Secondary & Portal Admin Executive

We are hiring a Secondary & Portal Admin Executive to join our fast-growing real estate brokerage in Dubai.
The ideal candidate must have 1–2 years of UAE real estate experience, strong portal listing skills, and good knowledge of DLD, Ejari, and Trakheesi procedures.

Key Responsibilities

• Create and manage property listings on Bayut, Property Finder, and Dubizzle — ensuring accuracy, valid permits, quality images, and timely updates.
• Monitor live listings, update status, and archive expired posts.
• Coordinate with agents to collect documents, images, and required details for publishing.
• Support secondary sales and leasing teams with DLD forms, NOCs, title deeds, and viewings.
• Maintain organized records of all property leads, listings, and deals for reporting and compliance.
• Publish and verify listings in HubSpot CRM; track performance and generate reports.
• Coordinate portal promotions with marketing, assist with photo editing, open houses, and handovers.
• Handle day-to-day office admin tasks and respond to portal/client queries.

Requirements

• 1–2 years’ experience in Dubai real estate administration.
• Hands-on experience with Bayut, Property Finder, Dubizzle.
• Knowledge of DLD / Ejari / Trakheesi processes.
• Proficient in Microsoft Office and CRM systems (HubSpot preferred).
• Excellent English communication skills (Arabic/Hindi/Tagalog is a plus).
• Highly organized, proactive, and able to multitask.

Why Join Us

• Opportunity to work in a fast-paced brokerage with strong marketing support.
• Hands-on exposure to portal operations and secondary market transactions.
• Career growth and learning opportunities within Dubai’s real estate market.
• Visa and insurance provided by the company.

Experience Required

• Real Estate Admin: 1 year (Required)
• Portal Listing: 1 year (Required)
• Real Estate Industry: 1 year (Required)

Job Type: Full-time
Location: Dubai, UAE
Female candidates preferred

Job Type: Full-time