Senior Administrative Specialist III

Position Title: Senior Administrative Specialist III
Department: Veritas Management Group

Location: Atlanta, GA (On-Site at CDC Facilities)

Employment Type: Full-Time

Summary

Veritas Management Group (VMG) is a leading management consulting firm offering solutions to complex challenges involving public health, technology, and military domains. We serve government and commercial sector organizations, academic institutions, and non-profit organizations, domestically and globally. We are committed to transforming public health through equitable, data-driven solutions.

The Senior Administrative Specialist III provides executive-level administrative, operational, and resource management support to senior leadership within the Centers for Disease Control and Prevention (CDC), Office of Policy, Performance, and Evaluation (OPPE), and Office of Budget, Policy, and Analysis (OBPA).

This position serves as a critical member of the executive support team, ensuring continuity of operations, coordination of leadership activities, travel and training management, executive communications, and administrative support for mission-critical initiatives. The Specialist works closely with senior federal leadership, internal stakeholders, and external partners to support strategic priorities and daily operations.

Essential Duties and Responsibilities
Administrative & Resource Management Support
Support Resource Management Team (RMT) activities, including personnel onboarding and offboarding processes
Maintain project trackers, schedules, action item logs, and status reports
Monitor and manage shared mailboxes and distribute correspondence appropriately
Prepare reports, executive briefings, presentations, and supporting documentation
Coordinate administrative meetings and document action items and follow-up requirements
Provide administrative support to facilitate efficient office operations and communication workflows
Travel & Training Coordination
Prepare and process domestic and international travel authorizations
Review and submit travel vouchers and reimbursement documentation
Maintain travel projections, budget tracking tools, and cost-management spreadsheets
Coordinate conference attendance requests and approval documentation
Prepare, submit, and track employee training requests
Assist staff with travel- and training-related inquiries while ensuring compliance with CDC policies and federal travel regulations
Executive Leadership Support
Manage executive calendars, schedules, meetings, and appointments
Coordinate executive-level meetings, conferences, and leadership engagements
Prepare itineraries, agendas, briefing books, read-ahead materials, and executive correspondence
Facilitate VIP visits, special events, and leadership activities
Serve as a liaison between CDC leadership, HHS personnel, and external organizations
Develop presentations, talking points, executive summaries, briefing documents, and award nomination packages
Ensure all executive support activities comply with CDC and HHS policies and procedures
Records & Communications Management
Maintain electronic and physical records in accordance with agency requirements
Coordinate document routing, review, and approval processes
Assist with records retention and administrative documentation management
Support leadership communications and information dissemination activities
Maintain confidentiality of sensitive and controlled information
Required Qualifications
Minimum of five (5) years of experience providing senior-level administrative support to executive leadership, federal agencies, or equivalent organizations
Demonstrated experience managing executive calendars, travel coordination, and executive correspondence
Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Excellent organizational, written, and verbal communication skills
Ability to manage multiple priorities in a fast-paced executive environment
Strong attention to detail and ability to maintain confidentiality
Ability to work independently while supporting multiple stakeholders
U.S. citizenship or ability to successfully obtain required federal credentials and access
Preferred Qualifications
Experience supporting CDC, HHS, or other federal agencies
Experience coordinating executive-level meetings, briefings, and special events
Familiarity with Federal Travel Regulations (FTR)
Experience supporting resource management, budget tracking, or administrative operations
Experience working within a non-personal services government contract environment
Knowledge of federal records management and administrative procedures
Work Schedule
Full-time position
Generally performed during CDC business hours (9:00 AM – 5:00 PM Eastern Time)
Additional flexibility may be required to support executive leadership priorities and mission requirements
Work Environment
Primarily on-site at CDC facilities in Atlanta, Georgia
Professional government office environment
Frequent interaction with senior federal leadership and agency stakeholders
Collaborative team supporting executive operations and strategic initiatives
Professional Standards

The Senior Administrative Specialist III must:

Maintain professional conduct and communication at all times
Exercise sound judgment and discretion when handling sensitive information
Demonstrate reliability, responsiveness, and exceptional customer service
Maintain confidentiality and compliance with federal security and privacy requirements
Operate effectively within a non-personal services contract environment
Support CDC mission objectives with professionalism and integrity