volunteer assistant

Northeast Ohio Hospice

About Northeast Ohio HospiceWe are a compassionate, mission-driven hospice organization dedicated to providing exceptional care and support to patients and families. Our volunteer program is an essential part of how we serve our community, and we are looking for a detail‑oriented and supportive team member to join us.Position SummaryThe Volunteer Assistant will provide administrative support to the Volunteer Coordinator, primarily focused on entering volunteer visit data into our EMR system and helping with ongoing program support. This position is ideal for someone who is organized, reliable, comfortable with computers, and enjoys supporting volunteers and staff working toward a meaningful purpose.Key Responsibilities<ul><li>Accurately enter volunteer visit documentation into the EMR system.</li><li>Assist with printing, preparing, and organizing materials for monthly volunteer meetings.</li><li>Support general administrative tasks such as filing, scanning, data cleanup, and record maintenance.</li><li>Help manage volunteer communications as needed (emails, reminders, sign-in sheets, etc.).</li><li>Collaborate with the Volunteer Coordinator to ensure program documentation is always up to date.</li><li>Perform other light administrative duties to support the Volunteer Services department.</li></ul>Qualifications<ul><li>Strong attention to detail and accuracy.</li><li>Basic computer skills; comfortable learning EMR workflows (training provided).</li><li>Good written and verbal communication skills.</li><li>Ability to handle confidential information responsibly.</li><li>Reliable, organized, and able to work independently as well as with the team.</li><li>Prior administrative experience preferred but not required.</li><li>Experience in healthcare, hospice, or volunteer services is a plus.</li></ul>Schedule &amp; Work Environment<ul><li>Part-time schedule (hours flexible; typically 8-12 hours/week).</li><li>On-site position in our Garfield Heights office with option to work remotely when needed.</li><li>Supportive, mission-centered, and team-oriented work environment.</li></ul>Why Join Our Team?<ul><li>Make a meaningful impact by supporting volunteers who serve patients and families.</li><li>Work in a warm, compassionate organization with a deeply supportive culture.</li><li>Flexible hours and a collaborative environment.</li></ul>How to ApplyPlease submit your resume through Indeed. We look forward to meeting someone who shares our heart for service and supports our mission with care and excellence.Job Type: Part-timePay: $16.00 - $18.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Medical Specialty:<ul><li>Geriatrics</li><li>Home Health</li><li>Hospice &amp; Palliative Medicine</li></ul>Physical Setting:<ul><li>Assisted living facility</li><li>Community health center</li><li>Long term care</li><li>Nursing home</li><li>Skilled nursing facility</li></ul>Experience:<ul><li>Administrative: 2 years (Required)</li></ul>Ability to Commute:<ul><li>Cleveland, OH 44125 (Required)</li></ul>Work Location: Hybrid remote in Cleveland, OH 44125

Part-Time Volunteer Assistant (Administrative Support)

Institute of Christian Tradition

Job Overview Join our dynamic team as an Office Assistant Volunteer and play a vital role in ensuring the smooth operation of our administrative functions. This energetic position offers an exciting opportunity to develop your office management skills while supporting daily organizational needs. As an Office Assistant, you will be the friendly face at the front desk, manage communications, and assist with clerical tasks that keep our office running efficiently. Your positive attitude and proactive approach will contribute to creating a welcoming environment for staff, visitors, and clients alike.&lt;Duties&gt;<ul><li>Greet visitors and answer multi-line phone systems with professionalism and courtesy</li><li>Manage front desk operations, including checking in guests and directing inquiries</li><li>Perform data entry, filing, and document proofreading to maintain accurate records</li><li>Assist with calendar management and scheduling appointments using Google Workspace and Microsoft Office tools</li><li>Support office management tasks such as organizing supplies, maintaining office equipment, and managing inventory</li><li>Provide customer support by responding to inquiries via phone or email promptly and effectively</li><li>Help with basic bookkeeping tasks using QuickBooks or similar accounting software to ensure accurate financial records</li></ul>&lt;Requirements&gt;<ul><li>Proven experience in office administration, clerical work, or customer service roles</li><li>Strong computer skills including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment</li><li>Bilingual abilities are highly valued to assist diverse community needs</li><li>Knowledge of multi-line phone systems, phone etiquette, and data entry best practices</li><li>Previous experience as a dental or medical receptionist or personal assistant is a plus</li><li>Demonstrated ability to manage time effectively and prioritize tasks independently</li></ul>This paid volunteer position is perfect for individuals eager to gain hands-on office experience while making a meaningful contribution. If you&rsquo;re energetic, detail-oriented, and passionate about supporting community initiatives through excellent administrative service, we want to hear from you!Job Type: ContractPay: $100.00 - $300.00 per yearWork Location: Hybrid remote in Austin, TX 78731

