volunteer services assistant

Northeast Ohio Hospice

About Northeast Ohio HospiceWe are a compassionate, mission-driven hospice organization dedicated to providing exceptional care and support to patients and families. Our volunteer program is an essential part of how we serve our community, and we are looking for a detail‑oriented and supportive team member to join us.Position SummaryThe Volunteer Assistant will provide administrative support to the Volunteer Coordinator, primarily focused on entering volunteer visit data into our EMR system and helping with ongoing program support. This position is ideal for someone who is organized, reliable, comfortable with computers, and enjoys supporting volunteers and staff working toward a meaningful purpose.Key Responsibilities<ul><li>Accurately enter volunteer visit documentation into the EMR system.</li><li>Assist with printing, preparing, and organizing materials for monthly volunteer meetings.</li><li>Support general administrative tasks such as filing, scanning, data cleanup, and record maintenance.</li><li>Help manage volunteer communications as needed (emails, reminders, sign-in sheets, etc.).</li><li>Collaborate with the Volunteer Coordinator to ensure program documentation is always up to date.</li><li>Perform other light administrative duties to support the Volunteer Services department.</li></ul>Qualifications<ul><li>Strong attention to detail and accuracy.</li><li>Basic computer skills; comfortable learning EMR workflows (training provided).</li><li>Good written and verbal communication skills.</li><li>Ability to handle confidential information responsibly.</li><li>Reliable, organized, and able to work independently as well as with the team.</li><li>Prior administrative experience preferred but not required.</li><li>Experience in healthcare, hospice, or volunteer services is a plus.</li></ul>Schedule &amp; Work Environment<ul><li>Part-time schedule (hours flexible; typically 8-12 hours/week).</li><li>On-site position in our Garfield Heights office with option to work remotely when needed.</li><li>Supportive, mission-centered, and team-oriented work environment.</li></ul>Why Join Our Team?<ul><li>Make a meaningful impact by supporting volunteers who serve patients and families.</li><li>Work in a warm, compassionate organization with a deeply supportive culture.</li><li>Flexible hours and a collaborative environment.</li></ul>How to ApplyPlease submit your resume through Indeed. We look forward to meeting someone who shares our heart for service and supports our mission with care and excellence.Job Type: Part-timePay: $16.00 - $18.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Medical Specialty:<ul><li>Geriatrics</li><li>Home Health</li><li>Hospice &amp; Palliative Medicine</li></ul>Physical Setting:<ul><li>Assisted living facility</li><li>Community health center</li><li>Long term care</li><li>Nursing home</li><li>Skilled nursing facility</li></ul>Experience:<ul><li>Administrative: 2 years (Required)</li></ul>Ability to Commute:<ul><li>Cleveland, OH 44125 (Required)</li></ul>Work Location: Hybrid remote in Cleveland, OH 44125

Part-Time Volunteer Assistant (Administrative Support)

City of Goodyear, AZ

<div><div><div><h2 class="jobSectionHeader">Job Description Summary</h2></div>
<div><div>The Volunteer Graphic Design Assistant supports the City of Goodyear by creating engaging visual materials that help communicate city programs, events, and volunteer initiatives to the community. Volunteers in this role will assist with designing graphics for digital and print materials such as flyers, social media graphics, presentations, and event promotions. This opportunity allows creative individuals to contribute their design talents to meaningful community initiatives while helping the City share important information in a clear and visually engaging way. 
 
Ideal Candidate 
<ul><li>Demonstrates Integrity by representing the City of Goodyear brand professionally and responsibly.</li><li>Approaches each project with Optimism, bringing creativity and a positive perspective to visual storytelling.</li><li>Shows Initiative by contributing ideas that improve visual communication and community engagement.</li><li>Embraces Innovation through the use of modern design tools and creative techniques.</li><li>Practices Empathy by designing materials that are inclusive, accessible, and easy for the community to understand.</li><li>Displays Adaptability by working with evolving project needs, feedback, and deadlines.</li></ul></div></div> 
<div><h2 class="jobSectionHeader">Essential Functions</h2></div>
<div><div>This information is intended to be descriptive of the key responsibilities of the position. The following functions do not identify all duties performed by the volunteer. Other duties and responsibilities will be performed as assigned. 
 
