visitor services coordinator

Al Ghazi Al Aufi Company Llc

Key Responsibilities:
<ul>
<li>Serves visitors by greeting, welcoming, and directing them appropriately.</li>
<li>Maintains security and telecommunications system.</li>
<li>Notifies company personnel of visitor arrival.</li>
<li>Operates telecommunication system by following manufacturer s instructions for house phone and console operation.</li>
<li>Keeps a safe and clean reception area by complying with procedures, rules, and regulations.</li>
<li>Maintains security by following procedures, monitoring logbook, and issuing visitor badges.</li>
<li>Informs visitors by answering or referring inquiries.</li>
</ul>

RECEPTIONIST

S B K REAL ESTATE L.L.C

<ul><li>Greet and welcome visitors with a warm and professional demeanor, creating a positive first impression that reflects the company&#x27;s values.</li><li>Manage a multi-line phone system, ensuring all calls are answered promptly, directing them to the appropriate personnel or department efficiently.</li><li>Handle incoming and outgoing mail and packages, ensuring proper distribution and maintaining a well-organized mailing system.</li><li>Schedule appointments and meetings, coordinating with internal teams to optimize calendars and ensure effective time management.</li><li>Maintain the reception area to be tidy and welcoming, regularly updating promotional materials and informational brochures.</li><li>Process visitor logs, ensuring that all guests are signed in and out according to security protocols and company policies.</li><li>Support event planning by coordinating logistics for meetings and corporate events, liaising with vendors and managing on-site arrangements.</li><li>Collaborate with other departments to ensure smooth inter-departmental communication, acting as a liaison when necessary.</li></ul>

Receptionist

Crystal Gallery LLC

Welcome visitors by greeting them in person or over the phone, answering or referring inquiries.
Direct visitors by maintain employee and department directories.
Maintain security by following procedures, monitoring logbook, issuing visitor badges.
Maintain telecommunication system.
Maintain safe and clean reception area by complying with procedures, rules, and regulations.
Maintain continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
Need to make on average 50 Customer Service & Survey calls to customers per day.
Prepare necessary excel report for customer service & survey calls.
Submission of Reports to HR on weekly basis.
Contribute to team effort by accomplishing related results as needed.
Any other task as assigned or instructed by Management or HR Dept.
Indian Female on visit visa preferred.

Front Office Executive

Abbas Ibarhim Baloshhi

Splendid Travel is looking for a qualified and experienced Visa Services Coordinator to join our operations team in Cairo.Key Responsibilities:<ul><li>Respond to visa-related inquiries from clients promptly and accurately.</li><li>Provide full support in organizing and processing client documents for visa applications.</li><li>Assess and evaluate visa applications based on the latest embassy guidelines.</li><li>Willingness to work both in-office and in the field as needed.</li></ul>Qualifications:<ul><li>Strong understanding of visa requirements and application procedures.</li><li>Minimum 2 years&rsquo; experience in a similar tourism role.</li><li>Fluent in English.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to handle multiple client files with attention to detail.</li><li>Proficient in English; additional languages are a plus.</li><li>Knowledge of Microsoft Office, especially Excel.</li></ul>Location: Heliopolis &ndash; CairoApply now: hr.support@splendid-travel.orgJob Type: Full-time