Office Assistant Volunteer

City of Santa Cruz

JOB
 The current vacancy is for a full-time Limited-Term Assistant Urban Forester in the Parks and Recreation Department. This full-time Limited-Term position will be for up to a two-year duration, working 40 hours per week, and receive full benefits. Under general supervision, the Assistant Urban Forester oversees tree maintenance staff, contractors, and volunteers, assigns and reviews tree maintenance work, ensures compliance with City standards, quality, and safety requirements; participates in grant implementation, project planning, public engagement, and volunteer coordination and administrative tasks, such as data management and permitting functions. The eligibility list established from this recruitment may be used to fill other Regular and Temporary Assistant Urban Forester vacancies that may occur during the life of the list. The eligibility list established from this recruitment is valid for up to one year from the date established unless the list is extended or abolished by the Human Resources Director. Recruitment #26-060APPLICATION AND SELECTION PROCESS: The following process may be changed as deemed necessary by the Human Resources Director. The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.On Thursday, 04/30/26 recruitment will close. All application materials must be received by the Human Resources Department by 5:00 pm; postmarks are not accepted. To apply, submit: Application- online application only. Resumes are not accepted in lieu of filling out the application form completely. Click the Apply button to begin the online process.Response to supplemental questions- will be a primary tool in the evaluation of your qualifications for this position. Any work experience described here must also be included in your employment history on the main application. Week of 05/04 and 05/11/26: Applications will be competitively screened based on the minimum qualifications for this position. Candidates will be notified of their status in the recruitment by 05/22/26.Week of 05/25 and 06/01/26: Interviews will be tentatively scheduled for top candidates. The examination process will include an interview and may include a written and/or performance exercise. Basic FunctionUnder general supervision, the Assistant Urban Forester oversees tree maintenance staff, contractors, and volunteers, assigns and reviews tree maintenance work, ensures compliance with City standards, quality, and safety requirements; participates in grant implementation, project planning, public engagement, and volunteer coordination and administrative tasks, such as data management and permitting functions. Distinguishing CharacteristicsThis classification is distinguished from the next lower level classification of Senior Parks Maintenance Worker in that the latter classification performs a variety of skilled tasks in the development and maintenance of the Urban Forestry Program. This classification is distinguished from the next higher classification of Urban Forester in that the latter classification oversees all programs and operations of the Urban Forestry program and has the oversight of the division.
 
