Specialist of Activity Funds

Job Information

Job Summary and Purpose

The Specialist of Activity Funds performs technical and administrative accounting support for school and department accounting assistants. This position provides guidance, training, reconciliation support, and internal review assistance to schools and departments. The role supports compliance with applicable policies and procedures, promotes accurate financial practices at the school level, and facilitates effective communication between schools, departments, financial institutions, and central office staff.

Work Objectives/Essential Functions

• Develops and delivers training and ongoing support for new and existing accounting assistants, including updates on procedural changes.

• Assists and advises school and department accounting assistants regarding policies, procedures, and best practices for financial transactions.
• Prepares, reviews, and analyzes monthly activity fund reports and reconciliations for accuracy and compliance.
• Assists with internal audits and reviews of school activity funds and supports preparation for annual external audits.
• Serves as a liaison between schools and financial institutions regarding activity fund banking matters.
• Provides accounting support to schools and departments during temporary accounting assistant vacancies.
• Manages and supports the division’s online school payment system and coordinates implementation and usage with schools.
• Identifies process issues and recommends improvements to enhance consistency, accuracy, and compliance in activity fund operations.

Education and Experience

Required Licensures and Certifications

Additional Knowledge, Skills, and Abilities

• Knowledge of bookkeeping terminology, methods, and internal control practices
• Knowledge of applicable state and local procurement laws, rules, and procedures
• Proficiency with financial systems, spreadsheets, and standard office software
• Ability to establish and maintain effective working relationships with school staff, vendors, and the public
• Strong organizational, analytical, and time-management skills
• Ability to work independently and collaboratively in a team environment
• Ability to meet deadlines while managing multiple priorities
• Demonstrated attention to detail and commitment to accuracy
• Effective written and verbal communication skills

Core Expectations of All Stafford Schools Employees

• Engage in ongoing professional development relevant to position.
• Respond to written and oral requests for information promptly and thoroughly.
• Maintain a clean, neat appearance and dress appropriate to position and duties.
• Maintain a record of appropriate attendance and punctuality.
• Serve as a role model for students, colleagues, and the general public.
• Work in close harmony with supervisor(s) and colleagues.
• Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.

Weight Demands

Physical Demands

Classification Details (Completed by Human Resources)

This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks, the inclusion of which are considered for job classification purposes.