web site admin

Era Projects

The Site Admin will handle administrative, documentation, and coordination tasks at the construction site. The role supports site operations, manages records, assists the project team, and ensures smooth communication between site and head office.<ul><li>Experience -</li><li>1- 3 years working experience as Admin/ similar role</li><li>Qualification Bachelor's/ Diploma or a related field job knowledge</li><li>Must be available locally , One day practice required</li><li>Must have experience in administrative role</li><li>Must have experience in Flow process</li><li>Knowledge on Microsoft Office Suite, project management software,</li><li>Organized and managing the Workload effectively .</li><li>effectively with colleagues, clients, and management.</li><li>solving administrative problems or challenges.</li><li>manage and organize documents, files, and records.</li><li>schedule, coordinate, and prepare for meetings</li><li>manage relationships with vendors and suppliers</li></ul>Job Types: Full-time, PermanentPay: BD220.000 - BD250.000 per month

SITE ADMIN - CONSTRUCTION

Advaita HR Solution

Department: Construction / ProjectsLocation: Project / SiteReporting To: Site Manager / Project Manager / Admin Head1. Job SummaryThe Site Admin is responsible for managing all administrative, documentation, material records, attendance, and coordination activities at the construction site. The role ensures smooth site operations and supports the project team.2. Key ResponsibilitiesA. Site Administration<ul><li>Manage day-to-day administrative activities at the construction site.</li><li>Maintain office setup, housekeeping, drinking water, safety items, and basic facilities at site.</li><li>Handle logistics arrangement for site engineers, workers, and visitors.</li></ul>B. Attendance &amp; Labour Management<ul><li>Maintain daily labour attendance and manpower register.</li><li>Prepare daily/weekly labour reports and share with HR/Head Office.</li><li>Support contractor billing by validating attendance and work progress.</li></ul>C. Material Management Support<ul><li>Maintain inward/outward register of construction materials.</li><li>Coordinate with storekeeper for GRN, stock records, and material tracking.</li><li>Prepare material requirement reports and follow up with suppliers.</li></ul>D. Documentation &amp; Record Keeping<ul><li>Maintain site documents &ndash; work permits, drawings, approvals, safety documents.</li><li>Maintain vendor/contractor agreements, bills, and site invoices.</li><li>Handle gate pass, visitor records, and material gate entries.</li></ul>E. Vendor &amp; Contractor Coordination<ul><li>Coordinate with vendors for materials, services, or AMC work.</li><li>Obtain quotations, prepare comparison sheets, and assist in purchase processes.</li><li>Follow up on payments and bill submissions.</li></ul>F. Safety &amp; Compliance Support<ul><li>Ensure safety gear availability (helmets, gloves, jackets).</li><li>Support Safety Officer in record keeping (induction forms, safety trainings).</li><li>Maintain compliance documents required by government authorities.</li></ul>G. HR &amp; Admin Support<ul><li>Handle accommodation, transport, and mess arrangements for site staff.</li><li>Coordinate for salary disbursement of labour (if applicable).</li><li>Maintain grievance records of workers and escalate issues.</li></ul>3. Required Skills<ul><li>Good communication and coordination skills.</li><li>Knowledge of basic construction terminology.</li><li>Strong record-keeping &amp; documentation skills.</li><li>Computer knowledge &ndash; MS Excel, Word, Email.</li><li>Ability to handle labour-related issues.</li></ul>4. Qualifications<ul><li>Education: 12th/Graduate (Any stream).</li><li>Experience: 1&ndash;3 years in construction site administration.</li><li>Freshers who have worked as site supervisors/helpers may also apply.</li></ul>5. Additional Requirements<ul><li>Must be willing to stay or travel at site.</li><li>Should be disciplined, reliable, and capable of managing field conditions.</li><li>Should have basic knowledge of safety and site operations.</li></ul>Job Types: Full-time, PermanentPay: &#8377;15,506.74 - &#8377;20,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Food provided</li><li>Health insurance</li><li>Internet reimbursement</li><li>Leave encashment</li><li>Life insurance</li><li>Provident Fund</li></ul>Work Location: In person

