Site Admin

The Site Admin is responsible for handling all administrative, logistical, documentation, accommodation, transportation, permits, and site support activities. The role requires a trustworthy, flexible, organized, and proactive person who can work effectively in construction sites and tough working environments.

• Arrange and coordinate accommodation for site employees, including searching for suitable apartments, negotiating rental terms, following up on maintenance, utilities, and accommodation needs.
• Coordinate transportation and vehicles for employees, workers, visitors, equipment, and site teams.
• Follow up with drivers and arrange daily transportation schedules between accommodation, site, office, suppliers, and other locations.
• Prepare and maintain accurate timesheets for employees, workers, and site teams.
• Follow up on attendance, absences, overtime, leaves, and working days, and coordinate with HR when required.
• Coordinate entry and exit permits for employees, workers, visitors, vehicles, and equipment.
• Deal with site security, client representatives, authorities, suppliers, subcontractors, workers, and drivers to ensure smooth daily operations.
• Handle difficult or complicated personalities professionally and calmly.
• Follow up on equipment movement, usage, allocation, and availability at the site.
• Maintain accurate records for tools, equipment, materials, company assets, and custody items.
• Handle company custody, petty cash, site expenses, documents, or assets when required.
• Ensure proper documentation of all received and returned items, payments, receipts, and expenses.
• Support warehouse and inventory activities when needed, including stock counting, material tracking, receiving, issuing, and documentation.
• Prepare, organize, and maintain site documents, forms, reports, permits, records, correspondence, and filing systems.
• Use Microsoft Office and computer systems to prepare reports, trackers, timesheets, and documentation.
• Coordinate with HR, Admin, Finance, Procurement, Warehouse, and Project teams regarding site needs and employee requirements.
• Support the Project Manager and Site Manager with daily administrative tasks and urgent site requirements.
• Ensure all site administrative activities are accurate, organized, documented, and compliant with company procedures.

Job Requirements

• Bachelor’s degree or suitable educational qualification.
• Previous experience as a Site Admin, Admin Officer, Project Admin, Camp Admin, Storekeeper/Admin, or similar role.
• Experience in construction sites, industrial projects, EPC projects, or tough working environments is highly preferred.
• Experience in accommodation coordination, transportation, permits, timesheets, documentation, and site administration.
• Experience in warehouses, stock control, inventory, or stocktaking is a plus.
• Good computer skills and ability to use Microsoft Office, especially Excel, Word, and Outlook.
• Driving license and ability to drive is a plus.
• Ability to work on a rotation schedule: 26 working days / 7 days off.

Required Skills & Competencies

• Strong negotiation skills.
• Excellent coordination and follow-up skills.
• Honest, trustworthy, and responsible, especially when handling custody, petty cash, or company assets.
• Flexible personality and ability to adapt to changing site needs.
• Ability to learn quickly.
• Ability to deal with workers, drivers, authorities, suppliers, subcontractors, and difficult personalities.
• Strong documentation and reporting skills.
• Good communication and problem-solving skills.
• Ability to work under pressure.
• Ability to work in construction sites and tough environments.
• High level of commitment, accuracy, and confidentiality.