EXAMPLE OF DUTIES
 (May include, but are not limited to, those duties listed below.) Supervises, trains and conducts effective performance management to include career development, teamwork, collaboration, and coaching and mentoring of tree maintenance staff. Assigns and reviews tree maintenance work (e.g., tree planting, pruning, removal, and relocation of trees) of staff, contractors and volunteers while ensuring adherence to City and safety regulations and standards. Oversees grant implementation, such as completing and compiling information for progress reports (e.g., tree quantities, volunteer hours), monitoring milestones, and ensuring compliance with funding requirements. Identifies project requirements such as quantity of material, equipment, labor, permits and traffic control plans for grant and routine tree maintenance work in accordance with timeline and budget allocations. Monitors project budgets for tree maintenance work in accordance with grant and budget appropriations. Audits tree inventory documentation in data and land management software systems such as TreeKeeper, TRAKiT, and Tyler to verify accuracy of information such as tree species, quantities, and maintenance priorities to entries, in accordance with program or grant requirements. Organizes and coordinates public tree planting projects and events, including event logistics such as number of volunteers and event locations, safety compliance requirements, liability waivers, project evaluations, and volunteer survey completion. Engages residents and volunteers in collaboration with City Serve and local volunteer groups to participate in volunteer tree planting projects and tree care activities. Responds to public inquiries and complaints regarding municipal codes and policies and reported hazards. Solicits and reviews bids for work from contractors for tree maintenance work. Reviews invoices for accurate materials, equipment, and labor supplied and reconciles any discrepancies. Completes outreach to the public for planting approval; holds public meetings to share project goals and objectives and solicits feedback; distributes urban forestry educational resources such as informational materials on species list and planting locations. Assists in investigating complaints and works with legal entity to issue necessary code enforcement actions, such as citations, civil penalties, and required mitigation efforts. Reviews and approves tree removal or planting permits related to Heritage and Street Tree ordinances and municipal codes. Inspects and monitors trees to ensure compliance with citizen tree removal permit requirements or ordinances and monitors related bonds. In the absence of the Urban Forester, assesses and coordinates response to urban forest emergencies, such as fallen trees, limbs, clearing roads, and assessing hazard trees on public and private property. In the absence of the Urban Forester, represents the department at meetings (e.g., council, commission) and public hearings. May assist with tree planting and/or maintenance work; plants, waters, prunes, and cares for trees, shrubs and other vegetation. Performs other related duties that may be reasonably expected as part of this classification. WORKING CONDITIONS Position requires prolonged sitting, standing, walking on level, uneven and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, and making repetitive hand movements in the performance of daily duties.The position also requires both near and far vision when inspecting work.The need to lift, carry and push tools, equipment and supplies weighing 50 pounds or more is also required.Additionally, the incumbent in this position works in all weather conditions, including wet, hot, and cold.The nature of the work also requires the incumbent to operate motorized vehicles and landscape equipment, work in heavy vehicle traffic conditions, and work with constant interruptions.
 
SUPPLEMENTAL INFORMATION
 Urban Forester Assistant Urban ForesterSr. Parks Maintenance Worker (with arboriculture experience)Parks Maintenance Worker (with arboriculture experience)

