workforce coordinator

Bechtel

<div><p><b>Requisition ID: 292898</b></p><ul><li><b>
Relocation Authorized: National - Single</b></li><li><b>
Telework Type: Full-Time Office/Project</b></li><li><b>
Work Location: Port Arthur, TX</b></li></ul><p></p><div><div><div><h2 class="jobSectionHeader"><b><br>
Extraordinary teams building inspiring projects:</b></h2></div><div><p>
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.</p><p>
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.</p><p>
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Project Overview:</b></h2></div><div><p>
Port Arthur LNG, LLC (PALNG) is developing a Liquefied Natural Gas (LNG) production and export facility on a site located on the western shoreline of the Port Arthur Canal in Jefferson County, Texas. The project base scope will include two (2) identical LNG trains, two (2) LNG Storage Tanks, one (1) LNG Carrier Berth, and associated utilities/facilities. The Project is to be constructed on a parcel of land located at State Highway 87 south of Port Arthur, Texas, between the inner coastal waterway bridge and Keith Lake. The Infrastructure Global Business Unit (GBU) is executing site civil and marine scopes of work associated with our scopes of work on the Energy GBU LNG projects. As the #1 LNG EPC contractor by installed capacity, Bechtel has the capability to successfully deliver a broad range of LNG projects through our integrated EPC self-perform model, strategic partnerships, and proven experience in LNG project delivery. Partnering with Bechtel means lower cost, shorter delivery schedules, and greater certainty of outcomes for our customers.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Summary:</b></h2></div><div><p>
Workforce Development Training Coordinator will be an integral part of the Workforce Services/Industrial Relations direct hire team and will support and facilitate ongoing efforts in Field Supervision and Craft development. Must be willing to work a flexible schedule if required, including, but not limited to nightshift, split shift, or day shift. #LI-TH1</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Major Responsibilities:</b></h2></div><div><ul><li>
Maintains, Coordinates, and supports Port Arthur LNG Project craft construction training programs.</li><li>
Maintains and ensures project training programs are consistent with overall Gulf Coast initiatives.</li><li>
Support of craft training and certification program on the project.</li><li>
Conduct and/or recommend NCCER training for upskilling of craft professionals.</li><li>
Ensure that the training and assessment programs are consistent with Energy and NCCER guidelines and procedures.</li><li>
Schedule, coordinate and monitor classes, instructors, facilities, times, participants (level) and instructor evaluations both onsite and external training centers.</li><li>
Participates and at times leads efforts for the project apprentice training effort.</li><li>
Provides training to all levels of helpers, journeymen, foreman and general foreman.</li><li>
Administers ( Proctor ) onsite project craft certification testing program, including NCCER skills assessments.</li><li>
Responsible for Craft Competency Compliance to ES&amp;H core processes and SWPP&rsquo;s.</li><li>
Communicates craft training needs and makes recommendations to the Project Workforce Services Manager for consideration of additional program development or project support.</li><li>
Coordinate with external Training and Testing Centers.</li><li>
Track completed Verifications of Competency ( VOC ) on equipment.</li><li>
Coordinate and track completion of the Competency To Operate ( CTO ) Evaluations on Hand Tools</li><li>
Maintain record keeping of all training and evaluations within our SAP, and any other required data collection systems.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Education and Experience Requirements:</b></h2></div><div><ul><li>
Requires bachelor's degree (or international equivalent) and 2-5 years of relevant experience or 6-9 years of relevant work experience</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Required Knowledge and Skills:</b></h2></div><div><div><ul><li>
Good analytical and strategic planning skills: able to prioritize, balance short and long-term priorities.</li><li>
Good understanding of construction industry.</li><li>
Effective Interpersonal Skill.</li><li>
NCCER Master Trainer; or ability to obtain.</li><li>
NCCER Certified in a Trade</li><li>
NCCER Rigging Practical Examiner; or ability to obtain.</li><li>
Bechtel Trainer for JLG/Sky Climber/Fork Lift/Cranes.</li></ul></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Total Rewards/Benefits:</b></h2></div><div><p>
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Diverse teams build the extraordinary:</b></h2></div><div><p>
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.</p><p>
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of &quot;One Team,&quot; respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.</p></div></div></div><p></p><p><b><i><br>
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to </i></b><b>acesstmt@bechtel.com</b></p></div>

