warehouse administrative assistant

Diputech

We are looking for a reliable Store Coordinator &amp; Admin Assistant to manage store operations, inventory records, and administrative tasks. The ideal candidate should be organized, detail-oriented, and capable of handling both store and admin-related responsibilities efficiently.Key Responsibilities:Store &amp; Inventory Management<ul><li>Maintain and update accurate records of stock levels, incoming/outgoing inventory, and all warehouse-related data.</li><li>Prepare daily, weekly, and monthly inventory reports.</li><li>Coordinate with warehouse/store staff to ensure all stock movements are correctly recorded and reflected in the system.</li><li>Assist in stock audits and ensure physical stock matches system records.</li><li>Liaise with suppliers, dealers, and logistics teams to ensure timely stock replenishment and product dispatch.</li><li>Purchase required goods as instructed and ensure cost-effective buying through bargaining when necessary.</li><li>Keep store premises organized, clean, and compliant with company standards.</li></ul>Administrative &amp; Support Tasks<ul><li>Handle email communications regarding stock levels, orders, dealer updates, and general coordination.</li><li>Oversee petty cash management, including disbursements and reconciliation of warehouse-related expenses.</li><li>Maintain proper filing and documentation of inventory, invoices, receipts, and other records as per company policy.</li><li>Support the team with data entry, document preparation, and routine administrative tasks.</li><li>Coordinate with management on daily operational needs and provide timely updates.</li><li>Handle any other administrative duties assigned by the management.</li></ul>Qualifications:<ul><li>Intermediate or Bachelor&rsquo;s degree preferred.</li><li>1&ndash;3 years of experience in store, warehouse, or admin roles.</li><li>Strong communication, negotiation, and record-keeping skills.</li><li>Proficiency in MS Office (Excel, Word).</li><li>Ability to multitask and work in a fast-paced environment.</li></ul>Location: MM Alam Road, Gulberg 3 LahoreSalary: 50k - 60k Timing: 11am - 7pm (Mon - Sat)Job Type: Full-timePay: Rs50,000.00 - Rs60,000.00 per monthWork Location: In person

Store Coordinator & Admin Assistant

Liquidline

Liquidline is the fastest-growing commercial coffee solutions provider in the UK and Ireland-not that we're bragging! Our customers are companies that take pride in offering quality refreshments to their employees and clients. Our success is built on outstanding customer service, hard work, and a strong team culture. We believe in delivering WOW experiences to both our customers and our valued employees. We are proud to be Great Place to Work certified, a testament to our dedication to fostering a culture of support, growth and development, as well as promoting well-being, and winning together. With our core company values-passion, thoughtfulness, responsiveness, innovation, and smart working-at the very heart of our business, we are committed to cultivating an environment that inspires excellence.We are looking for a dedicated Vending and Warehouse Assistant with a passion for delivering WOW customer service through the efficient and effective operating of vending machines on a route of existing customers. While training is given our vending operators must be reliable, service driven and of a professional disposition with excellent communication skills.The Role - Vending and Warehouse Assistant<ul><li>Clean and replenish coffee, snack and cold drinks machines ensuring the hygiene standards are maintained.</li><li>?Collect cash from machines when required and return to the depot.</li><li>?Record meter readings, manage stock and visits on the bespoke vending software.</li><li>Execute corrective, predictive and preventative maintenance procedures to ensure a high level of machine utilisation including minor fixed where possible, making sure all equipment is left in a good working order, with customers briefed on the issue.</li><li>Complete all necessary on-line job sheets, time sheets and supporting documentation as required, ensuring it is reviewed and completed prior to leaving premises, to validate client satisfaction.</li><li>?Complete stock takes of vehicles monthly and carry out daily vehicle checks.</li><li>Loading and unloading of goods, checking deliveries against purchase orders.</li><li>Checking in goods and storing them efficiently</li><li>Picking goods accurately.</li><li>Using and operating a forklift</li><li>Keeping the warehouse tidy and organised through daily cleaning routines. </li><li>?Comply with onsite procedures and company health and safety procedures, bringing any risks to the attention of company management.</li></ul>?What You Will Need In The Role Of Vending and Warehouse Assistant<ul><li>Positive can-do attitude</li><li>Forklift licence and experience desirable </li><li>Excellent communication skills</li><li>Full /clean driving licence with previous driving experience. </li><li>Experience not essential but desirable, full training will be provided</li></ul>What You Will Learn & What Liquidline Can Offer You?Being a part of Liquidline is more than just a job - it's a chance to grow, develop and thrive! We are deeply invested in the success of our team and our comprehensive benefits package is designed to support, and reward our employees. The package includes, but is not limited too:<ul><li>25 Days Annual Leave + Bank Holidays: Extra time off to rest and recharge.</li><li>?Long Service Annual Leave Entitlement & Buy/Sell Scheme: More flexibility for your time off needs.</li><li>?Candidate Referral Program: Help grow our team and earn rewards</li><li>?Company Bonus Scheme: Celebrate success with us. </li><li>?Enhanced Sick Pay: Supporting you when you need it most</li><li>?Enhanced Parental Leave: Comprehensive support for your family journey </li><li>?Salary Sacrifice Pension Scheme: Save for your future with ease.</li><li> HSF Health Plan: Access affordable healthcare.</li><li> YuLife Wellbeing Platform: One stop shop for wellbeing, rewards and support.</li><li> Employee Assistance Programme: Mental health support, virtual GP services and more.</li><li> Menopause Support via Stella App: Tailored support for this stage of life.</li><li> Lunch on Liquidline & Bi-Annual Conferences: Enjoy lunch on Liquidline, and Bi Annual company conferences.</li></ul>Liquidline is a fast-growing, family owned business that has expanded from 92 to over 300 employees since 2020. With ambitious plans for the next five years, there's never been a better time to join us! Our dynamic and innovative environment offers endless opportunities for personal and professional growth.?We are proud to be an Equal Opportunities Employer, treating everyone with fairness, respect and appreciation. At Liquidline, we embrace diversity and value the unique experiences and perspectives of every individual. Together, we are always Winning Together!

