Service Division Administrative Specialist

Job Overview
We are seeking a dynamic and highly organized Service Division Administrative Specialist to join our team! In this vital role, you will serve as the backbone of our service department, ensuring smooth daily operations through exceptional administrative support. Your energetic approach and attention to detail will help streamline office functions, enhance customer interactions, and support our team’s success. If you thrive in a fast-paced environment, possess strong office management skills, and are passionate about delivering outstanding service, this is the perfect opportunity for you!

Duties

• Manage front desk operations, greeting visitors and directing inquiries with professionalism and enthusiasm
• Operate multi-line phone systems to handle incoming calls efficiently, providing excellent customer support and routing messages accurately
• Maintain organized filing systems, both physical and digital, ensuring easy access to important documents
• Perform data entry and bookkeeping tasks using QuickBooks and other accounting software to support financial record-keeping
• Schedule appointments, manage calendars, and coordinate meetings for team members and clients with precision
• Assist with office management duties such as supply inventory, mail handling, and maintaining a clean workspace
• Proofread correspondence, reports, and other documents to ensure accuracy and professionalism

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with QuickBooks for bookkeeping and basic accounting tasks
• Excellent phone etiquette with experience managing multi-line phone systems
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Strong typing skills with high computer literacy and data entry accuracy
• Previous experience in customer service or personal assistant roles is advantageous
• Demonstrated ability to multitask efficiently while maintaining attention to detail and meeting deadlines

Join us as a Service Division Administrative Specialist and become an integral part of a vibrant team dedicated to delivering exceptional service! Your energy, organization skills, and commitment will drive our success forward while providing you with rewarding growth opportunities.

Pay: $18.00 - $28.00 per hour

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance
• Referral program

Work Location: Hybrid remote in Pompano Beach, FL 33064