling inquiries, addressing concerns, providing updates, and ensuring seamless client engagement.&middot; Manage end-to-end UAE visa processing, including applications, renewals, cancellations, and amendments.&middot; Coordinate and submit visa, Emirates ID, labour card, and license-related applications through MOHRE, ICP, GDRFA, Freezone, and other relevant government portals.&middot; Track visa and license expiry dates, proactively notifying clients and managing renewals to ensure full compliance with UAE regulations.&middot; Manage end-to-end renewal and amendment processes for mainland and free zone licenses.&middot; Liaise with government authorities and internal PRO teams to ensure timely and accurate processing of applications.&middot; Manage and monitor client accounts, ensuring accuracy in billing, invoicing, and financial reconciliation.&middot; Coordinate with internal departments to facilitate smooth service delivery and resolve any operational or service-related issues efficiently.&middot; Maintain accurate and up-to-date client records, ensuring all applications, approvals, correspondence, and supporting documents are properly documented in internal systems.&middot; Prepare and analyse client account and operations reports, tracking key metrics such as account status, service timelines, payment history, and outstanding matters.&middot; Stay informed on UAE immigration laws, labour regulations, and government procedure changes, advising clients and internal teams accordingly.&middot; Participate in client meetings and presentations, proactively addressing client needs and expectations.&middot; Provide insights and feedback to management on client trends, account-related concerns and process improvement opportunities.&middot; Represent the company professionally at events and on digital platforms.Education: Degree in business or similarExperience:&middot; 2-4 years of experience in client account management, visa processing or a similar role, preferably within the corporate, or professional services industry.Skills and Knowledge:<ul><li>Knowledge of UAE visa process and UAE government platforms (such as MOHRE, ICP, GDRFA, or Freezone portals)</li><li>Excellent Communication and Interpersonal skills</li><li>Teamwork and Collaboration</li><li>Adaptability</li><li>Excellent organizational and time-management skills</li><li>High attention to detail</li></ul>&middot; Strong analytical thinking and problem-solving abilities<ul><li>Negotiation</li></ul>&middot; Proficiency in MS Office&middot; Experience with CRM or account management software.&middot; Strong understanding of customer service best practices and process optimization.When sending your CV along with an intention letter, please answer the below questions: &middot; How many years of experience do you have working as an Operations Coordinator (Experienced in UAE residence visa processing) in the UAE?&middot; Have you worked with any UAE government platforms (such as MOHRE, ICP, GDRFA, or Freezone portals)? Please specify.&middot; What steps do you take to ensure accuracy when preparing or submitting client documents?&middot; How do you stay organized when managing multiple client requests or cases at the same time?Drop your CV at careers@bizzmosis.com. Deadline for CV applications &ndash; 28 February 2026Make sure you complete all the steps prior to the application. Incomplete applications will not be considered.Job Type: Full-timeApplication Question(s):<ul><li>&bull;	How many years of experience do you have working as an Operations Coordinator (Experienced in UAE residence visa processing) in the UAE?</li><li>&bull;	Have you worked with any UAE government platforms (such as MOHRE, ICP, GDRFA, or Freezone portals)? Please specify.</li><li>&bull;	What steps do you take to ensure accuracy when preparing or submitting client documents?</li><li>&bull;	How do you stay organized when managing multiple client requests or cases at the same time?</li></ul>

Operations Coordinator (Experienced in UAE residence visa processing)

Location: Qatar We are looking for a System Data &amp; Visa Coordinator to assist in managing guest registration and visa data for a high-profile event in Qatar. You will validate and update registration information, resolve issues, and maintain accurate datasets. The role requires strong organizational skills and the ability to work in a fast-paced environment, ensuring that all data is accurately tracked and up-to-date.If you have a knack for data management and enjoy problem-solving, this is the role for you! Apply now!Job Types: Full-time, Part-time, Temporary

System Data & Visa Coordinator

State of North Carolina

<div>Agency
Commission and Conferences
Division
District Attorneys' Conference
Job Classification Title
District Attorney Legal Assistant (S)
Position Number
60088787
Grade
30013231
About Us
DO YOUR CAREER JUSTICE! Each and every day, North Carolina's courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.
Description of Work
SALARY RANGE: $38,574.00 &ndash; $63,700.00
 
