workforce management coordinator

JLL supports the Whole You, personally and professionally.
 
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
 
The Workplace Coordinator provides general office, and facilities support with a variety of activities, audits and workspace-related tasks, exhibiting strong customer relationship/communication skills. Single point of contact for landlord queries and escalations. Successfully coordinates the resolution of problems associated with all building services including but not limited to small projects, working with vendors, workspace resources, as well as interior and exterior furnishings, fixtures and equipment.
 
Please note, only individuals with diverse abilities are entitled to apply. If you are not a candidate with diverse abilities, you can still review other available roles on our recruiting page.
 Qualifications
 What we are looking for?
 A Bachelor’s degree in any major from any accredited university.
 Legally eligible to work in Egypt.
 Availability of People with Diverse Abilities Government Card. If not, please highlight in the application to assess if we can help you obtain this once you pass the Interview process.
 Strong analytical, problem-solving skills and positive attitude. Eager to learn and grow.
 Highly developed interpersonal skills.
 Good/ Excellent English proficiency.
 
Responsibilities: 
Workplace Management
 Administration and monitoring of general maintenance within the facility
 Coordinate service visits with property management representatives and vendors
 Provides hospitality and support for guests, visitors, and employees at client location
 Resolves problems associated with all building services including janitorial, conference rooms, workstation as well as interior and exterior furnishings, fixtures and equipment, printers and meal/snack service
 Assist with the coordination and scheduling of maintenance activities to ensure completion within the defined Service Level Agreement (SLA)
 Works with all internal departments such as IT, Security, ….
 Detailed inspections to discover all issues and assign tickets
 Proactive in finding improvements and following through on a plan to complete
 Identify costs saving ideas on a monthly basis
 Coordinates special events in support of client or CRE
 Vendor and Supplier Management
 Manage Facilities contracts on behalf of the client as managing agent
 Coordinate discussions with selected vendors or suppliers regarding goal setting, performance criteria, and performance review
 Relationship Management
 Single point of contact for all landlord queries and escalations
 Local point of contact with client’s IT team
 Local contact with the data centre providers – HVAC, UPS, Communications
 Local contact with security, provide print login credentials
 Account Performance
 Develop and maintain strong and healthy relationships with the client and landlord
 Ensure client satisfaction with delivery of facility management services and provide a lead role in monitoring and increasing customer satisfaction
 Administration and monitoring of general maintenance within the facility
 Provides hospitality and support for guests, visitors, and employees at client location
 Resolves problems associated with all building services including janitorial, conference rooms, workstation as well as interior and exterior furnishings, fixtures and equipment, printers and meal/snack service
 Assist with the coordination and scheduling of maintenance activities to ensure completion within the defined Service Level Agreement (SLA)
 Detailed inspections to discover all issues and assign tickets
 Proactive in finding improvements and following through on a plan to complete
 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
 
Personalized benefits that support personal well-being and growth:
 
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
 
About JLL –
 
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
 
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
 
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

Workplace Coordinator

HungerStation | هنقرستيشن

<div>
 HungerStation is part of the Delivery Hero Group, the world&rsquo;s pioneering local delivery platform, our mission is to deliver an amazing experience&mdash;fast, easy, and to your door. We operate in over 70+ countries worldwide. Headquartered in Berlin, Germany. Delivery Hero has been listed on the Frankfurt Stock Exchange since 2017 and is part of the MDAX stock market index.
 
 
 
 Job Description
 
 
 
 
 Key Activities:
 
 
 
