Secretary/Operations Coordinator

Job Summary

We are looking for a highly organized and professional Executive Secretary to join our team. You will be the first point of contact for our luxury automotive care center, responsible for managing client inquiries, scheduling appointments, and ensuring the smooth day-to-day operations of the office.

Key Responsibilities

• Customer Relations: Greet clients professionally, handle phone calls, and respond to inquiries via email.
• Booking Management: Manage the service calendar, ensuring all appointments are scheduled efficiently.
• Invoicing & Documentation: Prepare invoices, track payments, and maintain organized records of customer service history.
• Administrative Support: Manage office supplies, coordinate with suppliers, and support the management with daily reports.
• Workflow Coordination: Act as a bridge between the customers and the technical team to ensure timely delivery of vehicles.

Required Qualifications & Skills

• Experience: Proven experience as a Secretary, Office Coordinator, or Front Desk Representative
• Communication: Excellent verbal and written communication skills in English
• Tech-Savvy: Proficiency in Microsoft Office (Excel, Word)
• Multitasking: Ability to handle multiple inquiries simultaneously while maintaining a calm and professional demeanor.
• Professionalism: Strong organizational skills and a polished appearance suitable for a high-end service environment.

Key Competencies

• Strong attention to detail.
• Problem-solving mindset.
• Punctuality and reliability.

Job Types: Full-time, Contract, Permanent

Pay: AED2,500.00 - AED3,500.00 per month

Work Location: In person