Workforce Development Coordinator

State of South Carolina

<div><div><div><h2 class="jobSectionHeader"><b>Job Responsibilities</b></h2></div>
<p></p><div><div><div><b>JOB SUMMARY:</b><div><div><p>
Position directs personnel management processes for University Facilities representing 400+ full time staff. Acts as a liaison to Central HR, Risk Services, and Payroll. Oversees staff who ensures payroll is submitted accurately &amp; timely. Supports University Facilities in all stages of the Employee Life Cycle.</p></div></div></div></div><div><div><b>
JOB DUTIES:</b><div><div><p>
35% - Essential - Employee Life Cycle: Support all stages, including onboarding, performance management, leave management, while ensuring compliance with applicable policies. Lead and participate in new employee orientation and provide guidance on HR policies, procedures, and best practices. Track and maintain records necessary for fiscal, operational, or compliance reporting. Manage offboarding processes such as system access removal, and final documentation. Handle sensitive information appropriately and in accordance with confidentiality guidelines. Engage with staff to stay aware of challenges and opportunities, meet deadlines for planning and performance reviews, support professional development and training, and promote positive working relationships that contribute to an effective work environment.<br>
<br>
30% - Essential - Talent Management: Works in collaboration with department managers for recruiting needs to include advertising, coordinating interviews if needed, submitting background checks request, and appropriate approvals. Enters recruiting information into Tiger Talent. Validates new hire information in HR/Timekeeping Systems. Coordinates department on-boarding activities for University Facilities new hires assisting with integration to the department. Keep track of progress and assists with Onbase submissions to maintain a high-level completion rate according to HR specified timeline for Facilities. Responsible for tracking FTE, TLP, and temp positions. Provides input and executes.<br>
<br>
20% - Essential - Payroll, Leave and Timekeeping Liaison: Maintains expert level and comprehensive knowledge of CUBS HR system and the University's time-keeping system. Oversees department communication with staff responsible for ensuring no missed punches and that all leave is entered accurately for University Facilities. Reviews and audits pay sheets each pay period, verifying pay lines for accuracy. Runs reports for payroll and HR as requested. Supervises and directs all student, temporary, and intermittent hiring process for Facilities. Maintains working knowledge of HR policy and procedures communicating changes to department managers as required. Practices continuous improvement for area.<br>
<br>
15% - Essential - Training and Development: Develop and facilitate training programs and topics for department specific needs such as implementation of new policies and systems. Assists colleagues of Workforce, Safety and Development in the creation and implementation of training and programs that maximize employee potential and support the Career Progression Program. Presents on position related topics at leadership and management meetings. May help with special projects or duties as assigned.</p></div></div></div></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum and Additional Requirements</b></h2></div>
<div><p>Education - High School Diploma or Equivalent and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.</p></div><br>
<div><h2 class="jobSectionHeader"><b>Preferred Qualifications</b></h2></div>
<div><p>Work Exp 3+ years business office administrative, payroll, or human resource support.</p></div></div></div>

