visitor services coordinator

MERAKI INTEGRATED CONTRACTING LLC

<ul><li>Greet and welcome visitors with a warm and professional demeanor, creating a positive first impression that reflects the company&#x27;s values.</li><li>Manage a multi-line phone system, ensuring all calls are answered promptly, directing them to the appropriate personnel or department efficiently.</li><li>Handle incoming and outgoing mail and packages, ensuring proper distribution and maintaining a well-organized mailing system.</li><li>Schedule appointments and meetings, coordinating with internal teams to optimize calendars and ensure effective time management.</li><li>Maintain the reception area to be tidy and welcoming, regularly updating promotional materials and informational brochures.</li><li>Assist with administrative tasks such as data entry, filing, and maintaining office supply inventory to support overall office operations.</li><li>Provide information about the organization&#x27;s services and programs to visitors, ensuring they receive accurate and helpful guidance.</li><li>Process visitor logs, ensuring that all guests are signed in and out according to security protocols and company policies.</li><li>Support event planning by coordinating logistics for meetings and corporate events, liaising with vendors and managing on-site arrangements.</li><li>Collaborate with other departments to ensure smooth inter-departmental communication, acting as a liaison when necessary.</li></ul>

Receptionist

Talaat Moustafa Group

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 Job Description:
 
 
 
 
 
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 Welcome visitors at the front desk by greeting, directing, and announcing them appropriately.
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 Answer screening and forwarding incoming phone calls.
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 Direct visitors to the appropriate person and office.
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 Ensure the reception area is tidy and presentable, with all necessary stationery and material.
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 Provide basic and accurate information in person and via phone/email.
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 Maintain the buildings' security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
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 Maintain continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
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 Requirements:
 
 
 
 
 
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 Fresh graduates are welcome to apply
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 Experience in Hotels is a plus
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 Bachelor's Degree in any related field
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 Good command of English both written and spoken
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 Good communication and interpersonal skills
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 Attention to details
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Front Desk Receptionist - Sales Office

Crystal Gallery LLC

Welcome visitors by greeting them in person or over the phone, answering or referring inquiries.
Direct visitors by maintain employee and department directories.
Maintain security by following procedures, monitoring logbook, issuing visitor badges.
Maintain telecommunication system.
Maintain safe and clean reception area by complying with procedures, rules, and regulations.
Maintain continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
Need to make on average 50 Customer Service & Survey calls to customers per day.
Prepare necessary excel report for customer service & survey calls.
Submission of Reports to HR on weekly basis.
Contribute to team effort by accomplishing related results as needed.
Any other task as assigned or instructed by Management or HR Dept.
Indian Female on visit visa preferred.

Front Office Executive

Dorchester Collection

What you'll get As a Guest Contact Coordinator at The Lana, Dorchester Collection Dubai here are just some of the great benefits you will receive: Competitive Salary PackageWorld-class Development OpportunitiesComplimentary stays with breakfast included in our sister Dorchester Collection hotels50% off at bars and restaurants within all of our sister Dorchester Collection hotelsMeals on DutyPrivate Medical InsuranceLife InsuranceFlight Allowance every 24 monthsShared Company AccommodationCompany provided transportation to and from workUniform provided by the Company with complimentary laundryService Charge What you'll do You ll love what you do and take pride in delighting our guests:You will greatly contribute to the processes and activities that create and promote the Dorchester Collection culture, values and bring the Company Philosophy We Care to life ensuring our employees and guests receive nothing but the best experience.Proactively manages all administrative and technical requirements to ensure seamless guest experience.Your will be responsible for answering external and internal calls to the standard laid down and to connect to the relevant parties during their day. This will include accurately maintaining departmental systems, procedures, and logbooks, responding to emergency procedures and accurately taking, recording and delivering guest wake-up calls, all to ensure our guests receives nothing but the best experience.Sometimes our guests have special requests involving taking messages, printing and help on special occasions. Most of these requests are fulfilled by our Guest Contact Coordinator.Communication is what keeps our departments running perfectly. Our Guest Contact Coordinator must communicate with other departments and extended hotel team in order to ensure the alignment remains.Our values of Passion, Personality, Respect, Working Together and Creativity guide us each and every day. As a Guest Contact Coordinator you ll have the opportunity to bring these to life and continue to create our legacy. The items shared are the essence of a day in the life of a Guest Contact Coordinator but we ll make sure you are provided with specifics on how we care for our hotel. What you'll bring You ll bring your unique personality and passion to the role and the team.Customer service drive with outstanding communication and active listening skills.Excellent problem-solving and multitasking skills. Relationship driven.Excellent knowledge of the use of technology.Communication is what keeps our departments running perfectly. You have great communication skills with a strong customer service and business ethic.English is the primary language used in our hotel. You can comfortably communicate in this language. Having skills in other languages such as Arabic, French, Mandarin or Spanish is beneficial.You will have a relevant professional qualifications or hotel school diploma and bring wealth of past experience working in similar capacity for luxury hotels for at least 2-3 years.Proven previous experience in a similar or in a relevant role in customer service is an advantage.

