Site Secretary / Document Controller

Job Title: Site Secretary / Document Controller

Location: Project Site – Dubai
Employment Type: Full-Time

Job Summary:
We are seeking an organized and detail-oriented Site Secretary / Document Controller to support our site team with administrative duties and document control activities. The ideal candidate will ensure proper management of project documents, correspondence, and site records while providing general secretarial support to the project team.

Key Responsibilities:

• Maintain and control all incoming and outgoing project documents (drawings, correspondence, reports, RFIs, submittals, etc.)
• Ensure proper filing (soft and hard copies) in accordance with company and project procedures
• Log, track, and distribute documents to relevant stakeholders in a timely manner
• Prepare letters, reports, memos, and other site correspondence
• Coordinate with consultants, clients, and subcontractors regarding document submissions
• Maintain site records, registers, and trackers
• Provide general administrative and secretarial support to the Project Manager and site team
• Handle telephone calls, emails, and basic office coordination at site level

Requirements:

• Diploma or Bachelor’s degree in Administration or a related field
• Minimum 2–4 years of experience as a Site Secretary or Document Controller (UAE experience preferred)
• Good knowledge of document control procedures in construction projects
• Proficient in MS Office (Word, Excel, Outlook)
• Familiar with document management systems (Aconex, Procore, or similar is an advantage)
• Good communication skills in English (Arabic is a plus)
• Well-organized, detail-oriented, and able to work under pressure

Please Apply to job@plutoemc.com

Job Types: Full-time, Permanent, Fresher

Pay: AED2,000.00 - AED3,500.00 per month