Senior Deputy City Clerk

GENERAL PURPOSE: The Senior Deputy City Clerk manages the day-to-day operations of the City Clerk’s Office. This position is the City’s expert in municipal elections, petitions, campaign finance, records management, City Council processes, liquor licensing and several other highly visible and impactful areas of the City’s business. The position supervises the Deputy City Clerk, reports to the Deputy City Manager and works closely with and supports the elected City Clerk.

Wheat Ridge was founded during the 1859 Gold Rush as a rest stop for miners and later named for its golden wheat fields. As unsuccessful miners turned to farming, the area thrived with orchards, vegetable fields, and later, greenhouses, earning the title “Carnation City.” Incorporated in 1969, Wheat Ridge now offers a central location with easy access to Denver and the Rocky Mountains. It operates as a home-rule city with a council-manager government, where the elected council sets policy, and the manager oversees daily operations and budgeting.

CORE VALUES: The City of Wheat Ridge is committed to excellence and ACTION!:

• Accountability: Employees take responsibility for their actions, decisions, and recommendations and are accountable to each other and the community
• Change: Adapts to changing organizational needs, conditions, and work responsibilities.
• Teamwork: Employees value teamwork as a collaborative effort, with each person contributing unique skills, knowledge, and training to achieve common goals.
• Integrity: Employees uphold the highest ethical standards, recognize the importance of public and customer trust and adhere to the values of the organization.
• Opportunity: Employees are empowered to grow professionally, develop best practices, and seek challenges to advance the City.
• NOW!: Employees are proactive, timely, and efficient in responding to the needs of the organization and the community – NOW!

RESPONSIBILITIES:

• Responsible for directing the operations of the City Clerk’s Office as delegated by the elected City Clerk.
• Directly supervise staff in the City Clerk’s Office (currently, Deputy City Clerk, with support from the administrative team).
• Create and maintain productive working relationships, providing guidance and assistance to license holders, petitioners, elected officials, the City’s leadership team, City staff, applicants, businesses, and the public on any matters involving the City Clerk’s Office.
• Serve as Secretary to the Wheat Ridge City Council, Police Department Pension Board and Liquor Licensing Authority as delegated by the elected City Clerk. This may include preparation of agenda documents, posting of public notices, preparation and/or transcription of meeting minutes, and will attend meetings as requested.
• Administer all municipal elections and manage petitions as delegated by the elected City Clerk.
• Administer and maintain all campaign finance procedures and record-keeping.
• Serve as the City’s Records Custodian, driving transparency and providing accessibility to the City’s public records. Be an expert resource for staff and develop best practices in records publication, maintenance, retention and destruction.
• Respond to requests for information and assist staff in the fulfillment of public records requests.
• Manage the budget of the City Clerk’s Office.
• Finalize and archive City Council documents including contracts, intergovernmental agreements ordinances, resolutions, minutes and indices.
• Ensure the City maintains efficient liquor and amusement licensing programs that enable businesses to be successful and accountable through effective licensing, training and compliance programs.
• Record deeds, easements and other important documents with Jefferson County.
• Manage the Boards and Commissions appointment process. Coordinate with department staff liaisons to ensure the proper implementation of the boards and commissions program.
• Develops, implements, and administers professional best practices and standard operating procedures. Trains appropriate office staff in the administration of the procedures.
• Ensure office is scheduled and staffed for business hours.

Qualifications

• Education and Training: Bachelor’s degree required.
• Experience: Solid background in records management processes, licensing, elections and working with elected officials.
• License or Certification: Notary Public. Certified Municipal Clerk (CMC) designation. Master Municipal Clerk (MMC) preferred.

• Substitutions: Appropriate experience may be substituted for the minimum education requirement or education may be substituted for the minimum experience requirement.
• Ability to pass a background check

Knowledge

• Knowledge of liquor licensing code, legislation and procedures.
• Knowledge of records retention best practices and familiarity with the Colorado Municipal Records Retention Schedule.
• Knowledge of municipal election and campaign finance law.
• Knowledge of standard computer systems, email, Microsoft Office software, (i.e. Word, Excel, Teams, etc) and other applications specific to city clerk administration including meeting and agenda software applications, and records management applications.
• Knowledge of administrative processes and systems.

Abilities

• Ability to develop and maintain effective and efficient working relationships with internal and external customers.
• Ability to work with the public and is politically savvy when responding and building relationships.
• Ability to effectively communicate verbally and in writing.
• Ability to undertake work of a variety of complex and advanced tasks.
• Ability to work as part of a team and to work with minimum supervision, prioritizing and managing a workload on one’s own initiative.
• Ability to carry out duties outside normal working hours.

HOURS OF WORK, LOCATION, AND WORK ENVIRONMENT: This position is full-time. Work will primarily be performed Monday-Friday, during normal business hours. Work will primarily be performed at City Hall

The City of Wheat Ridge is proud to be an Equal Opportunity Employer. We celebrate diversity and inclusivity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, marital status or any other applicable characteristics protected by law, unless related to a bona fide occupational qualification. The City of Wheat Ridge will consider reasonable accommodations for employment to qualified applicants upon request to the Human Resources Office.

This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities, or working conditions associated with the position.