Guest Contact Coordinator

Careers International

The Front Desk CoOrdinator will be responsible for ensuring smooth frontdesk operations and providing administrative support. This role requires a professional and customerfocused individual to greet visitors manage phone inquiries schedule meetings and maintain office documentation and upkeep. Additionally the coordinator will oversee office supplies and visitor requirements while ensuring a wellorganized and efficient frontoffice environment. Strong communication multitasking abilities and attention to detail are key to excelling in this role. Responsibilities <ul><li>Greet and welcome visitors clients and guests directing them to the appropriate person or department. </li><li>Answer and direct phone calls take messages and ensure that inquiries are handled efficiently. </li><li>Perform general administrative tasks such as managing office supplies filing scanning and data entry. </li><li>Schedule appointments and meetings for the development team ensuring all logistics are handled smoothly. </li><li>Maintain and organize physical and digital documents related to the company s daily operations. </li><li>Ensure the visitor log is kept up to date and manage any visitor requirements (e.g. visitor badges tokens etc) </li></ul>Candidate Requirements: <ul><li>2 years of experience in administrative and front desk roles preferably in the real estate hospitality or aviation sector. </li><li>Strong communication skills (both written and verbal) multitasking abilities and attention to detail. </li><li>Ability to prioritize tasks effectively and manage time efficiently. </li><li>Proficiency in MS Office (Word Excel PowerPoint) and familiarity with office equipment (e.g. printers scanners). </li><li>Excellent customer service and a professional demeanor in handling both internal and external stakeholders. </li><li>Fluency in English is a must. </li></ul> <img src="https://www.jobg8.com/Tracking.aspx?K7bnQcgG5lRoWoF0qAIZti1qKQMeU6Iuo" width="0" height="0" />

Front Desk Co-ordinator

University of Maryland Medical System

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 Company Description
 
 
 
 The University of Maryland Medical System (UMMS) is an academic private health system, focused on delivering compassionate, high quality care and putting discovery and innovation into practice at the bedside. Partnering with the University of Maryland School of Medicine, University of Maryland School of Nursing and University of Maryland, Baltimore who educate the state's future health care professionals, UMMS is an integrated network of care, delivering 25 percent of all hospital care in urban, suburban and rural communities across the state of Maryland. UMMS puts academic medicine within reach through primary and specialty care delivered at 11 hospitals, including the flagship University of Maryland Medical Center, the System's anchor institution in downtown Baltimore, as well as through a network of University of Maryland Urgent Care centers and more than 150 other locations in 13 counties. For more information, visit www.umms.org.
 
 
 
 Job Description
 
 
 
 Provides a high level of customer service, administrative support, and project coordination throughout the Talent Acquisition process with a focus on the full candidate experience pre and post job offer, which includes all pre-employment onboarding activities.
 
