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SENIOR PURCHASING & PROJECT ADMINISTRATOR - Commercial Roofing
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We’re looking for a Senior Purchasing & Project Administrator who’s ready to step into a pivotal role within a rapidly expanding roofing company. This is your opportunity to be an integral part of our project lifecycle—from strategic purchasing to seamless coordination. If you’re driven, detail-oriented, and eager for a role with real impact, you’ll find room for advancement, a supportive team, and a chance to grow your career as we continue to grow our business.
The Senior Purchasing and Project Administrator plays a critical role in the success of our commercial roofing and siding operations. This position is responsible for overseeing purchasing activities, coordinating vendor and subcontractor relationships, managing project-related documentation in Salesforce, and ensuring timely and cost-effective procurement and logistics support for active construction projects.
As the senior point of contact within the Purchasing and Project Administration team, this individual will serve as the central hub for ensuring smooth administrative processes from subcontractor onboarding to material tracking and invoice processing. The ideal candidate will be detail-oriented, organized, professional in communication, and experienced in Salesforce and construction administration. This is a full-time, in-office position.
Key Responsibilities
Purchasing & Procurement:
- Issue and manage Purchase Orders and Work Orders using Salesforce.
- Coordinate vendor orders (e.g., Home Depot, Lowes) and specialty supplier orders.
- Monitor inventory levels and process replenishment orders in alignment with project needs.
- Track equipment rentals, delivery schedules, and ensure accurate billing.
Project Administration:
- Set up new projects in Salesforce with correct divisional data and tracking codes.
- Manage change orders (internal and external), including proper documentation and Salesforce entry.
- Track vendor invoices and open POs, ensuring timely reconciliation and approval processes.
- Draft and manage Consolidated Purchase Orders and subcontractor Work Orders.
Subcontractor & Vendor Compliance:
- Onboard new subcontractors and vendors by issuing and collecting new vendor packets.
- Verify and maintain Certificates of Insurance and W-9 documentation.
- Ensure subcontractors remain compliant with company requirements and policies.
Payroll and Reporting:
- Assist with subcontractor payroll processing and reporting cycles.
- Generate and distribute subcontractor payroll reports and supporting email summaries.
- Coordinate with accounting and project managers on payroll discrepancies or approvals.
Communication & Administration:
- Professionally answer and direct company phone calls when needed, maintaining proper etiquette.
- Serve as a liaison between Project Managers, Estimators, and vendors.
- Maintain accurate and organized records of all procurement and administrative tasks.
Required Qualifications:
- 5+ years of experience in purchasing, project administration, or related roles in construction or commercial roofing preferred.
- Proficient in Salesforce or similar ERP/project management software.
- Strong organizational, time management, and multi-tasking skills.
- Excellent communication and interpersonal skills, especially with vendors and subcontractors.
- Strong attention to detail with a commitment to accuracy and process compliance.
Preferred Qualifications:
- Experience with commercial roofing and siding operations.
- Working knowledge of material measurement conversions and fabrication order processes.
- Familiarity with subcontractor compliance and COI tracking procedures.
- DATFORMA experience is preferred.
- Intermediate to advanced Excel and document management skills.
- Bilingual in English & Spanish is a plus
What We Offer:
- Competitive salary based on experience.
- Full benefits package including medical, dental, vision, and life insurance and more.
- 401(k) with 3.5% company match.
- Paid time off and holiday pay.
- A collaborative work environment with opportunity for advancement.
In-Office
Monday - Friday
8:00 AM - 5:00 PM
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