Senior Accounts Payable and Payroll Coordinator

Plymouth Glass & Mirror is a family-owned glass company that has been servicing CT for over 45 years! We have grown exponentially with continued plans for growth within the glass and glazing industry. We currently employ 55 people and service the community for their auto glass, residential glass needs, custom showers as well as commercial storefronts and glazing capabilities. We are extremely busy, fast-paced and require someone that is eager to learn and keep up with the demand of new technology while able to multi-task.

Full Time 40hrs per week

Responsibilities:

• Proficient with Microsoft Office-MUST be able to use Outlook and Excel
• Review and approve invoices and make payment in accordance with company policy.
• Performing day to day financial transactions, including verifying, classifying, and recording accounts payable data
• Preparing bills, invoices and bank deposits
• Bank Reconciliation daily
• Maintain precise records of all vendor payments
• Monitor tax liabilities and ensure tax liabilities are paid on time
• Keep track of all company credit card spending, and make payments on credit accounts
• Analyze all accounts on a monthly, quarterly, and annual basis to ensure payment accuracy
• Work collaboratively with various departments to perform accounting audits. Including preparing reports for CEO and accountant.
• Prepare all required tax documents
• Proficient with expense accounts and cost centers (correct GL)
• Proficient with compliance issues around accounts payable processes (W-9, sales tax, etc.)
• Provide support to other departments by performing general clerical duties as needed.
• Organize files, documents, and records.
• Communicate with vendors via email and telephone

Payroll Specialist/Payroll Processing

• Verifying timesheets and other payroll data.
• Calculating wages, deductions, and taxes.
• Processing payroll through various methods like direct deposit or paper checks.
• Ensuring accurate and timely payment to all employees.
• Compliance:
• Adhering to all relevant federal, state, and local payroll laws and regulations.
• Maintaining accurate records and documentation for audit purposes.
• Staying up-to-date on changes in payroll legislation.
• Employee Support:
• Answering employee questions and resolving payroll-related issues.
• Providing clear and concise explanations of payroll policies and procedures.
• Record Keeping and Reporting:
• Maintaining organized and up-to-date payroll records.
• Generating payroll reports for internal and external use.
• Conducting year-end reporting and W-2 processing.
• Other Duties:
• Managing employee benefits and retirement contributions.
• Processing wage garnishments and other deductions.

There is a component of this position that entails minimal Human Resources as well.

• Enrolling employees appropriately in Medical, Dental, Vision Insurance Plans
• Payroll data entry and certified payroll reports (state and federal)
• Knowledge of 401K and documentation a PLUS! (not required)

REQUIREMENTS:

• Proven working experience as Accounts Payable Clerk (must have at least 5 years AP experience).
• Solid understanding of basic bookkeeping and GAAP
• Able to process 1099's at year end
• Payroll experience (5 years required)
• Proven ability to calculate, post and manage accounting figures and financial records
• Precise data entry skills
• Hands-on experience with spreadsheets and proprietary software
• Proficiency in English and in MS Office
• High degree of accuracy and attention to detail
• BS degree in Finance, Accounting or Business Administration

Job Type: Full-time

Pay: From $35.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person