visitor services specialist

<div>We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, culture and talent experience and our ability to be compelling to our clients. You&rsquo;ll find an environment that inspires and empowers you to thrive both personally and professionally. There&rsquo;s no one like you and that&rsquo;s why there&rsquo;s nowhere like RSM.<div><div><div><div><div><div><div><div><div>
The workplace experience support specialist, under minimal to no direction, helps deliver the office location workplace experience for colleagues. This position is responsible for supporting daily office operations, such as visitor management, safety, hospitality experiences, reception (including answering multiline telephone systems for a single location or multiple locations) and facilities coordination in accordance with workplace experience support playbooks and firm policies and guidelines.
The workplace experience support specialist provides best-in-class hospitality experiences for internal and external clients. In tandem with the workplace experience support supervisor or manager, ensures the location is safe, well-maintained and clean. Be responsible for interaction with building management and vendors. This position oversees maintenance of office equipment and supplies, including furniture, phones (excluding cellphones), security cards and also the ordering and replenishing of office supplies. Assist with any office moves/remodels as needed. Also, provides assistance to other areas of ESS, performing and working on intermediate to advanced projects or requests. Act as a liaison to the office/market leader for anything related to workplace experience support as needed.
The workplace experience support specialist supports the effort in sustaining and energizing a local culture that supports positive connection with the larger firm through internal and client-facing activities that enhance the RSM experience.
Essential Duties<ul><li>
Coordinate with building management to maintain information related to building security, including workplace health and safety team and/or emergency evacuation team, environmental sustainability efforts, forms and documents required from the landlord, and special requests for our space and maintenance issues.</li><li>
Reconcile monthly billing of parking and extra services provided by the landlord.</li><li>
Perform daily walk-throughs of the location and follow up on maintenance issues raised by the workplace experience support supervisor/manager or others within the location.</li><li>
Leverage and deliver on services and procedures outlined in the workplace experience support playbook.</li><li>
Request bids from internal resources, building maintenance and outside vendors and contractors for any work or service that needs to be performed in the location and provide it to the location supervisor/manager for review and selection.</li><li>
Coordinate maintenance of the office space, including carpet maintenance, security system, air-conditioning, plant service, furniture repairs, appliances, office equipment and AED devices.</li><li>
Audit the service invoices for accuracy and submit to accounts payable for processing.</li><li>
Purchase and maintain inventory of office supplies and equipment by monitoring supply quantity and replenishing materials before depletion.</li><li>
Determine if supplies should be purchased directly from an approved vendor or research other vendors to ensure cost efficiency to stay within budget.</li><li>
Maintain vendor relationships, processes payments and track total spend.</li><li>
Ensure that all supplies are ordered in compliance of national programs.</li><li>
Review charges on firm-issued purchasing card for accuracy and reconcile in a timely manner.</li><li>
Review employee logs regularly to prepare for new hires, transfers or departures.</li><li>
Assist with new hire/intern onboarding process following the guidelines outlined in the ESS orientation toolkit. Provide new hires/interns/transfers with all necessary office needs. Train new employees on building procedures, local office policies and use of equipment and systems.</li><li>
Work with workplace experience support supervisor/manager/HR relating to employee terminations to deactivate/collect access badges and any other items belonging to the firm when necessary. Collect and return any departing employee items as needed.</li><li>
Monitor ServiceNow regularly to check for incoming workplace experience support requests and acknowledges/fulfills those requests in a timely manner.</li></ul>
Provide routine support and guidance, as necessary, in one or more of the following areas:<ul><li>
Handle mail services, including distribution of mail, UPS, FedEx, etc.</li><li>
Responsible for print, bind, scan and copy jobs for the business.</li><li>
Locate and check out client files, maintains client records and documents, orders files from offsite storage facility per firm record retention procedures.</li><li>
Support visitor management and reception activities ensuring quality customer service. Keeps track of all visitors and visitor access badges in national visitor log.</li><li>
Provide meeting and event coordination including catering request orders, setup/cleanup, conference room reservations and audio-visual equipment support.</li><li>
Perform other duties as assigned.</li></ul>
EDUCATION<ul><li>
High school diploma or GED</li><li>
Associate degree or 2 years of experience preferred</li></ul>
TECHNICAL/SOFT SKILLS (REQUIRED)<ul><li>
Ability to communicate, effectively with a diverse audience</li><li>
Intermediate Microsoft Office skills, ability to learn programs/software utilized by the firm</li><li>
Demonstrates a basic knowledge of the technology tools required within assigned responsibilities</li><li>
Effective organization, prioritization and time management skills, and strong attention to detail</li><li>
Excellent people skills</li><li>
Strong grammar and proofreading skills and experience</li><li>
Ability to prepare presentations including charts, graphics and tables, speaker notes and handouts, etc.</li><li>
Ability to balance multiple tasks and projects</li><li>
Intermediate knowledge of facilities management</li></ul>
SPECIAL REQUIREMENTS SPECIFC TO JOB<ul><li>
Ability to lift up to 40 lbs. and stand on your feet for extended periods of time</li><li>
Must be punctual and able to adapt to changing schedules</li><li>
Ability to convey instructions clearly and concisely and be responsive when required</li><li>
Maintains professionalism in demeanor, conversation and attire</li></ul>
EXPERIENCE<ul><li>
0 to 3 years of experience in a related field or area</li><li>
Ability to handle multiple tasks effectively and efficiently</li></ul>
LEADERSHIP SKILLS (REQUIRED)<ul><li>
Has the ability to respond positively to changing circumstances, seeks and implements change to drive business improvement and serves as a model of the change</li><li>
Works collaboratively with the workplace experience support supervisor/manager to provide support across the enterprise particularly during peak times</li></ul>
PREFERRED REQUIREMENTS<ul><li>
Prior experience in a professional office environment</li><li>
There is an expectation that you will work in-office five (5) days per week</li></ul></div></div></div></div></div></div></div></div></div>
At RSM, we offer a competitive benefits and compensation package for all our people. We offer flexibility in your schedule, empowering you to balance life&rsquo;s demands, while also maintaining your ability to serve clients. Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits.
All applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender; sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; US Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law.
Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800-274-3978 or send us an email at careers@rsmus.com.
RSM does not intend to hire entry level candidates who will require sponsorship now OR in the future (i.e. F-1 visa holders). If you are a recent U.S. college / university graduate possessing 1-2 years of progressive and relevant work experience in a same or similar role to the one for which you are applying, excluding internships, you may be eligible for hire as an experienced associate.
RSM will consider for employment qualified applicants with arrest or conviction records. For those living in California or applying to a position in California, please click here for additional information.
At RSM, an employee&rsquo;s pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range.
Compensation Range: $46,100 - $73,700</div>