<ul><li>Design visual materials such as flyers, social media graphics, digital banners, and promotional materials.</li><li>Assist with formatting and layout of documents, presentations, and informational materials.</li><li>Ensure designs align with the City of Goodyear branding and style guidelines.</li><li>Revise and update graphics based on staff feedback.</li><li>Organize and maintain digital design files for easy access and future use.</li><li>Communicate progress and collaborate with the Volunteer Coordinator or assigned staff.</li></ul></div></div> 
<div><h2 class="jobSectionHeader">Requirements</h2></div>
<div><ul><li>Experience with graphic design tools in Adobe Creative Suite, such as Photoshop, Illustrator and InDesign.</li><li>Strong attention to detail and an eye for visual layout, typography, and design consistency.</li><li>Ability to follow brand guidelines and incorporate feedback into design revisions.</li><li>Dependable, organized, and able to work independently or collaboratively.</li><li>Must complete the City of Goodyear volunteer application.</li><li>Must pass background screening.</li></ul></div></div></div>

Volunteer Graphic Designer Assistant

UF Health Shands Hospital

Overview: 
Full time 40 hours/week | 8:00am - 4:30pm Mon-Fri
 
This position provides administrative support to the Volunteer Services department. The Administrative Clerk supports the department in overseeing processes that impact volunteer services, volunteer satisfaction, and department workflow including: inventory, answering phones and general emails, scheduling appointments, in-kind donation intake and distribution, data entry, generating reports, filing, assisting in new volunteer onboarding, distributing meal vouchers and parking passes, assisting volunteers/ visitors, and project development.
 
Qualifications: 
Minimum Education and Experience Requirements: 
High School diploma or equivalent preferred. Experience must include excellent computer skills and applications including Office Suite (applications such as Word and Excel). Excellent interpersonal, conflict management and negotiation skills required; project management experience preferred. Must function with minimum supervision and be able to exercise sound independent judgment. Must be able to work in a team environment with a diverse group of people. Must be able to work in a setting where access to and control of confidential information is required. AA degree preferred.
 
Motor Vehicle Operator Designation: None provided
 
Licensure/Certification/Registration: None

Clerk Administrative | Volunteer Services

Ballad Health

<div>Job Description: 
Summary: 
The Manager, Gift Shop has the primary responsibility of overseeing the day-to-day operation of assigned Gift Shop, which includes Ballad Health&rsquo;s strategies, policies, procedures, and processes consistent with the Volunteer/Auxiliary Gift Shop expectations and Ballad&rsquo;s mission and strategic objectives as established. The manager is to assist the Retail Director to maximize GPO contracts, purchasing opportunities, and develop negotiated contracts to increase income in this area. 
The manager is responsible for the procurement and maintenance of appropriate merchandise for gift shop where necessary. Will oversee the daily tasks, such as opening/closing of POS system, including reconciling cash drawer, making deposits, and keeping the necessary change to operate. Additionally, the Manager is responsible for scheduling volunteers, as well as training volunteers in the gift shop. Keeping the gift shop stocked, including ordering merchandise and appropriate entry into POS system. Manager will work to schedule Auxiliary fundraising sales and taking care of the payroll deduct functions. Will travel as needed and will complete other tasks as assigned.
Requirements: 
Bachelor&rsquo;s degree in Business, Merchandising, or Retail Management required. Minimum five years experience in retail management. Candidate must be motivated, with high personal integrity. Positive attitude, as well as, excellent interpersonal, communication, analytical, and organizational skills to manage different priorities. 
 
The successful candidate must have the ability to deal with all levels of an organization and have excellent communication and customer services skills. Demonstrate skills in developing strong business relationships. Participated in the creation of high functioning interdependent partnerships. Effective written and verbal communication skills. Computer skills. Ability to organize workload and work independently. Strong sense of teamwork and ability to apply principles of team building. Demonstrated decision making/problem solving skills. Strong negotiation skills. Ability to work under pressure and deal with short time frames. 
 