Workforce HR Coordinator I

Waste Collection Resolve

<p>Operations &amp; Hiring Coordinator (Hybrid Remote / Field &ndash; Early Morning Required)</p><p>⭐ Company Overview</p><p>Waste Collection Resolve is a rapidly growing waste management and field services company supporting government contracts and commercial dumpster services across multiple counties in Maryland.</p><p>We are seeking a dependable, organized, and proactive Operations &amp; Hiring Coordinator to manage workforce hiring, daily crew coordination, and manpower logistics as the company continues to scale operations.</p><p>This role is critical to maintaining fully staffed crews, supporting new contract launches, and ensuring stable day-to-day field operations.</p><p>⭐ Position Overview</p><p>The Operations &amp; Hiring Coordinator will oversee recruiting, interviewing, onboarding, attendance tracking, staffing recommendations, and workforce planning across multiple active field crews.</p><p>This is a hybrid role combining early morning coordination, remote administrative work, and periodic jobsite visits.</p><p>The ideal candidate is highly organized, comfortable communicating with field personnel, and capable of managing multiple operational priorities simultaneously.</p><p>⭐ Key ResponsibilitiesWorkforce Recruiting &amp; Hiring</p><ul><li>Post job listings and maintain active hiring pipeline for driver and laborer positions</li><li>Screen applicants and conduct phone and in-person interviews independently</li><li>Verify reliable transportation and early reporting availability</li><li>Verify driver licenses and perform basic background/reference checks</li><li>Maintain organized hiring tracker and workforce database</li><li>Recommend final hiring decisions to leadership for approval</li></ul><p>Onboarding &amp; Workforce Management</p><ul><li>Collect onboarding documentation including identification and tax forms</li><li>Coordinate placement of new hires into training assignments on active contracts</li><li>Conduct check-ins with new hires during their first weeks</li><li>Track attendance, reliability, and workforce performance</li><li>Maintain awareness of which workers are suitable for future leadership roles</li></ul><p>Daily Crew Coordination</p><ul><li>Confirm daily attendance beginning approximately 6:30am</li><li>Identify callouts, shortages, or delays and recommend staffing adjustments</li><li>Communicate assignments, delayed start times, or standby instructions to crews</li><li>Maintain awareness of crew equipment assignments including protection vehicles and pickups</li><li>Provide brief daily manpower status report to leadership</li></ul><p>Staffing Forecasting &amp; Contingency Planning</p><ul><li>Prepare weekly staffing forecasts identifying potential shortages</li><li>Maintain standby labor pipeline to support unexpected callouts</li><li>Assist planning for weather disruptions or operational delays</li></ul><p>Field Presence</p><ul><li>Visit job sites periodically to verify crew readiness and professionalism</li><li>Reinforce company expectations and safety culture</li><li>Identify strong workers and potential crew leaders</li></ul><p>Customer &amp; Operations Support (As Company Scales)</p><ul><li>Conduct periodic service check-ins with dumpster customers</li><li>Assist coordination of staffing for dumpster service routes</li><li>Identify operational or service improvement opportunities</li></ul><p>⭐ Role Boundaries</p><ul><li>Compensation rates are communicated based on company-approved pay structure</li><li>Final hiring and staffing deployment decisions require leadership approval</li><li>Serious disciplinary or HR matters must be escalated to leadership</li><li>Communication with government agencies or contract representatives remains handled by company leadership</li></ul><p>⭐ Schedule</p><p>Hybrid role</p><ul><li>Early morning coordination required (approx. 6:30am &ndash; 9:30am)</li><li>Midday recruiting and administrative work (flexible schedule)</li><li>Field visits required 2&ndash;3 times per week</li></ul><p>⭐ Requirements</p><ul><li>Strong organizational and communication skills</li><li>Ability to manage multiple staffing priorities simultaneously</li><li>Reliable transportation required</li><li>Comfortable interacting with field crews and jobsite environments</li><li>Experience in staffing, dispatch, logistics, construction admin, or field services preferred</li><li>Bilingual English/Spanish strongly preferred</li></ul><p>⭐ Compensation</p><ul><li>$600 per week (W-2 employee position)</li><li>Hiring bonuses paid after successful worker retention period</li><li>Mileage reimbursement for approved field visits</li><li>Company phone provided</li></ul><p>⭐ Growth Opportunity</p><p>This role has strong potential to grow into a field operations leadership position as the company expands into additional service areas.</p><p>Pay: $600.00 per week</p><p>People with a criminal record are encouraged to apply</p><p>Work Location: Hybrid remote in Glen Burnie, MD 21061</p>