Workplace Experience Support Specialist

SPECIALIST MEDICIAL WELFARE SERVICES

&quot;Specialist Medical Welfare &quot;, situated in Suite 3 S-7 Oxford Rise Block # 13-D/2, Ghulshan-e-Iqbal Karachi is not-for-profit organization established to provide state of Art modern medical and surgical facilities to affording and non affording patients. we looking for Female ReceptionistKey Responsibilities:<ul><li>Greet and welcome patients/visitors in a polite and professional manner</li><li>Answer, screen, and forward incoming phone calls</li><li>Manage appointments and maintain schedules</li><li>Maintain visitor records and patient data (if in hospital/clinic)</li><li>Handle inquiries and provide accurate information</li><li>Receive, sort, and distribute daily mail/documents</li><li>Maintain cleanliness and organization of the reception area</li><li>Assist in administrative and clerical tasks</li><li>Coordinate with staff and departments as required</li></ul>Requirements:<ul><li>Minimum Intermediate / Bachelor&rsquo;s degree preferred</li><li>Proven work experience as a receptionist or in a similar role</li><li>Good communication skills (Urdu &amp; English)</li><li>Basic computer knowledge (MS Word, Excel, etc.)</li><li>Presentable personality and professional attitude.</li><li>Ability to multitask and handle pressure .</li></ul>Skills:<ul><li>Communication and interpersonal skills</li><li>Organizational skills</li><li>Customer service attitude</li><li>Time management</li></ul>Job Type: Full-timePay: Rs25,000.00 - Rs35,000.00 per monthWork Location: In person

