workshop coordinator

Alba Corporation

We are looking for a Workshop Coordinator to manage the end-to-end coordination of vehicle repairs and preparation, ensuring timely delivery, quality control, and seamless collaboration between internal teams and external partners. This role is ideal for an organized and proactive professional with a background in the automotive industry. The ideal candidate will oversee workshop schedules, manage supplier communications, and optimize vehicle readiness timelines to support showroom operations. If you're detail-driven and thrive in a fast-paced, process-oriented environment, we&rsquo;d love to hear from you. Vehicle Coordination &amp; Workshop Management Coordinate vehicle repairs and preparation with partner workshops, ensuring adherence to quality standards and turnaround targets. Arrange vehicle pick-up and drop-off between showroom and workshops, working closely with recovery teams. Monitor all repair and maintenance timelines and resolve any delays or workflow issues. Liaise with the sales team to address any last-minute vehicle needs before handover. Parts Procurement &amp; Process Optimization Manage the sourcing and timely delivery of vehicle parts by coordinating with suppliers. Maintain accurate records using internal tracking systems and software. Identify opportunities to streamline workshop processes and reduce lead times. Ensure all vehicles are prepared efficiently and meet showroom readiness criteria. Requirements Proven experience in the automotive industry (workshop, logistics, or coordination roles preferred). Strong computer skills and familiarity with workflow tracking systems. Excellent communication and problem-solving abilities. Highly organized, detail-oriented, and capable of managing multiple tasks simultaneously. Ability to coordinate effectively across departments and with external partners. Salary &amp; Benefits Salary Range: 3,000 &ndash; 4,500 AED (based on experience and qualifications) Work Visa sponsorship Medical Insurance (as per UAE law) 30 days of paid annual leave Performance-based incentives, including the opportunity to earn additional days off Structured and respectful work environment focused on quality and efficiency Work Arrangement Type: Full-time, on-site position Note: Remote or hybrid work is not available. Candidates must be based in or willing to relocate to the UAE. Why Join Us? Play a key role in one of the UAE&rsquo;s top used car showrooms. Work in a fast-paced, high-efficiency environment where your coordination skills make a real impact. Collaborate with a dedicated team that values structure, accountability, and teamwork. Gain experience in an operational role with room for growth and recognition. Ready to lead efficient workshop operations and contribute to vehicle readiness? Apply now!

Workshop Coordinator

Dollar Car Rental - AAA Group

Role Overview: The Agency Service Coordinator is responsible for coordinating all repair, service, and accident related activities for branded vehicles handled by authorized external agencies. The role ensures smooth vehicle movement between locations, timely repair completion, cost control, accurate documentation, and system updates, while working closely with internal teams and external service partners to minimize vehicle downtime and support business operations.Key Responsibilities: <ul><li>Coordinate the daily drop-off and pick-up of out-of-service vehicles to and from authorized service agencies.</li></ul><ul><li>Liaise with external agencies for vehicle servicing, mechanical repairs, bodywork, and accident repairs, ensuring timely completion and release of vehicles.</li></ul><ul><li>Follow up closely with agencies to reduce turnaround time and ensure vehicles are returned to service as scheduled.</li></ul><ul><li>Prepare, submit, and track all documentation required for agency warranty and service claims.</li></ul><ul><li>Negotiate repair costs, estimates, and timelines with agencies to achieve cost efficiency while maintaining quality standards.</li></ul><ul><li>Update internal systems accurately when vehicles are sent to agencies and upon release back to operations.</li></ul><ul><li>Coordinate internally with the workshop, fleet, operations, and procurement teams to align repair decisions and priorities.</li></ul><ul><li>Monitor repair progress and escalate delays, cost discrepancies, or quality concerns when necessary.</li></ul><ul><li>Maintain proper records of agency repairs, costs, warranties, and service history.</li></ul>Skills and Qualifications: <ul><li>Diploma or Bachelor&rsquo;s degree in Automotive Technology, Mechanical Engineering, Business Administration, or a related field.</li></ul><ul><li>Atleast 3&ndash;5 years of relevant experience in fleet operations, automotive service coordination, workshop operations, or agency/vendor management (rental or automotive industry preferred).</li></ul><ul><li>Strong understanding of vehicle repairs, servicing processes, warranty claims, and accident repairs.</li></ul><ul><li>Experience coordinating with authorized dealers or branded service agencies (e.g., BMW, Audi, Mercedes-Benz, Lexus, Porsche, Toyota, Nissan, etc.) is a strong advantage.</li></ul><ul><li>Good coordination, negotiation, and follow-up skills.</li></ul><ul><li>Strong organizational skills with the ability to manage multiple vehicles and agencies simultaneously.</li></ul><ul><li>Proficiency in system updates, ERP/fleet management systems, and basic reporting.</li></ul><ul><li>Ability to work under pressure and meet tight operational deadlines.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per month

