visitor services coordinator

Optalis Healthcare (Health & Rehabilitation Centers)

<div><h1 class="jobSectionHeader"><b>Position Summary:</b></h1>
<p>
The Receptionist serves as the first point of contact for visitors, residents, and staff, ensuring a professional and welcoming atmosphere. This role manages the front desk, answers phones, directs visitors, and provides clerical support to facility operations.</p>
<h1 class="jobSectionHeader"><b>
Key Responsibilities:</b></h1>
<ul><li>Answer phones courteously, direct calls, and take accurate messages.</li>
<li>Welcome and direct visitors, vendors, and applicants; maintain visitor log.</li>
<li>Provide accurate information to residents, families, and staff as requested.</li>
<li>Sort and distribute mail, packages, and messages promptly.</li>
<li>Assist with clerical tasks such as copying, filing, and data entry.</li>
<li>Support survey readiness through professional conduct and accurate records.</li>
</ul><h1 class="jobSectionHeader"><b>Skills &amp; Competencies</b></h1>
<ul><li>Strong communication and customer service skills.</li>
<li>Organizational and clerical abilities.</li>
<li>Proficiency with Microsoft Office and phone systems.</li>
<li>Ability to handle multiple tasks in a fast-paced environment.</li>
</ul><h1 class="jobSectionHeader"><b>Required:</b></h1>
<ul><li>High school diploma or equivalent.</li>
</ul><h1 class="jobSectionHeader"><b>Preferred:</b></h1>
<ul><li>Experience in healthcare or office reception role.</li>
</ul><h1 class="jobSectionHeader"><b>Physical &amp; Work Requirements</b></h1>
<ul><li>Prolonged sitting with occasional walking and standing.</li>
Ability to lift 5<li>-40 lbs and push wheelchairs as needed.</li>
</ul><h1 class="jobSectionHeader"><b>Personal Attributes:</b></h1>
<ul><li>Professionalism</li>
<li>Compassion and empathy</li>
<li>Integrity</li>
<li>Adaptability</li></ul></div>

Receptionist

Integrated Real Estate Group

<div><p><b>About Us:</b><br>
<br>
Integrated Real Estate Group is home to over 1,200 employees who work across 43 communities in Texas, plus 1 in Oklahoma. During our 20+ year history, we have developed over 15,000 units at a total cost exceeding $2 billion. What sets IREG apart is our diverse range of housing options that we offer. We provide affordable housing for seniors, workforce housing (for people earning 80% of the average income), and market-rate housing, including multi-family, active adult, independent living, assisted living, and memory care. Be part of a team committed to building thriving spaces and enhancing lives. Apply now to contribute to our legacy of success and innovation.<br>
<br>
<b>Concierge, Full-Time</b><br>
<br>
<b>About the Role:</b><br>
<br>
The <b>Concierge </b>serves as the first point of contact for visitors, residents, and callers at the community&rsquo;s front reception desk. This role represents the community in a professional and courteous manner, ensuring all inquiries are handled efficiently and directed appropriately.<br>
<br>
<b>Responsibilities:</b></p><ul><li><b>
Visitor Greeting:</b> Welcome all visitors with a warm, professional demeanor. Ensure visitors sign in and notify residents of their arrival as appropriate.</li><li><b>
Community Representation:</b> Promote a positive image of the community and serve as an ambassador to visitors. Provide general information and refer prospective residents and families to the marketing team.</li><li><b>
Phone Management:</b> Answer incoming calls, direct them to the appropriate staff or residents, and maintain logs of emergency and contact numbers.</li><li><b>
Mail &amp; Packages:</b> Receive, sort, and distribute incoming mail and packages. Coordinate outgoing mail and ensure proper handling by postal or shipping carriers.</li><li><b>
Administrative Assistance:</b> Assist with monthly resident statements, invoice entry, and accounts payable coding. Support event reservations and mailings as needed.</li><li><b>
Office Support:</b> Order office supplies, assist with resident programs, and maintain community rosters and documentation.</li><li><b>
Emergency Response:</b> Respond to resident emergencies by contacting appropriate internal and external parties in accordance with established protocols. Assist with disaster management and evacuation procedures as needed.</li><li><b>
Community Tours:</b> Provide tours to prospective residents and families when marketing or administrative personnel are unavailable.</li></ul><ul><li><b>
Clerical Tasks:</b> Perform basic typing, filing, and other clerical duties as assigned.</li><li><b>
Training &amp; Compliance:</b> Complete all required training and attend in-service meetings.</li><li><b>
Other Duties:</b> Perform additional tasks as requested by the supervisor.</li></ul><p><b>
Qualifications:</b></p><ul><li><p><b>
Education:</b> High school diploma or GED preferred.</p></li><li><p><b>
Experience:</b> Minimum of one (1) year of related experience or training; equivalent combinations of education and experience may be considered.</p></li><li><p><b>
Skills:</b> Basic typing and computer skills, with proficiency in Microsoft Windows and word processing applications.</p></li></ul><b>
Benefits (Must be a Full-Time employee for 90 days):</b><ul><li>
Paid Time Off</li><li>
Paid Holidays</li><li>
Medical Insurance</li><li>
Dental Insurance</li><li>
Vision Insurance</li><li>
Life Insurance</li><li>
Disability</li><li>
Critical Illness &amp; Accident Coverage</li><li>
Legal &amp; ID Theft</li><li>
Education Assistance</li><li>
Referral Programs &ndash; employees and residents</li><li>
Rent Discount</li><li>
Workers Comp (If applicable)</li><li>
ZayZoon - access 50% earned wages anytime</li></ul><p><b>
Integrated Real Estate Group is an Equal Opportunity Employer.</b><br>
<b>Integrated Real Estate Group participates in e-verify for employment authorization verification.</b><br>
<br>
<b>#IND2</b></p><p>
</p><p>S3tmQE7lUH</p></div>