 
THIS POSITION IS TIME-LIMITED, GRANT FUNDED, FULL-TIME. FUNDING FOR THIS POSITION WILL END ON JANUARY 15, 2029.
Knowledge Skills and Abilities/Management Preferences
Purpose : Are you passionate about making a difference in the lives of crime victims? Do you thrive in a team-focused, collaborative environment where your work directly impacts justice and recovery? This role offers a unique opportunity to provide vital legal and victim support services, ensuring that victims of human trafficking and other crimes receive the care, resources, and advocacy they need.
As the Human Trafficking Victim Service Coordinator/Legal Assistant , you will work closely with our Human Trafficking Resource Prosecutor and other partners to assist victims and support the prosecution of these critical cases, helping to restore hope and stability for those most in need.
Why This Role?
At the North Carolina Conference of District Attorneys, we don&rsquo;t just work for justice&mdash;we work together to deliver it. This is more than a job; it&rsquo;s a chance to collaborate with a team that values innovation, empathy, and dedication. In this role, you&rsquo;ll engage with prosecutors, law enforcement, and community organizations, building relationships that create lasting impact.
Whether you&rsquo;re guiding a victim through the court process, coordinating resources for their recovery, or preparing legal documents to support prosecution, your work will be at the heart of our mission.
As a Victim Service Coordinator/Legal Assistant, your contributions will include:
Support and Advocacy for Victims :
<ul><li>Work closely with victims and witnesses to help them understand and navigate the court process.
</li><li>Assist victims in accessing critical resources such as counseling, housing, immigration assistance, medical care, and employment support.
</li><li>Provide emotional support and ensure victims feel empowered and prepared for court appearances.
</li></ul>Legal Support for the Human Trafficking Resource Prosecutor :
<ul><li>Draft correspondence and prepare legal documents with precision and attention to detail.
</li><li>Organize case files, gather essential information, and provide research to assist in prosecutions.
</li><li>Manage schedules and ensure smooth coordination for court appearances and victim services.
</li></ul>Program and Training Engagement :
<ul><li>Participate in specialized training to deepen your expertise in human trafficking cases and victim advocacy.
</li><li>Support training programs, victim assistance initiatives, and deployments.
</li><li>Travel as needed to provide on-site assistance and represent the program.
</li></ul>Why You&rsquo;ll Love Working With Us:
This role is not just a job&mdash;it&rsquo;s a meaningful opportunity to be a champion for victims and an integral part of a passionate, mission-driven team. You&rsquo;ll have access to ongoing training, opportunities for professional growth, and the satisfaction of knowing your work helps bring justice and hope to those in need.
Knowledge, Skills and Abilities / Competencies
Knowledge Of :
<ul><li>Court systems, legal terminology, and procedures.
</li><li>Community resources available for victim support and recovery.
</li></ul>Skill In:
<ul><li>Using Microsoft Office programs (Word, Excel, Outlook, PowerPoint).
</li><li>Typing efficiently and accurately (35&ndash;40 WPM).
</li><li>Managing multi-line telephone systems and providing excellent customer service.
</li></ul>Ability To:
<ul><li>Elicit information from victims and witnesses to provide tailored services.
</li><li>Coordinate daily operations for victim and witness programs.
</li><li>Communicate effectively with individuals from diverse backgrounds, both orally and in writing.
</li><li>Maintain professionalism and composure in high-pressure situations.
</li><li>Build lasting, collaborative relationships with law enforcement, agency officials, and the public.
</li></ul>Ready to join us? Please attach a cover letter and r&eacute;sum&eacute; to your application, and let&rsquo;s work together to deliver justice and healing for victims of crime.
Supplemental and Contact Information
INSTRUCTIONS:
Applicants must complete an on-line application by clicking the above APPLY link. Mailed or faxed applications will not be accepted.
Before applying, please read the Online Employment Application Guide for instructions on creating your profile and applying for specific postings.
It is important your application includes all of your relevant education and work experience and that you answer all questions associated with the application to receive proper credit. Resumes are not accepted in lieu of fully completed applications.
*NOTE* Many job postings require certain documents be attached to an application. Verify your application is complete and uploaded documents are attached to your application before submitting it. Applications may not be altered after they have been submitted. 
 
All NC Judicial Branch agencies are Equal Opportunity Employers.
The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility. 
 
Dominikii Coleman
 
NC Administrative Office of the Courts
 
Human Resources Division
Minimum Education and Experience
Some state job postings say you can qualify by an &ldquo;equivalent combination of education and experience.&rdquo; If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.
Graduation from high school, or and equivalency certificate, and two years of legal/secretarial experience.
Preferred Qualifications
<ul><li>Previous experience working in a District Attorney&rsquo;s Office or a victim services organization.
</li><li>A background in victim advocacy, particularly with human trafficking or other special victim cases.
</li><li>Experience coordinating services across multiple agencies or organizations to assist victims
</li></ul>EEO Statement
T he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.
Recruiter:
Dominikii C Coleman
Email:
HumanResources@nccourts.org</div>

Human Trafficking Victim Services Coordinator

PAM Health Rehabilitation Hospital of Venice

<div>
 At
 
 PAM Health
 
 , we care for chronically and critically ill patients who require extended hospital care. PAM Health has over 80 hospital locations and employs over 11,000 people across the country. Our teams work together to deliver the highest level of compassionate care ensuring the best possible outcome for our patients.
 
