Site Administrator

KEY RESPONSIBILITIES

1. Supervise staff, plan, organize and prioritize workloads within area of specialty so that resources are used effectively and work is completed within set deadlines.
2. Oversee the day-to-day activities of subordinates in order to ensure that policies and procedures are correctly followed and duties are completed on time and to the required standards/specifications, taking appropriate actions as required.
3. Coordinate with the head office for processing staffing needs, handling/collecting/verifying/updating administrative documents/records, receiving and integrating new people and providing assistance to administer salaries to the project workforce.
4. Provide prompt logistical services that include but are not limited to accommodation, catering, transportation, telecommunication, conduct audits as needed and react promptly to problems in order to secure the well-being of workers.
5. Liaise with external parties for logistical service provision (food, accommodation, cleaning, etc…), supervise the quality of the provided service, solve minor/day-to-day problems and escalate major ones.
6. Supervise the collection, reconciliation and reporting of time attendance data, control overtime levels and absences/vacations and notify the Project Manager of any abnormalities to optimize the overtime cost and monitor the productivity rate.
7. Control site purchases and inventory control practices, safeguard purchased materials and supplies by supervising their proper reception, storage and dispatch to prevent products’ disruptions and/or unusual expenses.
8. Control the project’s petty cash, monitor and verify on-site payments, handle cash discrepancies and submit reports to Project Manager in order to control expanses and prevent any potential irregularity.
9. Manage the proper handling and control of administrative documents/records, make sure that relevant data is entered on BIS and provide required information to internal customers on specific departmental or functional issues in order to support on-going construction and controls activities.
10. Develop a culture of customer focus and customer care at site administration level and provide recommendations on how to improve provided services to optimize customers’ satisfaction.
11. Provide guidance and support to subordinate staff and act as a point of expertise and reference within own area of specialty.

QUALIFICATIONS, SKILLS AND EXPERIENCE

• BA with a minimum of 10 - 15 years of experience in an administrative position.
• Good interpersonal and analytical skills.
• English language skill – written and spoken.