Senior Procurement Specialist

JOB
The Senior Procurement Specialist, under limited supervision, performs advanced procurement and administrative work in the Procurement & Contract Management Department. Work involves coordinating purchasing activities to ensure compliance with North Carolina statutes, federal procurement requirements when applicable, and Union County policy, while obtaining the best overall value for the County. This position prepares, evaluates, and coordinates solicitations including Invitations for Bids (IFB), Requests for Proposals (RFP), Requests for Qualifications (RFQ), Requests for Information (RFI), and quotes for a wide range of goods, services, technology, and construction-related needs. The employee provides guidance to departments on procurement methods, contract-related inquiries, compliance expectations, vendor communication, and procurement planning. The employee also assists with vendor diversity reporting and supports procurement activities for both Countywide operational needs and construction projects. The employee must exercise tact, professionalism, and sound judgment in frequent contact with vendors and internal customers.As part of the recruitment process for this position, an online skills assessment is required to test the abilities needed to fulfill the essential functions of this job. After completing the application, please copy and paste the following link to complete the assessment: https://www.ondemandassessment.com/o/JB-ITVSEXKOE/landing?u=86102

EXAMPLE OF DUTIES
Purchases apparatus, supplies, materials, equipment, professional services, technology, and construction-related items.Creates and processes IFB, RFP, RFQ, RFI, and quote solicitations.Develops and manages procurement activities for various assigned commodities, services, and County departments.Facilitates the procurement process using appropriate methodologies (IFB, RFP, RFQ, RFI, cooperative purchasing, or other approved methods) in accordance with County policy and applicable State and Federal requirements.Guides departments regarding procurement thresholds, methods, contract-related inquiries, and compliance expectations.Assists with providing basic procurement training and orientation to County departments on purchasing procedures, thresholds, solicitation requirements, and procurement best practices.Assists with onboarding and training new Procurement Department employees by providing guidance on purchasing procedures, workflows, and procurement expectations.Maintains working knowledge of the County’s contract review workflow to assist departments with questions on routing, documentation, and general process expectations.Maintains a general understanding of contract renewals, amendments, and contract record management to assist departments with related questions.Communicates with vendors and departments regarding procurement-related contract status, required documentation, and next steps.Assists departments in ensuring proposed contracts and procurement actions comply with applicable North Carolina purchasing statutes, federal requirements when applicable, and Union County policies.Assists departments with federally funded procurements to ensure compliance with Uniform Guidance, DOT funding requirements, grant procurement rules, and associated reporting obligations.Provides active support for Davis-Bacon monitoring and compliance, when required, including assisting departments with wage rate documentation, certified payroll tracking, and contractor compliance inquiries.Assists with vendor diversity outreach efforts and prepares required purchasing reports in accordance with North Carolina law and state reporting requirements.Maintains general familiarity with the County’s Procurement Card (P-Card) Program to guide departments regarding allowable purchases, documentation requirements, and policy expectations.Verifies and processes requisitions, purchase orders, and procurement documentation as required.Assists departments to ensure suppliers respond appropriately when issues of delivery, cost, or quality arise.Assists with planning surplus sales and departmental reuse efforts.Manages various procurement-related audit initiatives as assigned.Informs requisitioners of bid procedures and compliance requirements.Assists with overseeing departmental purchasing practices.Consults and negotiates with vendors within the scope of authority.Maintains continuing knowledge of North Carolina purchasing laws and relevant federal procurement requirements.Works closely with the Construction Manager on construction projects, including coordinating pre-bid meetings, conducting bid openings, preparing addenda, communicating with contractors, and ensuring proper documentation throughout the solicitation process.Assists with reviewing construction scopes, schedules, and bid requirements to support accurate and complete solicitation packages.Assists with updating and improving procurement-related website content.Maintains bid document files and procurement records.Supports the use of electronic procurement and contract management tools as the County expands eProcurement capabilities.Performs other related duties as assigned.

SUPPLEMENTAL INFORMATION
PHYSICAL DEMANDSMust be physically able to operate a variety of automated office machines which includes computers, copiers, calculators, fax machines, postage meters, microfiche equipment, etc. Must be physically able to operate a motor vehicle. Must be able to exert up to 50 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Physical demand requirements are for those of Medium Work.WORK ENVIRONMENTWork is performed in a dynamic environment that requires the need to be sensitive to change and responsive to changing goals, priorities, and needs.