Visa Services Coordinator

Dorchester Collection

What you'll get As a Guest Contact Coordinator at The Lana, Dorchester Collection Dubai here are just some of the great benefits you will receive: Competitive Salary PackageWorld-class Development OpportunitiesComplimentary stays with breakfast included in our sister Dorchester Collection hotels50% off at bars and restaurants within all of our sister Dorchester Collection hotelsMeals on DutyPrivate Medical InsuranceLife InsuranceFlight Allowance every 24 monthsShared Company AccommodationCompany provided transportation to and from workUniform provided by the Company with complimentary laundryService Charge What you'll do You ll love what you do and take pride in delighting our guests:You will greatly contribute to the processes and activities that create and promote the Dorchester Collection culture, values and bring the Company Philosophy We Care to life ensuring our employees and guests receive nothing but the best experience.Proactively manages all administrative and technical requirements to ensure seamless guest experience.Your will be responsible for answering external and internal calls to the standard laid down and to connect to the relevant parties during their day. This will include accurately maintaining departmental systems, procedures, and logbooks, responding to emergency procedures and accurately taking, recording and delivering guest wake-up calls, all to ensure our guests receives nothing but the best experience.Sometimes our guests have special requests involving taking messages, printing and help on special occasions. Most of these requests are fulfilled by our Guest Contact Coordinator.Communication is what keeps our departments running perfectly. Our Guest Contact Coordinator must communicate with other departments and extended hotel team in order to ensure the alignment remains.Our values of Passion, Personality, Respect, Working Together and Creativity guide us each and every day. As a Guest Contact Coordinator you ll have the opportunity to bring these to life and continue to create our legacy. The items shared are the essence of a day in the life of a Guest Contact Coordinator but we ll make sure you are provided with specifics on how we care for our hotel. What you'll bring You ll bring your unique personality and passion to the role and the team.Customer service drive with outstanding communication and active listening skills.Excellent problem-solving and multitasking skills. Relationship driven.Excellent knowledge of the use of technology.Communication is what keeps our departments running perfectly. You have great communication skills with a strong customer service and business ethic.English is the primary language used in our hotel. You can comfortably communicate in this language. Having skills in other languages such as Arabic, French, Mandarin or Spanish is beneficial.You will have a relevant professional qualifications or hotel school diploma and bring wealth of past experience working in similar capacity for luxury hotels for at least 2-3 years.Proven previous experience in a similar or in a relevant role in customer service is an advantage.

Guest Contact Coordinator

Sage Hospitality

<div>Why us?
One Ocean Resort &amp; Spa is entering an exciting new era, with a complete revitalization and rebrand set to debut as Dune House in Spring 2026. Nestled on the shores of Atlantic Beach, our resort is undergoing a bold transformation that will redefine both the guest and associate experience. As we prepare for this relaunch, we&rsquo;re focused on fostering a workplace culture that reflects our renewed commitment to excellence, creativity, and belonging.
We&rsquo;re seeking a passionate and detail-oriented People &amp; Culture Coordinator to support our growing team through this transformative journey. In this fast-paced environment , you&rsquo;ll play a key role in associate engagement, recruitment, onboarding, and daily HR operations&mdash;helping to create an inspiring, inclusive workplace where every associate feels valued and empowered. Join us and be part of shaping the future of Dune House, where hospitality begins with people.
Job Overview
To assist in the overall operation of the Human Resources function by maintaining accurate associate records. To provide support in the areas of employment, benefit administration, associate relations and training. Coordinate, administer and report on various human resource programs, system and procedures to aid in the attraction, retention and motivation of associates in accordance with policies, procedures and government laws and regulations. Daily administration of various benefit, government and associate relations programs. Recommends procedural/process changes.
Responsibilities
<ul><li>Maintain all logs (new hire, termination, transfers, department meetings, turnover reports, birthdays, anniversaries, training, recognition) daily by period and prepare reports in a timely, accurate manner.
</li><li>Maintain employee records, files and the human resource office systems to compliance standards.
</li><li>Prepare correspondence and memos as needed.
</li><li>Assist in screening hourly applicants and determine eligibility for employment when department managers have the need. Refer to department manager when appropriate. Execute the employment process
</li><li>Assist with all benefit enrollment and administration including group health insurance, 401K, vacation, sick, leave of absence and jury duty pay. Ensure all policies and procedures are followed, forms are accurate and administered in a timely manner.
</li><li>Assist with orientation; overview of benefits to new associates, instruct on completion of enrollment forms and audit for accuracy, provide overview of company handbook.
</li><li>Prepare/monitor Payroll Action Forms &amp; input/update ADP new hires, terms, transfers and manual check calculations to ensure accurate, up-to-date information is available for payroll and management.
</li><li>Notify managers of monthly reviews, prepare payroll action forms and track all completed reviews to ensure reviews are given in a timely manner.
</li><li>Assist with reception duties: greeting concerned associates and directing to appropriate manager if necessary.
</li><li>Assist in the production of associate newsletter.
</li><li>Ensure complete compliance of the Immigration Reform and Control Act for all associates.
</li><li>Conduct exit interviews of hourly associates and log and update in tracking spreadsheet.
</li><li>Keep associate bulletin boards current, post memos, pictures of associate events, loss prevention materials.
</li><li>Inventory office and benefit supplies on a regular basis, complete purchase orders needed to purchase supplies and maintain needed inventory.
</li></ul>Qualifications
Education/Formal Training
Associates or Bachelors degree in HRM or related field or equivalent education. Experience preferred.
Experience
Minimum of one year hotel or human resource related work experience preferred
Knowledge/Skills
<ul><li>Bilingual in English and Spanish highly preferred.
</li><li>Must have basic PC knowledge.
</li><li>Must have knowlede of Microsoft 365.
</li><li>Experience with Canva.
</li><li>Ability to write and communicate professionally.
</li><li>Must be hospitality oriented and possess the ability to work under pressure.
</li><li>Should possess the ability to complete multiple tasks simultaneously.
</li><li>Must excel in attention to detail and the ability to stay focused on task while prioritizing time and deadlines.
</li><li>Excellent hearing required to conduct interviews, hear associate concerns, conduct reference checks, answer phones.
</li><li>Excellent vision required to review all incoming documentation, read applications, filing, etc.
</li><li>Excellent speech communication skills required to conduct interviews, reference checks, handle phone and associate inquiries.
</li><li>Excellent comprehension and literacy required to read all documentation, applications and write documentation; i.e., screening forms, etc.
</li></ul>Physical Demands
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
<ul><li>Transporting supplies up to 35 lbs.
</li><li>Bending/kneeling to lower filing cabinets, bottom desk drawers for materials.
</li><li>Mobility &ndash; need to be able to move about the hotel to maintain associate relations. Possess the ability to move around office to access files.
</li><li>Continuous standing &ndash; to assist in training sessions.
</li><li>No climbing or driver required.
</li></ul>Environment
Work inside 95% of day.
Benefits
<ul><li>Medical, dental, &amp; vision insurance
</li></ul><ul><li>Health savings and flexible spending accounts
</li></ul><ul><li>Basic Life and AD&amp;D insurance
</li></ul><ul><li>Company-paid short-term disability
</li></ul><ul><li>Paid time off for vacation, sick time, and holidays
</li></ul><ul><li>Employee assistance program
</li></ul><ul><li>Tuition Reimbursement
</li></ul><ul><li>Great discounts on Hotels, Restaurants, and much more.
</li></ul>ID: 2025-29565
Position Type: Regular Full-Time
Property : One Ocean Resort and Spa
Outlet: Hotel
Category: Human Resources
Address : 1 Ocean Blvd
City : Atlantic Beach
State : Florida
EOE Protected Veterans/Disability</div>