 
Work Requirements: 
Shift: Day 
On Call: No 
Weekends: No 
Travel Required: No Travel 
Shift Details: 8-5
 
City/State: Johnson City, TN
Location: 
Johnson City Medical Center</div>

Manager, Gift Shop (8a-5p) Volunteers & Auxiliary Resources - Kingsport, TN

Tierra Encantada

<div>
 
 
 Tierra Encantada is the leader in Spanish immersion early education&reg; and provides education and care to children 6 weeks through 6 years of age. Our award-winning concept has received numerous accolades, including Top 50 Franchise Companies Doing the Most to Champion Diversity by Entrepreneur Magazine, 10 Hottest Franchise Businesses in America by Inc Magazine, and The Americas' Fastest Growing Companies.
 
 
 
 
 
 Volunteers at Tierra Encantada play a supportive role in our classrooms, helping to create a warm, engaging, and safe environment for young children. This role is ideal for individuals who enjoy working with children, want to practice their Spanish, or are considering a career in early childhood education. Volunteers assist teachers and staff in daily classroom activities and support our mission of nurturing bilingual development from infancy.
 
 
 
 
 
 Primary Responsibilities
 
 
 
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 Support teachers with classroom activities, such as storytelling, arts and crafts, music, and playtime
 
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 Interact positively with children to encourage Spanish language development through modeling and conversation
 
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 Assist with setting up and cleaning activity areas and materials
 
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 Help supervise children during indoor and outdoor play
 
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 Support transitions between activities, mealtimes, and rest periods
 
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 Follow all health, safety, and confidentiality guidelines
 
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 Model kindness, respect, and cultural appreciation in all interactions
 
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 Position Requirements
 
 
 
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 Must be at least 16 years of age
 
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 Interest in early childhood education or working with children
 
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 Spanish proficiency preferred but not required-must be willing to support a Spanish immersion environment
 
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 Ability to follow instructions and work as part of a team
 
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 Must be able to complete and pass a background check
 
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 Must meet state/local childcare volunteer requirements
 
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 Commitment
 
 
 
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 Minimum of 2 hours per week preferred, with flexible scheduling
 
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 Commitment to reliability and open communication with center staff
 
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 What We Offer Volunteers
 
 
 
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 Experience in a unique Spanish immersion early education setting
 
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 Opportunities to develop skills in classroom support and child development
 
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 Letters showing community service hours (upon request and completion of hours)
 
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 Tierra Encantada is an equal opportunity employer. Agency applications will not be considered.  No immigration sponsorship is available for this position.  E-Verify is used to verify employment eligibility.
 
 
</div>

Volunteer Childcare Assistant

City of Lebanon, PA

The City of Lebanon is seeking qualified candidates to serve as a Part-Time Volunteer Assistant Fire Chief to support the operations of the City&rsquo;s Combined Career and Volunteer Fire Department.This leadership position provides Officer-In-Charge coverage during designated weekends and evening hours (6:00 PM &ndash; 10:00 PM) and plays an important role in maintaining operational readiness and command support for the department.During assigned duty periods, the Volunteer Assistant Fire Chief assists in overseeing all operational aspects of the fire department and supports the department&rsquo;s mission of protecting life and property within the City of Lebanon.Key Responsibilities Include:<ul><li>Serving as Officer-In-Charge during designated evening and weekend coverage periods</li><li>Assisting with the direction and coordination of fire suppression operations and emergency response activities</li><li>Supporting departmental efforts related to fire prevention, training, and operational readiness</li><li>Assisting with incident command and operational decision-making in accordance with established fire service standards and best practices</li><li>Helping ensure the effective deployment and coordination of career and volunteer firefighting personnel</li><li>Supporting the department&rsquo;s mission to safeguard life, property, and the community</li></ul>The Volunteer Assistant Fire Chief works under the direct supervision of the Career Fire Chief and collaborates closely with department officers, career firefighters, and volunteer personnel.This position requires strong leadership, sound judgment in emergency situations, and a commitment to maintaining the highest standards of public safety and service.Successful candidate must have current PA State Fire Academy Firefighter II Certification and Fire Officer Certification desired.Benefits:Employee Assistance ProgramUniform AllotmentPaid Training OpportunitiesRetirement BenefitJob Type: Part-timePay: $5,500.00 - $9,100.00 per yearBenefits:<ul><li>Employee assistance program</li><li>Retirement plan</li><li>Uniform allowance</li></ul>Work Location: In person

