Secretary

MAGNOLIA PUBLIC SCHOOLS

Magnolia, Arkansas 71754

JOB DESCRIPTION

JOB TITLE: Secretary/Receptionist

Reports To: Building Principal

Primary Purpose: Provide accurate and effective secretarial services

Qualifications:

Education/Certification:

High School Diploma

Special Knowledge/Skills:

Proficient typing, word processing and file maintenance skills

Effective organizational, communication and interpersonal skills

Ability to use personal computer and software to develop spreadsheets, databases and do word processing

Knowledge of office procedures

Major Responsibilities and Duties

1. Inventory supplies and equipment and initiate requisitions as needs indicate to maintain efficient

and economical operation of the office.

2. Plan for the utilization of the time during the day to accomplish the tasks assigned to meet deadlines.

3. Perform routine office procedures.

4. Demonstrate proficiency in operating office equipment.

5. Demonstrate proficiency in secretarial skills.

6. Assist in gathering and recording information for reports and records.

7. Maintain confidential student files and documents.

8. Complete details regarding meetings, including scheduling, making arrangements,

contacting participants and setting up meeting rooms.

9. Cooperate with other staff members and communicate effectively to contribute to the

overall effectiveness of the operations within the administrative offices.

10. Maintain accurate records and bookkeeping with department budgetary procedures.

11. Establish and maintain effective communication with principals, teachers, support staff

and community members.

12. Assume personal responsibility for enhancing competencies through staff development,

workshops and/or reading of current literature.

13. Initiate procedures to modify performance, as deemed necessary, based on self-analysis

of actions and feedback from staff members.

14. Efficiently perform all other assigned tasks.

15. Perform other duties as assigned.