Secretary/Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Secretary/Administrative Assistant to join our team! This vital role involves providing exceptional administrative support, managing office operations, and ensuring smooth communication across departments. The ideal candidate will be energetic, detail-oriented, and possess strong multitasking skills to help our organization run efficiently. Your proactive approach and excellent customer service will contribute significantly to creating a welcoming and productive environment for staff, clients, and visitors alike.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi-line phone systems to handle incoming calls efficiently, transferring calls and taking messages as needed.
• Perform data entry, maintain accurate filing systems, and organize documents both physically and electronically using tools like Google Workspace and Microsoft Office.
• Schedule appointments, coordinate calendar management for executives or team members, and organize meetings with precision.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping.
• Provide customer support by responding promptly to inquiries, offering assistance, and ensuring excellent service standards are upheld.
• Support office management tasks such as proofreading documents, managing supplies inventory, and maintaining a tidy workspace.

Requirements

• Proven experience in an office environment with strong clerical skills and familiarity with office management procedures.
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry tools.
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Strong typing skills along with attention to detail for proofreading documents and maintaining accurate records.
• Bilingual abilities are highly desirable to assist a diverse client base; fluency in additional languages is a plus.
• Previous experience as a receptionist—dental or medical—will be considered an asset, especially for roles requiring specific industry knowledge.
• Knowledge of phone etiquette standards, multi-line phone systems, calendar management, and customer service best practices.
• Personal assistant experience or background in office administration enhances your fit for this role. Join us in creating a vibrant workplace where your organizational talents shine! We value energetic professionals committed to delivering exceptional support while fostering a positive environment for everyone we serve.

Pay: $15.00 - $18.00 per hour

Work Location: In person