Branded Vehicle Service Coordinator

Society of Petroleum Engineers International

<div>
 
 
 JOB TITLE
 
 
 
 Senior Event Coordinator
 
 
 
 
 
 
 THE LOCATION
 
 
 
 Dubai, UAE (hybrid)
 
 
 
 
 
 
 THE ORGANIZATION
 
 
 
 
 Solutions. People. Energy.
 
 These three words define how we work together to create impact. Our members gain access to premier programs, content, and events designed to accelerate professional growth and career development, while fostering a strong network and sense of community. SPE employees are proud to contribute to a community that&rsquo;s making a difference globally!
 
 
 
 
 
 From our beginning in the early 1900&rsquo;s, SPE has grown to nearly 132,000 members in 146 countries. SPE is a 501(c)(3) not-for-profit organization with operations around the world. SPE maintains offices in Calgary, Dallas, Dubai, Houston, and Kuala Lumpur.
 
 
 
 
 
 
 Visit our website for more information about life as an employee with SPE: https://www.spe.org/en/spe-life/
 
 
 
 
 
 
 
 THE OPPORTUNITY
 
 
 
 The Senior Event Coordinator position is responsible for managing workshops from conceptualization to post-event wrap-up and programming support of Conferences and Symposiums throughout Europe and the Caspian regions.
 
 
 
 
 
 
 ESSENTIAL DUTIES AND RESPONSIBILITIES
 
 include the following:
 
 <ul>
 <li>
 Event Committee Management which includes committee formation, attending and facilitating committee meetings and liaising with committee members on the technical programme and overall event progress
 </li>
 <li>
 Support identification of workshop dates, avoiding clashes with other SPE and oil and gas industry activities worldwide
 </li>
 <li>
 Evaluate, inspect and select venues for workshops. Negotiate contracts and work closely with vendors on aspects such as catering, branding, audio&hyphen;visual, transportation, signage and entertainment
 </li>
 <li>
 Organizing social and networking opportunities during workshops
 </li>
 <li>
 Build and maintain external relationships with key stakeholders within the industry
 </li>
 <li>
 Work closely with committees to ensure successful management and smooth delivery of programmes. Also includes speaker solicitation, invitation and management
 </li>
 <li>
 Establish and maintain relationships with committees, event partners, venues and suppliers
 </li>
 <li>
 Production of monthly event progress reports
 </li>
 <li>
 Prepare and maintain workshop budgets, with close monthly monitoring and follow-up meetings with other teams including accounts, marketing, sales and event assistants.
 </li>
 <li>
 Work closely with Marketing to develop and execute an Event Marketing Campaign.
 </li>
 <li>
 Work closely with Sales and committee members to identify potential sponsors and exhibitors
 </li>
 <li>
 Ensuring sponsor, exhibitor and delegate payments are processed
 </li>
 <li>
 Overview of onsite registration management and operations
 </li>
 <li>
 Assume responsibility for successful workshops in terms of financial results and member-satisfaction
 </li>
 <li>
 Maintain competency with in-house computer applications and other software programmes that are applicable to event administration.
 </li>
 <li>
 Providing technical programme support for conferences, from SPE Paper Management System setup to production of conference proceedings, which includes processing abstracts and manuscripts on SPE system, author and committee communications and onsite preparations and execution.
 </li>
 <li>
 Work closely with Event Managers supporting Conference/Symposium programming and produce regular reports on the abstract/paper proposal process when required
 </li>
 <li>
 Communicate with authors during the paper management process
 </li>
 </ul>
 
 
 
 
 
