workplace operations manager

Levelpath

<div>
 
 About You
 
 
 
 You&rsquo;re a problem-solver who dives deep, learns fast, and applies knowledge to drive progress. Big challenges inspire you - you map the path and own the results. You love helping others, thrive in smart teams, and find motivation in shared milestones. You value fast iteration and real feedback from both your team and from customers. You're an early riser, and ready for your next adventure.
 
 
 
 About Us
 
 
 
 Levelpath is the modern AI procurement platform for global enterprises. Since our founding in 2022, we have been on a mission to make procurement delightful. Uniquely intuitive, Levelpath makes procurement more nimble in days and unlocks savings in weeks, while delivering clarity, control and intelligence for all stakeholders. Levelpath provides a complete view of spend for procurement, finance, legal and IT - from intake and sourcing to contracting and payment. Built in AI delivers contextually relevant and genuinely helpful answers, uncovering valuable opportunities and dramatically increasing efficiency. Global brands trust Levelpath&rsquo;s deep procurement expertise to transform their business outcomes and drive value from their supplier relationships.
 
 
 
 Pathfinders Wanted - Join Us!
 
 
 
 As our Office Manager, you will shape the heartbeat of our workplace. This role is critical to creating a welcoming, organized, and high-functioning office that supports our growing team. As we continue to scale, we need someone who can own day-to-day office operations while elevating the employee experience in meaningful, thoughtful ways.
 
 
 In a typical week, you might coordinate with building management, plan an in-office team event, troubleshoot a facilities issue, support onboarding logistics for a new hire, and partner with People Ops on an employee experience initiative. You&rsquo;ll have real ownership and autonomy, with the opportunity to continuously improve how our office runs and how our team feels at work.
 
 
 Success in this role looks like an office that runs smoothly, employees who feel supported, and culture moments that bring our team together.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Own and manage day-to-day office operations to ensure a welcoming, efficient, and well-run workplace
 </li>
 <li>
 Serve as the primary point of contact for building management, vendors, and service providers, proactively resolving facilities and operational issues
 </li>
 <li>
 Act as the first line of support for employees&rsquo; office and workplace needs, delivering a friendly and professional experience
 </li>
 <li>
 Plan and execute employee experience initiatives, including team events, office lunches, and in-office culture programs
 </li>
 <li>
 Partner closely with the People Ops Manager to support onboarding, offboarding, equipment coordination, and workplace logistics
 </li>
 <li>
 Identify and implement process improvements that enhance office efficiency and employee satisfaction
 </li>
 <li>
 Jump into special projects and evolving operational needs, adapting quickly as priorities shift
 
 
 </li>
 </ul>
 
 What You Bring To The Table
 
 
 
 <ul>
 <li>
 3+ years of experience in office management, workplace operations, facilities coordination, or a related role
 </li>
 <li>
 Strong organizational skills with exceptional attention to detail and the ability to manage multiple requests simultaneously
 </li>
 <li>
 Experience using modern workplace tools such as Google Workspace, Slack, Notion, and calendaring systems
 </li>
 <li>
 A proactive, resourceful mindset with a demonstrated ability to troubleshoot and solve practical problems
 </li>
 <li>
 Clear, friendly communication skills and a strong service-oriented approach
 </li>
 <li>
 Experience handling sensitive information with discretion and professionalism
 </li>
 <li>
 A growth mindset and enthusiasm for improving systems, processes, and employee experiences
 
 
 </li>
 </ul>
 
 While not required, it&rsquo;s an added plus if you have:
 
 
 
 <ul>
 <li>
 Experience with HRIS or ATS systems
 </li>
 <li>
 Basic IT troubleshooting or office technology support experience
 </li>
 <li>
 Prior experience at an early-stage or high-growth startup
 </li>
 <li>
 Exposure to people operations processes or employee engagement programs
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 100% Medical, dental, and vision insurance
 </li>
 <li>
 Flexible PTO, Parental Leave, Sick Leave
 </li>
 <li>
 Competitive compensation and equity package
 </li>
 <li>
 401k
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 In-office snacks and Friday team lunches
 </li>
 <li>
 Team-driven happy hours and celebrations
 
 
 </li>
 </ul>
 
 The estimated annual base cash salary for this role is $80,000 - $100,000.
 