Part-Time Volunteer Assistant Fire Chief

Kansas Guardianship Program

Volunteer Service CoordinatorKansas Guardianship ProgramManhattan, KSKansas Guardianship Program, Manhattan, KSHybrid Work RequiredPosition SummaryThe Volunteer Service Coordinator is responsible for identifying, recruiting, and supporting volunteer guardians and conservators across Kansas. This role ensures that qualified, trained individuals are available to serve as court-appointed guardians for vulnerable adults determined by the court to require such advocacy.Volunteer Service Coordinators work closely with state agencies, service providers, and community organizations to manage volunteer placements and provide ongoing case management assistance.This position reports to the Assistant Executive Director of KGP and requires periodic travel, strong relationship management skills, and the ability to navigate the complexities of guardianship processes.Key Responsibilities*Volunteer Recruitment &amp; PlacementRecruit individuals to serve as volunteer guardians/conservators, emphasizing recruitment for complex cases and underserved areas.Engage in targeted outreach efforts, including professional networking, public speaking engagements, and relationship-building with local organizations and community leaders.Screen and match volunteers with wards based on compatibility, geographic location, and case complexity.Organize and facilitate &quot;meet and greets&quot; between volunteers and potential wards, ensuring successful matches.*Guardian &amp; Volunteer Training &amp; SupportProvide comprehensive training and ongoing education for new and existing guardians, ensuringcompliance with legal requirements and best practices.Develop and deliver workshops, presentations, and onboarding materials to support guardians in fulfilling their roles effectively.Conduct regular follow-ups with new guardians within 30-60 days of appointment to ensure they understand responsibilities and address concerns.Attend court proceedings as required to support Guardians.Serve as a liaison between guardians and service providers, giving guidance on case-related challenges such as financial management, healthcare decisions, and legal matters.*Case Management &amp; ComplianceTrack and maintain records of all volunteer placements, guardian cases, and program referrals using KGP's case management system.Monitor and review monthly and annual reports from guardians, flagging questions or concerns for follow-up with the guardian.Assist guardians with filing necessary legal documents, including notarization when required.Support transitions when volunteers step down, ensuring continuity of guardianship services.*Collaboration with Agencies &amp; Service ProvidersWork closely with DCF, K-DADS, APS, and local care providers to assess and fulfill guardianship needs.Coordinate with case managers, nursing homes, and MCOs to ensure appropriate appointments of guardians.Advocate for process improvements with APS and DCF to streamline placement approvals and reduce delays.QualificationsBachelor's degree in human services, education, communications, or a related field (or equivalent experience).Experience working with individuals with intellectual/developmental disabilities, behavioral and mental health needs, or aging populations.Training in volunteer management, recruitment, or program facilitation preferred.Strong public speaking and interpersonal skills to engage with diverse audiences.High level of organizational and case management skills.Proficiency in digital tools, databases, and spreadsheets for tracking case data.Ability to handle sensitive information with discretion and maintain compliance with legal and ethical standards.Valid driver's license and ability to travel frequently across Kansas, including overnight stays.Willingness to engage in extensive telephone and video communications with guardians and stakeholders.Job Type: Full-timePay: From $21.64 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Location:<ul><li>Manhattan, KS 66503 (Preferred)</li></ul>Security clearance:<ul><li>Confidential (Preferred)</li></ul>Willingness to travel:<ul><li>50% (Preferred)</li></ul>Work Location: Hybrid remote in Manhattan, KS 66503

Volunteer Service Coordinator

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