Senior Administrative Assistant

The Philadelphia Contributionship is the oldest successful property and casualty insurance company in the United States, having been founded by Ben Franklin in 1752. We write homeowners insurance in Pennsylvania, New Jersey, Delaware, Maryland, and Virginia. We have an A- (Excellent) rating from A.M. Best and have been consistently recognized as one of the Top Workplaces in the Philadelphia area. Our office is located in the Old City section of Philadelphia, just steps from Independence Hall.

Position Summary

This position provides high-level administrative support to the CEO, CFO, and members of the Leadership Team. Primary responsibilities include creating and editing presentations, and correspondence; coordinating schedules, meetings, and projects; handling travel arrangements; managing expense reports and invoices; and assisting with company-wide events and communications. Professionalism, confidentiality, exceptional attention to detail, and strong organizational skills as well as the ability to work independently in a fast-paced environment are key to this role.

Essential Functions

• Create, edit, and format reports, PowerPoint presentations, and correspondence using Microsoft Office applications.
• Coordinate executive calendars, schedule meetings, and manage logistics for internal and external engagements.
• Review invoices and prepare check requests.
• Prepare, review, and submit monthly expense reports while ensuring accuracy and proper coding.
• Maintain and update the company’s corporate calendar, ensuring all meetings, events, and Key releases are accurately recorded.
• Plan, coordinate, and assist with company events, including monthly employee meetings, leadership meetings, and special projects.
• Review and organize high-level presentations to ensure accuracy and quality.
• Coordinate travel arrangements, including booking hotels, airfare, and meeting registrations.

Minimum Education and Experience

• College degree or equivalent combination of education and experience.
• A minimum of 3 years of experience as an administrative or executive assistant supporting senior leadership.

Minimum Knowledge, Skills and Abilities

• Strong working knowledge of Microsoft Office applications, including PowerPoint, Word, Excel, Sharepoint, Teams, OneDrive and Outlook.
• Ability to professionally handle sensitive information with complete confidentiality.
• Excellent organizational, time management, and multitasking skills.
• Strong attention to detail with the ability to follow through and complete tasks accurately.
• Demonstrated ability to work independently while contributing effectively in a team environment.
• Superior written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

To Apply
Applicants should forward resumes to Leslie Laganella (llaganella@1752.com) in Human Resources at The Philadelphia Contributionship, 210 S. 4th Street, Philadelphia, PA 19106.

This job description outlines the primary duties of the role but is not intended to limit or restrict additional responsibilities that may be assigned.