Concierge - Landing at Watermere Frisco, PRN

<div><p><b>About Us:</b><br>
<br>
Integrated Real Estate Group is home to over 1,200 employees who work across 43 communities in Texas, plus 1 in Oklahoma. During our 20+ year history, we have developed over 15,000 units at a total cost exceeding $2 billion. What sets IREG apart is our diverse range of housing options that we offer. We provide affordable housing for seniors, workforce housing (for people earning 80% of the average income), and market-rate housing, including multi-family, active adult, independent living, assisted living, and memory care. Be part of a team committed to building thriving spaces and enhancing lives. Apply now to contribute to our legacy of success and innovation.<br>
<br>
<b>Concierge, Part-Time</b><br>
<br>
<b>About the Role:</b><br>
<br>
The <b>Concierge </b>serves as the first point of contact for visitors, residents, and callers at the community&rsquo;s front reception desk. This role represents the community in a professional and courteous manner, ensuring all inquiries are handled efficiently and directed appropriately.<br>
<br>
<b>Responsibilities:</b></p><ul><li><b>
Visitor Greeting:</b> Welcome all visitors with a warm, professional demeanor. Ensure visitors sign in and notify residents of their arrival as appropriate.</li><li><b>
Community Representation:</b> Promote a positive image of the community and serve as an ambassador to visitors. Provide general information and refer prospective residents and families to the marketing team.</li><li><b>
Phone Management:</b> Answer incoming calls, direct them to the appropriate staff or residents, and maintain logs of emergency and contact numbers.</li><li><b>
Mail &amp; Packages:</b> Receive, sort, and distribute incoming mail and packages. Coordinate outgoing mail and ensure proper handling by postal or shipping carriers.</li><li><b>
Administrative Assistance:</b> Assist with monthly resident statements, invoice entry, and accounts payable coding. Support event reservations and mailings as needed.</li><li><b>
Office Support:</b> Order office supplies, assist with resident programs, and maintain community rosters and documentation.</li><li><b>
Emergency Response:</b> Respond to resident emergencies by contacting appropriate internal and external parties in accordance with established protocols. Assist with disaster management and evacuation procedures as needed.</li><li><b>
Community Tours:</b> Provide tours to prospective residents and families when marketing or administrative personnel are unavailable.</li></ul><ul><li><b>
Clerical Tasks:</b> Perform basic typing, filing, and other clerical duties as assigned.</li><li><b>
Training &amp; Compliance:</b> Complete all required training and attend in-service meetings.</li><li><b>
Other Duties:</b> Perform additional tasks as requested by the supervisor.</li></ul><p><b>
Qualifications:</b></p><ul><li><p><b>
Education:</b> High school diploma or GED preferred.</p></li><li><p><b>
Experience:</b> Minimum of one (1) year of related experience or training; equivalent combinations of education and experience may be considered.</p></li><li><p><b>
Skills:</b> Basic typing and computer skills, with proficiency in Microsoft Windows and word processing applications.</p></li></ul><b>
Benefits (Must be a Full-Time employee for 90 days):</b><ul><li>
Paid Time Off</li><li>
Paid Holidays</li><li>
Medical Insurance</li><li>
Dental Insurance</li><li>
Vision Insurance</li><li>
Life Insurance</li><li>
Disability</li><li>
Critical Illness &amp; Accident Coverage</li><li>
Legal &amp; ID Theft</li><li>
Education Assistance</li><li>
Referral Programs &ndash; employees and residents</li><li>
Rent Discount</li><li>
Workers Comp (If applicable)</li><li>
ZayZoon - access 50% earned wages anytime</li></ul><p><b>
Integrated Real Estate Group is an Equal Opportunity Employer.</b><br>
<b>Integrated Real Estate Group participates in e-verify for employment authorization verification.</b><br>
<br>
<b>#IND2</b></p><p>
</p><p>NauKUJJjWu</p></div>