Vending and Warehouse Assistant

Awesung Inc

TItle: Warehouse HR &amp; Admin (ONT / RTO)Company: Awesung &amp; Bloomsung Inc.Awesung &amp; Bloomsung Inc. is a comprehensive logistics group providing cross-border e-commerce services, international warehousing, Amazon FBA, and fulfillment solutions. We operate large warehouse centers across major U.S. cities, including Los Angeles, Atlanta, Houston, and New Jersey, with over one million square feet of warehouse space nationwide.We are currently hiring one HR &amp; Administrative Coordinator to support both our Ontario (ONT) and Rialto (RTO) warehouses in California.Work Location &amp; ScheduleLocations:<ul><li>ONT: 1450 Mission Blvd, Ontario, CA 91761</li><li>RTO: 2615 W Renaissance Pkwy, Rialto, CA 92376</li></ul>Rotation Schedule:<ul><li>Monday / Wednesday / Friday: ONT</li><li>Tuesday / Thursday: RTO</li></ul>Work Hours: Monday&ndash;Friday, 8:30 AM &ndash; 5:00 PMResponsibilitiesHuman ResourcesRecruitment &amp; Staffing<ul><li>Support hiring for frontline warehouse positions (general labor, equipment operators, etc.), with a clear understanding of role differences.</li><li>Work closely with warehouse operations to assess staffing needs, including headcount, job types, pay rates, shifts, and labor categories.</li><li>Coordinate with staffing agencies to arrange new hires, including temporary labor when needed.</li><li>Assist with specialized hiring requests based on business needs, such as live streaming&ndash;related roles.</li></ul>Onboarding &amp; Employee Records<ul><li>Conduct new hire onboarding and arrange basic training.</li><li>Supervise and coordinate forklift operation evaluations when applicable.</li><li>Maintain accurate employee records and upload required documentation into the employee database in a timely manner.</li></ul>Employee Status Management<ul><li>Support employee probation completion, pay adjustments, and other status changes based on performance and operational feedback.</li><li>Track and record employee attendance and leave (e.g., sick leave, PTO).</li><li>Update employee records promptly upon termination and coordinate with operations on replacement needs.</li></ul>Timecard &amp; Invoice Management<ul><li>Verify weekly employee timecards with warehouse operations and staffing agencies.</li><li>Review staffing invoices, submit payment requests, and follow up on billing processes.</li></ul>Other HR Support<ul><li>Post holiday announcements and assist with employee relations and conflict coordination.</li><li>Maintain and expand staffing agency partnerships and actively explore new staffing resources.</li></ul>AdministrationPurchasing &amp; Supplies<ul><li>Handle daily and urgent purchasing needs (online and in-person).</li><li>Track purchased items, monitor deliveries, and submit purchase approvals.</li><li>Proactively monitor warehouse consumables and replenish supplies (e.g., cleaning items, printer paper).</li></ul>Vendor Management<ul><li>Build and maintain vendor lists for both warehouses, including maintenance, equipment, and city-related service providers.</li><li>Quickly identify and coordinate with appropriate vendors when issues arise.</li><li>Maintain a solid understanding of warehouse operations and basic facility information.</li></ul>Employee Welfare &amp; Activities<ul><li>Arrange monthly snacks, team meals, and holiday gifts for warehouse staff.</li><li>Support HQ-led administrative activities (e.g., holiday decorations, special events).</li><li>Assist office employees with meal reimbursement submissions.</li></ul>Safety &amp; On-Site Management<ul><li>Conduct 5S inspections 2&ndash;3 times per week and report findings.</li><li>Monitor warehouse cleanliness and safety conditions, identifying and addressing potential hazards.</li><li>Perform monthly fire extinguisher inspections and coordinate vendor repairs if needed.</li><li>Support daily forklift safety check practices in collaboration with operations.