Specialist - Regulatory Compliance Management

JOB PURPOSE/SUMMARY:

The Specialist – Regulatory Compliance Management is responsible for supporting the execution of audits, document control, and compliance monitoring activities within the Document & Audit Management sub-section.

Reporting to the Manager – Regulatory Compliance Management, the role assists in maintaining regulatory documentation, coordinating audits, tracking compliance findings, and preparing reports. The Specialist supports Sanad’s adherence to EASA Part-145, AS9110, and other relevant aviation standards and contributes to continuous improvement efforts to enhance compliance visibility and efficiency.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

1. Audit and Compliance Support

• Assist in preparing for internal and external audits, including evidence gathering and documentation.
• Support scheduling, coordination, and follow-up of audits and surveillance activities.
• Participate in audit execution under guidance and ensure audit data is well recorded.

2. Document Control and Maintenance

• Maintain regulatory documentation including MOE, supplements, audit forms, and capability list.
• Assist in issuing and withdrawing controlled documents and updates on the bulletin board.
• Ensure documents are properly formatted, version-controlled, and archived.

3. Findings Tracking and CAPA Coordination

• Track audit findings and monitor the status of corrective and preventive actions.
• Coordinate with departments to collect evidence of closure.
• Escalate unresolved issues to the Manager or Senior Engineer.

4. Reporting and Visual Management (1

• Update trackers, audit dashboards, and compliance metrics.
• Support preparation of reports and presentations using Excel, PowerPoint, and SharePoint.
• Help maintain visual tools for audit readiness and status tracking.

5. Regulatory and Departmental Support

• Support responses to regulatory and customer audits and requests.
• Help coordinate document submissions for authority approvals and capability changes.

6. Communication and Training Assistance

• Facilitate communications and document requests between departments.
• Assist in preparing training materials and compliance awareness content.

7. Other Duties

• Perform any other tasks as assigned by the Manager – Regulatory Compliance Management or Senior Engineer in support of the department’s objectives.

QUALIFICATIONS, EXPERIENCE AND COMPETENCIES Minimum Qualifications (Education/Certification/Licensure/Professional Membership)

• Bachelor’s degree in engineering, industrial management, quality management or related field.
• Completion of or active enrollment in Internal Auditor or Investigator training is preferred.
• Awareness of EASA Part-145, AS9110, or equivalent compliance standards.

Minimum Experience:

• 3 to 4 years of experience in aviation quality, safety, or compliance roles.
• Hands-on exposure to audits, document control, and compliance tracking.

Job Specific Competencies:

• Regulatory Awareness

Basic understanding of EASA, GCAA, FAA, and AS9110 regulatory frameworks and how they apply in an MRO setting.

• Audit Execution Support

Ability to assist in planning and conducting audits, collecting evidence, and recording findings with guidance.

• Corrective Action Tracking

Capable of tracking non-conformities and supporting follow-up of corrective and preventive actions.

• Document Control

Familiar with document issuance, version control, and maintenance of regulatory documentation.

• Compliance Reporting

Able to compile audit data, assist in reporting, and update visual compliance trackers and tools.

• Stakeholder Support

Provides administrative and coordination support to internal stakeholders and external auditors.

• Microsoft 365 Proficiency

Skilled in Excel, PowerPoint, SharePoint, and Word for reporting, formatting, and compliance documentation.

• Communication and Collaboration

Strong communication and teamwork skills to support cross-functional compliance efforts.

• Continuous Learning

Demonstrates a proactive attitude toward developing technical skills and compliance knowledge.

• Attention to Detail

High level of accuracy in documentation, audit logs, and recordkeeping.