Service Department Coordinator

Job Overview
We are seeking a dynamic and highly organized Service Department Coordinator to join our team! In this vital role, you will serve as the central hub for all service department activities, ensuring smooth communication, efficient scheduling, and exceptional customer support. Your energetic approach and attention to detail will help us deliver top-tier service experiences while maintaining a well-managed office environment. This paid position offers an exciting opportunity for someone with strong administrative skills and a passion for supporting operations in a fast-paced setting.

Duties

• Manage front desk responsibilities, greeting clients and visitors with professionalism and enthusiasm
• Operate multi-line phone systems to handle inquiries, schedule appointments, and direct calls efficiently
• Coordinate service appointments, calendar management, and follow-up communications to optimize workflow
• Maintain accurate records using QuickBooks for invoicing, bookkeeping, and financial tracking
• Support office management tasks including filing, data entry, proofreading, and document organization
• Provide exceptional customer support by addressing client questions promptly and courteously
• Assist with clerical duties such as filing, document preparation, and managing office supplies

Skills

• Proficiency in QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), and Google Workspace applications
• Strong organizational skills with the ability to multitask effectively in a busy environment
• Excellent phone etiquette with experience handling multi-line phone systems and customer inquiries
• Bilingual abilities are highly valued to serve diverse client needs
• Office management experience including calendar management and administrative support
• Computer literacy with typing skills and familiarity with data entry procedures
• Attention to detail in proofreading documents and maintaining accurate records
• Exceptional time management skills to prioritize tasks efficiently
• Personal assistant or office support experience is a plus to enhance team productivity

Join us as a Service Department Coordinator where your proactive attitude and organizational expertise will drive success! This role is perfect for motivated individuals eager to contribute to a vibrant team while honing their administrative skills in a rewarding environment.

Pay: $12.00 - $15.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person