 
 
 
 Levelpath is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment. We work hard to evaluate all employees and job applicants consistently, without regard to race, color, religion, gender, national origin, age, disability, pregnancy, gender expression or identity, sexual orientation, citizenship, or any other legally protected class. We&rsquo;re working to build a more inclusive economy where our customers have equal access to opportunity, and we strive to live by these same values in our workplace.
 
</div>

Office Manager

Baseten

<div>
 
 About Baseten
 
 
 
 Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $300M Series E, backed by investors including BOND, IVP, Spark Capital, Greylock, and Conviction. Join us and help build the platform engineers turn to to ship AI products.
 
 
 
 THE ROLE
 
 
 
 
 Note: This is an in-person role based in New York, and we&rsquo;d like you in the office five days a week.
 
 
 
 As our Office Manager, you&rsquo;ll own the rhythms and details that make the New York office work: facilities coordination, vendor management, supplies and pantry programs, visitor and onboarding readiness, and a high bar for cleanliness and functionality.
 
 
 This role is hands-on and highly collaborative. Baseten moves
 
 fast
 
 , and you should be ready to hit the ground running. You&rsquo;ll report to the Workplace Experience Manager, be a founding member of our Workplace Experience Team (WPX) and partner with IT, People Ops, and EA&rsquo;s to proactively solve problems before they impact employees.
 
 
 This role is based in hospitality with employees as the customers. You&rsquo;ll create an exceptional workplace experience by pairing high-touch hospitality with high-precision execution. Employees will know you as the calm, friendly point of contact, while you quietly orchestrate vendors, access workflows, and last-mile details behind the scenes so the office runs smoothly every day.
 
 
 
 OUR NEW YORK OFFICE
 
 
 
 <ul>
 <li>
 Union Square
 </li>
 <li>
 Up to 100 people onsite per day
 </li>
 <li>
 Rapidly growing, with frequent visitors
 </li>
 <li>
 ~9k sq ft
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 
 Events and culture
 
 
 
 <ul>
 <li>
 Plan and execute a thoughtful calendar of employee-facing events.
 </li>
 <li>
 Own NY-based event production end-to-end: vendor sourcing, catering and rentals, contracts, run-of-show, onsite setup, and day-of execution.
 </li>
 <li>
 Support logistics for team onsites hosted in NY, including space setup, catering coordination, and on-the-ground execution.
 </li>
 <li>
 Track budgets, contracts, and feedback to continuously improve quality and efficiency.
 </li>
 <li>
 Partner with the Workplace Experience team to support planning and execution of bi-annual company off-sites (logistics, vendor coordination, onsite support as needed).
 
 
 </li>
 </ul>
 
 Office operations and facilities
 
 
 
 <ul>
 <li>
 Serve as the first point of contact for employees and guests, creating a welcoming, professional experience.
 </li>
 <li>
 Own daily office operations: shared space upkeep, inventory management, and lunch/pantry/coffee programs.
 </li>
 <li>
 Manage relationships with building management and service vendors (janitorial, maintenance, repairs, security), including contracts and COIs.
 </li>
 <li>
 Oversee physical security and access processes (badge coordination, visitor workflows, vendor access, and compliance with building requirements).
 </li>
 <li>
 Partner with the IT team to ensure office-facing systems (A/V, conference rooms, access workflows) function reliably.
 </li>
 <li>
 Identify and implement process improvements that reduce friction and increase reliability.
 </li>
 <li>
 Support employee travel between offices including making sure they have access, lunch and a desk.
 
 
 </li>
 </ul>
 
 Space and workplace logistics
 
 
 