Female Receptionist

Smart Research System

Job Title: Safety OfficerDepartment: Quality / Risk Management Reporting To: Quality DirectorJob PurposeResponsible for implementing and maintaining the Occupational Health &amp; Safety (OSH) Management System in line with OSHAD and regulatory requirements, ensuring a safe working environment for staff, patients, and visitors.Key Responsibilities<ul><li>Implement and monitor OSH policies, procedures, and safety programs across the facility.</li><li>Conduct workplace safety inspections, hazard identification, and risk assessments.</li><li>Investigate staff, visitor, and environmental incidents and recommend corrective actions.</li><li>Ensure compliance with OSHAD and other regulatory standards.</li><li>Deliver safety training and awareness programs to staff.</li><li>Coordinate emergency preparedness activities and safety audits.</li><li>Maintain OSH records, reports, KPIs, and safety documentation.</li><li>Act as a safety resource and liaison across departments.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Occupational Health &amp; Safety, Risk Management, or related field.</li><li>3&ndash;5 years of relevant safety experience (healthcare experience preferred).</li><li>Safety certifications (e.g. Certified Safety &amp; Health Specialist, CPHQ) are an advantage.</li></ul>Skills &amp; Requirements<ul><li>Knowledge of OSH regulations and safety management systems.</li><li>Strong communication, analytical, and reporting skills.</li><li>Proficiency in MS Office.</li><li>Fluent in English (Arabic is an advantage).</li></ul>Job Types: Full-time, PermanentPay: AED10,000.00 - AED15,000.00 per monthWork Location: In person

Safety Officer - Healthcare

Midwest Dream Car Collection

About usOUR MISSION: To share the love of vehicles through a unique automotive collection and visitor experience that will appeal to all.OUR VISION To provide an understanding of the past, embrace the present, and imagine the future.JOB DESCRIPTIONThis part-time position primarily focuses on visitor services and assists with retail sales and special events. MUST have availability Thursday - Sunday and some evenings.EVENT OPERATIONS DUTIES:-Assist with setup and tear down of events. This includes tables, chairs, etc.-Manage front desk for duration of private bookings.-Cleanup at the end of events. This includes wiping down tables, taking out trash, etc.-Greet guests and vendors upon arrival to facility.FRONT DESK DUTIES:-Welcome visitors and orient them to the facility-Perform cash and credit card transactions-Answer the telephone and direct calls-Address visitor questions and concerns with empathy and insight-Monitor reception and gallery areas, promoting etiquette among visitors as needed-Opening and closing duties: trash removal, balancing cash drawer, light cleaning, plant maintenance, etc-Process retail sales, returns, exchanges &amp; refunds-Maintain retail display area-Maintain desk cleanliness and organization-Other duties as assigned to assist with Museum operations and programmingQUALIFICATIONS:-Comfortable conducting transactions using computer technology-Professional demeanor and appearance-Comfortable interacting with the public with enthusiasm and professionalism-Must be a team player and able to adapt to a changing environment-Able to lift an average of 75 lbs.SHIFTS/HOURS:Must be available to work shifts on Thursdays, Fridays, Saturdays, Sundays, and evening events.Approximately 10 hours per week with potential for more based on private parties.All new and vacant positions at Midwest Dream Car Collection will be filled by selection of only qualified candidates, regardless of race, color, gender, religion, national origin, age or disability, who meet the job-related criteria of the job description.Work Remotely<ul><li>No</li></ul>Job Type: Part-timePay: $10.00 - $12.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li></ul>Application Question(s):<ul><li>When is the first day that you would be available to start this position?</li><li>We typically host events during evening hours and weekends. Are you available during these times?</li></ul>Work Location: In person