People & Culture Coordinator - One Ocean Resort & Spa - Jacksonville, FL

Aldar Education

ResponsibilitiesTo ensure impeccable customer service is provided to all parents and visitors to the Academy. All communications take place in a professional manner and to assist in supporting students recruitment, through a positive parent experience.To embody the values, vision and ethos of Aldar Education and assist the parents relations executive in managing all enquiries, visitors, and requests from the different stakeholders.Main DutiesProvide high quality customer service to all potential and existing customers. Your main responsibilities will include providing information to visitors on a full range of topics, answering phone calls in a courteous manner and maintaining a database of school visitors. Specific DutiesDeliver high quality customer service to all visitors and staff, representing the Academy in a professional manner Greet visitors in a friendly and helpful manner Have a strong knowledge of the key information about the Academy Offer guidance and assistance to parents through the student registration and admission process during the initial enquiry stage Assist with school tours when necessary Provide general clerical/administrative support e.g., updating attendance registers Photocopying, filing, faxing, completing standard forms, responding to routine correspondence Undertake word-processing and other IT based tasks e.g., database, excel, Internet research Produce lists/information/data as required e.g., class lists Sort and distribute mail Attend and participate in relevant meetings as required Answer, screen and forward incoming phone calls in a friendly and professional manner (following our standard telephone etiquette/ protocol) Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Assist Admissions team with in-bound and out-bound calls Log admissions enquiries into the school MIS data base Update calendars and schedule school tours Arrange transportation for visitors when require Provide accurate and comprehensive information about the schools, including the curriculum, education level and tuition fees. Respond to telephone calls and enquiries courteously and direct calls to appropriate school personnel, using the School Referral System. Drive enrolments by promoting schools and summer programmes to prospective parents through conducting outbound calls. Assist with tasks assigned as and when required by the management team. Undertake any other reasonable duties within the overall function, commensurate with the grading and level of responsibility of the post (ie.lead nurturing, parent tours)Perform other duties as requested by direct and dotted line reporting managers/ supervisors

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RECEPTIONIST

Receptionist

Front Office Executive

Visa Services Coordinator

Guest Contact Coordinator

People & Culture Coordinator - One Ocean Resort & Spa - Jacksonville, FL

Receptionist