Site Admin / Site Administrator

PARI INFRASTRUCTURE

Job Title: Site Admin (Construction Site)Location: Hyderabad Experience: 2&ndash;5 Years (or as required) Industry: Construction / Infrastructure / PEB / Civil ProjectsJob Summary:We are seeking a Site Admin with hands-on experience in construction site operations. The candidate will be responsible for managing site documentation, coordinating manpower, maintaining records, and ensuring smooth administrative support for site activities.Key Responsibilities:<ul><li>Maintain daily site records such as attendance, manpower deployment, and visitor logs.</li><li>Manage material inward/outward registers and coordinate with the storekeeper.</li><li>Prepare and update site-related documents, reports, and MIS.</li><li>Assist project team with documentation for billing, safety compliance, and statutory requirements.</li><li>Coordinate with contractors, vendors, and the head office for administrative needs.</li><li>Oversee site office housekeeping, utilities, and basic facility management.</li><li>Handle staff movement, ID cards, permits, and gate pass management.</li><li>Support HR activities at site&mdash;joining, documentation, and basic grievance handling.</li><li>Maintain proper filing of drawings, work orders, invoices, and site correspondence.</li></ul>Candidate Requirements:<ul><li>Minimum 2 years of experience as a Site Admin/Site Coordinator in a construction environment.</li><li>Strong understanding of site documentation and basic project workflows.</li><li>Proficiency in MS Office (Excel, Word, Email Communication).</li><li>Good coordination, record-keeping, and communication skills.</li><li>Ability to work independently and manage multiple site tasks.</li><li>Familiarity with basic statutory requirements (PF, ESIC, labour records) is an advantage.</li></ul>Preferred Industry Background:Construction, Infrastructure, Civil Engineering, PEB, MEP Projects.Job Types: Full-time, PermanentPay: &#8377;30,000.00 - &#8377;35,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Provident Fund</li></ul>Work Location: In person

Site Administrator(Construction Site)

PROMPT Holding

The Site Admin is responsible for providing support to the Human Resources/Administration and Accounts Department in the Head Office. This includes assisting managing employee documentation, coordinating visa processing, and performing various administrative tasks.RESPONSIBILITIES<ul><li>Coordinate with the HR Department for the New Employees who joined the Site Team for Visa Processing, employee files, both hard copies and digital records.</li><li>Ensure accurate documentation for new hires, including contracts, forms, and other employment-related records.</li><li>Perform tasks such as printing, scanning, filing, and record-keeping.</li><li>Assist in preparing time sheets and other administrative reports to the Project Manager.</li><li>Handling the Liquidation of Petty Cash Expenses at site and coordinate with the Accounts Department for the supporting documents.</li><li>Log and track delivery notes, ensuring that it will be submitted to the Head Office for processing.</li></ul>QUALIFICATIONS<ul><li>Bachelor&rsquo;s degree in business administration, human resources, etc.</li><li>3+ years of experience in HR or administrative role, preferably in the construction or contracting industry.</li><li>Familiarity with UAE labor laws and visa processing procedures. Proficiency in Microsoft Office.</li></ul>SKILLS &amp; ABILITIES<ul><li>Strong organizational and multitasking skills.</li><li>High attention to detail and accuracy in documentation.</li><li>Excellent communication skills, both written and verbal.</li><li>Ability to manage time effectively and prioritize tasks.</li><li>Ability to handle confidential information with discretion.</li><li>Team-oriented with a proactive and problem-solving mindset.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>What is your notice period?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Site Admin: 3 years (Preferred)</li></ul>

Site Administrator

Admin &ndash; Site Construction Efficient and organized Site Admin with experience supporting construction site operations through documentation, record-keeping, coordination, and communication.Key Responsibilities1. Documentation &amp; Filing<ul><li>Maintain and organize site documents such as drawings, inspection reports, permits, attendance sheets, and daily logs.</li><li>Handle correspondence including letters, emails, and reports.</li><li>Ensure proper document control and filing&mdash;both hard copy and digital.</li></ul>2. Site Coordination<ul><li>Communicate with engineers, supervisors, subcontractors, and workers regarding daily site needs.</li><li>Assist in scheduling meetings, preparing agendas, and writing minutes.</li><li>Maintain updated project contact lists and communication logs.</li></ul>3. Attendance &amp; HR Support<ul><li>Record daily manpower attendance and prepare site timesheets.</li><li>Coordinate with HR/Accounts for payroll, joining, leave records, and staff documentation.</li><li>Maintain worker ID records and movement tracking.</li></ul>4. Procurement &amp; Material Support<ul><li>Prepare and follow up on purchase requests and material requisitions.</li><li>Coordinate deliveries with suppliers and storekeepers.</li><li>Keep records of materials received and issued.</li></ul>5. Administrative Support<ul><li>Manage office supplies, printing, and basic site logistics.</li><li>Assist in preparing weekly/monthly progress reports using Excel.</li><li>Support engineers and managers with data entry, documentation, and communication tasks.</li></ul>6. Safety &amp; Compliance Support<ul><li>Maintain HSE documentation such as toolbox talk records, safety inductions, and inspection checklists.</li><li>Ensure all site visitors follow registration and safety procedures.</li><li>Assist with documentation for audits and inspections.</li></ul>Skills &amp; Competencies<ul><li>Strong Excel, Word, and basic computer skills</li><li>Fast and accurate typing</li><li>Record-keeping &amp; document control</li><li>Communication &amp; coordination skills</li><li>Time management &amp; multitasking</li><li>Knowledge of construction site processes (advantage)</li><li>Ability to work under pressure</li></ul>Job Types: Full-time, PermanentPay: BD200.000 - BD250.000 per month

