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Senior HR Executive
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- JD for Sr HR Executive
- Role overview
- Job Title: Senior HR Executive
Company: Techspawn Solutions Pvt. Ltd.
Location: Pune, Maharashtra
Department: Human Resources
Reporting To: Senior HR & Admin Manager
- The Senior HR Executive will manage day-to-day HR operations, recruitment, and compliance activities, and support implementation of HR policies and processes using HRMS tools like GreytHR in an IT environment
- Key responsibilities
- HR operations & HRMS (GreytHR)
- Maintain and update employee master data, attendance, leave, and basic payroll inputs in GreytHR
- Generate standard HR reports (attendance, leave, headcount) and share periodic MIS with the Senior HR Manager.
- Support implementation of HR workflows, document management, and employee self-service features in GreytHR.
- Payroll Calculation & Management
- Conduct salary reconciliation and accuracy verification
- Analyze salary structure and provide compensation insights
- Calculate bonuses, incentives, and performance-based pay
- Review salary revisions for promotions and increments
- Prepare payroll reports and analytics for cost trends
- Coordinate with finance for reimbursements and advances
- Manage employee payroll queries
- General Administration & Facility Management
- Manage office budget allocation and track expenditures
- Evaluate and negotiate vendor contracts for cost-effectiveness
- Conduct periodic vendor performance reviews
- Oversee office space utilization and optimization
- Maintain office safety and compliance standards
- Manage office communications (phones, email, reception)
- Prepare maintenance checklists for common areas
- Coordinate office relocations or expansions
- Manage office inventory and supplies
- Process vendor invoices and billing
- Recruitment & onboarding
- Coordinate end-to-end recruitment: sourcing, screening, scheduling interviews, feedback follow-up, and offer coordination for IT and support roles.
- Prepare and issue offer letters, appointment letters, and onboarding documents; ensure smooth joining and induction.
- Maintain candidate database and track recruitment status through HRMS/ATS or GreytHR Recruit where applicable
- Employee lifecycle & engagement
- Handle documentation for confirmations, transfers, increments, and separations, including exit formalities and F&F coordination.
- Assist in planning and executing employee engagement activities, celebrations, and communication initiatives
- Support resolution of basic employee queries related to HR policies, attendance, and payroll.
- Compliance & documentation (India specific)
- Assist in statutory compliance activities such as PF, ESIC, PT, Shops & Establishment, and maintenance of related registers and documents
- Maintain accurate records of employee files, contracts, and policy acknowledgements for audit readiness
- Stay updated with basic changes in labour laws and escalate complex issues to Senior HR Manager or consultants
- Performance & training support
- Coordinate performance appraisal cycles: data collation, reminders, and documentation of ratings and letters
- Assist in arranging internal and external trainings, maintain training attendance and feedback record
- Required qualifications
- Graduate or Postgraduate in HR / Management or related field.
- Around 5+ years of experience in HR operations/executive role, preferably in IT/technology companies
- Working knowledge of GreytHR or similar HRMS (attendance, leaves, payroll inputs, documents)
- Understanding of basic Indian labor laws and statutory compliance requirements (PF, ESIC, PT, etc.)
- Skills and competencies
- Strong attention to detail and documentation discipline
- Good communication skills (email drafting, employee interaction, coordination with management).
- Proficiency in MS Excel, Word, and HRMS tools for reports and data management
- Ability to handle confidential information with integrity and maintain a professional, employee-friendly approach
Job Type: Full Time
Job Location: Pune
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