 <ul>
 <li>
 Manage third-party picker workforce operations by sourcing and onboarding suitable partners, coordinating picker interviews, aligning on store coverage and shift requirements, and ensuring operational readiness including transportation arrangements, housing proximity, and on-time attendance at assigned stores.
 </li>
 <li>
 Monitor and improve in-store picker performance by tracking attendance, hygiene standards, and operational productivity; coordinating training and feedback with partners; and requesting replacements when performance does not meet HungerStation standards within the defined improvement period.
 </li>
 <li>
 Analyze workforce and operational performance metrics (e.g., utilization, adherence, attendance) to identify inefficiencies, address store-level workforce gaps, and implement actionable improvements that optimize staffing effectiveness.
 </li>
 <li>
 Manage vendor onboarding and partnership processes by reviewing contracts, evaluating vendor operational readiness, and collaborating with cross-functional teams (Finance, Legal, Procurement, and Operations) to ensure compliance with HungerStation standards and a smooth partner engagement process.
 </li>
 <li>
 Oversee third-party partner performance and accountability, addressing operational issues and lack of responsiveness through structured escalation, applying contractual penalties when applicable, and recommending partnership suspension or termination when vendors consistently fail to meet HungerStation standards.
 </li>
 <li>
 Set performance objectives, provide necessary support, evaluate direct reports, and provide regular feedback on performance.
 </li>
 <li>
 Participate in the identification and recruitment of key talents for the function.
 </li>
 <li>
 Provide clear directions, prioritize tasks, assign and delegate responsibility, and monitor the workflow.
 </li>
 <li>
 Provide opportunities for team members to suggest, participate in, and contribute to improvement, innovation, and knowledge-sharing initiatives.
 </li>
 <li>
 Follow all relevant policies, procedures, and processes for the daily work to be carried out in a controlled and consistent manner.
 </li>
 <li>
 Contribute to the identification of opportunities for continuous improvement of processes and practices to enhance effectiveness.
 </li>
 <li>
 Uphold a high-performance working environment and promote HS&rsquo;s Values.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 3&ndash;6 years of experience in Workforce Management, Operations Planning, or Capacity Planning
 </li>
 <li>
 Experience in contact center / logistics / operations-heavy environments
 </li>
 <li>
 Proven exposure to forecasting, scheduling, and performance reporting
 </li>
 <li>
 Experience managing cross-functional stakeholders (Operations, HR, Finance, procurement)
 </li>
 <li>
 Bachelor&rsquo;s degree in Engineering, Data science, Computer Science, Supply Chain or a relevant field is required.
 </li>
 </ul>
</div>

Workforce Management Assistant Manager

Niresources LLC

Resource Coordinator &ndash; Niresources LLC (Doha, Qatar)Position Summary Niresources LLC, based in Doha, is seeking a detail-oriented and highly organized Resource Coordinator to manage workforce allocation, scheduling, and operational support across active projects. The role ensures that the right personnel and resources are assigned efficiently to meet project timelines, client expectations, and company standards.Key Responsibilities<ul><li>Coordinate and allocate human and material resources across multiple projects in alignment with operational requirements</li><li>Maintain up-to-date resource schedules, availability tracking, and deployment plans</li><li>Collaborate with project managers to forecast staffing needs and address resource gaps</li><li>Monitor workforce utilization to optimize efficiency and reduce downtime</li><li>Assist in recruitment coordination and onboarding of project-based staff when required</li><li>Maintain accurate records of assignments, rotations, and work schedules</li><li>Liaise with HR, operations, and procurement teams to ensure seamless resource support</li><li>Prepare regular reports on resource utilization, availability, and planning forecasts</li><li>Support compliance with company policies, labor regulations, and project requirements</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, Logistics, or related field</li><li>2&ndash;4 years of experience in resource coordination, workforce planning, or operations support</li><li>Strong organizational and multitasking skills</li><li>Proficiency in Microsoft Excel and resource management systems</li><li>Excellent communication and coordination abilities</li><li>Ability to work in a fast-paced, deadline-driven environment</li></ul>Preferred Skills<ul><li>Experience in construction, oil &amp; gas, or engineering service environments in the GCC</li><li>Knowledge of workforce management tools or ERP systems</li><li>Strong analytical and problem-solving skills</li></ul>What Niresources LLC Offers<ul><li>Competitive salary package</li><li>Opportunity to work on diverse and high-impact projects in Qatar</li><li>Collaborative and professional work environment</li><li>Career growth opportunities within operations and project management</li></ul>نوع الوظيفة: دوام كاملموقع العمل: بشكل شخصي

Resource Coordinator

Rotary Engineering Ltd

Job Overview: We are seeking experienced and highly organized professionals for the role of Camp Boss / Camp Coordinator / Site Administrator to support our ongoing West to East Pipeline Project across multiple site locations in the UAE. The ideal candidate will be responsible for managing camp operations, site administration, and ensuring smooth coordination between workforce, logistics, and management.Key Responsibilities:<ul><li>Oversee day-to-day camp operations including accommodation, catering, and maintenance</li><li>Manage workforce accommodation allocation and records</li><li>Coordinate transportation (buses, vehicles) for site personnel</li><li>Handle site administration tasks including documentation, reporting, and coordination</li><li>Liaise with HR, HSE, and project teams to ensure compliance with company policies</li><li>Ensure camp facilities meet health, safety, and hygiene standards</li><li>Address employee concerns related to accommodation and welfare</li><li>Maintain inventory of camp supplies and monitor vendor performance</li></ul>Requirements:<ul><li>Minimum 3&ndash;5 years of experience in camp management / site administration (preferably in oil &amp; gas or construction projects)</li><li>Experience in handling large workforce camps</li><li>Strong organizational and coordination skills</li><li>Good knowledge of MS Office and reporting</li><li>Familiarity with UAE labor laws and camp standards is an advantage</li><li>Ability to work in remote site locations</li></ul>Preferred:<ul><li>Experience in ADNOC or similar large-scale projects</li><li>Immediate joiners will be prioritized</li></ul>Work Locations: Jebel Dhanna | Ruwais | Habshan | FujairahHow to Apply: Interested candidates may share their updated CV with the subject line: &ldquo;Camp Boss /camp Coordinator / Site Admin &ndash; West to East Pipeline Project&rdquo;Pay: From AED4,000.00 per monthWork Location: In person