</li></ul>Other Administrative Support<ul><li>Inventory and track warehouse equipment and assets.</li><li>Greet visitors, drivers, and customers; answer business phone calls.</li><li>Monitor security cameras and respond appropriately to unusual situations, including contacting authorities if necessary.</li><li>Communicate and coordinate with shared warehouse partners.</li></ul>Other Responsibilities<ul><li>Complete other tasks assigned by management.</li><li>Participate in HQ projects based on individual capability; strong performers may receive expanded responsibilities and advancement opportunities.</li></ul>Qualifications<ul><li>Patient, detail-oriented, responsible, and trustworthy.</li><li>Strong communication skills and ability to handle multiple tasks simultaneously.</li><li>Proficient in Microsoft Office and Google Workspace.</li><li>Able to commute between Ontario and Rialto warehouses; valid California driver&rsquo;s license required.</li><li>Willing to drive for work-related errands (purchasing, food pickup, etc.).</li><li>Comfortable working in a warehouse environment and being on-site.</li><li>Fluent in both English and Mandarin, able to communicate with mechanics and vendors regarding equipment issues.</li><li>Strong teamwork and communication skills.</li><li>Able to strictly maintain confidentiality regarding HR matters.</li></ul>Compensation &amp; BenefitsHourly Rate<ul><li>Probation: $20&ndash;$22/hour</li><li>Post-probation: $23&ndash;$24/hour</li></ul>Friendly and supportive work environment with collaborative colleagues. Annual trips, team meals, and holiday gifts provided.Employment StructureThis position will initially be hired through a staffing agency, which offers more flexible sponsorship and benefits options. The role works fully integrated with the company team, receives the same training and management, and has opportunities to transition to company payroll based on performance.Job Type: Full-timePay: $20.00 - $24.00 per hourExpected hours: 40 per weekApplication Question(s):<ul><li>Are you a native speaker of Mandarin? If not, do you have any official certification (e.g., HSK Level 6 or CEFR C1) or other evidence that demonstrates your proficiency in Mandarin Chinese?</li><li>Do you currently reside in the US?&nbsp;</li><li>Are you authorized to work in the US, or do you hold any of the following visas: F-1 (OPT or STEM OPT), H-4, L-2, J-1, B-1/B-2? If so, please specify.</li><li>If you require H1B sponsorship, will your visa be non-expired for the H1B lottery?</li></ul>Work Location: In person

H1B SPONSORED | Warehouse HR & Admin - Ontario & Rialto

ARTECH ME LLC

Responsibilities:<ul><li>Answer and direct phone calls and attend to customers</li><li>Organize and schedule appointments, meetings, and maintain calendars</li><li>Research, create presentations and help with procurement.</li><li>Office, factory, and warehouse maintenance, monitoring, and improvement.</li><li>Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.</li><li>Coordinate repairs to office, warehouse, and factory equipment.</li><li>Any other office administrative work required by the management.</li></ul>Requirements and skills<ul><li>Proven experience in an Admin Assistant role for 1 year within the same industry.</li><li>Proficiency in English, strong written and verbal communication</li><li>Knowledge of office management systems and procedures</li><li>Excellent time management skills and ability to multitask and prioritize work</li><li>Strong organizational and planning skills</li><li>Proficient in MS Office</li></ul>Job Type: Full-timePay: From AED3,000.00 per monthApplication Question(s):<ul><li>What is your expected Salary if you do not agree with the starting rate posted?</li></ul>Experience:<ul><li>administrative assistant: 1 year (Preferred)</li></ul>Language:<ul><li>English - Verbal and Written (strong) (Preferred)</li></ul>

Administrative Assistant

Sapphire Hydraulics, Inc.