 
 
 What can we offer you as a full-time employee?
 
 
 
 <ul>
 <li>
 Medical benefits: EPO/HDHP/HSA options, including prescription coverage, Rx &rsquo;n Go, and Teladoc
 </li>
 <li>
 Comprehensive dental and vision benefits
 </li>
 <li>
 Employee Assistance Program, including counseling, legal, and financial services
 </li>
 <li>
 Flexible spending (FSA) and health savings (HSA) accounts
 </li>
 <li>
 Life and Disability insurance benefits
 </li>
 <li>
 Education/In-Service Opportunities including continuing education and tuition assistance
 </li>
 <li>
 Supplemental benefits: Accident, critical illness, cancer, pet, and identity theft protection insurance options
 </li>
 <li>
 Auto, Home, Cell Phone, and Gym Membership discount offerings
 </li>
 <li>
 Personal Travel Discounts
 </li>
 <li>
 401(k) plans and discretionary employer match
 </li>
 <li>
 Generous Paid Benefit Time
 
 
 </li>
 </ul>
 Provides admissions office support for the facility. Manages referral, intake, verification, pre-certification, and admissions process. Serves as a back-up to the Admissions Manager. Performs other related duties as assigned.
 
 
 
 Education and Training:
 
 A High School diploma or equivalent is required. Business or Technical School is preferred. Medical terminology and knowledge of process of insurance verification is required.
 
 
 
 Experience:
 
 At least one (1) year experience in a medical office position or in a healthcare registration function.
</div>

Admissions Coordinator - FT Weekends | Venice Rehab

INTERNATIONAL ORGANIZATION FOR MIGRATION

<div>Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
Organization Context and Scope :
Under the overall supervision of Chief Health Officer and direct supervision of Senior Migration Health Physician the incumbent will be responsible for the receiving and guiding supports during the health assessment process of the immigrants and refugees of different countries which will be conducted in the framework of donor countries. He/ She serves as a vital link between the organization and its clients/visitors, contributing to the overall positive image and efficient functioning of the organization .</div>
 <div><ul><li>Responsibilities: Responsibilities and Accountabilities : 
 
Greet visitors and present a positive image of IOM; bridge the barrier between the client and IOM at the entrance level. 
Remain well informed regarding IOM Vision, strategy, protocols and health assessment procedures. 
Communicate with the clients and build IOM rapport and image. 
 issue token/give badges to clients, visitors and attendants after proper identification of clients, verification of documents and ensure proper queue management system. 
Provide information relevant to health assessment process, direct the clients/visitors to appropriate areas and also notify the relevant personnel about their arrival through the system. 
Answering and forwarding the phone calls, handle incoming calls, providing information, taking messages, transferring calls to the appropriate individual. He/ She must maintain a professional and polite behavior while dealing with clients. 
Must be Able to listen and handle client complaints and queries at the office entrance level and provide accurate information about the organization policies/services and assist in resolving general queries. 
 
Monitoring the daily security guard&rsquo;s services and care to the clients. 
 
Maintenance of reception area 
 
Any other duties as may be assigned by the supervisor.</li></ul></div>
 <div><div><div>Qualifications: Required Qualification and Experience : 
 
Education : 
 
Secondary School Diploma with at least four years of relevant professional experience. 
 
Bachelor&rsquo;s degree or equivalent, or higher, with at least 1 years of relevant professional experience. 
 
Experience : 
 
Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; 
 
Attention to detail, ability to organize paperwork in a methodical way; 
 
Discreet, details and clients-oriented, patient and willingness to learn new things; and, 
 
Prior work experience with international humanitarian organizations, non- government or government institutions/organization in a multi-cultural setting is an advantage. 
 
Languages : 
 
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish). 
 
Required : 
 
Fluency in English and Urdu is required (oral and written). 
 
Desirable : 
 
Working knowledge of the local languages would be advantage 
 
Required Competencies: 
 
IOM&rsquo;s competency framework can be found at this link . Competencies will be assessed during the selection process. 
 
Values - all IOM staff members must abide by and demonstrate these three values: 
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. 
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. 
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. 
Courage: Demonstrates willingness to take a stand on issues of importance. 
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. 
Core Competencies &ndash; behavioural indicators (Level 1) 
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. 
Delivering results : Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. 
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. 
Accountability: Takes ownership for achieving the Organization&rsquo;s priorities and assumes responsibility for own actions and delegated work. 
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. 
 
Notes 
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. 
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months. 
This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration. 
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. 
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. 
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. 
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.</div></div></div>

MHAC Receptionist

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