 <ul>
 <li>
 Support new hire onboarding logistics, including workspace setup.
 </li>
 <li>
 Maintain seating plans and manage desk moves, team reconfigurations, and workspace assignments.
 </li>
 <li>
 Anticipate workspace and supply needs (desks, chairs, monitors, meeting rooms, shared supplies) and coordinate procurement.
 </li>
 <li>
 Partner with the Workplace Experience Manager to support office buildouts, expansions, and moves as needed.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3&ndash;5+ years of experience in office management, workplace operations, facilities coordination.
 </li>
 <li>
 Ability to work autonomously as you&rsquo;ll be the only WPX member in NY
 </li>
 <li>
 Strong vendor management skills, including working through issues quickly and professionally.
 </li>
 <li>
 Excellent organizational habits and follow-through, with comfort juggling multiple requests at once.
 </li>
 <li>
 Experience bringing people together and creating space for culture in a rapidly changing environment (e.g., local programming, office moments, team rituals).
 </li>
 <li>
 High attention to detail and pride in running a tight, welcoming office.
 </li>
 <li>
 Clear written and verbal communication skills.
 </li>
 <li>
 Calm under pressure, adaptable, and proactive about solving problems before they escalate.
 </li>
 <li>
 Availability and interest in being onsite in our New York office five days a week.
 </li>
 <li>
 Availability to accommodate early or late hours as needed for event production and onsite coordination.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive compensation, including meaningful equity.
 </li>
 <li>
 100% coverage of medical, dental, and vision insurance for employee and dependents
 </li>
 <li>
 Generous PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)
 </li>
 <li>
 Paid parental leave
 </li>
 <li>
 Company-facilitated 401(k)
 </li>
 <li>
 Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.
 
 
 </li>
 </ul>
 
 Apply now
 
 to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you.
 
 
 
 At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
 
 
 
 Compensation Range: $110K - $135K
 
 
</div>

Office Manager (New York)

Avoca

<div>
 
 
 About Avoca
 
 
 
 Avoca is transforming how home service companies engage with their customers. Our AI-powered conversational agents handle every high-value inbound call, including booking jobs, qualifying leads, and driving higher revenue&mdash;all at a speed and consistency unmatched by human call centers.
 
 
 We&rsquo;ve expanded to 100 employees in under two years, backed by a high-energy, in-office culture across our NYC headquarters and Santa Barbara office. In a $500B+ market where missed calls mean lost business, we&rsquo;re building the category-defining platform for AI-driven customer engagement.
 
 
 We&rsquo;re serving the largest brands in home services, and grew 10x in 2025. With a high-performance, in-office team in NYC, we&rsquo;re moving fast to capture a massive, underserved market where 85% of missed calls go to competitors. Every hire here has an immediate and visible impact.
 
 
 
 
 
 
 About the Role
 
 
 
 We're looking for a proactive, detail-oriented
 
 Office Manager
 
 to own the day-to-day operations of our workspace. You'll be the go-to person for everything that keeps the office running, and the person who makes sure it runs well before anyone has to ask.
 
 
 This is a high-ownership, execution-focused role with direct impact on how the team experiences the office every day.
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Own inventory, ordering, and restocking for office supplies, kitchen consumables, and tech accessories
 </li>
 <li>
 Manage vendor relationships across building management, food and beverage, cleaning services, and AV
 </li>
 <li>
 Oversee building access protocols, visitor check-in, and facilities coordination
 </li>
 <li>
 Maintain shared tech inventory and ensure conference room A/V is always functional
 </li>
 <li>
 Keep shared spaces bookable, stocked, and equipped as the team grows
 </li>
 <li>
 Support new hire onboarding logistics and help coordinate office events and social programming
 </li>
 <li>
 Track office spend, manage purchasing within approved limits, and oversee vendor contracts and subscriptions
 </li>
 </ul>
 
 
 
 
 
 What You&rsquo;ll Bring
 
 
 <ul>
 <li>
 2 to 5 years of experience in office management, facilities, or workplace operations
 </li>
 <li>
 Organized, proactive, and resourceful &mdash; you fix things before anyone has to ask
 </li>
 <li>
 Strong communicator comfortable working across teams and managing vendor relationships
 </li>
 <li>
 Familiar with tools like Slack, Notion, and Google Workspace
 </li>
 <li>
 Bonus: experience in a startup environment or with office event planning
 </li>
 </ul>
 
 
 
 
 
 Why Avoca
 
 
 
 At Avoca, you'll be part of a team building a category-defining company at the center of a massive market opportunity. We're fast-moving and collaborative, with a culture built for people who thrive on speed, iteration, and impact.
 
</div>

SoFi

<div><div>Employee Applicant Privacy Notice

Who we are:
<div>
Shape a brighter financial future with us.