Operations and Hiring Coordinator

KRE Security LLC

<div><div><div><b>Benefits:</b></div>
<ul><li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
</ul></div><div><div>Scheduling Coordinator &ndash; In-Office</div>
<div><b>Hamburg, PA | Operations Support Role</b></div>
<div><b>Location:</b> 16600 Pottsville Pike, Hamburg, PA 19526<br>
<b>Pay:</b> $18.00/hour<br>
<b>Raises:</b> At 6 months and 1 year<br>
</div><div>KRE Security, LLC is hiring an <b>in-office Scheduling Coordinator</b> to support daily workforce operations across multiple client locations. This role is ideal for someone who is <b>organized, proactive, and comfortable making real-time staffing decisions</b> in a fast-paced office environment.<br>
</div><div>You will help ensure shifts are consistently staffed, respond to call-offs, and maintain smooth operations. This position offers <b>responsibility, visibility, and opportunities for growth</b> within an operations-focused organization.<br>
</div><div><b>Shifts Available</b></div>
<ul><li><b>Saturday-Sunday 6:00PM-6:00AM</b></li>
<li>Fully in-office role (no remote work)</li>
<li>Operations-focused environment</li>
</ul><div><b>Key Responsibilities</b></div>
<ul><li>Manage daily and weekly schedules for multiple client sites</li>
<li>Ensure consistent staffing coverage and proactively address gaps</li>
<li>Respond to call-offs and last-minute schedule changes</li>
<li>Communicate clearly with field staff and internal leadership</li>
<li>Track attendance, availability, and scheduling trends</li>
<li>Maintain accurate scheduling records in company systems</li>
<li>Use Microsoft 365, Google Workspace, and Outlook to manage workflow</li>
<li>Partner with management and Hiring/Recruitment on staffing needs</li>
<li>Maintain professionalism, confidentiality, and service standards</li>
</ul><div><b>Requirements</b></div>
<ul><li><b>1&ndash;3 years of experience</b> in scheduling, dispatching, or workforce coordination</li>
<li>Strong proficiency with Microsoft 365, Google Workspace, and Outlook</li>
<li>Ability to prioritize tasks and make decisions under pressure</li>
<li>Clear, professional communication skills</li>
<li>Reliable, detail-oriented, and accountable work style</li>
<li>Comfortable working fully in-office in a fast-paced environment</li>
</ul><div><b>Pay &amp; Benefits</b></div>
<ul><li>Starting pay: <b>$18.00/hour</b>
</li><li>Pay increases at 6 months and 1 year</li>
<li>Paid Time Off (PTO accrual)</li>
<li>Opportunity for growth and increased responsibility</li>
</ul><div><b>Why Work for KRE Security?</b></div>
<ul><li>Stable, in-office operations role in <b>Hamburg, PA</b>
</li><li>Visible and impactful role supporting daily staffing operations</li>
<li>Clear expectations and structured workflow</li>
<li>Professional team and leadership support</li>
</ul><div><b>How to Apply</b></div>
<div>Apply through <b>Indeed</b> or online at:<br>
<b>www.kresecurity.com</b><br>
</div><div><i>KRE Security, LLC is an Equal Opportunity Employer.</i></div></div></div><div></div>

