Site Administrator - DC

We are hiring Site Administrator or Document Controller to join our team.

Key Responsibilities:

1. Document Management

• Receive, log, and distribute Civil & MEP drawings, material submittals, method statements, shop drawings, RFIs, and other project documents.
• Maintain an organized and up-to-date document control system (both electronic and hard copies).
• Ensure all documents follow the correct numbering, revision control, and formatting standards.

2. Civil & MEP Project Documentation

• Track the status of Civil & MEP submissions (HVAC, Electrical, Plumbing, Firefighting, ELV, etc.).
• Coordinate with Civil & MEP engineers for timely submission and resubmission of documents.
• Update and maintain logs for MEP technical documents, correspondence, and consultant comments.

3. Distribution & Coordination

• Distribute approved drawings, specifications, and technical documents to the relevant site teams and subcontractors.
• Maintain a clear record of who received what document and when.
• Coordinate with consultants, main contractors, and subcontractors regarding document submissions and approvals.

4. Quality & Compliance

• Ensure all documentation complies with project standards, contractual requirements, and company quality procedures.
• Support QA/QC and MEP teams with documents required for inspections, audits, and testing.
• Assist in preparing documentation packages for handover (MEP O&M manuals, as-built records, test certificates).

5. System & Reporting

• Use EDMS (Aconex, Procore, Asite, Primavera Contract Management, or company system) for uploading, tracking, and workflow management.
• Generate weekly and monthly document status reports for project management.
• Maintain backup and archive systems to ensure document security and retrieval.

Qualifications & Experience

• Diploma or Bachelor’s degree in Administration, Engineering, or related field.
• 2–5 years of experience as a Document Controller in Civil or MEP construction projects.
• Strong knowledge of Civil & MEP project documentation (HVAC, Electrical, Plumbing, Firefighting).
• Proficiency in MS Office, PDF editors, and Electronic Document Management Systems (Aconex/Procore/etc.).
• Good understanding of construction drawings and technical documentation.
• Strong organization, communication, and time-management skills.

Job Types: Full-time, Permanent

Application Question(s):

• Are you available to join immediately ?
• What is your current salary?