Front Desk/Event Staff

Wildfire Defense Systems

<div>About Wildfire Defense Systems, Inc.
Wildfire Defense Systems (WDS) is the North American leader in insurer wildfire services, combining professional wildfire consulting and loss intervention services with Qualified Insurance Resources (QIR). Founded in 2001 to fulfill initial-attack assignments for the US Forest Service, the company added professional services support in 2005 and launched wildfire loss-intervention programs for insurers in 2008. 
WDS Wildfire Loss Intervention Service (WDS Service) applies a comprehensive approach to reducing risk in catastrophic exposure on an industry scale, decreasing the average annual loss (AAL) for our insurer clients, and providing peace of mind to their policy holders during wildfire events. WDS provides these industry-leading services to insurer clients and their policy holders across a 22-state service area. 
Position Summary
The Office Manager serves as the first point of contact for Wildfire Defense Systems (WDS), setting the tone for every visitor and caller. This role provides comprehensive administrative and operational support, ensuring smooth day-to-day office functions. Responsibilities include scheduling, filing, contract maintenance, phone management, data entry, meeting coordination, supply procurement, event planning, and assisting with special projects as needed within the Administrative Services Department.
The Office Manager oversees confidential information, manages non-routine correspondence, and interacts with internal and external stakeholders at all organizational levels. Independent judgment and strong organizational skills are essential for prioritizing tasks and recommending process improvements. 
Key Responsibilities
Administrative &amp; Operational Support<ul><li>
Schedule and organize meetings, travel, conferences, and departmental activities.</li><li>
Maintain and retrieve files and records as needed.</li><li>
Oversee printer leases and conduct annual contract reviews.</li><li>
Manage incoming and outgoing mail, including shipping and postage for front desk parcels.</li><li>
Answer phones promptly during business hours, ensuring live coverage and professional handling of inquiries.</li><li>
Order and maintain office and cleaning supplies, review vendors annually for cost efficiency.</li><li>
Schedule/Monitor weekly kitchen maintenance by department.</li><li>
Monitor all WDS printers and call for services when appropriate.</li></ul> 
Event Coordination<ul><li>
Plan and coordinate company events, working lunches, and celebrations in alignment with WDS Visitor &amp; Event Guidelines.</li></ul> 
Reception &amp; Visitor Management<ul><li>
Maintain a professional presence in the reception area during business hours.</li><li>
Greet and direct visitors, notify staff of arrivals, and enforce security protocols.</li><li>
Issue visitor badges, maintain logbooks, and ensure compliance with safety procedures.</li><li>
Keep reception area clean and organized.</li><li>
Enforce security and emergency response protocols to ensure safety.</li><li>
Communicate company security procedures to visitors and ensure they are accompanied by a WDS employee when required.</li><li>
Maintain accurate employee and department directories for efficient visitor guidance.</li></ul> 
Special Projects<ul><li>
Work independently or collaboratively on nonrecurring and ongoing projects.</li></ul> 
Ember Peak Capital (50% Allocation)<ul><li>
Managing the calendars of the CEO and Managing Director</li><li>
Scheduling meetings with internal and external stakeholders and partners</li><li>
Task management and tracking via Microsoft Office 365 suite</li><li>
Organizing and coordinating EPC annual investor meeting</li><li>
Project management of EPC workflows</li><li>
Other administrative assistance duties as assigned</li></ul> 
 Job Requirements Required Qualifications<ul><li>
Executive Assistant: 3 years (Required)</li><li>
Office Management: 3 years (Required)</li></ul><h1 class="jobSectionHeader"> 
 Knowledge, Skills, Abilities and Experience</h1><ul><li>
Must be tech savvy and proficient in MS Office applications, particularly PowerPoint and Excel</li><li>
Strong verbal and written communication skills; good phone demeanor</li><li>
Professionalism and ability to maintain confidentiality.</li><li>
Takes pride in work that requires both quick turnaround and quality output.</li><li>
Comfortable switching between independent work and collaborative team efforts</li><li>
Positive, energetic attitude; proactive, able to follow directions and have a good relationship with others.</li><li>
Dependable, capable, and ambitious; able to manage multi-tasking.</li><li>
Well organized; keeps information accessible; manages time well.</li></ul><h1 class="jobSectionHeader"> 
Physical Requirements</h1><ul><li>
Prolonged periods sitting at a desk and working on a computer.</li><li>
Must be able to lift 20-lbs.</li></ul> 
Working Hours
This is a full-time, Fair Labor Standards Act (FLSA) exempt position. It is expected the employee will work on a schedule that is commensurate with the demands of the position. Work hours may at times be characterized as &ldquo;irregular.&rdquo;<ul><li>
Full-time schedule will be 40 hours per week, 0800-1700 hours, Monday through Friday. Hours worked per week may increase or decrease based on business needs, goals, program/project activity, and the need to manage monthly, quarterly, and annual work objectives.</li><li>
This Position is based in Bozeman, MT. This is not a remote position and will require the individual to work out of the International Coordination Center in Bozeman, MT.</li></ul> 
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts WDS rights to assign or reassign duties and responsibilities to this job at any time. 
Wildfire Defense Systems, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 
The pay range for this role is: 
60,000 - 70,000 USD per year(Bozeman, MT)</div>