Together with our members, we're changing the way people think about and interact with personal finance.

We're a next-generation financial services company and national bank using innovative, mobile-first technology to help our millions of members reach their goals. The industry is going through an unprecedented transformation, and we're at the forefront. We're proud to come to work every day knowing that what we do has a direct impact on people's lives, with our core values guiding us every step of the way. Join us to invest in yourself, your career, and the financial world.</div></div><h2 class="jobSectionHeader"> 
</h2>
<h2 class="jobSectionHeader">Role Summary</h2>

The Associate Manager, Workplace Experience is responsible for leading and developing a regional high-performing workplace West team while ensuring operational excellence, compliance, and consistency across offices. This is a fully in-office role (five days per week).

This role serves as both a strategic partner and hands-on leader &mdash; overseeing budgets, safety and compliance standards, team performance, and cross-functional alignment. The Associate Manager is accountable for elevating the employee experience at scale across regional offices while developing talent and driving operational rigor.
<h2 class="jobSectionHeader">
Key Responsibilities</h2>
<h3 class="jobSectionHeader">Team Leadership &amp; Talent Management</h3>
<ul><li>Conduct weekly 1:1s with direct reports to provide coaching, accountability, and support.</li>
<li>Provide day-to-day oversight of team performance, including problem-solving support.</li>
<li>Drive team development through structured growth planning and upskilling initiatives.</li>
<li>Own performance management processes including reviews, recognition, feedback cycles, and bonus planning.</li>
<li>Lead hiring processes for the team, including interviewing, selection, and in-person onboarding (with travel as needed).</li>
<li>Step in to provide onsite coverage when team members are out of the office, ensuring business continuity.</li>
</ul><h3 class="jobSectionHeader">Budget &amp; Financial Oversight</h3>
<ul><li>Conduct monthly budget audits (actuals vs. forecast) to ensure financial discipline.</li>
<li>Serve as primary owner of quarterly budget re-forecasting in partnership with leadership.</li>
<li>Approve payroll weekly and expense reports monthly.</li>
<li>Ensure responsible spending practices and financial transparency across offices.</li>
</ul><h3 class="jobSectionHeader">Safety, Compliance &amp; Risk Management</h3>
<ul><li>Serve as Crisis Management point of contact for the People team.</li>
<li>Ensure compliance with Emergency Action Plans (EAP) across all offices, including annual updates and site-level accountability.</li>
<li>Act as the primary point of contact for licensing requirements and regulatory compliance.</li>
<li>Ensure office playbooks are reviewed and formally audited annually and updated during major changes (expansions, relocations, etc.).</li>
</ul><h3 class="jobSectionHeader">Operational Excellence &amp; Cross-Functional Partnership</h3>
<ul><li>Act as liaison between Workplace Leads and key partners including Physical Security, EAs, Employee Experience, Finance, and Facilities.</li>
<li>Collaborate cross-functionally on changes to policies, processes, and operational standards, ensuring clear communication and execution across sites.</li>
<li>Maintain deep knowledge of each office's operations, challenges, and culture.</li>
<li>Identify and implement process improvements that increase efficiency and consistency across locations.</li>
</ul><h2 class="jobSectionHeader">Leadership Expectations</h2>
<ul><li>Leads through influence, clarity, and operational discipline.</li>
<li>Thinks regionally and strategically &mdash; not just site-by-site.</li>
<li>Develops others while maintaining high performance standards.</li>
<li>Balances employee experience excellence with fiscal responsibility.</li>
<li>Communicates proactively and ensures alignment between leadership and frontline teams.</li>
<li>Demonstrates maturity, sound judgment, and strong decision-making in high-pressure situations.</li>
</ul><h2 class="jobSectionHeader">Qualifications</h2>
<ul><li>5+ years of experience in workplace operations, office management, hospitality, or related field.</li>
<li>2+ years of direct people management experience.</li>
<li>Experience managing budgets and financial reporting.</li>
<li>Strong knowledge of operational and safety best practices.</li>
<li>Proven ability to coach and develop team members.</li>
<li>Excellent communication, organizational, and cross-functional partnership skills.</li>
<li>Ability to travel as needed to support multi-site operations.</li>
</ul><h2 class="jobSectionHeader">What Success Looks Like</h2>
<ul><li>Offices operate consistently and compliantly across locations.</li>
<li>Budgets are managed accurately with minimal surprises.</li>
<li>The team demonstrates growth, engagement, and high performance.</li>
<li>Cross-functional partners view Workplace Experience as proactive and reliable.</li>
<li>Risks are identified early and managed effectively.</li>
</ul>
Employees experience a well-run, safe, and welcoming workplace environment.<div><div>
Compensation and Benefits</div>
<div>The base pay range for this role is listed below. Final base pay offer will be determined based on individual factors such as the candidate's experience, skills, and location.</div>
<div></div>
<div>To view all of our comprehensive and competitive benefits, visit our Benefits at SoFi page!</div>
<h5 class="jobSectionHeader">SoFi provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth and related medical conditions, breastfeeding, and conditions related to breastfeeding), gender, gender identity, gender expression, national origin, ancestry, age (40 or over), physical or medical disability, medical condition, marital status, registered domestic partner status, sexual orientation, genetic information, military and/or veteran status, or any other basis prohibited by applicable state or federal law.</h5>
<h5 class="jobSectionHeader">The Company hires the best qualified candidate for the job, without regard to protected characteristics.</h5>
<h5 class="jobSectionHeader">Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.</h5>
<h5 class="jobSectionHeader">New York applicants: Notice of Employee Rights</h5>
<h5 class="jobSectionHeader">SoFi is committed to an inclusive culture. As part of this commitment, SoFi offers reasonable accommodations to candidates with physical or mental disabilities. If you need accommodations to participate in the job application or interview process, please let your recruiter know or email accommodations@sofi.com.</h5>
<h5 class="jobSectionHeader">Due to insurance coverage issues, we are unable to accommodate remote work from Hawaii or Alaska at this time.</h5>
<div>Internal Employees</div>
<div>If you are a current employee, do not apply here - please navigate to our Internal Job Board in Greenhouse to apply to our open roles.</div></div></div>