Part Time Overnight Scheduling Coordinator

Transguard Group

<div><p>We are currently recruiting for a <b>Coordinator </b>to join our <b>Construction Services </b>team.
</p><p><b>Scope </b>:
</p><p>Coordinator-Construction Services is responsible for supporting the smooth and efficient operation of the business units' contracts and accounts in coordination with the Operations Manager, Administrative support, and Account Manager. The primary focus of this role is to coordinate the daily deployment movements of staff.
</p><p><b>Responsibilities:
</b></p><p><b>Financial
</b></p><ul><li>Ensure daily rostered headcount is deployed to the site.
</li></ul><p><b>Customer
</b></p><ul><li>Work closely with internal teams daily on all matters related to employee, HR, Welfare, Transport, Demand Planning, and Accommodation.
</li><li>Act as the first point of contact for all employee queries
</li><li>Work closely with line management to ensure client requirements are met, addressing any concerns promptly.
</li></ul><p><b>Process
</b></p><ul><li>Ensure all workflow process SOPs are followed and carried out efficiently.
</li></ul><p><b>Innovation
</b></p><ul><li>Identify areas where repetitive tasks can be automated.
</li><li>Encouraged to provide suggestions in areas where improvements can be made for employees and the business.
</li></ul><p><b>Selection Criteria:
</b></p><ul><li>1-2 years&rsquo; experience in an outsourcing company or similar large-scale workforce.
</li><li>UAE Driver's License.
</li><li>Competent computer and reporting skills.
</li><li>Ability to speak and understand multiple regional dialects a preference.
</li><li>Able to work flexible shift times to suit operational/client requirements.</li></ul></div>
<br>About Us: Offering flexible solutions for all the UAE&rsquo;s staffing needs since 2001, Transguard Group is the region&rsquo;s most trusted expert in facilities management, security, cash services, white-collar staffing and more. As the region&rsquo;s leading service provider, our expertise is in supplying our clients with the right people and best solutions precisely when and where they&rsquo;re needed.

Coordinator-Construction Services

Help at Home

<div>Overview:
<div>
At Help at Home, we believe everyone deserves the opportunity to live safely and independently in their own home. Our teams support individuals from diverse backgrounds and communities, and we are committed to creating a workplace where employees feel respected, supported, and empowered to make a difference.</div><div></div><div><br>
As a <b>Contact Center Coordinator, </b>you will play an important role in connecting caregivers, clients, and internal teams. You will help ensure caregiver visits are properly staffed, scheduling changes are handled quickly, and client concerns are addressed with professionalism and compassion.</div><div></div><div><br>
This role is ideal for someone who enjoys helping people, thrives in a collaborative and fast paced environment, and values meaningful work that directly impacts the lives of others.</div><div></div><div><b><br>
Help at Home is hiring a Remote Contact Center Coordinator! We offer weekly pay between $18.00-$20.00 an hour! 2nd Shift days and hours - Monday, Tuesday, Wednesday, Friday, Saturday- 4pm-1am EST</b></div><br>
<div></div>
Responsibilities:
<div>
What You&rsquo;ll Do:</div><ul><li>
Serve as a central point of contact for caregivers, clients, and internal teams, providing timely and professional support</li><li>
Confirm caregiver arrival for scheduled visits and help ensure clients receive the care they expect</li><li>
Coordinate scheduling updates, caregiver call outs, and staffing support for new and existing cases</li><li>
Respond to urgent escalations and client concerns, ensuring issues are handled quickly and appropriately</li><li>
Support incident reporting and documentation to maintain accurate records and ensure quality care</li><li>
Collaborate with teams across markets to resolve inquiries and provide guidance on company policies and procedures</li><li>
Maintain accurate documentation of calls, inquiries, and resolutions in company systems</li></ul><div>
Support quality assurance through call and documentation reviews</div>
Qualifications:
<div>
What You'll Bring:</div><br>
<div></div><ul><li>
High School Diploma or GED required</li><li>
Previous customer service experience required</li><li>
Scheduling or workforce coordination experience preferred</li><li>
Strong communication and interpersonal skills with the ability to work with individuals from diverse backgrounds and experiences</li><li>
Ability to stay organized and manage multiple priorities in a fast paced environment</li><li>
Strong attention to detail and problem solving skills</li><li>
Ability to maintain confidentiality and handle sensitive information in compliance with HIPAA</li><li>
Proficiency in Microsoft Office</li><li>
Availability to work weekends and holidays as needed</li></ul><h3 class="jobSectionHeader"><b>
Benefits</b></h3><div>
Help at Home offers a comprehensive benefits package designed to support the health, financial well being, and work life balance of our employees.</div><div>
Benefits may include:</div><ul><li>
Medical, dental, and vision insurance</li><li>
401(k) retirement plan</li><li>
Paid time off and paid holidays</li><li>
Career growth and advancement opportunities</li><li>
Employee assistance program and wellness resources</li></ul><div></div><div><i><br>
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.</i></div><div></div><div><i><br>
Help At Home is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or religion or other legally protected status.</i></div>
Pay Range: USD $18.00 - USD $20.00 /Hr.</div>

