Secretary

Overview
We are seeking a dynamic and highly organized Secretary to join our professional team. In this vital role, you will serve as the backbone of our office operations, providing exceptional administrative support to ensure smooth daily functions. Your energetic approach and attention to detail will help foster a productive environment, enhance communication, and uphold our commitment to excellent customer service. This paid position offers an exciting opportunity for someone eager to contribute their organizational skills and office management expertise in a fast-paced setting.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth
• Answer and route multi-line phone systems efficiently, demonstrating excellent phone etiquette and customer support skills
• Perform data entry, filing, and document proofreading to maintain accurate records and ensure clarity in all communications
• Coordinate calendar management, scheduling appointments, meetings, and reminders with precision
• Handle office management tasks such as supply inventory, equipment maintenance, and general administrative duties
• Support bookkeeping activities using QuickBooks or similar accounting software for accurate financial record-keeping
• Provide bilingual assistance when needed to accommodate diverse client and staff needs

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to multitask effectively in a busy environment
• Demonstrated clerical experience including data entry, filing, proofreading, and document management
• Exceptional customer service skills with a friendly demeanor and professional phone etiquette
• Experience with office management tasks such as calendar coordination, supply ordering, and record keeping
• Knowledge of multi-line phone systems and front desk operations
• Bilingual abilities are highly desirable for effective communication across diverse audiences
• Personal assistant or medical/dental receptionist experience is a plus for understanding specialized workflows

Join us to be part of a vibrant team where your administrative expertise will make a meaningful impact! We value proactive individuals who thrive on organization, communication, and delivering outstanding support every day.

Pay: From $16.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person