Associate Manager, Workplace Experience - West

ParetoHealth

<div>
 
 
 We&rsquo;re in this for the greater good at ParetoHealth. Our mission is collective greatness, nothing less will do. Our team is a single force united in the drive to transform employee health benefits.
 
 
 
 
 The company was founded in 2011 to help small and medium-sized businesses fight the rising cost of employee health benefits. We blazed the trail with financing innovations that reduce the risks in self-insurance and deliver significant savings&mdash;and we continue to lead with a growing ecosystem of partners and world-class cost control solutions.
 
 
 
 
 But success is measured by more than dollars alone and we measure ours by the good that comes from knowing that every client and all their employees can count on effective, affordable healthcare for years to come.
 
 
 
 
 
 
 
 
 Please note that ParetoHealth does not provide employment visa sponsorship for this position. Candidates must be authorized to work in the United States without sponsorship both now or in the future.
 
 
 
 
 
 
 
 
 
 Position Summary:
 
 
 
 
 ParetoHealth is seeking a highly organized, proactive, and service-oriented Office Manager to oversee daily office operations across our Philadelphia headquarters and support our San Francisco and Salt Lake City offices. This role is critical to maintaining a professional, welcoming, and efficient office environment. The ideal candidate thrives in a hands-on role, anticipates needs before they arise, and takes pride in creating an exceptional employee and visitor experience. This role is in person 4 days per week reporting into our Philadelphia headquarters.
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 
 Oversee daily operations of the Philadelphia headquarters and provide remote support for SFO and SLC offices
 
 </li>
 <li>
 
 Serve as the primary liaison for building management and property teams
 
 </li>
 <li>
 
 Owner of Office Space office software, supplying reports as needed and updating seating assignments to keep seating map consistently updated as well as users trained on the system.
 
