Secretary-Shared Services (Follow up)

JOB RESPONSIBILITIES

• Track and follow up on project timelines, deliverables, and departmental requests
• Ensure adherence to deadlines by coordinating with relevant stakeholders
• Maintain an updated log of pending and completed tasks
• Schedules and attends meetings, taking notes and recording minutes
• Liaise with vendors and suppliers to ensure timely delivery of materials and services.
• Address and resolve any issues related to delays or discrepancies.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Serve as a central point of contact for inter-departmental communications.
• Collaborate with departments such as Technical Operation, procurement, finance, HR, and project management to ensure smooth workflows.
• Receive, assign and monitor clients requests and inquires received via different channels system; emails; phone calls, social media channels and walk-in customers.
• Maintain accurate records of communications, progress, and outcomes.
• Prepare periodic reports on task statuses, vendor performance, and process efficiency.

Minimum Educational Requirements and Experience

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field (preferred).
• Minimum of 2-3 years of experience in a similar role, preferably in the construction or related industries.
• Fluent in and English and Arabic is mandatory.
• Competitive salary and benefits.
• Collaborative and professional work environment.

Interested candidates are invited to send their CV and a brief cover letter to:
"recruitment@fastfixer.ae"
Subject line: Follow-up Secretary – Shared Services

Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month

Language:

• Arabic (Required)