Concierge - Watercrest at Katy, Part Time

Sheba Tour

<div>
 <strong>
  Job Description
 </strong>
 <p>
  <br/>
 </p>
 <p>
  Sheba Tours is seeking a dedicated and customer-focused
  <strong>
   Support Coordinator
  </strong>
  to manage customer interactions. This role is essential in delivering a smooth, professional, and supportive customer experience within the tourism sector.
 </p>
 <p>
  You will be responsible for handling inquiries, providing accurate information, and ensuring all customer interactions reflect the company&rsquo;s high service standards.
 </p>
 <p>
  <br/>
 </p>
 <strong>
  Key Responsibilities
 </strong>
 <ul>
  <li>
   Handle incoming calls professionally and route them when needed
  </li>
  <li>
   Manage live chat and respond to customer inquiries promptly
  </li>
  <li>
   Provide accurate information about services, offers, and procedures
  </li>
  <li>
   Log customer interactions, requests, and complaints
  </li>
  <li>
   Follow up with internal teams to ensure issue resolution
  </li>
  <li>
   Maintain a professional and friendly tone at all times
  </li>
  <li>
   Update customer data, call logs, and chat records
  </li>
  <li>
   Escalate urgent or complex issues when necessary
  </li>
  <li>
   Commit to scheduled shifts and attendance
  </li>
  <li>
   Support customer experience improvements through daily reporting
  </li>
 </ul>
 <strong>
  Requirements
 </strong>
 <ul>
  <li>
   Strong English communication skills (spoken &amp; written)
  </li>
  <li>
   Previous experience in customer service, call center, or front office is a plus
  </li>
  <li>
   Customer-oriented mindset with professional attitude
  </li>
  <li>
   Ability to multitask and work under pressure
  </li>
  <li>
   Good computer skills and typing speed
  </li>
  <li>
   Reliable and committed to shift schedules
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <strong>
  Compensation &amp; Benefits
 </strong>
 <ul>
  <li>
   Salary:
   <strong>
    15,000 EGP Net
   </strong>
  </li>
  <li>
   Stable full-time role
  </li>
  <li>
   Growth opportunity within the tourism industry
  </li>
 </ul>
 <strong>
  How to Apply
 </strong>
 <ul>
  <li>
   Send your CV via WhatsApp:
   <strong>
    01152152884
   </strong>
  </li>
  <li>
   Or email:
   <strong>
    a.sorror@shebatour.com
   </strong>
  </li>
  <li>
   Please mention
   <strong>
    &ldquo;Support Coordinator &ndash; Calls &amp; Chat&rdquo;
   </strong>
   in the subject line
  </li>
 </ul>
 <p>
  <br/>
 </p>
</div>


Support Coordinator – Calls & Chat (Tourism Industry)