Administrative Assistant / Customer Service Representative/DispatchLocation: Rosenberg, TX Company: Sapphire Hydraulics, Inc.IMMEDIATE HIRE FOR QUALIFIED INDIVIDUAL. Sapphire Hydraulics, Inc. is a small but dynamic business specializing in hydraulic equipment repair, hose manufacturing, and parts sales. We are seeking a dedicated, organized, and outgoing Office Administrative Assistant/ Customer Service Representative with Dispatch Experience to support our team and ensure smooth daily operations.Key Responsibilities:<ul><li>General Clerical Duties: Answer phone calls, respond to emails, and manage general correspondence.</li><li>Inventory &amp; Purchasing: Manage and maintain office supplies and handle parts purchasing for equipment inventory and specific jobs. This includes researching vendors for pricing and availability, and tracking orders until they arrive at the warehouse.</li><li>Job Tracking: Ensure all purchases have a corresponding purchase order or job number. Tag equipment with associated job numbers and upload photos into the appropriate job records in QuickBooks.</li><li>Administrative Support: Provide administrative assistance to various departments as needed, maintaining accurate records and files.</li><li>Customer Interaction: Greet customers bringing in equipment for repair, gather customer and equipment information, identify issues, inspect equipment, log details, and take photos.</li><li>Cross-functional Role: Move between the office, warehouse, and outdoor areas to inspect equipment and interact with customers and warehouse staff.</li><li>Continuous Learning: Be willing and eager to learn the hydraulic business, understand industry-specific terminology, and develop a basic understanding of how the equipment functions.</li></ul>Qualifications:<ul><li>Experience: Prior office and customer service experience is a must. Experience in the mechanical or hydraulic industry is a plus.</li><li>Accounting Knowledge: Basic understanding of accounting processes.</li><li>Organizational Skills: Strong organizational abilities with the capability to multitask and prioritize effectively.</li><li>Customer Service: Ability to interact with a diverse range of customers while maintaining a professional and composed demeanor.</li><li>Adaptability: Able to work in a fast-paced environment and switch between tasks efficiently throughout the day.</li><li>Learning Mindset: Hands-on learner with a proactive approach, willing to ask questions and gain knowledge to enhance expertise.</li><li>Industry Experience: Experience in a manufacturing environment or dispatch operations is a plus.</li><li>Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks.</li><li>Communication Skills: Excellent written and verbal communication skills. Bilingual in English/Spanish is a plus.</li><li>Detail-Oriented: Strong attention to detail and problem-solving skills.</li><li>Calendar Management: Experience in managing calendars and scheduling is preferred.</li></ul>Work Environment:<ul><li>Office setting with a casual dress code.</li><li>Warehouse and outdoor settings as required.</li></ul>Compensation:We offer competitive compensation based on experience. This is a full-time position with regular office hours.If you have the required experience and skills for this position, please submit your resume along with a cover letter detailing your qualifications to [email/contact information].We look forward to reviewing your application!Job Type: Full-timePay: $15.00 - $20.00 per hourExpected hours: 40 per weekWork Location: In person

Administrative Assistant w/Customer Service and Dispatch Experience

ST STYLE

Job descriptionPersonal Assistant to Managing DirectorWe are seeking a proactive and organized Personal Assistant to support the Managing Director in the daily operations of our building material supply business. The ideal candidate will be responsible for managing schedules, handling correspondence, and providing administrative support to ensure smooth business operations. The role also involves liaising with suppliers, managing orders, and helping with customer communications related to the supply of building materials.Key Responsibilities- Manage the Managing Director&rsquo;s calendar, appointments, and meetings.- Handle incoming calls, emails, and other correspondence on behalf of the Managing Director.- Prepare reports, presentations, and other business-related documents.- Organize travel arrangements, including transportation and accommodations.- Assist in managing and tracking orders from suppliers and ensuring timely deliveries.- Coordinate with warehouse and logistics teams to monitor stock levels and replenishment schedules.- Liaise with clients, suppliers, and contractors to resolve any order-related issues.- Conduct market research and assist in supplier negotiations.- Maintain an organized filing system for both physical and digital documents.- Track and follow up on tasks and projects assigned to team members by the Managing Director.- Handle ad hoc assignments such as event planning, personal errands, and team support.Skills and Qualifications- Proven experience as a Personal Assistant or Executive Assistant (experience in the building material supply industry is a plus).- Excellent organizational and time management skills.- Strong verbal and written communication skills.- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other administrative tools.- Ability to manage multiple tasks and priorities in a fast-paced environment.- Knowledge of building materials, construction terms, or supply chain management is an advantage.- Attention to detail, problem-solving skills, and discretion when handling confidential information.Education- A bachelor&rsquo;s degree in business administration, management, or a related field is preferred.Job Types: Full-time, Permanent, Contract