Admin Site -Construction

Venco Imtiaz Contracting Co

Key Responsibilities:&middot; Set up and maintain the site office, ensuring availability of all essential supplies, proper workspace arrangement, and basic utilities for staff and visitors.&middot; Handle petty cash for site-related expenses, maintain accurate records of disbursements, and submit reports with proper documentation and receipts to the accounts team.&middot; Maintain and update site records such as attendance registers, labor deployment sheets, gate passes, material delivery notes, equipment logs, subcontractor agreements, and inspection reports.&middot; Monitor daily attendance of all site personnel and labor (including subcontractors), update attendance registers, and prepare monthly timesheets for payroll processing.&middot; Prepare and submit daily manpower and progress reports, ensuring accuracy and timely communication with the project team and head office.&middot; Act as the primary administrative liaison for the site, handling day-to-day queries from the site team and communicating with the HR and admin departments at head office.&middot; Draft, format, and distribute official letters, memos, notices, and reports as instructed by the Project Manager.&middot; Raise and follow up on material requests, gate passes, equipment movement, and vehicle arrangements required at site.&middot; Support in obtaining permits, arranging municipality or consultant inspections, and following up on inspection schedules and documentation.&middot; Coordinate logistics for site visits, including arranging transport, refreshments, visitor access, and ensuring proper site induction and safety gear for guests.&middot; Track delivery and usage of construction materials and coordinate with the procurement or logistics teams in case of any shortages or delays.&middot; Assist the HSE team in collecting and maintaining records related to inductions, medical checks, PPE issuance, and safety toolboxes.&middot; Oversee site welfare facilities such as water supply, washrooms, rest areas, and first aid boxes, and ensure timely maintenance or replenishment as needed.&middot; Provide any other administrative support required by the Project Manager or site engineers, especially during critical phases of the project.Requirements:&middot; Diploma in engineering or bachelor&rsquo;s degree in any discipline.4 or more years of experience as a site admin with construction companies in UAE on building or villas projects.Job Type: Full-timePay: AED2,500.00 - AED4,500.00 per monthExperience:<ul><li>Construction industry: 4 years (Required)</li></ul>

Site Admin - Construction

E.Mi United Arab Emirates

HIRING: RUSSIAN-SPEAKING ADMIN (REMOTE POSITION)A remote admin role is now open for someone who is organized, responsive, and confident handling daily communication tasks in Russian and English. You can work from anywhere around the world.YOUR MAIN TASKS<ul><li>Communicating with Russian-speaking clients through calls and messages</li><li>Managing schedules, reminders, and follow-ups</li><li>Handling email correspondence and updating documents</li><li>Assisting with ongoing tasks and basic operational support</li><li>Keeping records organized across digital tools</li></ul>WHAT YOU NEED TO SUCCEED<ul><li>Strong Russian and English (written &amp; spoken)</li><li>Experience working remotely and managing your own time</li><li>Fast, reliable internet connection</li><li>Confidence using platforms like Monday.com, Google Workspace, or similar tools</li><li>Clear communication, attention to detail, and quick response speed</li></ul>WHAT WE OFFER<ul><li>Stable remote role</li><li>Supportive team and clear tasks</li><li>Room to grow within administrative or operational work</li></ul>HOW TO APPLY Submit your application on the current platform. Shortlisted applicants will be notified through their Indeed inbox.Job Type: Part-timePay: AED1,500.00 - AED5,000.00 per monthExpected hours: 30 per weekExperience:<ul><li>Admin: 1 year (Preferred)</li></ul>Language:<ul><li>Russian (Preferred)</li></ul>

Admin (Russian Speaker)

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