 YOUR SKILLS AND EXPERTISE
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in event/project management, or a relate field, or equivalent practical experience supporting event activities.
 </li>
 <li>
 Experience supporting and facilitating event committees - desirable
 </li>
 <li>
 Timely and accurate written and verbal communication
 </li>
 <li>
 Skilled in budget management &amp; tracking
 </li>
 <li>
 Exceptional attention to detail, coordinating event logistics, producing progress reports, and maintaining accurate event documentation
 </li>
 <li>
 Highly organised, reliable, and comfortable managing multiple tasks in a fast-paced environment while keeping documentation structured.
 </li>
 <li>
 Self-motived, with the ability to work independently with little supervision.
 </li>
 <li>
 Strong collaboration skills, with the ability to communicate clearly and work effectively with global colleagues, internal teams, and external stakeholders.
 </li>
 <li>
 Proficient in event management systems and all MS Office Software
 </li>
 <li>
 Resilient and calm under pressure, particularly during live event environments
 </li>
 <li>
 Solution focused mindset, with confidence to take initiative
 </li>
 <li>
 Highly level of professionalism, a strong work ethic and commitment to delivering a successful event and an outstanding experience for event participants
 </li>
 </ul>
 
 
 
 
 
 OTHER REQUIREMENTS
 
 
 <ul>
 <li>
 Ability to travel (approx. 4 to 5 times per year) to the European &amp; Caspian region, without travel restrictions
 </li>
 <li>
 Knowledge of the Oil &amp; Gas industry -
 
 desirable
 
 </li>
 </ul>
 
 
 
 
 
 BENEFITS AND PERKS
 
 
 
 
 You can expect to enjoy our excellent benefits contributing to our employee work/life balance!
 
 
 <ul>
 <li>
 Private Medical Insurance
 </li>
 <li>
 Life Insurance protection
 </li>
 <li>
 Housing Allowance along with competitive salaries.
 </li>
 <li>
 Annual Airfare Allowance, an economy class, return airfare to your home country, paid after each full year of employment.
 </li>
 <li>
 Paid Annual Leave of 30 working days per annum.
 </li>
 <li>
 Carparking in our subsidized car parking arrangement.
 </li>
 </ul>
 
 
 
 
 
 To avoid delays in considering your application, please complete all questions within the application including your expected compensation range for this role.
 
 
 
 
 
 
 
 
 Society of Petroleum Engineers is an Equal Opportunity Employe
 
 
 
 r
 
 
 
 
 We welcome diversity in our workforce and encourage all qualified applicants to apply.
 
 
 
 
</div>

Senior Event Coordinator

Autowerks Car Care LLC

Location: Dubai Industry: Automotive / Car Care Experience: Automotive industry experience required (detailing preferred)About the RoleWe&rsquo;re looking for a hands-on Operations &amp; Accounts Executive to support the day-to-day running of our automotive garage. This is a generalist role that sits between accounting, procurement, and floor operations.You&rsquo;ll work closely with the Operations Manager / GM, ensuring that finances are tracked, parts are ordered on time, and workshop operations run smoothly.This role is ideal for someone who is comfortable switching between desk work and shop floor coordination.Key ResponsibilitiesAccounting &amp; Finance Support<ul><li>Record daily sales, invoices, and receipts</li><li>Track cash, card, bank, and POS transactions</li><li>Maintain basic books (sales, expenses, vendor payments)</li><li>Assist with payroll coordination (WPS, advances, overtime)</li><li>Prepare simple weekly summaries for management</li><li>Coordinate with external accountant / auditor</li></ul>Procurement &amp; Parts Ordering<ul><li>Order spare parts, consumables, and workshop supplies</li><li>Coordinate with suppliers for pricing, availability, and delivery</li><li>Track parts usage against job cards</li><li>Ensure parts are available before work begins</li><li>Maintain basic inventory and reorder levels</li></ul>Workshop &amp; Floor Operations<ul><li>Assist Operations Manager in day-to-day floor supervision</li><li>Ensure job cards are followed and updated</li><li>Coordinate between technicians, sales, and management</li><li>Track job progress, delays, and completion timelines</li><li>Support quality checks before vehicle delivery</li></ul>Coordination &amp; Reporting<ul><li>Act as a bridge between:</li><li>Operations</li><li>Sales</li><li>Finance</li><li>Maintain simple trackers (jobs, parts, expenses)</li><li>Highlight issues early (delays, shortages, overruns)</li></ul>Who We&rsquo;re Looking For<ul><li>Organized, reliable, and proactive</li><li>Comfortable working in a fast-paced workshop environment</li><li>Can handle numbers and people</li><li>Willing to take ownership and solve problems</li><li>Not afraid to get involved on the shop floor</li></ul>Requirements<ul><li>2&ndash;5 years experience in operations, accounting, or workshop coordination</li><li>Basic accounting knowledge (invoicing, expenses, payments)</li><li>Experience with procurement or vendor coordination</li><li>Comfortable with Excel / Google Sheets</li><li>Automotive workshop experience is a strong plus</li><li>Fluent in English (Arabic/Hindi/Urdu a plus)</li></ul>Tools<ul><li>Accounting software (Zoho Books / Tally / QuickBooks &ndash; preferred)</li><li>Excel / Google Sheets</li><li>POS / CRM systems</li></ul>What We Offer<ul><li>Key role in a growing automotive business</li><li>High ownership and learning opportunity</li><li>Exposure to operations, finance, and procurement</li><li>Growth path into Senior Ops / Finance role</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Operations & Accounts Executive – Automotive Detailing Studio