Camp Boss / Camp Coordinator / Site Administrator

UGT SPEX LLC

Job Title: Union CoordinatorCompany: UGT SPEX LLC Location: Doha, QatarPosition SummaryThe Union Coordinator serves as the primary liaison between UGT SPEX LLC management and employee union representatives. This role is responsible for facilitating effective communication, supporting labor relations processes, and ensuring compliance with applicable labor laws and company policies. The Union Coordinator helps maintain a cooperative working environment by addressing employee concerns and assisting in negotiations, grievance handling, and workforce engagement initiatives.Key Responsibilities<ul><li>Act as the main point of contact between management and union representatives</li><li>Coordinate and schedule union-management meetings, discussions, and negotiations</li><li>Support the resolution of employee grievances in a fair, timely, and documented manner</li><li>Ensure compliance with Qatar labor laws and company labor policies</li><li>Assist in preparing reports, minutes of meetings, and labor relations documentation</li><li>Promote positive employee relations and workplace harmony</li><li>Monitor workplace issues and escalate concerns when necessary</li><li>Assist in collective bargaining preparation and implementation of agreements</li><li>Maintain confidential records related to union activities and labor matters</li><li>Collaborate with HR and legal teams on labor-related issues and compliance matters</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, Industrial Relations, or related field</li><li>Experience in labor relations, HR coordination, or union engagement (preferred)</li><li>Strong understanding of labor laws and employee rights frameworks</li><li>Excellent communication, negotiation, and conflict resolution skills</li><li>Ability to handle sensitive and confidential information professionally</li><li>Strong organizational and documentation skills</li><li>Fluency in English; additional languages are an advantage</li></ul>Key Competencies<ul><li>Diplomacy and interpersonal effectiveness</li><li>Problem-solving and analytical thinking</li><li>Integrity and professionalism</li><li>Strong coordination and time management skills</li><li>Ability to work under pressure in a multicultural environment</li></ul>Working Conditions<ul><li>Office-based role in Doha with occasional meetings involving operational sites or employee groups</li><li>May require flexible hours during negotiations or urgent labor matters</li></ul>Job Type: Full-timeWork Location: In person

Union Coordinator

KRE Security LLC

<div><div><div>Benefits:</div>
<ul><li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
</ul></div><div><div>Scheduling Coordinator &ndash; In-Office</div>
<div>Hamburg, PA | Operations Support Role</div>
<div>Location: 16600 Pottsville Pike, Hamburg, PA 19526 
Pay: $18.00/hour 
Raises: At 6 months and 1 year 
</div><div>KRE Security, LLC is hiring an in-office Scheduling Coordinator to support daily workforce operations across multiple client locations. This role is ideal for someone who is organized, proactive, and comfortable making real-time staffing decisions in a fast-paced office environment. 
</div><div>You will help ensure shifts are consistently staffed, respond to call-offs, and maintain smooth operations. This position offers responsibility, visibility, and opportunities for growth within an operations-focused organization. 
</div><div>Shifts Available</div>
<ul><li>Saturday-Sunday 6:00PM-6:00AM</li>
<li>Fully in-office role (no remote work)</li>
<li>Operations-focused environment</li>
</ul><div>Key Responsibilities</div>
<ul><li>Manage daily and weekly schedules for multiple client sites</li>
<li>Ensure consistent staffing coverage and proactively address gaps</li>
<li>Respond to call-offs and last-minute schedule changes</li>
<li>Communicate clearly with field staff and internal leadership</li>
<li>Track attendance, availability, and scheduling trends</li>
<li>Maintain accurate scheduling records in company systems</li>
<li>Use Microsoft 365, Google Workspace, and Outlook to manage workflow</li>
<li>Partner with management and Hiring/Recruitment on staffing needs</li>
<li>Maintain professionalism, confidentiality, and service standards</li>
</ul><div>Requirements</div>
<ul><li>1&ndash;3 years of experience in scheduling, dispatching, or workforce coordination</li>
<li>Strong proficiency with Microsoft 365, Google Workspace, and Outlook</li>
<li>Ability to prioritize tasks and make decisions under pressure</li>
<li>Clear, professional communication skills</li>
<li>Reliable, detail-oriented, and accountable work style</li>
<li>Comfortable working fully in-office in a fast-paced environment</li>
</ul><div>Pay &amp; Benefits</div>
<ul><li>Starting pay: $18.00/hour
</li><li>Pay increases at 6 months and 1 year</li>
<li>Paid Time Off (PTO accrual)</li>
<li>Opportunity for growth and increased responsibility</li>
</ul><div>Why Work for KRE Security?</div>
<ul><li>Stable, in-office operations role in Hamburg, PA
</li><li>Visible and impactful role supporting daily staffing operations</li>
<li>Clear expectations and structured workflow</li>
<li>Professional team and leadership support</li>
</ul><div>How to Apply</div>
<div>Apply through Indeed or online at: 
www.kresecurity.com 
</div><div>KRE Security, LLC is an Equal Opportunity Employer.</div></div></div><div></div>

