Senior Administrative Affairs Coordinator

Role Purpose: The Senior Administrative Affairs Coordinator plays a central role in ensuring the smooth and efficient functioning of the museum’s administrative operations. Reporting directly to the Deputy Director of Operations/Administrative Affairs, this position is responsible for coordinating internal workflows, supporting team communications, managing records and archiving systems, and handling logistical arrangements for meetings, events, and staff activities. The Senior Administrative Affairs Coordinator also serves as a key liaison between the museum and other stakeholder departments, ensuring that administrative processes are proactive, organized, and aligned with institutional priorities.

Duties and Responsibilities:

• Organizes and supports in supervising all the administrative activities that facilitate the smooth running of the museum.
• Coordinates, follows up and ensures completion of requests/requirements within the department or with the stakeholder departments as and when required
• Ensures sufficient and active admin support in a proactive manner
• Arranges or supports in arranging office gatherings, annual functions, staff meetings, etc. (invitations, logistics, supplies, venues, etc.)
• Be the focal person for communication as assigned by the Deputy Director
• Creates, develops, or supports developing office procedures and administrative support for the museum team in handling effectively the daily tasks
• Documents, coordinates, and follows up weekly team meeting updates with the stakeholders
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer and disposal of records
• Establishes and manages an archiving system required for departmental process with short-term and long-term practice
• Coordinates and support official arrangements for departmental leadership, guest or consultants such as travel, office space, hot desks, or any additional requirements in line with day-to-day business
• Be the focal person for communication on the museum and provides administrative support
• Supports any other function/activity as and when required.

• Proficiency of office administration and office suite of desktop applications (e.g Word, Excel, PowerPoint etc.)
• Experience in coordinating complex administrative processes and working with leadership and multiple departments.
• Minimum of 5 years of experience in administrative coordination or office management, preferably within a cultural institution or similar environment.
• Bachelor’s degree in business administration, Office Management, Public Administration, or a related field.
• Excellent organizational, time management, and multitasking skills.
• Ability to work both independently and as part of a team in a fast-paced environment.
• Time management skills and ability to meet deadlines
• Strong interpersonal skills, able to collaborate across departments and with senior leadership.
• Strong communication skills both English/Arabic (Verbal/Written)