Embelliish

Key Responsibilities1. Sales &amp; Quotation Support<ul><li>Prepare quotations based on designer/sales inputs</li><li>Update prices, fabrics, channels, motors, stitching details</li><li>Revise quotes as per client changes</li><li>Maintain quotation records in Excel / software</li></ul>2. Order Processing<ul><li>Convert confirmed quotes into order sheets / work orders</li><li>Share orders with vendors, workshop, and suppliers</li><li>Ensure all details are complete:</li></ul>(fabric, lining, size, track, motor, colour, delivery date)3. Vendor &amp; Workshop Coordination<ul><li>Follow up with vendors for:</li><li>Fabric availability</li><li>Accessories / tracks / motors</li><li>Stitching &amp; dispatch timelines</li><li>Coordinate with workshop for sampling and production status</li></ul>4. Execution Tracking<ul><li>Maintain order tracker (status: ordered / in process / ready / installed)</li><li>Coordinate with installation team for scheduling</li><li>Update sales/design team on progress and delays</li></ul>Skills Required<ul><li>Good Excel / Google Sheets</li><li>Strong follow-up and coordination skills</li><li>Attention to detail</li><li>Basic understanding of:</li><li>Fabrics</li><li>Curtain measurements</li><li>Tracks &amp; motors (training can be given)</li></ul>Preferred Background<ul><li>Experience in interiors / furnishings / textiles (preferred)</li><li>Freshers with good coordination skills can also apply</li></ul>Job Type: Full-timePay: ₹22,000.00 - ₹25,000.00 per monthWork Location: On the road

Accountant, back office

Mabasim Alkhair Trd

Job Title: Customer &amp; Administrator OfficerLocation: My4x4 Automotive Service Center Reports to: Service Manager / Operations Manager Employment Type: Full-TimeJob Purpose:The Customer Service &amp; Administrator Officer plays a vital role in ensuring smooth day-to-day operations at the front desk and in the workshop office. This role is responsible for providing exceptional customer service, handling administrative tasks, managing bookings, and supporting workshop operations through accurate documentation and coordination.Key Responsibilities: Customer Service<ul><li>Greet and welcome customers in a professional and friendly manner.</li><li>Handle inbound calls, emails, and messages regarding inquiries, bookings, and service updates.</li><li>Explain services, quotes, and invoices to customers clearly and confidently.</li><li>Maintain regular communication with customers throughout the repair or service process.</li><li>Handle customer complaints or concerns tactfully and escalate as needed.</li></ul>Administrative Duties<ul><li>Schedule and confirm service appointments, ensuring efficient workshop workflow.</li><li>Prepare job cards, quotes, invoices, and other workshop-related documents.</li><li>Maintain accurate and organized customer and vehicle service records.</li><li>Process payments and manage cash, EFTPOS, and electronic transactions.</li><li>Order and track spare parts as requested by workshop staff.</li><li>Manage petty cash and assist with inventory documentation.</li></ul>Workshop Coordination<ul><li>Coordinate with mechanics and technicians to track job progress and completion.</li><li>Update the job status in management systems (e.g., workshop software or spreadsheets).</li><li>Ensure parts are available and ready for scheduled jobs.</li><li>Maintain a clean and organized reception and office area.</li></ul>Reporting &amp; Compliance<ul><li>Generate daily, weekly, and monthly reports on job progress, customer feedback, and payments.</li><li>Ensure all documentation complies with company policies and industry regulations.</li><li>Support audits, safety inspections, and compliance processes as required.</li></ul>Key Skills &amp; Requirements:<ul><li>Proven experience in customer service and/or administrative roles (automotive experience preferred).</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in office software (MS Office, Google Workspace) and familiarity with workshop management systems.</li><li>High attention to detail and a strong sense of responsibility.</li><li>Ability to work in a fast-paced and team-oriented environment.</li><li>A valid driver&rsquo;s license is advantageous.</li></ul>Why Join My4x4 Automotive Service Center?<ul><li>Work with a dedicated and passionate team in the automotive industry.</li><li>Friendly, supportive workplace culture with opportunities for growth.</li><li>Exposure to a wide range of vehicles and mechanical services.</li><li>Competitive remuneration and benefits.</li></ul>Job Types: Full-time, PermanentPay: RO165.000 - RO220.000 per monthAbility to commute/relocate:<ul><li>Muscat: Reliably commute or willing to relocate with an employer-provided relocation package (Required)</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>