Assistant Urban Forester

Boys & Girls Clubs of Northwest San Diego

Are you an experienced administrative professional who would enjoy working at a nonprofit who serves our youth? Have you had experience managing/coordinating volunteers? If so, we'd very much enjoy hearing from you! Boys &amp; Girls Clubs of Northwest San Diego is seeking a positive-minded, engaging Administrative &amp; Volunteer Coordinator!TO APPLY, PLEASE SEND COVER LETTER AND RESUME! Applications without a cover letter will NOT be considered.This position is in-person and would be situated at the Front Desk of our Harper Clubhouse in Solana Beach. The Administrative &amp; Volunteer Coordinator is the &quot;face&quot; of our organization, especially with members of the public who use our swimming pools. This role is multi-faceted in that there's a strong focus on managing our Volunteers program that serve all seven Clubhouses and our one school site, along with our specialty programs. As a result, the Administrative &amp; Volunteer Coordinator needs to be able to execute on multiple projects at the same time, engage with all individuals who enter the Clubhouse, and support our various Program needs between After School, Aquatics, and Athletics.For more information about our organization, please go to https://bgcgreatertogether.org/.Besides a great team to work alongside and a fun, uplifting culture, we also provide an AMAZING BENEFITS PACKAGE for this full-time role- a waiting period of 30 days then 1st of the next month for: Medical, dental, vision, life insurance, Employee Assistance Program, Long-Term Disability, Flexible Spending Account, Voluntary Supplemental Insurance (Aflac), 13 paid Holidays, 10 days accrued vacation over 12 months, sick time, legal services, Identity Theft monitoring, and Pet Care Insurance! Also, 401k is available after 1 year, with an employer match at 100% up to 5%!!We live out the Core Values of Grit, Growth (Mindset), Respect, Accountability, Teamwork, and Integrity as we pursue our mission of inspiring, developing, and enriching young people to reach their fullest potential as confident, responsible, caring members of society. In support of this mission, and under the direction of the Executive Assistant &amp; Board Liaison, the Admin &amp; Volunteer Coordinator is responsible for the administrative support across the organization; provides regular administrative and clerical support to management at the Harper Clubhouse. Responsible for placement of volunteers and serves as Volunteer Coordinator role for all Clubhouses. The Administrative and Volunteer Coordinator is responsible for maintaining the front desk, providing quality customer service, supporting Administrative offices, and BGCNWSD programs.Here are the details of the major responsibilities for the role of Administrative &amp; Volunteer Coordinator:Administrative<ul><li>Answers telephones, providing general information, referring callers to other appropriate Department Programs administrative staff or taking messages as necessary. Answer phone calls and direct callers to appropriate program extension or direct program phone line.</li><li>Keep current and update Front Desk Manual and the Administrative Training Manual- which includes coordination with Aquatics members, deposit reconciliations, EZ Facility instructions, EZ Facility POS System, Program and Department Deposits, website overview, registration and program lobby board, and responsibly administrative voicemail instructions.</li><li>Partner with the Aquatics department by monitoring when needed incoming pay-to-swim patrons to ensure their paycards have sufficient credits for swimming that day.</li><li>Maintain the safety, security and appearance of the front desk.</li><li>Coordinate with the HR/Payroll Assistant in printing up year-round staff Work Anniversary Certificates at the end of each month in preparation for next month&rsquo;s awardees.</li><li>Place office supply orders for Harper Clubhouse. Maintain a clean, safe, fully-stocked and well-organized copier and supply room.</li><li>Sorting and distributing mail. Coordinate mail flow in and out of office.</li><li>Front lobby office reception, including greeting guests, answering phones, handling company inquiries.</li><li>Perform other administrative duties such as filing, photocopying, and collating.</li><li>Oversee the photocopier meter reading to Sharp.</li></ul>Club Experience and Safety<ul><li>Maintain and ensure an organized and clean appearance of the lobby front desk area at all times.</li><li>Maintain a positive culture and setting that insures the physical and emotional safety of members and staff.</li><li>Handle guests&rsquo; questions and concerns professionally and courteously.</li><li>Serve visitors by greeting, welcoming, directing and announcing them appropriately.</li><li>Answer, screen and forward any incoming phone calls while providing basic information when needed.</li><li>Maintain security by following procedures and controlling access.</li><li>Locking up front desk drawer, putting away front desk laptop.</li></ul>Leadership<ul><li>Participate in staff meetings and trainings.