Secretary / Administrative Assistant / Light Graphic Design

About the Position

We are seeking a dependable, organized, and professional Secretary / Administrative Assistant to support daily office operations and help keep our team running smoothly. This position also includes light graphic design responsibilities, making it a great fit for someone who is detail-oriented, creative, and comfortable assisting with basic marketing and design-related tasks.

The ideal candidate is friendly, organized, able to multitask, and communicates clearly with clients, vendors, and team members.

Responsibilities

• Answer and direct phone calls, emails, and general inquiries
• Greet visitors and provide professional front-office support
• Schedule appointments, meetings, and calendar updates
• Prepare, edit, file, and organize documents, forms, and correspondence
• Maintain accurate records, spreadsheets, and office files
• Assist with data entry, mailings, and general clerical tasks
• Order office supplies and help maintain an organized workspace
• Support management and staff with sales and administrative projects as needed
• Assist with light graphic design projects such as forms, presentations, and digital signage
• Make minor updates to existing design files, layouts, and templates
• Maintain consistency with company branding across documents and marketing materials

Qualifications

• Previous office, administrative, or customer service experience preferred
• Strong written and verbal communication skills
• Excellent organization and attention to detail
• Proficiency with Microsoft Office, email, and basic computer systems
• Basic design sense and willingness to assist with light creative projects
• Adobe Creative Suite experience is a plus
• Ability to multitask and prioritize work in a busy office environment
• Professional phone etiquette and customer service mindset
• Reliable, punctual, and able to work independently as well as part of a team

Preferred Skills

• Experience with HubSpot CRM software
• Familiarity with office equipment such as printers, scanners, and phone systems
• Basic knowledge of Adobe Illustrator, Photoshop, InDesign, or Canva
• Ability to take initiative and solve problems efficiently
• Comfortable proofreading and checking documents for accuracy and consistency

What We Offer

• Friendly and supportive team-oriented work environment
• Steady weekday schedule
• Opportunity to learn and grow within the company
• Variety of administrative and light creative work

Pay: $20.00 - $22.00 per hour

Work Location: In person