Special Projects Assistant

Job Overview

We are seeking a Special Projects Assistant who is highly organized, proactive, and detail-oriented to work closely with senior leadership and cross-functional teams to coordinate, track, and execute a variety of short-term and long-term organizational initiatives. You will handle a dynamic mix of advanced administrative support, data gathering, market research, and communication logistics. The ideal candidate thrives in a fast-paced environment, can balance multiple shifting priorities independently, and possesses exceptional problem-solving skills.

Key Responsibilities

● Facilitate the tracking and timely execution of assigned special projects, ensuring all milestones are met.

● Conduct data gathering, compile market research, and analyze information to support operational decision-making.

● Act as a central point of contact between executive leadership, internal departments, and external vendors or partners.

● Schedule project meetings, distribute agendas, take meticulous minutes, and track follow-up action items.

● Manage schedules, handle correspondence, process expense reports, and maintain organized digital filing systems.

Qualifications

● Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent professional experience).

● Minimum of 1–3 years of experience in an administrative support, operations, or project coordination role.

● Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.

● Proven track record of managing multiple tasks simultaneously with strict attention to detail and data accuracy.

● High level of integrity and the ability to maintain absolute confidentiality when handling sensitive organizational data

● And other related duties as assigned

Physical Requirements

● Ability to perform the essential functions of the position with or without reasonable accommodation.

● Ability to lift and carry materials up to 20 pounds occasionally.

● Ability to sit, stand, and use standard office equipment for extended periods.

Pay: Up to $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In person