Personal Assistant to Managing Director

DAL Studio

Job DescriptionPosition Title: Personal and Administrative AssistantReports To: CEO / Managing DirectorLocation: Kuwait________________________________________Position OverviewThe Administrative Assistant &amp; Personal Assistant provides comprehensive support to the CEO/Managing Director and ensures smooth administrative and operational coordination within the Lighting &amp; Smart Home business. The role involves managing schedules, handling communications, maintaining documentation, and supporting project, client, and supplier activities to ensure efficiency and confidentiality at all times. Arab national or can speak and write Arabic and English.________________________________________Key ResponsibilitiesExecutive &amp; Personal Support<ul><li>Manage the CEO&rsquo;s calendar, schedule appointments, and coordinate meetings with clients, suppliers, and internal teams.</li></ul><ul><li>Draft, review, and manage correspondence, reports, and official communications.</li></ul><ul><li>Handle confidential information with discretion and professionalism.</li></ul><ul><li>Coordinate travel arrangements, itineraries, and personal tasks as required.</li></ul>Administrative &amp; Office Management<ul><li>Maintain organized filing systems (digital &amp; physical) for contracts, invoices, supplier agreements, and client documents.</li></ul><ul><li>Prepare meeting agendas, minutes, and follow-up actions.</li></ul><ul><li>Support recruitment coordination, onboarding, and HR documentation as required.</li></ul><ul><li>Liaise with internal departments (Finance, Projects, Warehouse, Sales) for smooth flow of operations.</li></ul>Client &amp; Supplier Coordination<ul><li>Serve as the point of contact for suppliers (local &amp; international) for quotations, contracts, and shipment follow-ups.</li></ul><ul><li>Assist in preparing proposals, presentations, and client communications.</li></ul><ul><li>Track and update supplier/client correspondence logs.</li></ul>Operational Support<ul><li>Support project managers with administrative tasks related to Lighting &amp; Smart Home installation schedules.</li></ul><ul><li>Monitor deadlines, purchase orders, and warranty documents to ensure compliance.</li></ul><ul><li>Assist in expense tracking and petty cash reconciliation.</li></ul>Accountabilities<ul><li>Ensuring 100% confidentiality and accuracy of executive schedules, documents, and communications.</li></ul><ul><li>Timely and professional handling of client and supplier requests.</li></ul><ul><li>Maintaining complete, up-to-date records of contracts, invoices, and communications.</li></ul><ul><li>Smooth coordination of administrative activities to reduce delays in operations.</li></ul>Competencies<ul><li>Organizational Skills: Ability to manage multiple priorities with accuracy and efficiency.</li></ul><ul><li>Communication: Excellent verbal and written English (Arabic is a plus); professional email and correspondence etiquette.</li></ul><ul><li>Technical Knowledge: Familiarity with Lighting &amp; Smart Home Systems (basic understanding of products, terminology, and project flow).</li></ul><ul><li>Confidentiality &amp; Integrity: Discreet handling of sensitive information.</li></ul><ul><li>Problem Solving: Ability to anticipate needs, provide solutions, and follow up proactively.</li></ul><ul><li>Tech-Savvy: Proficiency in MS Office, Google Workspace, and ERP/CRM systems (Odoo/Xero preferred).</li></ul>Key Performance Indicators (KPIs)<ul><li>Calendar &amp; Meeting Management: 95% accuracy in managing CEO&rsquo;s schedules and avoiding conflicts.</li></ul><ul><li>Documentation Accuracy: 100% compliance in filing, record keeping, and retrieval of company/supplier documents.</li></ul><ul><li>Communication Efficiency: Response to client/supplier/internal requests within 24 hours.</li></ul><ul><li>Operational Support: Timely preparation of reports, proposals, and meeting notes (at least 90% on-time delivery).</li></ul><ul><li>Confidentiality &amp; Professionalism: Zero breaches in handling sensitive executive information.</li></ul><ul><li>Process Support: Reduction of administrative delays by ensuring tasks are completed within agreed timelines.</li></ul>Job Type: Full-timePay: KD300.000 - KD400.000 per month

Personal and Administrative Assistant

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