 </li>
 <li>
 
 Manage maintenance requests and resolve facility-related issues promptly
 
 </li>
 <li>
 
 Ensure meeting rooms are inspected and ready each morning (cleanliness, supplies, technology readiness)
 
 </li>
 <li>
 
 Coordinate room setups for internal meetings, team events, and leadership gatherings
 
 </li>
 <li>
 
 Manage relationships with office vendors (snacks, fruit, coffee, water, cleaning, supplies)
 
 </li>
 <li>
 
 Oversee ordering and inventory of office, kitchen, and restroom supplies; stock bathrooms and common areas as needed
 
 </li>
 <li>
 
 Coordinate deliveries and ensure timely restocking
 
 </li>
 <li>
 
 Review, process, and track vendor invoices and payments in partnership with the Finance team
 
 </li>
 <li>
 
 Maintain accurate records of office-related expenses and ensure timely submission and approval of invoices
 
 </li>
 <li>
 
 Monitor recurring expenses and identify cost efficiencies where appropriate
 
 </li>
 <li>
 
 Oversee office badge management and access control across all locations
 
 </li>
 <li>
 
 Coordinate badge issuance for new hires and deactivation for departing employees
 
 </li>
 <li>
 
 Ensure visitor sign-in procedures are followed and greet incoming guests
 
 </li>
 <li>
 
 Check and distribute mail daily
 
 </li>
 <li>
 
 Support the Executive Assistant team with ad hoc needs, including lunch coordination and meeting logistics
 
 </li>
 <li>
 
 Assist with office-wide communications related to facilities and operations
 
 </li>
 <li>
 
 Serve as a welcoming point of contact for employees and visitors
 
 </li>
 <li>
 
 Help foster a positive, organized, and well-run office environment
 
 </li>
 <li>
 
 Manage office capacity and ensure optimal space utilization as teams grow
 
 </li>
 <li>
 
 Partner with the People Team to track onsite attendance and generate office utilization and attendance reports
 
 </li>
 <li>
 
 Maintain accurate records of desk assignments and support onboarding and offboarding workspace transitions
 
 </li>
 <li>
 
 Identify opportunities to improve office processes and employee experience
 
 </li>
 </ul>
 
 
 Required Skills &amp; Qualifications:
 
 
 <ul>
 <li>
 3+ years of experience in office management, workplace operations, or facilities coordination
 </li>
 <li>
 Experience managing vendor relationships and processing invoices/payments
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Ability to manage multiple offices and priorities simultaneously
 </li>
 <li>
 Excellent communication and vendor management skills
 </li>
 <li>
 Proactive, resourceful, and detail-oriented
 </li>
 <li>
 Comfortable working onsite four days per week in Philadelphia
 </li>
 <li>
 Proficiency in Microsoft Office and/or Google Workspace
 </li>
 </ul>
 
 &nbsp;
 
 
 
 
 Perks &amp; Benefits:
 
 
 
 <ul>
 <li>
 Fully paid medical, dental, and vision benefits.
 </li>
 <li>
 Flexible PTO
 </li>
 <li>
 401k company contribution
 </li>
 <li>
 Tuition reimbursement
 </li>
 <li>
 Professional development allowance
 </li>
 <li>
 Transportation allowance and daily parking reimbursement&nbsp;
 </li>
 <li>
 Engaging hybrid work environment
 </li>
 </ul>
 
 &nbsp;
 
 
 
 We are guided by our values:
 
 
 
 
 Fire in the belly
 
 
 
 The drive to learn, to improve, and to deliver outstanding value every&nbsp;day.
 
 
 
 See the field
 
 
 
 The ability to see the big picture and prepare to meet tomorrow&rsquo;s&nbsp;needs.
 
 
 
 Get it done right
 
 
 
 The passion to produce at higher rates and to the highest&nbsp;standards.
 
 
 
 For the greater good
 
 
 
 A united community creating better health benefit solutions for&nbsp;all.
 
 
 
 
 
 Please note that any communication from our recruiters and hiring managers at ParetoHealth about a job opportunity will only be made by a ParetoHealth employee with an @paretohealth.com address. ParetoHealth does not conduct text message or chat-based interviews. Any other email addresses, agencies, or forums may be phishing scams designed to obtain your personal information.
 
 
 
 
 
 
 
 
 We will not ask you to provide personal or financial information, including, but not limited to, your social security number, online account passwords, credit card numbers, passport information, and other related banking information until we begin onboarding activities, which will be coordinated by a member of the ParetoHealth People Ops Team with an @paretohealth.com email address.
 
 
 
 
 
 
 
 Disclosures:
 
 
 
 
 
 ParetoHealth is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients.
 