</li><li>Responsible for Leadership Team Newsletter with program updates.</li><li>Contributes to the monthly Leadership Updates newsletter for Volunteer program.</li><li>Update BGC Calendar on Outlook: Maintains master schedule of Club activities and events on BGC Calendar.</li><li>Staff and Board Birthday cards on monthly basis.</li></ul>Program Support and Reporting<ul><li>Log incoming checks and complete remote deposit sheets.</li><li>Perform basic bookkeeping.</li><li>Weekly deposit reconciliation from EZ and Team Unify and email weekly deposits to Clubhouse Directors.</li><li>CEO credit card reconciliations.</li><li>Ensure and process fee payments for Aquatics and Fitness Center patrons.</li><li>Assist with BGCA Annual Report and Annual mailer stuffing, sealing, stamping.</li><li>Keep promotional materials up to date in various locations around the Clubhouse.</li><li>Support Programs by acting as a fill-in Driver as needed for the Harper/La Colonia Clubhouses.</li></ul>Volunteer Coordinator<ul><li>Recruits, screen, process, orient, and place volunteers within BGCNWSD.</li><li>Identifying opportunities for volunteer participation.</li><li>Maintain regular communication with Clubhouse Directors/Supervisors at each BGCNWSD site.</li><li>Maintain volunteer and applicant tracking databases; application tracking, data entry, status, track volunteer hours/timesheets.</li><li>Partner with Clubhouse Directors/Supervisors to make efforts to advocate for the importance of the volunteer program within BGCNWSD and in the community.</li><li>Be present at community events, volunteer fairs and schools promoting volunteer opportunities.</li><li>Develop collaborative relationships with other organizations supporting volunteerism or serving as potential sources for Club volunteers.</li><li>Coordinate Club-wide activities to increase awareness of existing and new volunteer programs and to recognize volunteers.</li><li>Develop volunteer position descriptions and maintain volunteer handbook. Manage administrative systems to support volunteer program.</li><li>Maintains electronic or paper records of volunteer files and complies with destruction of records requirements.</li><li>Control and monitor expenses related to volunteer program and activities.</li><li>Ensure the interest of volunteers is served. Provides opportunities for volunteers to share their experiences and feedback on the volunteer program</li><li>Assist in development and implementation of meaningful appreciation, recognition, evaluation and retention strategies to increase volunteer satisfaction.</li></ul>All other duties as assigned.Minimum Qualifications: EducationHigh School Diploma, or GED EquivalentExperience:&middot; Two years&rsquo; directly-related work experience in administrative support or similar role.&middot; Non-profit organization experience highly desirable.<ul><li>&middot; Combination of education and related experience applicable.</li></ul>Knowledge, skills and ability: &middot; Knowledge and competent use of computers and related software applications is required with the ability to learn specific computer programs as needed. (MS Office including Word, Excel, Outlook) (EZ, Team Unify and Traxs software helpful).&middot; Provide excellent customer service.&middot; Communicate effectively with youth, parents, staff, and volunteers.&middot; Strong oral and written communication skills in interactions with coworkers, supervisors, and the general public; in person, over the phone, and via e-mail.&middot; Strong organizational/time management skills and detail-oriented with the ability to work unsupervised and to be a self-motivated problem-solver.&middot; Ability to maintain confidentiality.&middot; Demonstrate a keen understanding of the Club&rsquo;s philosophy, mission and goals.&middot; Understand and uphold organizational policies and procedures.&middot; A strong desire and ability to assist in recruitment, training, supervision, and motivation of staff.&middot; Must have or be able to obtain a valid CA driver&rsquo;s license and insurable driving record to drive Boys &amp; Girls Clubs of Northwest San Diego vehicles.&middot; Must have or be available to obtain CPR and First Aid certification (will train).&middot; Successful completion of pre-employment drug screening and background clearance.Boys &amp; Girls Clubs of Northwest San Diego County is an equal employment opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), sexual orientation, or any other characteristic protected by law.Pay: $20.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you submitting a Cover Letter with your Resume? Please do NOT do &quot;easy&quot;, one-click application as it will not include a cover letter. Applicants who do not submit a cover letter will not be considered.</li><li>Are you local to San Diego? Since this role is in-person, we are only considering local applicants at this time.</li></ul>Experience:<ul><li>managing/coordinating volunteers: 1 year (Required)</li><li>working at a youth services nonprofit: 1 year (Required)</li><li>front desk/highly public-facing administrative role: 2 years (Required)</li></ul>Work Location: In person