Contact Center Coordinator

The University of Michigan

<p></p><div><div><div><h2 class="jobSectionHeader"><b>How to Apply</b></h2><p>
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.</p><h2 class="jobSectionHeader"><b>
Job Summary</b></h2><p><b>
Job Summary</b></p><p>
The Division of Hospital Medicine (DOHM) at Michigan Medicine ? one of the largest clinical divisions at Michigan Medicine, with 170 faculty, 60 APPs (Advanced Practice Providers), and 65 staff operating across a 24/7 multi-site inpatient environment; is seeking an Administrative Specialist Associate to serve as the operational lead for APP workforce administration. This role owns the full APP clinical schedule, timekeeping and payroll processes, leave of absence coordination, and the tracking systems that keep a complex provider group running. You will partner closely with the APP Manager, Clinical Operations Manager and Clinical Liaison as a primary point of contact and subject matter expert. Direct experience with clinical scheduling is a plus, but we welcome candidates with strong transferable skills in workforce coordination or operations who are ready to grow.</p><p><b>
Why This Role</b></p><p>
If you love the puzzle of assembling a complex schedule and want that work to matter; this role delivers both. The Division of Hospital Medicine operates at scale and at pace, and the person in this position isn't just maintaining a system; they're a critical operational resource for a provider group that depends on their expertise every day.</p><p>
This is a role with genuine ownership, a collaborative team, and room to grow. We are committed to providing robust onboarding and training so the right person can build confidence and competence in the clinical environment, we're investing in long-term fit, not just immediate coverage. If you bring the foundational skills and the right disposition, we want to hear from you.</p><h2 class="jobSectionHeader"><b>
Mission Statement</b></h2><p>
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.</p><h2 class="jobSectionHeader"><b>
Why Join Michigan Medicine?</b></h2><p>
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.</p><p><b>
What Benefits can you Look Forward to?</b></p><ul>
<li>Excellent medical, dental and vision coverage effective on your very first day</li>
<li>2:1 Match on retirement savings</li></ul><h2 class="jobSectionHeader"><b>
Responsibilities*</b></h2><ul><li><p>
Clinical Schedule, Time-Off &amp; Leave Administration</p><ul><li><p>
Serve as primary lead for end-to-end build, maintenance, and management of the APP clinical schedule across multiple inpatient service lines; provide backup support to the Faculty Clinical Schedule and Clinical Liaison.</p></li><li><p>
Manage all schedule change requests, swaps, coverage adjustments, vacation, applying consistent standards and documenting decisions; proactively identify gaps or coverage risks and exercise independent judgment to implement corrective action.</p></li><li><p>
Maintain a real-time tracking system for APP time off across all categories (vacation, CME, sick leave, etc.); ensure records are accurate and accessible to relevant stakeholders.</p></li><li><p>
Serve as the primary administrative coordinator for APP leaves of absence, partnering with the APP Manager on documentation, communication, and coverage planning throughout the leave period.</p></li></ul></li><li><p>
Timekeeping, Payroll &amp; Compliance</p><ul><li><p>
Lead APP timekeeping processes: review and correct timesheets for a large provider group (Nurse Practitioner and Physician Assistants); audit for accuracy and resolve discrepancies before payroll deadlines.</p></li><li><p>
Review GPR for accuracy; serve as central point of contact with payroll to resolve errors and respond to employee inquiries.</p></li><li><p>
Partner with the APP manager to ensure accurate reflection and interpretation of hours worked by employees.</p></li><li><p>