Part Time Overnight Scheduling Coordinator

Modern Arch Group

Job SummaryThe Sales &amp; Business Coordinator is responsible for supporting sales and business development activities related to manpower supply and contracting services. This role involves coordinating client requirements, preparing commercial proposals, managing workforce-related documentation, and ensuring smooth communication between clients, operations, and recruitment teams to meet project demands efficiently.Key Responsibilities Sales &amp; Client Coordination<ul><li>Prepare and submit manpower supply quotations, service proposals, and contracts</li><li>Coordinate with clients to understand manpower requirements (skilled, semi-skilled, unskilled categories)</li><li>Follow up on inquiries, negotiations, and contract finalization</li><li>Maintain strong relationships with existing clients to secure repeat business</li><li>Track contract status, mobilization schedules, and renewals</li></ul>Business Development Support<ul><li>Assist in identifying new business opportunities in construction, industrial, and facility management sectors</li><li>Support in tender documentation, prequalification submissions, and vendor registrations</li><li>Coordinate client meetings, site visits, and presentations</li><li>Maintain a database of prospective clients and ongoing projects</li></ul>Operations &amp; Workforce Coordination<ul><li>Liaise with recruitment and operations teams for timely mobilization and demobilization of manpower</li><li>Coordinate deployment schedules, site allocations, and workforce requirements</li><li>Ensure all employee documentation (Iqama, medical, certifications) is valid before deployment</li><li>Monitor attendance, timesheets, and workforce performance reports</li></ul>Documentation &amp; Compliance<ul><li>Prepare contracts, agreements, and service level documents as per client requirements</li><li>Ensure compliance with Saudi labor laws and client policies</li><li>Maintain proper records of employees, contracts, invoices, and client communications</li><li>Assist in handling client audits and documentation checks</li></ul>Billing &amp; Reporting<ul><li>Coordinate with finance for invoice preparation based on approved timesheets</li><li>Verify timesheets, overtime, and billing details before submission</li><li>Track payments, pending invoices, and follow up with clients when required</li><li>Generate regular reports on sales, manpower deployment, and revenue</li></ul>Client Relationship Management<ul><li>Act as the main point of contact for client coordination and issue resolution</li><li>Address workforce-related concerns raised by clients promptly</li><li>Ensure high client satisfaction and service quality</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Marketing, or related field</li><li>2&ndash;5 years of experience in manpower supply, contracting, or similar industry</li><li>Strong understanding of manpower operations and site requirements</li><li>Knowledge of Saudi labor laws and workforce compliance (preferred)</li><li>Proficiency in MS Office (especially Excel for timesheets &amp; billing)</li><li>Excellent communication, coordination, and negotiation skills</li></ul>Key Competencies<ul><li>Strong coordination between sales, operations, and HR teams</li><li>Ability to handle multiple projects and urgent manpower requirements</li><li>Attention to detail in contracts, billing, and compliance</li><li>Problem-solving and client handling skills</li><li>Time management and deadline-oriented approach</li></ul>Application Question(s):<ul><li>Do you have prior experience in Cold Calling?</li><li>We Prefer Indians Mostly</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Sales: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Hindi (Required)</li><li>Arabic (Preferred)</li><li>Malayalam (Preferred)</li></ul>Work Location: In person

Sales and Business Coordinator

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