Senior Legal Secretary/Paralegal

SUMMARY

The Senior Legal Secretary and/or Paralegal performs clerical work and administrative and business detail for the Assistant General Counsels in the Legal Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned. This list is not exhaustive and may be supplemented.

Maintains strict confidentiality of all sensitive data to which employee may acquire knowledge.

Responsibilities include drafting and editing legal documents, managing case files, conducting legal research, coordinating with clients and witnesses, and assisting with trial and hearing preparation.

Strong organizational skills, computer literacy, and familiarity with court rules and procedures are essential.

Assumes general secretarial duties for the Assistant General Counsels including, but not limited to, typing, submitting check requests, filing, faxing, transcribe, answering telephones, composing correspondence, finalizing correspondence, arranging travel schedules, sorting, indexing, and cataloging mail, research, copy, email, mail or fax cases for use by representatives and/or regional directors.

This role requires the ability to work independently in a fast-paced environment while maintaining a high level of accuracy and promptness.

Managing attorney calendars and case files, tracking deadlines, and ensuring timely filings.

Maintains legal, chron, and expense files, including archived closed files.

Ensures that the attorneys are in compliance prior to appearing for arbitration or litigation by providing the rules of the court, filing completed documents properly and on time, and providing a list of who is going to appear.

Reviews the strike sanction requests to determine if they conform to the established policies and procedures of the International, prior to attorney review. Initiates contact with the local union to facilitate corrections, if necessary.

Reviews Bylaw amendment revisions from local unions to ensure the changes do not conflict with existing language.

Reviews merger agreement to ensure proper procedure, satisfactory documentation, and coordinates the approval process between the Council President and UFCW President.

Reviews dissolution documentation to ensure proper procedure, satisfactory documentation, and coordinates the approval process between the Council President and UFCW.

Processes requests for arbitrator panels.

Prepares and timely submits the Legal Board Report to the ICWUC E-Board.

Assist the attorneys in recording and submitting expenses reports.

Knowledge of court and NLRB e-filing system, including Pacer.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Must be available to work during regular business hours, and when necessary, during evenings and weekends.

Education and/or Experience

Prior legal secretarial and/or paralegal work experience preferred.

Secretarial Skills

Keyboarding: 65 words per minute.

Ability to transcribe and format legal and other documents.

Computer/Software Skills

Ability to organize and prepare complex documents requiring the integration of multiple office technologies and software including word processing applications.

Communication Skills

Professionally compose correspondence, spell correctly, and use proper grammar and punctuation. Ability to comprehend complex concepts and legal terminology. Ability to interpret ab extensive variety of instructions given in

legal terminology, especially as those instructions refer to retrieving and filing documents.

Ability to demonstrate oral and written skills and maintain a professional, efficient, and pleasant telephone demeanor while communicating with membership, elected union officers, employees, local counsel and others.

Other Knowledge/Skills/Abilities Required

Possess excellent organizational skills and prioritize work assignments with little or no supervision.

Must have initiative and the desire to learn.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to define problems, collect data, establish facts, and draw valid conclusions.

Job Demands

Pace of work can vary from moderate to hectic and extremely demanding, as the job duties are very diverse, varied, and very intense at times. Deadlines are very common. While they are predictable to a degree, sometimes they are subject to abrupt changes which are required by agencies or circumstances outside the control of the legal department.

Working Conditions

The work is performed in a normal office environment. The noise level in the work environment is usually moderate.

Physical Demands

This position involves, but not limited to, written and oral communications skills, use of computer keyboard, close vision, sitting for long periods, stooping, bending and reaching.

Reasonable accommodations will be provided pursuant to the Americans with Disabilities Act (ADA).

This is an exempt position under the Fair Labor Standards Act (FLSA). Reasonable accommodations will be provided pursuant to state and federal laws.

PROCEDURE TO APPLY FOR THE POSITIONTo be eligible for this position, you must meet the minimum qualifications for the position and be capable of performing the essential functions of the job, with or without reasonable accommodation. If you are interested in applying for the position, you must respond, in writing, no later than 5:00 p.m., June 17, 2026. Your response should include the position you are applying for, how your qualifications meet the qualifications of the job, and a résumé. Applications must be sent to applications@icwuc.org. Reasonable accommodations will be provided pursuant to the state and federal laws.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Relocation assistance
• Retirement plan
• Vision insurance

Work Location: In person