Senior Digital Assets Specialist

Role Purpose :

• The Digital Asset is the critical knowledge owner for the collection’s visual assets and supporting software.
• Organizes and manages the collection, distribution, and archiving of the museum’s diverse digital assets.
• Responsible for all digital asset management system (DAMS) operations, including organizing, cataloguing, preserving, and managing all digital media and associated metadata necessary to support the collection, exhibitions, and programming.
• They provide all staff with access to images and media and develop long-range plans for efficient and sustainable digital asset archiving procedures.
• Major responsibilities include developing and drafting workflow procedures, creating a metadata taxonomy framework, uploading and tagging assets, managing and troubleshooting imports, sorting and uploading of backlog assets into CMS, updating metadata, and general system maintenance.
• Also responsible for training existing staff in the new workflows, using the equipment and DAM standards.

Duties and Responsibilities:

• Support in recruiting photographers, assessment, training, and supervising his/her work.
• Serves as the General Collection’s lead for cooperation with other museum digital asset managers and stakeholders requiring GC support.
• DAM Developer Creates, defines, and documents policies, procedures, and workflows for storing and delivering digital assets and associated metadata supporting the DAM system infrastructure.
• Maintains the integration between the collections management system (CMS) and the DAM system.
• Trains, supervises, and manages the uploading of assets to the DAM system, including developing and updating embedded metadata.
• Develops and implements metadata schemas – input descriptive metadata to add value to digital assets and improve search results including controlled vocabularies.
• In collaboration with the head of collection manages User Access – Creates user accounts with variable security and access rights – Defines user roles and responsibilities within the CMS/DAM system.
• Defines requirements/criteria for all end assets to be approved and communicates to all internal staff.
• Communicate with relevant stakeholders to ensure the CMS/DAMS functions properly, updates are applied and tested, and new functionalities are tested and implemented.
• Leads efforts to locate and transfer high-value digital assets from museum staff, internal servers, and local hard drives to the DAM system.
• Train and educate museum staff on proper CMS/DAM system usage and best practices. Promote use of the DAM system and provides technical support.
• Leads efforts to evaluate, integrate and test with other technologies to deliver better access to digital assets.
• Maintains current awareness of digital technology and trends, especially within the museum profession.
• Consults the Acquisitions section and Legal department on content usage and licensing rights needed.
• Develop processes and procures copyrights for the general collection.
• Dedicates time to innovation and quality improvement by identifying new ways to achieve goals, keeping current with trends, and applying new concepts and solutions accordingly.
• Establishes DAM system metrics and reports.
• Investigates, proposes and implements a strategy to preserve digital assets.
• Participation in online digital resources such as the Online Collections Project and Google Art Project and Microsoft platforms.
• Plans and participation in the assessment.
• Participate in conferences and symposia.
• Provide quality control for all metadata to assure accuracy and consistency across the collection. This includes the development and management of metadata tools, controlled vocabularies and other metadata standardization solutions.
• Works on bringing existing assets up to appropriate standards, including reorganizing file directories and metadata cleanup projects.
• Perform quality control on assets.
• Ensure compliance with records management and retention policies, laws, and regulations.

• Advance knowledge in object handling · Background in photography; preferable background in videography, visual arts, photo/prop styling.
• Knowledge of studio equipment including DSLR Cameras, lighting equipment &other photography accessories.
• Comprehensive knowledge, fluency and demonstrated professional experience with the latest version of Adobe Photoshop & Lightroom.
• Excellence in digital image editing and enhancement skills, including but not limited to: outlining and masking, retouching, and colour correction.
• Creativity to stage unique photo compositions with available props and backdrops for various seasonal themes.
• Ability to take direction & be receptive to constructive feedback.
• Productivity-focused and able to meet tight deadlines.
• Flexible in accommodating last minute additions to schedules and changes in direction.
• Very good attention to detail.
• Strong work ethic and the ability to work in a fast-paced environment; · Strong computer and software skills essential, preferably within PC environment (Office 36).
• Bachelor’s or master’s degree or equivalent years of experience.
• 12 years experienced