The Austin Club

<p><b>The Austin Club &ndash; Historic Millett Opera House | Austin, TX</b><br/><b>Schedule: </b>Wednesday&ndash;Saturday | 3:00 p.m.&ndash;8:30 p.m.</p><p>The Austin Club, located in the beautifully restored Millett Opera House, is seeking a polished, personable, and service-driven professional to join our team as our <b>Evening Reception &amp; Member Services Coordinator</b>. This is a long-term opportunity with excellent benefits, stability, and the chance to be the welcoming face of one of Austin&rsquo;s most historic private clubs.</p><p><b>What You&rsquo;ll Do</b></p><p>&middot; Welcome and greet members and guests with warmth and professionalism</p><p>&middot; Answer phones, take reservations, and provide helpful information</p><p>&middot; Direct guests to the proper areas of the Club</p><p>&middot; Assist with light accounting and administrative tasks</p><p>&middot; Monitor the entrance and alert management of unauthorized visitors</p><p>&middot; Support the Club Accountant and General Manager with small projects</p><p><b>Benefits &amp; Perks</b></p><ul><li>401(k) plan 4% match</li><li>Shift meals</li><li>Free Downtown Parking</li><li>Professional, respectful workplace culture</li><li>Stability in a historic, legacy-driven private club</li><li>Paid Time Off</li><li>Opportunities for long-term growth and training</li></ul><p><b>What We&rsquo;re Looking For</b></p><ul><li>Reliability&mdash;consistent attendance is essential</li><li>A warm, engaging personality</li><li>Strong communication and phone etiquette</li><li>Excellent attention to detail</li><li>Customer service or front desk experience preferred</li><li>Comfort with basic administrative or light accounting tasks</li><li>A polished demeanor and desire to support a high-service environment</li></ul><p><b>Compensation</b></p><p><b>$18 &ndash; $22 per hour</b>, based on experience</p><p><b>How to Apply</b></p><p>Email your r&eacute;sum&eacute; to <b>paulk@austinclub.com</b></p><p><b>Join a proud, historic institution where tradition meets modern hospitality.</b><br/>The Austin Club is an Equal Opportunity Employer.</p><p>Job Type: Part-time</p><p>Pay: $18.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Life insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Evening Reception/Member Services Coordinator

Hartville Kitchen

<div><div><p><b>Assistant Hospitality Coordinator (Front Desk)</b></p>
</div>
<div><p><b>Customer-Focused Role | Fast-Paced Environment </b><b>| Great</b><b> Team Culture</b></p>
</div>
<div><p><b>Join Our Team</b></p>
</div>
<div><p>We are looking for a friendly, organized, and professional <b>Assistant Hospitality Coordinator</b> to join our front desk team. In this role, you will be the <b>first point of contact</b> for guests &mdash; creating a welcoming experience both in person and over the phone.</p>
</div>
<div><p>If you enjoy helping people, staying organized, and working in a fast-paced environment, this is a great opportunity to grow your hospitality career.</p>
</div>
<div><p><b>About the Role</b></p>
</div>
<div><p>As an Assistant Hospitality Coordinator, you will support daily front desk operations by managing guest interactions, coordinating communication, and ensuring a smooth and positive experience for every visitor.</p>
<p>
 <b>What </b><b>You&rsquo;ll</b><b> Do</b></p>
<div>
<ul><li>Greet guests warmly and provide exceptional customer service</li></ul>
</div><div><ul><li>Answer and manage incoming calls using a multi-line system</li></ul>
</div><div><ul><li>Direct visitors and calls to the appropriate departments</li></ul>
</div><div><ul><li>Assist with scheduling, reservations, or guest inquiries</li></ul>
</div><div><ul><li>Provide accurate information about services, events, or offerings</li></ul>
</div><div><ul><li>Handle guest concerns professionally and efficiently</li></ul>
</div><div><ul><li>Perform data entry and basic administrative tasks</li></ul>
</div><div><ul><li>Support coordination between departments to ensure smooth operations</li></ul>
</div><div><ul><li>Maintain a clean, organized, and welcoming front desk area</li></ul>
</div>
<p> <b>What </b><b>We&rsquo;re</b><b> Looking For</b></p><br>
<div>
<ul><li>Friendly, outgoing personality with a positive attitude</li></ul>
</div><div><ul><li>Strong communication and interpersonal skills</li></ul>
</div><div><ul><li>Ability to multitask and stay organized in a busy environment</li></ul>
</div><div><ul><li>Professional phone presence (&ldquo;smile in your voice&rdquo;)</li></ul>
</div><div><ul><li>Problem-solving skills and attention to detail</li></ul>
</div><div><ul><li>Team player who is dependable and punctual</li></ul><br>
<p></p>
<p><b>
Schedule Requirements</b></p><br>
<p></p>
<div>
<ul><li>Flexible scheduling available</li></ul>
</div><div><ul><li>Must be available for <b>evenings, </b><b>Saturdays</b><b>, and some holidays</b></li></ul>
</div>
<div><p><b>Perks &amp; Benefits</b></p>
</div>
<div><p>Competitive pay<br>
Flexible scheduling<br>
Supportive, team-oriented environment<br>
Training and development opportunities<br>
Shopping discounts</p>
</div>
<div><p><b>Why Join Us?</b></p>
</div>
<div><p>We believe every guest interaction matters. As part of our team, you&rsquo;ll play a key role in creating a positive, welcoming experience that keeps guests coming back.</p>
</div>
<div><p><b>Apply today and be the friendly face that makes a difference</b></p></div></div></div></div>