 
 
 The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
 
 
 
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 Manages the pre-employment onboarding process for assigned candidates to ensure a smooth and efficient candidate and hiring-manager experience.
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 Generates reports to track pre-employment onboarding progress and completion for assigned candidates.
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 Interfaces with candidates, Recruiters, and hiring teams with a focus on customer service and compliance.
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 Monitors and completes required pre- and post- job offer screening requirements on all assigned candidates (e.g., background checks, reference checks, etc.) and escalates issues as appropriate.
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 Verifies and uploads all required documentation in the system of record.
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 Ensures data accuracy in all systems and documents.
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 Runs reports and tracks relevant performance metrics.
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 Schedules and coordinates interviews between Recruiters, candidates, and hiring teams.
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 Greets and escorts candidates during their interview process as necessary.
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 Coordinates travel arrangements and hotel accommodations for non-local candidates and follows through on reimbursements.
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 Troubleshoots interview scheduling challenges and keeps candidates, managers, and recruiters apprised of progress.
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 Administers candidate experience surveys to new hires on a regular basis.
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 Performs other duties and responsibilities as assigned.
 
 
 
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 Qualifications
 
 
 
 
 Education and Experience
 
 
 
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 High School Diploma or GED required. A bachelor&rsquo;s degree in human resources or related field is preferred.
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 A minimum of one (1) year of administrative or clerical experience is required.
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 Experience in Human Resources is preferred.
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 Basic computer skills and experience with office software systems is required.
 
 
 
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 Knowledge, Skills And Abilities
 
 
 
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 Effective verbal, written and interpersonal communication skills.
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 Excellent time management and organizational skills.
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 Able to utilize technologies such as MS Office products and applicant tracking systems.
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 Must be able to work with all levels of management and candidates.
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 Ability to work independently and be trusted to complete tasks with minimal supervision.
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 Team player able to collaborate with others.
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 Adherence to the highest degree of professional standards and strict confidentiality in matters that require discretion.
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 Professional demeanor.
 
 
 
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 Additional Information
 
 
 
 All your information will be kept confidential according to EEO guidelines.
 
 
 Compensation:
 
 
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 Pay Range: $21.50 - $30.12/hr
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 Other Compensation (if applicable):
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 Review the 2025-2026 UMMS Benefits Guide
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Pre-boarding Coordinator

Orascom Investment Holding

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 Position:
 
 Venue Services Supervisor
 
 
 
 Organization:
 
 Orascom Pyramids Entertainment
 
 
 
 Job Description:
 
 
 
 Venue Services Supervisor will be responsible for ensuring the seamless and efficient functioning of the site, from housekeeping and maintenance to staff supervision and quality control. This role is pivotal in managing visitor flow and fostering a safe, productive environment. He/ She will be the primary point of contact for resolving operational issues and implementing process improvements to enhance the overall visitor experience and operational effectiveness.
 
 
 
 Key Responsibilities:
 
 
 
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 Operational Oversight: Manage and coordinate daily station operations to ensure efficiency and compliance with company policies and industry regulations (Housekeeping Maintenance).
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 Team Leadership: train and supervise staff, fostering a productive and safe work environment
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 Quality Control: Ensure that products and services meet quality standards and customer expectations
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 Process Improvement: Identify and implement continuous improvement initiatives to enhance operational efficiency and effectiveness
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 Stakeholder Communication: Liaise with visitors and other departments to ensure smooth operations and resolve any issues promptly
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 Visitor Flow &amp; Crowd Distribution: Managing the crowd and ensuring efficient and smooth flow of visitors around the site.
 
 
 
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 Qualifications:
 
 
 
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 A minimum of 3-5 years of experience in Guest relations, operations management, facility management, venue management, or a similar supervisory role.
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 Proven experience in a customer-facing environment, such as tourism, hospitality, events, or retail management.
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 Bachelors degree in Business Administration, Hospitality Management, Operations Management, or a related field is preferred.
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 Practical knowledge of visitor flow logistics and crowd control techniques.
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 Excellent problem-solving abilities with a talent for resolving issues quickly and effectively under pressure.
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 Fluency in both Arabic and English.
 
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Venue Services Supervisor

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