Senior NIH SBIR Grants & Compliance Manager (Fractional/Contract) Remote

Senior NIH SBIR Grants & Compliance Manager

Remote | Contract / Fractional Consultant

Apply here (required): https://bit.ly/D4H_FinanceTalent

Only applications submitted through this link will be reviewed.

Overview

Dance4Healing is seeking an experienced Senior NIH SBIR Grants & Compliance Manager to oversee the post-award administration of our NIH-funded Small Business Innovation Research (SBIR) projects.

This is an ideal opportunity for an experienced NIH SBIR grants professional who enjoys helping innovative startups translate groundbreaking research into real-world impact while ensuring exceptional stewardship of federal funding.

Fractional consultants with extensive NIH SBIR post-award management experience are encouraged to apply.

About Dance4Healing

Founded by Harvard and Stanford alumni, Dance4Healing is an NIH-funded, award-winning digital health startup using AI, music, movement, and social connection to improve health outcomes for people living with chronic diseases.

Our research has demonstrated exceptional participant engagement, including a Net Promoter Score of 91 in Stanford's Cancer Supportive Care Program.

Working alongside leading academic, healthcare, and community partners, we're developing culturally responsive AI-powered telehealth technologies designed to reduce health disparities while improving mobility, social connection, and long-term healthy habits.

You'll collaborate with a multidisciplinary team spanning behavioral science, public health, digital health, AI, data science, clinical research, and startup operations.

Why This Role Matters

This is far more than a compliance position.

You will serve as a trusted advisor to the Principal Investigator and leadership team, helping ensure every NIH dollar is managed responsibly, compliantly, and in support of meaningful health impact.

Your work will directly influence our ability to successfully execute federally funded research, prepare for future Phase II and commercialization opportunities, and build operational systems that support long-term growth.

What You'll Do

NIH SBIR Grant Administration

• Lead post-award administration of NIH SBIR grants from award through closeout
• Ensure compliance with the Notice of Award (NoA), NIH Grants Policy Statement, Uniform Guidance (2 CFR Part 200), and other applicable federal requirements
• Coordinate RPPRs, Federal Financial Reports (FFRs), prior approvals, closeout activities, and other NIH reporting requirements
• Monitor burn rate, unobligated balances, budget modifications, and financial performance against project milestones
• Identify compliance risks early and recommend corrective actions before they become issues

Financial Stewardship

• Oversee procurement activities and consultant/subrecipient compliance
• Review expenditures for allowability, allocability, and consistency with approved budgets
• Work closely with our accountant/bookkeeper, providing guidance on NIH SBIR requirements when needed
• Support budget forecasting, financial planning, and internal reporting for leadership

Operations & Compliance

• Develop and improve grant management processes, documentation, and internal controls
• Maintain organized, audit-ready grant documentation and compliance records
• Coordinate external monitoring visits, reviews, and audits
• Track deadlines and ensure timely completion of all compliance activities
• Serve as the primary resource for NIH grant administration and compliance questions

Cross-Functional Leadership

• Collaborate closely with the Principal Investigator, research team, finance partners, consultants, and external stakeholders
• Translate complex NIH policies into practical operational guidance
• Help build scalable grant administration systems to support future NIH funding

GenAI-Enabled Productivity

• Use GenAI tools (e.g., ChatGPT, Claude, Gemini, Microsoft Copilot) to accelerate policy research, document preparation, compliance tracking, meeting summaries, financial analysis, workflow automation, and operational planning while maintaining careful human review and compliance oversight

What Success Looks Like (First 90 Days)

• NIH reporting calendar is organized and proactively managed
• Budget tracking provides timely visibility into spending and burn rate
• Grant documentation is complete, organized, and audit-ready
• Procurement and consultant documentation consistently meets NIH requirements
• Compliance risks are identified and resolved before becoming problems
• Leadership receives timely financial and compliance information that supports informed decision-making

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, or related field
• Minimum 5 years of experience managing NIH or other federal grants
• Demonstrated experience with NIH SBIR/STTR post-award administration
• Strong working knowledge of NIH Grants Policy Statement, Notice of Award requirements, RPPRs, FFRs, and post-award compliance
• Experience with federal procurement, consultant agreements, and subrecipient oversight
• Strong financial analysis, budget monitoring, and reporting skills
• Excellent organizational, analytical, written, and interpersonal communication skills
• Ability to work independently in a fast-moving startup environment

Preferred Qualifications

• Experience supporting NIH SBIR Phase I and/or Phase II awards
• Familiarity with eRA Commons, Payment Management System (PMS), and federal grant reporting processes
• Experience working with QuickBooks or similar accounting software
• Familiarity with Google Workspace (Docs, Sheets, Drive)
• Experience developing internal compliance policies and operational procedures
• Certified Research Administrator (CRA) or similar credential is a plus
• Experience using ChatGPT, Claude, Gemini, Microsoft Copilot, or similar GenAI platforms to improve compliance, reporting, documentation, and operational workflows

Tools You'll Use

• Google Workspace
• QuickBooks (working alongside our accounting partner)
• eRA Commons
• NIH RPPR and FFR workflows
• Budget tracking spreadsheets
• Procurement and contract documentation
• ChatGPT
• Claude
• Gemini
• Microsoft Copilot (or equivalent)
• Project management and collaboration tools

Who Thrives in This Role

• Professionals who enjoy bringing order to complex projects
• People who proactively identify risks before they become problems
• Individuals who combine compliance rigor with practical business judgment
• Startup-minded operators who enjoy building scalable systems
• Professionals who thoughtfully leverage GenAI to improve productivity without sacrificing accuracy or compliance

Who Should NOT Apply

• Candidates seeking narrowly defined accounting or bookkeeping positions
• Individuals whose experience is limited to pre-award grant writing without post-award administration
• Professionals uncomfortable working in evolving startup environments
• Candidates who rely on AI-generated content without careful human review
• Individuals who prefer highly structured institutional environments with limited ownership

Why Join Dance4Healing?

You'll help shape the operational foundation of an NIH-funded digital health company tackling one of healthcare's biggest challenges: reducing health disparities through culturally responsive technology.

Few opportunities offer the chance to combine NIH SBIR expertise, startup innovation, AI-enabled operations, and meaningful public health impact in a role where your work directly influences the success of both cutting-edge research and the organization's long-term growth.

Role Details

Employment Type: Contract / Fractional Consultant (Flexible)

Location: Remote

Schedule: Flexible

Job Type: Contract

Pay: Up to $80,000.00 per year

Benefits:

• Flexible schedule

Application Question(s):

• Have you applied at this link?

https://bit.ly/D4H_FinanceTalent

(Only applications submitted through this link will be reviewed)

Work Location: Remote