Administrative & Volunteer Coordinator

Closet Hawally

<ul><li>Act as a personal Assistant for the Director/President.</li><li>Manage agendas/appointments etc. for the upper management.</li><li>Maintain a petty cash record.</li><li>Scheduling of work time, procedures and assignments to staff and other office volunteer workers.</li><li>Payroll preparation and salaries disbursement.</li><li>Maintain ERP Database of the company.</li><li>Act as point of contact to third party service providers etc.</li><li>Enter expenses in google drive, Odoo and Xero.</li><li>Only female</li></ul>Work Location: In person

HR & Admin

Sisu Refuge Farm Sanctuary

Sisu Refuge Farm Sanctuary is a nonprofit animal sanctuary caring for 100+ rescued animals in Eastern North Carolina. We are seeking a mature, experienced Part-Time Office Assistant / Office Manager to support daily administrative operations, communications, and organizational follow-through.This role is ideal for someone who is highly organized, dependable, and comfortable handling sensitive information, while working in a dynamic, mission-driven environment. The position is on-site during the training and probationary period, with the opportunity to transition to hybrid once trust, systems knowledge, and reliability are established.Applicants must be comfortable around large animals and willing to be present on-site as part of a working sanctuary environment.Position Overview:The Office Assistant / Office Manager is responsible for ensuring that administrative systems run smoothly, communication is handled professionally, and important tasks do not fall through the cracks. This role supports the Executive Director, Board President, founders, and staff by managing office operations, records, scheduling, donor and volunteer coordination, and external communications.This is not an entry-level role. We are looking for someone with proven administrative experience, strong judgment, and excellent follow-through.Duties &amp; Responsibilities:Office &amp; Administrative Operations<ul><li>Organize and maintain office operations, procedures, and systems to ensure efficiency.</li><li>Check, organize, and respond to emails; schedule private tours, volunteer days, meetings, and appointments.</li><li>Provide administrative support to the Executive Director and staff.</li><li>Coordinate office activities and schedules for staff and volunteers.</li><li>Ensure office equipment and supplies are stocked and functioning properly.</li><li>Manage inventory and tracking of supplies, including medications, equipment, office supplies, and merchandise.</li><li>Assist with bookkeeping tasks, including recording expenses, monitoring bank transactions, making deposits, and preparing documents for tax filing.</li><li>Maintain organized filing systems (digital and physical), including animal medical records and healthcare documentation.</li></ul>Communications, Media &amp; Development Support<ul><li>Monitor and manage email inboxes and sanctuary phone; route inquiries to the appropriate party or director.</li><li>Assist with donor management and fundraising support, including mailing sponsorship packets, handwritten thank-you notes, and cards.</li><li>Coordinate with journalists, schedule interviews, podcasts, or articles, and assist with press communications.</li><li>Experience with grant writing, press releases, or media outreach is a strong plus.</li><li>Support event planning, including on-site and off-site events, tours, and community outreach opportunities.</li></ul>Volunteers, Events &amp; On-Site Support<ul><li>Schedule, coordinate, and oversee volunteer or tour groups.</li><li>Greet visitors and assist during orientations, tours, and on-site events.</li><li>Assist with merchandise handling, including order pickup, packaging, mailing, and point-of-sale during events.</li><li>Assist during events with merchandise sales and donation collection.</li></ul>Required Skills &amp; Qualifications<ul><li>Proven experience in office administration, office management, or administrative support</li><li>Highly organized, detail-oriented, and able to manage multiple tasks reliably</li><li>Strong written and verbal communication skills</li><li>Ability to work independently while collaborating closely with leadership</li><li>Professional judgment and discretion when handling sensitive information</li><li>Comfortable following written systems and procedures</li><li>Reliable, dependable, and consistent with deadlines</li><li>Comfortable working in a busy, nontraditional office environment (working farm)</li><li>Comfortable around large animals and willing to assist on-site as needed</li><li>Reliable transportation and ability to be on-site during scheduled hours</li></ul>Preferred / Bonus Experience:<ul><li>Grant writing</li><li>Press releases and media coordination</li><li>Interview or podcast scheduling</li><li>Nonprofit administration</li><li>Donor management or fundraising support</li></ul>Schedule &amp; Compensation:<ul><li>Part-time position (approximately 10&ndash;20 hours per week) with potential for FT</li><li>Flexible schedule</li><li>On-site required during training and probationary period</li><li>Opportunity to transition to hybrid work after demonstrated competence and trust</li><li>Pay based on experience and skill level</li><li>Paid training provided</li></ul>Hiring Process:<ul><li>Initial Zoom or phone call interview</li><li>On-site orientation and working interview</li><li>Paid training and trial period (one week)</li><li>Job offer</li></ul>Job Types: Full-time, Part-time, InternshipPay: $18.00 - $20.00 per hourExpected hours: 10 &ndash; 25 per weekBenefits:<ul><li>Flexible schedule</li></ul>Experience:<ul><li>Social media management: 1 year (Preferred)</li><li>Administrative: 1 year (Preferred)</li></ul>Work Location: Hybrid remote in Albertson, NC 28508