Customer Service & Administrator Officer

EthosEnergy

<div><div><div>Reference
</div><div>EPR009089
</div><div>Posting Reference
</div><div></div><div>Location
</div><div>Abu Dhabi, UAE
</div><div>Type
</div><div>Full Time
</div><div>Job Category</div>
<div>Operations
</div></div><div>Apply for this Job
</div><div><div>The Senior Technician role carries ultimate accountability for the assigned section. Working alongside the Senior Welder and Senior Machinist, the collective goal is to enhance efficiency while maintaining quality and cost standards. Responsibilities encompass overseeing team leave, coordinating weekend overtime through the Workshop Coordinator, and guaranteeing access to essential tools and equipment. Effective utilization of the iFlight system is crucial for requisitioning parts and materials, enabling timely issuance by Stores or ordering by Production
</div></div><div><div><div><h4 class="jobSectionHeader">Job Responsibilities</h4><ul><li>
Utilization of iFlight/Intranet to request Material Requisitions against jobs for missing items</li><li>
Provide Clarification with scope of works to respective teams and identify required/missing spares, parts and tooling working with Production Engineer to raise PR Requests if not available from Material Requisition System</li><li>
Issuance of Route Sheets to their team and monitoring of their process through the section</li><li>
Insurance of Route Sheet Sign Off after completion of operations</li><li>
Identify and log all fault equipment on Maintenance Log System</li><li>
Organize and hold daily Tool Box Talks</li><li>
Manage Teams Leave, both holiday and sick and provide support to HR Manager where required</li><li>
Annual Skills Matrix Reviews supported by Production Engineer/Manager</li><li>
All other duties as assigned</li></ul><h4 class="jobSectionHeader"> 
Required Skills / Knowledge</h4><ul><li>
10 Years Plus experience as Technician in supervisor position</li><li>
Must have ability to handle technical data from multiple sources.</li><li>
Good understanding of planning and logistic methodologies.</li><li>
Good communication skills in English language, both verbal and written.</li><li>
Computer Skills (Microsoft Word and Excel, Outlook).</li><li>
Product knowledge e.g. API Manufacture and repair, Roteq, Oil &amp; Gas and general industrial equipment repair</li></ul><h4 class="jobSectionHeader"> 
Experience</h4><ul><li>
6-10 Years Plus experience as Technician in supervisor position</li></ul><h4 class="jobSectionHeader"> 
Education Requirements</h4><ul><li>
Minimum requires Diploma in Engineering, Degree in Engineering preferred.</li><li>
Minimum 2 years&rsquo; experience in a similar role.</li></ul><h4 class="jobSectionHeader"> 
Physical Requirements</h4><ul><li>
To comply with Company and client quality, safety and environmental management systems and procedures at all times.</li><li>
Ensure all accidents / incidents/near misses / hazards are immediately reported and relevant paperwork is completed.</li><li>
Work within the team to develop a culture where everyone embraces, upholds and accepts responsibility for a safe workplace, a healthy working life, a sustainable environment and the right and duty to intervene</li></ul> 
</div></div></div><div><div>EthosEnergy is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/ orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation.</div></div></div>

Technician - API

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