Senior Fiscal/Procurement Analyst

Job Purpose/Summary:

The Senior Fiscal/Procurement Analyst provides advanced fiscal and procurement support under the direction of the Fiscal/HR Director. This position is responsible for ensuring accuracy, compliance, and timeliness in RFCEC’s financial operations, including vendor management, procurement requests, accounts payable, invoicing, contracts, and funder reporting. The Analyst ensures integrity and accountability in all fiscal processes and strengthens organizational efficiency.

Qualifications:

- Bachelor’s degree in Accounting (required).

- Minimum 3 years of experience in fiscal management, procurement, or grant administration.

- Proficiency with QuickBooks, bill.com, DocuSign, and Microsoft Office/Google Suite.

- Strong organizational, analytical, and problem-solving skills.

- Experience managing complex fiscal transactions across multiple programs.

- DOJ/FBI Live Scan clearance and negative TB test required.

• Preferred Qualifications
• Master’s degree in Finance, Accounting, or Public Administration.

- Experience in nonprofit fiscal management.

- Familiarity with federal, state, and local grant requirements.

Key Duties and Responsibilities:

Fiscal Management

1. Prepare, review, and monitor check requests, invoices, deposits, and reimbursements.

2. Reconcile fiscal transactions in QuickBooks, bill.com, and related systems.

3. Maintain allocation updates and prepare funder-specific financial reports.

4. Ensure compliance with fiscal policies, grant requirements, and audit standards.

Procurement & Vendor Management

1. Manage procurement requests, ensuring proper approvals and budget verification.

2. Oversee purchasing through online systems, retail vendors, and procurement platforms.

3. Maintain vendor payment methods and ensure timely processing.

4. Monitor contracts and coordinate renewals in compliance with organizational standards.

Invoicing & Funder Reporting

1. Review invoices from finance partners against the General Ledger for accuracy.

2. Submit invoices and supporting documentation to funders, track payments, and follow up on outstanding balances.

3. Prepare monthly, quarterly, and annual financial reports for funders.

Banking & Payments

1. Coordinate payments via bill.com, ACH, checks, and credit/debit cards.

2. Verify available cash flow with Fiscal/HR Director before releasing large payments.

3. Maintain detailed records of deposits, transactions, and reconciliations.

Other Duties

• Implement internal controls to safeguard assets and ensure audit readiness.
• Recommend improvements to strengthen fiscal and procurement processes.
• Carry out directives from the Fiscal/HR Director regarding financial and operational matters.

Job Type: Full-time

Pay: $25.00 - $27.00 per hour

Benefits:

• 401(k)
• Employee assistance program

Work Location: In person