Secretary/Career Center

• Prepare written correspondence forms, schedules, or reports using typewriter or personal computer.

• Prepare meeting agendas, graduation lists, and campus communication as requested using typewriter or personal computer.

• Maintain a log of visitors to the office.

• Schedule meetings and appointments for counselor(s).

• Assist students, teachers, and parents as needed.

• Receive incoming calls, take reliable messages, and route to appropriate staff.

• Maintain physical and computerized files and records including inventory of school and office supplies, mailing lists, student records, visitor logs, and office communication.

• Sort, distribute, or deliver mail and other documents.

• Maintains confidentiality.

• Regular attendance.

• Other duties as assigned.

Education/Certification:

• High School Diploma or GED

Special Knowledge/Skills:

• Proficient skills in keyboarding, data entry, word processing, and file maintenance
• Ability to use software to develop spreadsheets, databases and word processing documents
• Ability to prioritize workflow to address the multiple needs of the supervisor or the department
• Ability to multi-task numerous complex administrative activities
• Basic math skills
• Effective communication and interpersonal skills

Mental Demands/ Physical Demands/Environmental Factors:

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Ability to communicate effectively (verbal and written); interpret policy, procedures, and data; work with frequent interruptions; maintain emotional control under stress