Maintain current working knowledge of collective bargaining agreements governing PA and NP employees; ensure practices remain compliant and partner with HR to interpret or apply agreement provisions as needed.</p></li></ul></li><li><p>
Documentation &amp; Operations</p><ul><li><p>
Develop and maintain resource manuals, procedural documentation, and tracking tools across scheduling, timekeeping, payroll, and leave administration.</p></li><li><p>
Identify workflow inefficiencies and propose or implement improvements in collaboration with the administrative and clinical operations teams.</p></li></ul></li><li><p>
Other duties as assigned.</p></li></ul><h2 class="jobSectionHeader"><b>
Required Qualifications*</b></h2><ul><li><p>
Bachelor's degree or equivalent combination of education and experience.</p></li><li><p>
Three to four years of administrative or operations experience; healthcare or clinical environment is a plus, not a requirement.</p></li><li><p>
Demonstrated experience managing complex, multi-variable coordination work scheduling, workforce tracking, project administration, or similar.</p></li><li><p>
Proficiency in Microsoft Office Suite (Excel, Word, Outlook); ability to quickly learn workforce and scheduling software.</p></li><li><p>
Familiarity with timekeeping, payroll, or leave administration in any employment context.</p></li><li><p>
Strong attention to detail, independent judgment, and discretion in handling sensitive personnel matters.</p></li><li><p>
Excellent communication skills and comfort engaging with providers, leadership, and administrative colleagues at all levels.</p></li></ul><h2 class="jobSectionHeader"><b>
Desired Qualifications*</b></h2><ul><li><p>
Experience with QGenda or similar scheduling/workforce management software.</p></li><li><p>
Experience in an academic medical center or multi-provider clinical division.</p></li><li><p>
Knowledge of FMLA and institutional leave programs.</p></li><li><p>
Familiarity with collective bargaining agreements or unionized workforce environments.</p></li><li><p>
Experience developing policies, procedures, or administrative resource documentation.</p></li></ul><h2 class="jobSectionHeader"><b>
Work Locations</b></h2><p>
The role is hybrid, spending approximately one day per week or as needed on site at our administrative offices in UH South at the Main Hospital in Ann Arbor, MI.</p><h2 class="jobSectionHeader"><b>
Modes of Work</b></h2><p>
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.</p><h2 class="jobSectionHeader"><b>
Additional Information</b></h2><p><b>
Supervision Provided: </b>This position is directly supervised by the Clinical Operations Manager with functional supervision provided by the APP Manager.</p><h2 class="jobSectionHeader"><b>
Background Screening</b></h2><p>
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.</p><h2 class="jobSectionHeader"><b>
Application Deadline</b></h2><p>
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.</p><h2 class="jobSectionHeader"><b>
U-M EEO Statement</b></h2><p>
The University of Michigan is an equal employment opportunity employer.</p></div></div></div><p></p>
<br><div><div><h3 class="jobSectionHeader"><b>Job Opening ID</b></h3>
<div><p>275205</p>
</div></div><div><h3 class="jobSectionHeader"><b>Working Title</b></h3>
<div><p>APP Clinical Schedule Lead</p>
</div></div><div><h3 class="jobSectionHeader"><b>Job Title</b></h3>
<div><p>Admin Specialist Assoc Health</p>
</div></div><p>Ann Arbor, MI</p>
<div><h3 class="jobSectionHeader"><b>Full/Part Time</b></h3>
<div><p>Full-Time</p>
</div></div><div><h3 class="jobSectionHeader"><b>Regular/Temporary</b></h3>
<div><p>Regular</p>
</div></div><div><h3 class="jobSectionHeader"><b>FLSA Status</b></h3>
<div><p>Nonexempt</p>
</div></div><div><h3 class="jobSectionHeader"><b>Organizational Group</b></h3>
<div><p>Medical School</p>
</div></div><div><h3 class="jobSectionHeader"><b>Posting Begin/End Date</b></h3>
<div><p>3/19/2026 - 4/02/2026</p></div></div></div>

APP Clinical Schedule Lead

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