Secretary - Bidder

Job Overview
We are seeking a dynamic and highly organized Secretary - Bidder to join our team! In this vital role, you will be the backbone of our bidding and administrative processes, ensuring smooth communication, meticulous document management, and efficient office operations. Your energetic approach and attention to detail will help us stay ahead in competitive bidding environments. This paid position offers an exciting opportunity to develop your administrative expertise while supporting our strategic growth initiatives. If you thrive in fast-paced settings and possess excellent organizational skills, we want to hear from you!

Responsibilities

• Manage and coordinate all aspects of bid preparation, including document collection, proofreading, and formatting to ensure accuracy and professionalism
• Serve as the primary point of contact for bid-related inquiries, providing prompt and courteous customer support via phone and email
• Maintain organized filing systems for bid documents, contracts, and correspondence using digital tools such as Google Workspace and Microsoft Office
• Schedule and manage calendar appointments, deadlines, and meetings related to bidding activities with precision and efficiency
• Support the team with clerical duties including proofreading documents, managing correspondence, and ensuring timely submission of bids

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for document creation, editing, and collaboration
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Excellent typing skills coupled with high computer literacy for data entry and document management
• Exceptional customer service skills with professional phone etiquette and a friendly demeanor
• Strong proofreading skills to ensure all bid documents are accurate and error-free
• Effective time management skills to meet strict deadlines consistently
• Prepare and submit project bids, proposals, and quotations
• Review project specifications, drawings, and requirements
• Coordinate with project managers, estimators, and suppliers to gather pricing and technical details
• Maintain and update a database of costs, vendors, and past bids
• Ensure all bid documents meet client requirements and deadlines
• Track bid status, follow up on submitted quotations, and record outcomes
• Communicate with clients regarding clarifications, addendums, and submission details
• Organize and maintain all bidding-related documentation and records
• Monitor bid opportunities from portals, emails, and other sources

Join us as a Secretary - Bidder if you’re ready to bring energy, precision, and professionalism to an essential role that supports our growth. We value proactive individuals who excel at multitasking in a lively environment while maintaining meticulous attention to detail. This position offers a rewarding chance to develop your administrative career within a vibrant team dedicated to excellence!

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Benefits:

• Paid time off

Work Location: In person