Senior Executive Administration

1. Job Purpose

To ensure smooth, efficient, and disciplined administrative operations by managing office facilities, supervising non-management staff, handling procurement, coordinating mess services, logistics, and implementing administrative policies.

2. Key ResponsibilitiesA. Office Management

• Maintain a clean, safe, and well-organized office environment.
• Supervise housekeeping, security guards, drivers, and support staff.
• Manage office supplies, stationery, and inventory.
• Ensure uninterrupted availability of utilities (electricity, internet, printers, equipment).

B. Administrative Operations

• Handle day-to-day administrative tasks and documentation.
• Maintain attendance records, staff movement registers, and visitor logs.
• Manage dispatch, courier services, and incoming/outgoing mail.
• Coordinate repairs, maintenance, and service of office equipment.

C. Procurement & Vendor Management

• Source vendors, negotiate rates, and obtain quotations.
• Prepare purchase requisitions and purchase orders.
• Monitor vendor performance and ensure timely delivery of goods/services.

D. Travel & Logistics

• Arrange transportation, hotel bookings, and travel itineraries.
• Maintain vehicle logbooks, fuel records, and driver schedules.
• Ensure proper upkeep and servicing of company vehicles.

E. Mess

• Oversee daily operations of the office mess.
• Ensure hygienic food preparation, serving, and cleanliness.
• Manage meal planning, quality checks, and cost control.
• Supervise mess staff including cook, helpers, and cleaning staff.
• Coordinate monthly mess accounts, billing, and supplies requisition.

F. Non-Management Staff Supervision

• Supervise and monitor support staff (housekeeping, office boys, drivers, guards, mess staff).
• Prepare duty rosters, assign tasks, and ensure discipline.
• Handle attendance, leave schedules, and performance issues.
• Conduct daily briefings and provide necessary guidance/training.
• Ensure compliance with safety, hygiene, and conduct standards.

G. Event & Meeting Coordination

• Organize internal meetings, trainings, and official events.
• Manage boardroom setup, refreshments, and logistic arrangements.
• Provide support during company-wide activities.

H. Policy & Compliance

• Ensure compliance with company SOPs, administrative guidelines, and safety protocols.

I. Asset & Facility Management

• Maintain inventory of office furniture, equipment, and assets.
• Coordinate facility maintenance, security systems, and emergency procedures.
• Monitor CCTV, access control, and overall office safety.

3. Required Skills & Competencies

• Strong communication and interpersonal skills.
• Excellent leadership and team supervision abilities.
• Vendor negotiation and cost-control skills.
• Strong follow-up, planning, and multitasking capability.
• Proficiency in MS Office (Excel, Word, Outlook).
• Problem-solving and time management skills.

4. Education & Experience

• Bachelor’s degree (Business Administration preferred).
• 2–5 years experience in administration, mess management, or office operations.

5. Personal Attributes

• Responsible, disciplined, and proactive.
• Ethical, trustworthy, and detail-oriented.
• Ability to work under pressure with a positive attitude

Job Type: Full-time

Pay: Rs60,000.00 - Rs70,000.00 per month

Work Location: In person