Office Manager

Xcede

<div>
 
 Leading Privately Held Financial Services Firm - Office &amp; Reception Manager &ndash; NYC
 
 
 
 
 
 We are seeking a highly polished &amp; organized Office &amp; Reception Manager to oversee day-to-day office operations and front desk management for a Leading Privately Held Financial Services Firm in their New York location.
 
 
 
 
 
 You would be supporting their Professional Services and Capital Solutions groups across two floors, ensuring a client-ready office environment, seamless visitor experience, and strong operational execution. You would lead office remodeling projects, furniture procurement, and vendor management to maintain a premium workplace experience.
 
 
 
 
 
 Overview:
 
 
 &bull; Manage front desk operations including visitor experience, guest registration, mail/package handling, and phone/email routing.
 
 
 &bull; Own daily facilities operations across two floors, maintaining a professional, clean, and fully functional office environment.
 
 
 &bull; Serve as primary liaison with building management and coordinate service requests, repairs, and maintenance.
 
 
 &bull; Oversee conference room readiness, meeting setup, catering coordination, and hospitality support for client-facing meetings.
 
 
 &bull; Manage office vendors (cleaning, pantry, catering, maintenance, security, supplies) and monitor service quality.
 
 
 &bull; Lead office remodeling, refresh, and improvement projects including planning, vendor sourcing, project coordination &amp; execution.
 
 
 &bull; Manage office furniture purchasing, including vendor selection, ordering, delivery coordination, and workspace setup.
 
 
 &bull; Support space planning, seating assignments, office moves, onboarding desk setup, and badge/access coordination.
 
 
 &bull; Partner with Finance/AP to manage invoices, purchase requests, and budget tracking for facilities and office operations.
 
 
 
 
 
 It is an established organization which is experiencing significant growth which offer competitive benefits &amp; growth potential.
 
 
 
</div>

Bright Deal International General Contracting L.L.C

Location : Abu DhabiNeed a female receptionist with minimum 2 to 4 years of UAE experience. Requirements:<ul><li>Female candidates preferred.</li><li>Minimum of 3 to 5 years of UAE experience as a receptionist.</li><li>Prior experience in the contracting field is required.</li><li>Proficient in MS Office Suite and office management software.</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to handle confidential information with discretion.</li></ul>Roles and Responsibilities :<ul><li>Greeting Visitors: Welcome guests and clients warmly, and manage their inquiries.</li><li>Handling Calls: Answer, screen, and forward phone calls; take and relay messages as needed.</li><li>Managing Appointments: Schedule, reschedule, or cancel appointments and meetings; coordinate calendars for staff.</li><li>Document Preparation: Prepare and format documents, reports, and correspondence.</li><li>Office Supplies: Monitor and replenish office supplies; place orders when necessary.</li><li>Information Provision: Provide information about the organization&rsquo;s services, policies, and procedures.</li><li>Problem Resolution: Address and resolve any issues or complaints from visitors or callers.</li><li>Visitor Logs: Maintain a log of visitors and ensure they follow security protocols.</li><li>Access Control: Issue visitor badges and ensure restricted areas are accessed only by authorized personnel.</li><li>Office Operations: Support day-to-day office operations, including handling office equipment, maintaining a clean and organized reception area, and managing office supplies.</li><li>Creating and Formatting: Prepare and format outgoing documents, including proposals, contracts, bids, and correspondence.</li><li>Approval: Obtain necessary approvals or signatures before dispatching documents.</li></ul>Send your CV to: aniqa@bdiuae.comJob Type: PermanentAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Receptionist: 2 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>Work Location: In person

Abu Dhabi-Female Receptionist with contracting company experience

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10000 visitor services specialist jobs Near Me

Workplace Experience Support Specialist

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Office Manager

Abu Dhabi-Female Receptionist with contracting company experience