Non-Profit Animal Sanctuary Admin & Office Assistant

Bigos Management

<div><div>BIGOS MANAGEMENT IS PROUD TO BE NAMED A STAR TRIBUNE TOP WORKPLACE IN 2025 FOR THE 11th TIME</div>
<div></div>
<div>LOCATION 
Kellogg Square - St. Paul, MN (477 Units)</div>
<div></div>
<div>HOURS 
Monday-Friday: 8:30 am - 5:00pm</div>
<div>Weekends as needed</div>
<div></div>
<div>PAY, PERKS, AND BENEFITS</div>
<div></div>
<div>Hiring Pay Range: $50,000 - $63,000 
<ul><li>Competitive benefit package, including HSA employer contribution, starting 1st of the month after hire</li>
<li>Eligible for Leasing Commissions and Renewal Bonuses</li>
<li>401(k) Plan with employer match</li>
<li>Ten paid holidays, no waiting period to receive holiday pay</li>
<li>Generous Paid Time Off (PTO) and rollover options</li>
<li>Volunteer Time Off (VTO), along with additional company sponsored volunteer opportunities</li>
<li>Company paid benefits including Life Insurance, Short Term and Long Term Disability</li>
<li>Employee Assistance Program (EAP)</li>
<li>Educational Assistance options</li>
<li>Rent discount</li>
<li>Life Time Fitness Membership discount</li>
</ul>
The hiring pay range and list of benefits that are posted are an estimate and not designed to cover a complete listing of all aspects of the position. Reach out to Human Resources with any questions (hr@tbigos.com).
<div>
JOB SUMMARY
<div>The Assistant Property Manager I provides leadership, work direction and support to onsite Leasing Consultants. In partnership with the Property Manager, this position sets strategic direction for the leasing team to achieve company goals. The Assistant Property Manager will be involved in areas such as collections, resident relations, maintenance, and compliance with company safety program and all laws and company policies.</div>
<div></div>
<div>ESSENTIAL JOB DUTIES
</div><div>Leasing
<ul>
<li>Directly supervise property employees, including coaching, development, and training of all leasing employees</li>
<li>Oversee the site's leasing activity to ensure property occupancy is maximized</li>
<li>Oversee the move-in and move-out process, including creating the turnover schedule, performing unit inspections, and coordinating identified work</li>
<li>Ability to perform all Leasing Consultant job duties</li>
</ul>
Administrative
<ul>
<li>Qualify all prospective renters by gathering applicant's rental and credit history and obtaining approval according to company guidelines</li>
<li>Assist with rent collection, including accepting payments and sending notices on delinquent accounts</li>
<li>Administer the completion of all essential office paperwork, including reviewing and coding invoices</li>
<li>Comply with all safety program requirements and work to promote safety in the workplace</li>
</ul>
Marketing
<ul>
<li>Perform regular market research activity by utilizing only public information (i.e. property websites &amp; internet searches) to understand what the competition is doing</li>
<li>Collect rental information data as requested by Property Manager by utilizing only public information (i.e. property websites &amp; internet searches)</li>
</ul>
Resident Retention
<ul>
<li>Assist in planning resident functions. Attend functions and participate as needed</li>
<li>Receive all telephone calls and in-person visits. In absence of the Property Manager, listen to resident requests, concerns, and comments</li>
<li>Quickly complete maintenance work orders and inform the maintenance team. Ensure maintenance repairs are handled satisfactorily. Follow up with residents as needed</li>
</ul></div><div>QUALIFICATIONS</div>
<div></div>
<div>Education and Experience:</div>
<ul><li>High school diploma or GED required, Associates degree preferred</li>
<li>Minimum of 1-2 years as an Assistant Property Manager or equivalent experience</li>
<li>Demonstrated leasing experience, at least one year minimum</li>
<li>Knowledge of Microsoft Office, including Word, Excel and Outlook</li>
<li>Experience with Yardi preferred</li>
</ul><div>Skills and Abilities:</div>
<ul><li>Fluent in English and skilled in oral and written communication</li>
<li>Ability to use tact, diplomacy and a clear, courteous manner when dealing with co-workers and the public</li>
<li>Excellent decision-making, problem solving, and time management skills</li>
<li>Ability to manage, coach and lead teams</li>
<li>Strong attention to detail</li>
<li>Ability to work collaboratively in a team environment</li>
<li>Comprehension of federal fair housing laws and any applicable local housing provisions</li>
<li>Real Estate Licenses must not be active while working in this role</li></ul></div></div></div>

Assistant Property Manager I

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