Assistant Hospitality Coordinator (Front Desk)

Teton Science Schools

<p></p><div><h1 class="jobSectionHeader"><b>Events and Meetings Coordinator</b></h1>
<p><b>
Reports to: </b>Manager of Partnerships</p>
<p><b>
Classification:</b> Full-Time, Exempt<b>Work Schedule:</b> Full time; evenings, weekends, holidays, and extended hours as required by program needs<b>Location:</b> Jackson, WY</p>
<h2 class="jobSectionHeader"><b>
Position Summary</b></h2>
<p>
The Events and Meetings Coordinator plays a central role in supporting organizational effectiveness through event and meeting coordination, Partner Sales office operations, and select program registration support. This position serves as the logistical backbone for internal and external meetings, hosted events, and mission-aligned gatherings, ensuring seamless planning, contracting, registration, and on-site execution.</p>
<p>
In addition, the role provides executive assistant&ndash;level support to senior leaders, manages day-to-day office operations, and supports registration and contracting for wildlife expeditions and field-based programs as needed.</p>
<h2 class="jobSectionHeader"><b>
Key Responsibilities</b></h2>
<h3 class="jobSectionHeader"><b>Contracting and Events and Meetings Responsibilities</b></h3>
<ul><li>Coordinate planning, logistics, and execution for internal and external events, meetings, retreats, and hosted programs</li>
<li>Manage events and meetings contracts, including venue agreements, vendor contracts, lodging, catering, transportation, and A/V services</li>
<li>Serve as the primary point of contact for event hosts, partners, vendors, and participants for external events</li>
<li>Support new lead maturation through serving as the primary point of contact for contracting for new groups and ensuring accurate scoping, pricing, dates, and documentation</li>
<li>Oversee event registration processes, including setup, confirmations, communications, and on-site check-in</li>
<li>Develop event timelines, run-of-show documents, and logistics plans</li>
<li>Provide on-site or live support during events and meetings to ensure smooth execution</li>
<li>Serve as the point of contract for Professional Learning contract creation and spending in Salesforce</li>
</ul><h3 class="jobSectionHeader"><b>Coordination Responsibilities</b></h3>
<ul><li>Serve as the primary coordinator for facility rentals across three residential campuses, managing communication, campus preparation, arrival/departure logistics, orientation, and troubleshooting.</li>
<li>Book, reserve, coordinate, and execute all aspects of internal events, meetings, programs, meals, and staff/visitor stays.</li>
<li>Coordinate group check-ins, including key exchange, maps, arrival packets, and other materials.</li>
<li>Assist with post-event cleanup and facility resets for incoming groups.</li>
<li>Manage logistics for remote employee stays, including car and lodging reservations, key exchange, linens, and food service needs.</li>
<li>Support operations for events and meetings on all campuses, including residential lodges, dining lodges, and administrative offices.</li>
</ul><h2 class="jobSectionHeader"><b>General Responsibilities</b></h2>
<ul><li>Maintain accurate, confidential records across events, contracts, and administrative systems</li>
<li>Develop and refine processes for events, meetings, and office operations to improve efficiency</li>
<li>Provide exceptional customer service to partners, participants, and internal teams</li>
<li>Support cross-departmental collaboration and communication</li>
<li>Uphold organizational values and contribute to a positive, professional work environment</li>
<li>Meal hosting</li>
</ul><h2 class="jobSectionHeader"><b>Qualifications</b></h2>
<ul><li>Experience in event coordination, office management, executive assistance, or operations</li>
<li>Strong organizational and project management skills with attention to detail</li>
<li>Excellent written and verbal communication skills</li>
<li>Ability to manage multiple priorities and deadlines simultaneously</li>
<li>Comfort working with contracts, budgets, and vendor relationships</li>
<li>Proficiency with office productivity tools, calendars, and database systems</li></ul></div>

Events & Meetings Coordinator - Teton Science Schools - Jackson WY

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