 
 
 
 
 California Applicants
 
 
 :
 
 &nbsp; See
 
 &nbsp;
 
 Pareto&rsquo;s CCPA Notice of Collection for California Employees and Applicants
 
 &nbsp;
 
 for information about how Pareto Captive Services, LLC, Pareto Health, LLC, and Pareto Underwriting Partners, LLC, together with their respective subsidiaries (collectively, &ldquo;Pareto&rdquo;) collects and uses personal information submitted by employment applicants.
 
 
</div>

Confidential Government

<div>
 
 We are seeking an experienced
 
 HR &amp; Administration Manager
 
 to lead and oversee all administrative operations and support services within the organization. The role is responsible for ensuring operational efficiency, cost control, compliance with policies, and delivering a high-quality workplace environment.
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Oversee daily administrative operations and office support services
 
 
 &bull; Manage facilities, maintenance, security, transportation, and workplace services
 
 
 &bull; Lead and supervise administrative teams to ensure smooth operations
 
 
 &bull; Manage vendor contracts, service providers, and performance standards
 
 
 &bull; Ensure compliance with company policies, safety regulations, and government requirements
 
 
 &bull; Develop and control budgets, optimize costs, and improve efficiency
 
 
 &bull; Handle emergency response planning and business continuity processes
 
 
 &bull; Maintain workplace standards including cleanliness, safety, and employee services
 
 
 &bull; Coordinate with internal departments and external stakeholders
 
 
 
 Requirements:
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration or related field
 
 
 &bull; Minimum 10+ years of experience in administration or related roles
 
 
 &bull; Strong leadership and team management skills
 
 
 &bull; Experience in vendor management and contract negotiation
 
 
 &bull; Knowledge of workplace safety and compliance standards
 
 
 &bull; Proficiency in ERP systems and Microsoft Office
 
 
 
 Key Competencies:
 
 
 
 &bull; Leadership &amp; Team Management
 
 
 &bull; Operational Planning &amp; Execution
 
 
 &bull; Budgeting &amp; Cost Control
 
 
 &bull; Problem Solving &amp; Decision Making
 
 
 &bull; Communication &amp; Stakeholder Management
 
</div>

Administrative Manager

HUMAN CAPITAL

<div>
 Human Capital is a venture firm dedicated to empowering builders of technology. We invest in and build teams alongside founders driven to create meaningful, long-term impact, including SpaceX, Commure, Snowflake, and xAI. With more than $2B in capital committed, our stage-agnostic portfolio includes many companies we invested in before they became unicorns.
 
 
 
 Position Overview
 
 
 
 We are seeking a highly organized, proactive Business Office Manager to oversee daily office operations and ensure a smooth, efficient, and welcoming workplace. The Business Office Manager will serve as the backbone of the office, supporting staff, managing administrative functions, coordinating vendors, and keeping operations running seamlessly.
 
 
 
 Key Responsibilities
 
 
 
 
 Office Operations
 
 
 
 <ul>
 <li>
 Oversee day-to-day office operations and ensure a well-organized, efficient workplace
 </li>
 <li>
 Manage office supplies, equipment, and inventory; coordinate maintenance and repairs
 </li>
 <li>
 Serve as primary point of contact for office vendors, building management, and service providers
 </li>
 <li>
 Foster a positive, professional, and collaborative office culture
 
 
 </li>
 </ul>
 
 Administrative &amp; Staff Support
 
 
 
 <ul>
 <li>
 Support leadership and staff with administrative tasks, scheduling, and coordination
 </li>
 <li>
 Maintain office policies, procedures, and documentation
 </li>
 <li>
 Assist with onboarding new employees and coordinating office-related training
 
 
 </li>
 </ul>
 
 Financial &amp; HR Support
 
 
 
 <ul>
 <li>
 Process invoices, expense reports, and basic bookkeeping tasks
 </li>
 <li>
 Assist with payroll, benefits administration, and HR-related documentation
 </li>
 <li>
 Prepare quarterly reporting for incentive programs
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Proficiency in Google Workspace
 </li>
 <li>
 Ability to multitask, prioritize, and work independently
 </li>
 <li>
 Problem solver with a proactive mindset
 
 
 </li>
 </ul>
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